Recruiting Operations Coordinator

🔹 Recruiting Operations & Coordinator | Boutique AI Talent Advisory | Remote (Austin, TX preferred)

This isn't a scheduling job. It's a front-row seat to how elite talent strategy gets done.

Our client is a boutique talent advisory practice working exclusively with Tier-1 AI and private equity clients — and we're hiring the first key team member to grow alongside them.

You'll work directly with the principal — a 10+ year top-1% biller and builder with roots in major staffing firms and top-tier consulting — on live searches spanning AI strategy, product, post-sales, and leadership mandates. No 30-person team. No micro-niche. Real work, real clients, real mentorship from day one.

What this role actually is:

A blended EA / ops / recruiting seat with a clear runway to full-cycle search and, eventually, your own book of business. The progression is explicit:

1. Right-hand operator — own the calendar, inbox, pipeline, and process
2. Candidate-facing — screening calls, updates, stakeholder comms
3. Full-cycle search — run mandates end to end
4. Your own seat — hire your own replacement beneath you

Day-to-day, you'll:

✅ Own scheduling, calendaring, and inbox management across active searches

✅ Coordinate all candidate logistics — interview scheduling, follow-ups, feedback tracking

✅ Maintain clean, structured data across ATS, Notion, and spreadsheets

✅ Triage and screen high volumes of inbound applicants

✅ Support sourcing, list-building, and initial outreach as you ramp

✅ Help build and continuously improve recruiting workflows and documentation

You're a fit if you are:

→ 0–3 years into your career in recruiting coordination, EA/PA, consulting, or ops

→ Exceptionally organized with strong attention to detail

→ High IQ and EQ — comfortable eventually engaging senior candidates and hiring managers

→ Hungry, coachable, and genuinely ambitious about growing into a more senior search role

→ Comfortable in a lean, entrepreneurial environment with changing priorities

→ Based in the US — Austin/Texas strongly preferred for future in-person collaboration

→ Open to recruiters or executive search professionals early in their career who are ready to take on real ownership and work directly alongside a seasoned operator in a fast-moving start-up.

Why this opportunity is different:

Most coordinator roles keep you in the back office. This one is designed to pull you forward.

You'll get exposure to the full lifecycle of retained search — scorecards, process design, calibration, candidate advisory, and negotiation. You'll see how talent strategy connects to business outcomes, not just "fill the req." And you'll do it inside a niche that matters: AI strategy, post-sales, and AI product talent across venture- and PE-backed companies.

No internal politics. No legacy process overhead. One-to-one relationship with a principal who wants to invest in you.

Compensation:

💰 $80,000 – $110,000 base (commensurate with experience)

📈 Bonus tied to search output once you're productive