Receptionist/Project Assistant

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Receptionist/Project Assistant with two to four years of office experience to join our growing Chicago office and become an integral part of the firm's administrative and legal support team. This dual support role performs a wide variety of administrative and legal tasks while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines.

This is a full-time, in-office position, Monday through Friday from 8:30 am to 5:00 pm; a 37.5-hour work week. This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions.

The anticipated salary range for this position is based on a 37.5-hour per week schedule as well as experience; salary range of $25-27 per hour, non-exempt and eligible for overtime pay.

Receptionist Responsibilities:

• Answering and routing calls;
• Greeting visitors, accepting deliveries and coordinating with outside vendors;
• Coordinating conference room, visitor office reservations and AV support;
• Managing the security access system, ID badges and guest registration;
• Handling catering orders and event set up/clean up;
• Updating the firm phone directory and office floor plan;
• Managing building service tickets and maintenance requests;
• Providing occasional backup support to Office Services.

Project Assistant Responsibilities:

• Supporting attorneys with e-filing documents in state and federal court;
• Preparing legal documents including formatting, proofreading and finalizing;
• Entering attorney time and reimbursement requests;
• Faxing, printing, and mailing documents;
• Downloading, renaming and saving documents according to firm protocols.

Knowledge/Skills/Abilities Required:

• Ability to work in the office Monday through Friday
• Previous experience working in a law firm
• Strong technology skills
• Proficiency in Microsoft Office and Adobe Acrobat Pro
• Ability to communicate clearly and concisely, both verbally and in writing
• Excellent customer service skills
• Strong attention to detail and excellent proofreading skills
• Ability to work well in a team environment with a high degree of professionalism
• Ability to prioritize and manage multiple assignments under time pressure
• Ability to take initiative and follow through on projects
• Ability to think on your feet; perform at high levels and successfully adapt to changing priorities and working demands.

Education/Experience/Certifications:

• Minimum AA degree; Bachelor’s degree desirable
• 2-4 years of administrative experience

Qualified candidates are asked to submit a resume and cover letter summarizing your work history to https://shorturl.at/NVLdk

No phone calls or agencies please.

Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed, and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Chicago, IL 60606 (Required)

Work Location: In person