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Sales & Administrative Assistant
We are seeking a dynamic and detail-oriented Sales & Administrative Assistant to support our team in a fast-paced office environment. The ideal candidate will possess strong organizational and communication skills, with a passion for delivering excellent customer service and maintaining efficient office operations. This role offers an opportunity to contribute to the success of our organization through effective administrative support, client engagement, and sales assistance. The successful applicant will be proactive, and adept at managing multiple tasks with professionalism and enthusiasm.
Responsibilities
- Provide comprehensive administrative support, including data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools.
- Manage front desk operations, greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Assist in calendar management and scheduling appointments for team members or executives to ensure efficient time utilization.
- Support sales activities by maintaining customer records in QuickBooks and assisting with customer support inquiries to foster positive relationships.
- Handle bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping accurately and timely.
- Coordinate office management duties including supply ordering, maintaining organized filing systems, and overseeing general office upkeep.
- Facilitate effective communication within the team by managing correspondence, preparing reports, and proofreading documents for accuracy.
Requirements
- Proven clerical or administrative experience in an office setting with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and computer literacy.
- Experience with QuickBooks or similar accounting software is highly desirable.
- Excellent phone etiquette skills with experience managing multi-line phone systems in a professional environment.
- Bilingual abilities are preferred to assist diverse client needs effectively.
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced setting.
- Previous experience in office management or personal assistant roles is advantageous.
- Demonstrated ability to handle customer support inquiries with professionalism and tact. Join our team as a Sales & Administrative Assistant and play a vital role in ensuring smooth office operations while delivering exceptional service to clients and colleagues alike!
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