(Remote) Chinese/English speaking assistant needed

Overview

We are based in New York NY.

https://youtu.be/f5dqKLdXGFQ?si=7rEjZzXNVJcujWMq

We are seeking a proactive and detail-oriented (Remote) Chinese/English Speaking Assistant to support daily operations, communication, and administrative tasks. This dynamic role offers an exciting opportunity to work remotely while assisting with a variety of projects and ensuring smooth office management. The ideal candidate will be fluent in both Chinese and English, possess excellent organizational skills, and demonstrate a passion for providing exceptional administrative support. Join us to be part of a vibrant team committed to efficiency, professionalism, and growth!

Responsibilities

• Manage calendar scheduling and coordinate appointments using Microsoft Outlook Calendar and Google Workspace tools
• Provide executive administrative support, including email correspondence, document proofreading, transcription, and data entry
• Assist with event planning logistics, including venue arrangements, attendee communication, and follow-up activities
• Handle phone etiquette professionally across multi-line phone systems and provide excellent customer service to clients and visitors
• Maintain organized filing systems, perform office management duties, and oversee general clerical tasks such as filing and document organization
• Support bookkeeping activities using QuickBooks, including basic data entry and record reconciliation
• Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks using Microsoft Office suite
• Use office experience skills such as office management, front desk duties, and office experience to streamline daily operations
• Manage personal assistant responsibilities like travel arrangements or personal scheduling as needed

Qualifications

• Proven experience in administrative roles or personal assistant positions with strong organizational skills
• Fluency in both Chinese and English (spoken and written) with excellent communication abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, QuickBooks, and DocuSign for digital signing processes
• Demonstrated ability to handle multiple tasks efficiently in a remote work environment with minimal supervision
• Strong typing skills along with attention to detail for proofreading, transcription, and data entry tasks
• Knowledge of office management practices including filing systems, front desk operations, and multi-line phone systems
• Excellent phone etiquette combined with professional customer service skills
• Ability to adapt quickly to new tools or software platforms as required

Join us today to bring your organizational talents to a vibrant team that values dedication, professionalism, and proactive support. This paid position offers the chance to develop your skills while making a meaningful impact in a flexible remote setting!

Pay: From $7.00 per hour

Work Location: Remote