RECORDS SPECIALIST 1, 2 OR 3

CLASSIFICATION: Non-Exempt
DEPARTMENT/DIVISION: Police
SUPERVISOR: Management Analyst

Salary ranges are: Records Specialist 1 - $25.05 to $40.79/hr
Records Specialist 2 - $26.30 to $42.83/hr.
Records Specialist 3 - $27.61 to $44.97/hr.
Position Summary:
Under general supervision of the Management Analyst, performs a variety of administrative and operational support duties for the Police Department. Maintains confidentiality of all privileged information.

Minimum Qualifications:

• High School Diploma or GED.
• One year administrative or secretarial experience.
• Must possess or have ability to obtain within forty-five days of employment and must maintain a valid New Mexico Notary Public Certificate.
• Must successfully complete a thorough background investigation and fingerprint background check.

Additional Minimum Qualifications for Records Specialist 2:

• Two additional years of experience in records management.

Additional Minimum Qualifications for Records Specialist 3:

• Two additional years of experience in records management.

Preferred Qualifications:

• Valid New Mexico driver’s license.

Preferred Qualifications for Records Specialist 2:

• Associate’s degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.
• Experience working for municipal government in records and information management and information governance.
• Experience with the New Mexico IPRA, Public Records Act, FOIA and other records or information management regulatory requirements mandated by law.
• Paralegal or other legal certification.
• Project management experience.
• Valid New Mexico driver’s license.

Preferred Qualifications for Records Specialist 3:

• Bachelor’s Degree or advanced degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.
• ARMA Information Governance Certification.
• ARMA Essentials of Records & Information Management Certificate (RIM).
• Paralegal or other legal certification.
• Project Management Professional (PMP) certification.
• Information Technology Infrastructure Library (ITIL) certification.
• ARMA Professional Leadership certification.