Reports Associate

Essential Duties and Responsibilities

• Track the status of pending medical reports to ensure timely completion and delivery.
• Receive, review, and process dictated reports submitted via transcription services or digital platforms.
• Perform quality control checks for formatting, completeness, accuracy, and compliance with IME standards.
• Coordinate report revisions and addenda with physicians and transcription vendors.
• Upload finalized reports into internal systems and distribute reports to appropriate parties.
• Communicate professionally with physicians, attorneys, scheduling, records, and accounting teams regarding report status and deadlines.
• Monitor report turnaround times and flag delays or concerns to management.
• Maintain confidentiality and comply with HIPAA and company privacy policies at all times.
• Assist with workload balancing and coverage during high‑volume periods.
• Support process improvement initiatives related to report tracking and workflow efficiency.

Minimum Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative, medical, legal, or reports‑related experience preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple reports and deadlines simultaneously.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience in medical reporting, transcription, legal support, or workers’ compensation environments.
• Familiarity with medical terminology.
• Experience working with dictation or transcription platforms.
• Demonstrated ability to meet productivity and turnaround benchmarks.

Skills & Competencies

• Exceptional organization and time‑management skills.
• Strong critical‑thinking and problem‑solving abilities.
• Professional communication with internal and external stakeholders.
• Ability to work independently while collaborating with a team.
• Dependability, consistency, and accountability.

Work Environment

This role involves extended computer use, handling sensitive medical information, and managing time‑sensitive deliverables. The Reports Associate must be comfortable working in a fast‑paced production‑driven environment