Receptionist/Office Administrator

The Company:

Czarnowski Collective is, quite literally, the sum of its parts. It’s a banner, under which, you’ll find four distinct studios: Czarnowski, Public School, Infusion, and assembly. While each studio has unique capabilities, the approach to building stand-out brand experiences is the same: We wonder. That means, every project is met with informed curiosity and imagination to deliver remarkable experiences that inspire audiences around the world.

Joining Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers and makers…and we’re in search of more of the same to join the ranks.

The Purposes:

The Receptionist/Office Administrator will serve as the face of the office, creating a welcoming and professional first impression for all visitors and team members. This role is responsible for managing the front desk, overseeing onsite visitor relations, and supporting day-to-day office operations to ensure everything runs smoothly.

You’ll coordinate guest check-ins, maintain a polished and organized reception area, and assist with general administrative tasks that support multiple departments. This position is perfect for someone who is proactive, detail-oriented, and enjoys creating a positive, well-run environment.

The Job:

Front Desk & Reception Responsibilities

• Provide consistent, full-time front desk coverage, coordinating with the Production Assistant team for backup support
• Greet and check in all visitors and guests, ensuring a positive and professional experience
• Answer, screen, and direct incoming phone calls in a timely manner
• Manage conference room scheduling, including reservations and adjustments as needed
• Receive and distribute deliveries (lunches, packages, etc.) and notify recipients promptly
• Handle incoming and outgoing mail (USPS, FedEx, UPS)
  
  

Office Administration & Operations

• Support client meetings by coordinating setup, including beverages, catering, and materials
• Coordinate catering orders for internal meetings and special events
• Manage office supply inventory, including ordering and maintaining supply rooms
• Coordinate courier services for pickups and deliveries
• Serve as the primary contact for breakroom vendors and resolve any service issues
• Act as an onsite resource for general office needs and operational support
• Partner with Office Management and HR to support employee engagement initiatives and events
• Provide additional administrative support across departments as needed
  
  

The Person:

• Experience in a professional office environment.
• Ability to work well with others.
• Excellent written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Strong service orientation.
• Flexibility and adaptability
• Reliable transportation
  
  

Daily Schedule

Monday - Friday 8 AM – 5 PM

This position is eligible for health care benefits, life insurance, time off benefits and participation in the Company's 401(k) plan.

What we offer:

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment
  
  

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity, curiosity, innovation, and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity, equity, and inclusion.
• We prioritize safe, ethical, and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
• We always deliver.
• We don’t take ourselves too seriously.
  
  

Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept differences – we honor, nurture, and celebrate it! All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don’t discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristic.