RECORDS/DATA SPECIALIST

Immediate full time position for Records/Data Specialist at our McMinnville Campus.

• Daily perform termination of client records (i.e.: accepting discharge summary and changing status to terminate.) Also rejects discharge summaries with addendum when verified as needed.
• Perform destruction or purges of all documents after clearance from preparation/scanning clerks.
• Assist with preparation of audits with external agencies
• Assist with training as instructed by the Medical Records Administrator
• Assist with running and processing the PCP Communication Report each morning.
• Assists clients/lawyers/insurance companies/etc. with passwords and issues.
• Will work daily request for information and releases for VBHCS clients.
• Examine documents / authorizations for validity and appropriateness.
• Retrieves information from client record and assemble it for release.
• Maintains records of all requests/releases of information documents and dates and the method of document transmittals.
• Maintains up to date working knowledge of VBHCS Policies & Procedures relating to medical records and their releases; HIPAA regulations, client confidentiality, and VBHCS Quality Improvement Program Plan.
• Conduct Quantitative Review of medical records and provide reports to the Medical Administrator.
• Assist with filing and sorting of incoming faxes and scans from centers

EDUCATION/EXPERIENCE

Equivalent to graduation from a standard high school.

Thorough knowledge of business English, modern office practices, procedures, and equipment; as evidenced by a rating of education and experience.

Experience and comfortable working knowledge of computers and Windows-based software programs and Adobe.

Experience in electronic health records storage preferred (i.e., scanning, filing, etc.).

Thorough understanding of VBHCS policies and practices relating to medical records.