Remote Administrative Coordinator

About Vital Study Skills


Vital Study Skills is a forward-thinking educational organisation dedicated to empowering students to achieve their full academic potential. We provide expert guidance and resources to help learners develop effective study habits, critical thinking, and time-management skills. Our team is passionate about education and committed to fostering a supportive and successful learning environment. We are now seeking a dedicated and organised individual to join our growing remote team.


Job Overview


We are looking for a highly motivated and detail-oriented Remote Administrative Coordinator to join our team on a full-time / Part-time basis. The successful candidate will be the organisational backbone of our operations, ensuring the smooth and efficient running of our daily activities. You will play a crucial role in supporting our team of educators and management, coordinating schedules, and acting as a central point of communication. The ideal candidate is a proactive problem-solver with exceptional communication skills and a talent for managing multiple priorities in a remote work environment.


Key Responsibilities


* Manage and coordinate digital calendars, scheduling appointments, virtual meetings, and tutoring sessions for staff and clients.

* Act as the first point of contact for enquiries, handling correspondence via email and other digital channels in a professional and timely manner.

* Maintain and organise company documents, including client records, course materials, and internal files, ensuring accuracy and confidentiality.

* Provide comprehensive administrative support to the management team, including preparing reports, presentations, and other documents as required.

* Assist with the onboarding process for new clients, ensuring they have all the necessary information and a positive initial experience.

* Support basic financial administration tasks, such as tracking expenses or preparing invoices.

* Help to streamline and improve administrative processes to enhance organisational efficiency.


Qualifications and Skills


* Proven experience in an administrative, coordinator, or office management role.

* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.

* Excellent written and verbal communication skills with a high level of professionalism.

* Full proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.

* Experience using virtual collaboration tools such as Zoom or Microsoft Teams.

* A self-starter with the ability to work independently and take initiative in a remote setting.

* Meticulous attention to detail and a commitment to high-quality work.

* Previous experience working within the education or ed-tech sector is desirable but not essential.


Benefits


* A competitive salary package.

* The flexibility of a fully remote working arrangement.

* A comprehensive company pension scheme.

* Opportunities for continuous professional development and training.

* A collaborative, supportive, and friendly team culture.

* The opportunity to make a meaningful impact on students' educational journeys.