Sales Assistant

Job Title: Sales Assistant

Location: Ras al-Khaimah

Department: Sales

Reports To: Sales Manager

Job Summary:
The Sales Assistant will support the sales team by preparing quotations and LPOs for vendors and customers, managing price updates, and assisting in day-to-day sales operations. The role ensures accurate documentation, smooth communication, and timely updates of pricing and sales records.

Key Responsibilities:

• Quotation and Order Processing: Supported the sales team by preparing, processing, and following up on quotations, local purchase orders (LPOs), and customer purchase orders, ensuring timely and accurate documentation. Generate quotations for customers based on pricing and product availability.
• Sales Coordination: Collaborated with internal departments to ensure smooth order fulfilment and customer satisfaction, tracking order status and resolving issues as needed.
• Client & Supplier Communication: Acted as a key point of contact for clients and suppliers via phone, email, and in-person, providing prompt assistance and maintaining strong professional relationships.
• Administrative Support: Drafted correspondence, managed sales files, organized documents, and maintained both digital and physical filing systems. Highlight issues like delayed shipments, price changes, or stock shortages to management.
• Document & Records Management: Prepared internal and external documents such as reports, memos, and letters; maintained accurate records, updated contact databases, and tracked customer and supplier pricing.
• Meeting Support: Took minutes during team and client meetings, distributed summaries, and tracked action items for follow-up.
• Monthly Sales Reporting: Maintained and updated Excel-based reports to track monthly supply and delivery of materials for internal analysis and performance monitoring.
• Delivery Coordination: Arranged and followed up on deliveries to clients, ensuring materials were dispatched and received on time, with proper documentation.
• Price Records Management: Maintained up-to-date records of customer prices and supplier prices for accurate tracking and reference.
• Material Submittals: Prepared material submittal documents for customers.

Qualifications:

• 1–2 years of experience in sales support, administrative, or similar roles.
• Proficient in Microsoft Office tools, especially Excel.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills in English.
• Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• Self-driven with minimal supervision and ability to meet deadlines.

Job Type: Full-time

Application Deadline: Urgent

Job Type: Full-time