Referral Coordinator

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a lively and efficient workplace environment. If you thrive in multitasking, managing schedules, and delivering top-notch support, this opportunity is perfect for you! This paid position offers the chance to develop your office management skills while working in a vibrant team setting.

Duties

• Operate multi-line phone systems efficiently, directing calls and taking accurate messages
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office Suite and Google Workspace applications with precision
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff members
• Provide exceptional customer service support via phone, email, and in person to ensure client satisfaction
• Conduct proofreading of documents to ensure accuracy and professionalism in all communications
• Handle clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies
• Support office management tasks including organizing events, coordinating supplies, and maintaining a tidy workspace

Qualifications

• Proven experience in an office environment or administrative role with strong clerical skills
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and general computer literacy
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills with attention to detail; proofreading abilities are a plus
• Exceptional phone etiquette and customer service skills; bilingual abilities are an advantage
• Familiarity with multi-line phone systems and front desk operations required
• Previous experience as a medical or dental receptionist or personal assistant is beneficial but not mandatory
• Ability to manage time efficiently while handling multiple responsibilities simultaneously

Join us as an Administrative Assistant and become an essential part of a lively team dedicated to excellence! Your organizational talents will shine here as you help create a seamless office environment while supporting our commitment to outstanding service. This paid position welcomes individuals eager to grow their administrative expertise in a fast-paced setting!

Pay: $16.00 - $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person