Sales Administrative Coordinator

Maxim Group Companies, is a lifestyle lighting manufacturer and wholesaler founded in 1970. We offer a variety of high-quality lighting fixtures for the home with design inspiration from around the world.
We are looking for a Sales Administrative Assistant for our National Sales Manager.

Performs administrative duties for senior/executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; preparing reports and financial data, a reporting background is preferred; drafting written documents. Experience working in home furnishing or design would be ideal. This person is able to use critical thinking skills in order to perform various tasks. You are able to perform tasks independently and without need for constant direction.

Essential Functions:

• Prepare and edit correspondence, communications, presentations, and other documents.
• Extensive experience handling heavy calendar management.
• Experience working in a fast paste administrative setting.
• File and retrieve documents and reference materials.
• Manage and maintain' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Interact with external partner organizations.
• Coordinate project-based work including reporting.
• Provide scheduling and calendar maintenance support.
• Analyze and accumulate submitted management reports.
• Must utilize processors, create spreadsheets and database applications, and conduct internet research as necessary.
• Coordinate, plan and set up meetings.
• Travel twice a year to attend our bi yearly trade show.

Qualifications:
- Proven experience as an administrative assistant or in a similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Exceptional customer service skills with a professional demeanor
- High level of computer literacy with the ability to quickly learn new software programs
- Experience in project coordination is a must. This person is a go getter, able to get projects done independently and on a timeline with feedback.

We offer competitive compensation and benefits package. This is a full-time position based in our office.

To apply for this position, please submit your resume along with a cover letter highlighting your relevant experience.

Note: Only shortlisted candidates will be contacted for an interview.

Job Type: Full-time

Pay: From $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Sales administration: 2 years (Required)

Ability to Commute:

• La Puente, CA (Required)

Work Location: In person