Recruiting Coordinator

About Forge

Forge (backed by OpenAI and Founders Fund) is creating the next layer of human-computer interaction — combining the intelligence of AI with the reliability of software. We automate the most complex manual processes for the world's largest enterprises using a new English programming language that blends structured control flow with natural language instructions. Processes that once took hours can now be completed in a fraction of the time at superhuman quality.

Forge is deployed globally, powering critical workflows for Fortune 500 companies with 98%+ quality across half a million production runs.

About the Role

We’re hiring a Recruiting Coordinator to help scale how Forge hires. This role sits at the center of our recruiting process — ensuring candidates move quickly, interviews are tightly run, and every touchpoint reflects a high bar.

This is not a purely administrative role. You’ll be expected to operate with ownership, make judgment calls, and help enforce structure across the hiring process. You’ll work closely with recruiters, hiring managers, and leadership, often coordinating across executives and high-priority candidates.

The right person will bring strong attention to detail, clear communication, and the confidence to push back when something isn’t working.

Responsibilities

• Own interview scheduling across multiple roles and stakeholders

• Act as the primary point of contact for candidates throughout the interview process

• Deliver a high-quality, responsive candidate experience

• Partner closely with recruiters and hiring managers to keep processes moving with urgency

• Coordinate complex scheduling across executives and cross-functional teams

• Maintain accurate and up-to-date data in Ashby (ATS)

• Identify inefficiencies in the recruiting process and proactively solve them

• Help enforce consistency and structure in interview processes and feedback loops

• Push back when needed on timelines, expectations, or unclear inputs

Some attributes you should have

• 1-2 years of experience in recruiting coordination or a similar operational role

• Experience working with an ATS (Ashby preferred)

• Strong organizational skills and attention to detail

• Clear, professional communication and executive presence

• Ability to manage multiple workflows simultaneously without dropping details

• High ownership and reliability — you follow through

• Comfort operating in a fast-paced, high-expectation environment

• Willingness to push back and uphold a high bar

Nice to have

• Experience at a high-growth startup or fast-paced environment

• Familiarity with technical recruiting workflows

• Exposure to recruiting operations or process improvement work

• Experience supporting executive-level scheduling

Forge

• Backed by Founders Fund and OpenAI

• We’re a tight-knit team that works hard because we believe that the nature of how computers work for people will finally change

• We have a very talent-dense team: engineers that have built multiple products 0 to 1 at prior fastest growing startups, Financial Services vertical lead at Palantir, VP of Ops at Scale AI, multiple past founders.