SALES 8810

Position Description: Sales Executive Assistant / Bid Coordinator

SalSon Logistics | Newark, NJ

$60,000 - $75,000 Annually

Full-Time | 100% On-Site

Drive Growth. Support Strategy. Win Business.

SalSon Logistics is seeking a highly professional and results-driven Sales Executive Assistant / Bid Coordinator to support our Vice President of Sales and Business Development team.

This is not a traditional administrative role. We are looking for a business-minded professional who can manage complex sales initiatives, coordinate customer proposals, oversee RFP and bid submissions, analyze opportunities, and help drive revenue growth throughout our nationwide transportation and logistics network.

The ideal candidate thrives in a fast-paced environment, possesses exceptional organizational skills, and can effectively communicate with executives, customers, and operational leadership.

What You'll Do

Executive Sales Support

Serve as the primary support partner to the VP of Sales
Manage calendars, meetings, customer presentations, and strategic initiatives
Prepare executive reports, presentations, and sales performance metrics
Coordinate customer visits, facility tours, and business review meetings
Track sales activities, pipeline updates, and key performance indicators

Bid & Proposal Management

Manage the end-to-end RFP, RFQ, and bid submission process
Coordinate responses across Operations, Finance, Safety, and Leadership teams
Gather pricing, service, operational, and compliance information required for proposals
Maintain a library of proposal content, customer references, and supporting documentation
Ensure all bid submissions are completed accurately and submitted on time

Business Development Support

Research prospective customers and market opportunities
Assist with sales forecasting and pipeline reporting
Track customer opportunities from initial contact through implementation
Prepare customer presentations, pricing summaries, and account analyses
Support onboarding and implementation of new business opportunities

Cross-Functional Collaboration

Work closely with Operations, Customer Service, Finance, Recruiting, and Safety teams
Assist in identifying process improvements that enhance customer experience
Support special projects and executive initiatives as assigned

Qualifications

3+ years of executive support, sales support, business development, proposal management, or logistics experience
Transportation, logistics, supply chain, warehousing, trucking, or freight industry experience strongly preferred
Experience managing RFPs, RFQs, bids, proposals, or contract documentation preferred
Advanced proficiency with Microsoft Excel, PowerPoint, Word, and Outlook
Strong analytical and reporting skills
Exceptional written and verbal communication abilities
Ability to manage multiple priorities and deadlines simultaneously
Professional presence with executive-level communication skills

What We Offer

Competitive salary: $60,000 - $75,000
Weekly pay
Medical, Dental, Vision, and Life Insurance
401(k)
Paid Vacation
Paid Holidays
Paid Sick Time
Professional development opportunities
Career growth within a rapidly expanding transportation and logistics organization

Why SalSon?

SalSon Logistics is one of the nation's fastest-growing transportation and logistics providers. Our success is built on operational excellence, customer service, and strong leadership. This role offers the opportunity to work directly with executive leadership, contribute to major business wins, and make a measurable impact on the company's continued growth.

If you're organized, analytical, customer-focused, and ready to play a key role in driving business development, we'd love to hear from you.

Location: Newark, NJ

Schedule: Monday-Friday

Work Environment: 100% On-Site

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