Sales Administrator

Key Responsibilities

• Manage and maintain office documentation, records, and filing systems (both digital and physical).
• Handle day-to-day administrative tasks to ensure smooth office operations.
• Coordinate internal communication between departments to ensure timely information flow.
• Support procurement activities by tracking material requests, purchase orders, and deliveries.
• Prepare, process, and track invoices in coordination with finance and project teams.
• Ensure all invoicing documentation is complete, accurate, and aligned with contractual requirements.
• Follow up on submitted invoices and assist with payment tracking and collections.
• Assist in preparing quotations and basic commercial documents.
• Maintain and update client databases, contracts, and correspondence records.
• Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Handle incoming calls, emails, and correspondence professionally.
• Monitor inventory levels and coordinate with vendors for replenishment.
• Provide administrative support to sales and operations teams as required.
• Assist in preparing reports, presentations, and other business documentation.
• Ensure compliance with company procedures and maintain confidentiality of sensitive information.

Additional Responsibilities

• Prepare the yearly business plan for maintenance of existing VAR contracts.
• Support the sales team in identifying and pursuing new business opportunities.
• Track and report sales metrics and project outcomes to support business growth.
• Identify and recommend new products to expand the current product portfolio.

Skills & Requirements

• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to interact across all organizational levels.
• Strong organizational and time management abilities.
• Ability to multitask and meet deadlines in a fast-paced environment.
• High attention to detail and ability to produce well-presented work.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Access).
• Basic understanding of procurement and invoicing processes.
• Relevant experience in administrative, commercial, or similar roles preferred.

Work Location: In person