Records Coordinator

About this Job

The Records Coordinator works as a member of the LSUS Registrar’s Office in the Academic Affairs division performing a range of tasks supporting and assisting with the management of the university academic records and student registration functions. Reports to the Assistant Registrar and is a full-time, unclassified position. This summary is not a comprehensive or all-inclusive description of duties and responsibilities.

Minimum Qualifications

Required Qualifications:

• Bachelor's degree.

LSUS values skills, experience and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required if the candidate meets the required years of experience specified in the job description.

• 2 years of university records-related functions or related experience.
• Proficient with Microsoft Office Suite.

Preferred Qualifications:

• Prior university or higher education experience with student registration or related roles.
• Solid project management and organizational skills.

Job Specification

Knowledge, Skills and Abilities:

• Attention to detail with strong administrative skills and a commitment to accuracy in data management.
• Ability to work effectively under pressure while maintaining professionalism, collegiality, and excellent customer service.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to work independently and collaboratively within a team environment.

Core Competencies:

• Communication: Ability to adjust communication style to suit the audience/customer/situation.
• Collaboration: Ability to work effectively in group settings.
• Service to Customer and LSU: Ability to focuses on providing positive experiences for stakeholders.
• Delivering Results: Ability to focus on achieving outcomes.
  • Problem-Solving: Ability to overcome barriers to success.
  • Leading Others: Ability to inspire, guide, and support individuals and teams towards achieving common goals.

Physical and Environmental Demands

Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls.

Job Duties and Other Information

Position Duties & Responsibilities:

• Assist with graduation processing by providing administrative support
  • Organize and coordinate degree checkout collection, processing, and authorization processes
  • Post final grades to degree checkouts
  • Assist with commencement ceremony operations
  • Compile graduation reports for the University.
• Perform transcript evaluation duties.
• Digitally image various student records for archiving purposes utilizing imaging software and hardware.
• Test software updates to the student information system

• Maintain accurate, confidential student records.
• Stay informed about university policies.

• Perform additional duties as assigned.

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For additional information concerning this job posting contact:

LSUS Department of Human Resource Management

Room 108 Administration Building, LSUS

(318) 797-5279

LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities. For more information about LSU Shreveport go to www.lsus.edu

LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.

Benefits for unclassified employees are determined by the individual hiring authority.