Receptionist/Secretary

Overview
We are seeking an energetic and highly organized Receptionist/Secretary to join our dynamic team. This vital role serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. The ideal candidate will demonstrate exceptional communication skills, multitasking abilities, and a proactive attitude to support daily office operations. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant workplace.

Responsibilities

• Greet visitors warmly and direct them appropriately, maintaining a professional and friendly demeanor at all times
• Manage multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary
• Handle incoming correspondence, including emails, mail, and deliveries, ensuring timely distribution
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents
• Support office management tasks such as calendar scheduling, appointment setting, and meeting coordination
• Assist with data entry, proofreading documents, and maintaining accurate records using Microsoft Office and Google Workspace applications
• Provide exceptional customer service support by addressing inquiries promptly and professionally
• Perform clerical duties including photocopying, faxing, and basic bookkeeping using QuickBooks or similar software

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Prior experience managing multi-line phone systems and providing customer support in a professional setting
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Knowledge of office management procedures including filing systems, calendar management, and bookkeeping practices
• Exceptional phone etiquette combined with excellent organizational skills and time management capabilities
• Personal assistant or executive secretary experience is a plus but not required

Join us to be part of a dedicated team committed to delivering outstanding service while advancing your administrative career. We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills toward our collective success.

Pay: $15.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person