Required Executive Secretary

Summary: The Executive Secretary plays a vital role in supporting the Chairman and senior management team by ensuring seamless executive operations, effective communication, and meticulous administrative coordination. This position requires a highly professional, detail-oriented individual who can manage complex schedules, confidential information, and high-level business interactions with discretion and efficiency. The Executive Secretary is instrumental in maintaining the productivity and strategic flow of the executive office, contributing directly to the organization’s leadership effectiveness and operational success.

Responsibilities:

• Manage the Chairman’s daily calendar, appointments, meetings, and travel schedules
  
• Coordinate local and international travel arrangements, hotel bookings, and detailed itineraries
  
• Prepare reports, presentations, meeting minutes, business correspondence, and confidential documents
  
• Serve as the primary liaison between the Chairman and internal departments, clients, and external partners
  
• Track and follow up on key tasks, approvals, and executive action points to ensure timely execution
  
• Organize board meetings, management meetings, and executive communications with precision
  
• Maintain confidential files, company records, and critical documentation in a secure and structured manner
  
• Support routine executive office activities and assist with special projects as needed
  
• Handle sensitive information with the utmost professionalism, accuracy, and discretion
  
• Ensure efficient coordination within the executive office and sustain a high-performing workflow
  
  
  

Requirements

Requirements:

• Proven experience as an Executive Secretary, Executive Assistant, Personal Assistant, or in a comparable administrative role
  
• Exceptional written and verbal communication skills in English
  
• Arabic language proficiency considered a strong advantage
  
• Outstanding organizational and multitasking capabilities
  
• Demonstrated ability to work autonomously and manage priorities under pressure
  
• Professional demeanor, strong interpersonal skills, and meticulous attention to detail
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  
• Unwavering commitment to confidentiality and professional conduct at all times