(RFP) Proposal Writer

Job Title: RFP Specialist
Job Type: Full-time ~ Night shift

Job Summary

We are looking for a detail-oriented and organized RFP Specialist to lead the end-to-end process of preparing and submitting responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other formal bid requests. This role is critical in ensuring high-quality, timely, and compliant proposal submissions that align with both client expectations and company standards. You'll collaborate with cross-functional teams to gather content, manage timelines, and craft compelling proposals that showcase our strengths and capabilities.

Key Responsibilities
RFP/RFI Management

• Review and interpret RFPs, RFIs, and related bid documents to understand client needs and submission requirements.
• Create and manage proposal timelines, ensuring all deliverables are met on schedule.
• Coordinate input from departments including sales, marketing, legal, and subject matter experts.
• Tailor each proposal to align with the client’s specific needs and compliance requirements.
• Support pricing strategy development in line with company goals.

Proposal Content Development

• Draft, edit, and proofread proposal content for clarity, consistency, and persuasiveness.
• Develop strong narratives that communicate the company’s value proposition and differentiators.
• Maintain and update a library of proposal templates, case studies, and reusable content.
• Collaborate with SMEs to gather technical, financial, and legal details.

Cross-functional Collaboration

• Act as the primary internal point of contact for all RFP-related matters.
• Work closely with internal stakeholders to ensure content accuracy and strategic alignment.
• Manage internal review and approval workflows prior to submission.

Submission & Follow-up

• Submit proposals on time via the appropriate channels (online portals, email, or physical delivery).
• Track the progress and outcomes of submitted proposals, reporting updates to leadership.
• Handle post-submission queries and provide any additional information requested by clients.

Continuous Improvement

• Analyze proposal success rates and gather feedback to optimize future submissions.
• Build and maintain a knowledge base of FAQs, standard responses, and client-specific preferences.

Qualifications

Education:

• Bachelor’s degree in Business, Marketing, Communications, or a related field.

Experience:

• 1–2 years of experience in RFP/proposal management, business development, or a related role.

Key Skills:

• Strong written and verbal communication skills.
• Excellent organizational and project management abilities.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• High attention to detail and quality.
• Strong interpersonal skills for collaboration with both internal teams and clients.
• Knowledge of current best practices and trends in proposal and bid management.

Preferred:

• Experience using proposal management software/tools.
• Background in industries such as IT, healthcare, or construction.
• Experience with complex or large-scale proposal submissions.

Job Type: Full-time

Application Question(s):

• Do you have experience of writing RFP for US Federal Govt?
• What is your current salary?
• What is your expected salary?

Education:

• Bachelor's (Preferred)

Work Location: In person