Regulatory Compliance Legal Assistant

Regulatory Compliance Legal Assistant - Applications accepted through 12/05/25

United Heritage Insurance exists to help people achieve financial security and peace of mind through quality insurance products. We accomplish this by being a caring and trusted partner who delivers outstanding customer service.

The Regulatory Compliance Legal Assistant serves one or more companies within the United Heritage enterprise, performing work on diverse legal and compliance assignments of moderate scope or complexity, and exercising independent judgment and discretion. This position supports the legal and compliance team by conducting legal research, drafting documents, monitoring regulatory changes, assisting with policy implementation, and assisting with miscellaneous legal and compliance matters applicable to the United Heritage enterprise.

Primary Responsibilities

• Monitor, research, analyze, and summarize legal and regulatory requirements
• Analyze and update existing corporate, legal, and compliance policies and related documentation
• Manage compliance repositories developed by the Legal Department, including, but not limited to, the contract repository, compliance calendar, and eCPM
• Help in the development, review, and creation of new policies, procedures, training materials, and manuals
• Support the implementation, monitoring, and training of employees on legal and compliance policies and programs
• Work with various departments on compliance matters and to ensure adherence to regulations
• Support vendor due diligence processes, including screening and ongoing monitoring, to manage risk and ensure compliance
• Assist in the research, development, filing, negotiation, and approval process for policy forms/rates/rules
• Assist in tracking the review of marketing/advertising material
• Coordinate and track reviews of legal contracts, correspondence, and other documents
• Manage and organize legal and compliance records, maintaining both electronic and physical files
• Assist in responding to third-party subpoenas and record requests
• Manage agent appointment process, including all online agent appointment systems and document maintenance
• Maintain state licensing requirements manual and report pertinent changes
  
• Process agent terminations
• Submit required documentation, such as dividend declaration notices, surplus note documentation, officer change notices, and Secretary of State annual reports to state regulators

Additional Responsibilities

• Provide general legal and compliance support as requested
• Prepare miscellaneous year-end documents for accounting as requested
• Coordinate Legal Department meetings
• Compile Legal Department Board Reports
• Assist with audit requests, data calls, market conduct exams, and DOI reviews
• Support the coordination and management of the Legal Department budget
• Management of Legal Department vendor accounts
• Coding and processing Legal Department invoices
• Other duties as assigned

Knowledge and Skill Requirements

• Strong research, problem-solving, critical thinking, and analytical skills
• Advanced oral and written communication and interpersonal skills
• Strong attention to detail, accuracy, organization, and timeliness
• Ability to prioritize workload and flexibly change course
• Strong process improvement abilities
• Ability to work independently with minimal supervision, escalating non-routine issues with recommendations for solutions
• Proficiency with legal research software (Westlaw and/or Lexis/Nexis), Microsoft Office suite, insurance filing systems (SERFF and UCAA), and ability to learn company-specific systems
• Obtain (or be willing to) and maintain a Notary Public commission in good standing in Idaho
• Expressive of United Heritage Core Beliefs: “We Care, Relationships Matter, Do the Right Thing, Own It, Believe it’s Possible"

Preferred Qualifications

• Bachelor’s degree preferred
• Legal and regulatory compliance work experience preferred
• Knowledge of insurance industry processes, compliance regulations, and standards preferred

Working Conditions

Work is performed in an office environment. May sit for extended periods of time. Visual acuity to perform reading and computer functions.

Workplace Culture and Benefits

United Heritage Financial Group is an established and growing company. We offer a flexible work environment and pride ourselves on a culture of innovation and inclusion. Our company offers professional development, mentorship, and opportunities to give back to the communities we serve. Our competitive compensation and benefit package includes a 401(k) plan with company match and immediate vesting, profit sharing, company-paid disability, paid parental leave, a paid volunteer day, 11.5 paid holidays plus an additional floating holiday, and a generous PTO/vacation plan based on length of service with the company. Our standard full-time work week is 37.25 hours/week – we close at 3:00 on Fridays to kick off the weekend! United Heritage firmly believes in supporting employees and our community; we actively support local charitable agencies and make sustainability and social responsibility a priority.

This position is eligible for healthcare, dental, and vision benefits on day one and a new hire mentor program to support a successful onboarding experience!

All employees will be subject to a criminal and credit background check as a requirement of employment.

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