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North Carolina State University

Research Administration Program Specialist

Job Posting Information

Posting Number

PG195145SP

Internal Recruitment

Working Title

Research Administration Program Specialist

Anticipated Hiring Range

$60,000 - $65,000

Work Schedule

Monday-Friday, 8am-5pm

Job Location

Raleigh, NC

Department

College of Natural Resources

About the Department

The College of Natural Resources is a world leader in the sustainability and stewardship of the planet we share. Across a broad array of programs, we supply students with the technical expertise and hands-on experience they need to thrive out in the world. We encourage our award-winning faculty to work across disciplines and find innovative solutions to global challenges. And we partner with industry and government to put our research to work in communities everywhere.

For almost a century, the college has served vital industries in North Carolina — including the state’s largest manufacturing sector, forest and wood products, its largest service sector, tourism, and more than half a million forest landowners. Together, these industries sustain more than half a million jobs and generate $50 billion in annual economic impact. But our research goes even farther afield: We’re recognized globally as experts in sustainability, the management of land and water, and solutions at the intersection of built and natural environments. In keeping with NC State’s land-grant mission, we’re dedicated to securing a healthier, more sustainable future for all.

The College of Natural Resources Research Office works closely with the Office of Contracts and Grants, Office of Sponsored Programs and Regulatory Compliance Services, the Office of Research and Innovation, the Office of Finance and Business, and granting agencies on all pre and post award activities. The CNR Research office develops and submits grant and contract applications, processes and collaborates with negotiations, as well as the post award accounting management and overall grant oversight.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Medical, Dental, and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

We are looking for a skilled Research Administration Program Specialist to join our vibrant Research Office team. In this role, you will provide essential programmatic and administrative assistance to the Director of Research Administration, Associate Dean for Research, and various departments within the Research Office. As the first point of contact for visitors to the CNR Research Office, you will play a key role in creating a welcoming environment and efficiently managing inquiries by directing them to the appropriate team members.

Additionally, you will support both pre-award and post-award research administration processes, ensuring our research projects run smoothly from start to finish. This position is ideal for someone with high-level administrative experience who thrives in a collaborative, fast-paced setting and is eager to contribute to impactful research initiatives.

Key Responsibilities include but are not limited to:

Front Line Office Support

Greet and assist visitors to the CNR Research Office.
Handle incoming inquiries and direct them to the right contacts.

Support for Leadership

Manage (ADR) Associate Dean for Research’s calendar, schedule meetings, arrange travel.
Organize and prepare correspondence, documents, and reports.

Research Consortia Support

Process membership agreements and track payments.

Pre-Award & Post-Award Support

Assist faculty with proposal documents (e.g., Biosketch, Current & Pending Support).
Liase with SPARCS for project updates
Process financial transactions (vouchers, travel authorizations) and vendor onboarding.
Support contract documentation and sub-award processing.
Upload project reports to RED and generate data reports as needed.

McIntire-Stennis Internal Competition Support

Organize and prepare application materials for ADR and Research Committee.
Maintain scoring spreadsheets and notify applicants of funding decisions.

Other Responsibilities

This role offers valuable opportunities for career growth and professional development through additional assignments and special projects, delegated at the discretion of leadership. Working in a collaborative, supportive team environment, you’ll have the chance to expand your skills and take on new challenges that enhance your professional experience.

Qualifications

Minimum Experience/Education

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

Knowledge of sponsored research processes and procedures.
Experience submitting vouchers, travel authorizations and similar transactions.
Experience creating and updating current and pending or similar documents for proposals.
Working knowledge of PeopleSoft, Wolfpack Reporting System (PeopleSoft Financials), Red Enterprise Date (RED), NC State’s Project Modification Request (PMR) System or similar type research supporting software systems.

Required License or Certification

N/A

Valid NC Driver's License required

Commercial Driver's License Required?

Recruitment Dates and Special Instructions

Job Open Date

07/30/2026

Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

08/05/2026

Notice to Applicants

Please note that the work history on your resume must also be included in your application.

Special Instructions

In addition to your application please submit a cover letter, resume, and the contact information for at least three professional references.

Position Details

Position Number

00109265

Position Type

SHRA

Position Classification Band Title

University Program Specialist

Position Classification Band Level

Journey

Position Classification Salary Range

$ 36,381 - $ 91,526

Salary Grade Equivalency

NC12

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.0

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

Time-Limited Appointment Length (if applicable)

Department Id

150101 - College of Natural Resources

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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