Sales Administrator

About Us

OCTA Properties is a versatile organization providing Dynamic Innovative Solutions for the Property Development & Investment sectors such as Exclusive Developer Representation, Luxury Branded Residences, Turnkey Property Development, and Advisory Consultation. Introduced by Fawaz Sous to the United Arab Emirates & International Markets, our team is backed by a wealth of experience and network in the real estate sector, enabling them to deliver results above and beyond expectations, minimize risk, improve efficiency & maximize profitability throughout any development lifecycle.

Our team is our number one priority, and we want to make sure we surround ourselves with the best talent to continue going from strength to strength, transforming the real estate market across the globe. We are on the lookout for a Sales Administrator to support the Sales Operations team & function, while reporting into the Sales Operations Manager

What will be your responsibilities?

• Work with the Sales Admin team who input data entry and documentation into the CRM software (Salesforce)
• Execute compliance with operations processes and maintaining adherence to turn-around time requirements.
• Diligently carry out the documentation process, ensuring all necessary forms, agreements, and buyer details adhere to the required guidelines. (Unit Reservation Form, Sale Purchase Agreement, Client Documentation)
• Ensuring compliance at the executive level with Anti Money Laundering (AML) regulations, maintaining accurate and complete documentation for clients.
• Ensuring adherence to the defined processes and Service Level Agreements (SLAs)
• Diligently follow the departmental policies, procedures, and processes, including SLAs and an Authority Matrix, ensuring strict adherence and implementation.
• Conducting timely follow up with sales teams to address units that have not made the required down payment or have incomplete documentation and collaborate with the internal team to issue termination notices when necessary.
• Generate MIS & Sales Operations reports

What are we looking for?

• Prior work experience in a role in Sales Admin / Sales Operations / Admin.
• Prior experience on Salesforce CRM
• Understanding and knowledge of Excel (Advanced) & Data Entry processes.
• Analytical and Communication skills.
• Impeccable attention to detail.
• Ability to be resourceful and proactive with a zest for collaboration.