Recruitment Coordinator

Role Overview

The Recruitment Coordinator supports the recruitment team by ensuring the smooth execution of hiring activities across multiple business functions. This role is highly operational and detail-oriented, acting as the backbone of the recruitment process by coordinating interviews, managing candidate communication, maintaining recruitment data, and ensuring a seamless experience for both candidates and hiring managers.

The role is ideal for someone highly organized, process-driven, and comfortable working in a fast-paced, high-volume recruitment environment.

Key Responsibilities

Recruitment Coordination & Scheduling

• Coordinate and schedule interviews across multiple time zones, ensuring availability of candidates and hiring managers.
• Manage interview logistics including calendar invites, confirmations, follow-ups, and rescheduling when required.
• Act as the main point of contact for candidates throughout the interview process, ensuring clear and professional communication.

Candidate Management & Experience

• Support candidates through each stage of the recruitment process, ensuring a smooth and well-organized experience.
• Share interview details, assessments, and next steps clearly and promptly.
• Maintain accurate candidate records and status updates within the ATS or recruitment tracker.

Administrative & Process Support

• Maintain recruitment trackers, dashboards, and documentation with high accuracy.
• Support offer-stage coordination, including document collection, background checks, and onboarding handover.
• Assist with job posting coordination across LinkedIn and other recruitment platforms.

Stakeholder Coordination

• Liaise closely with recruiters, hiring managers, HR, and onboarding teams to ensure alignment and timely execution.
• Follow up with internal stakeholders to ensure interview feedback is collected and documented on time.

Compliance & Reporting

• Ensure recruitment documentation and data are maintained in line with internal policies and data privacy requirements.
• Prepare basic recruitment reports and pipeline updates as required.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in a recruitment coordination, HR operations, or talent support role.
• Strong organizational and time-management skills with the ability to manage multiple roles simultaneously.
• Excellent written and verbal communication skills in Arabic and English.
• High attention to detail and ability to follow structured recruitment processes.
• Comfortable working with ATS systems, spreadsheets, and scheduling tools.
• Ability to work in a fast-paced, deadline-driven environment.
• Prior experience in financial services, fintech, brokerage, or professional services is an advantage.