Sales Coordinator

1. Sales Support & Documentation:

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  Assist Sales Executives in all back-office operations to ensure successful sales transactions.

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  Prepare professional Quotations (Excel/Word) and convert them to PDF for executive review.

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  Handle revisions of quotations promptly based on feedback.

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  Process and file Purchase Orders (PO) received from clients with high accuracy.

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  Prepare Proforma Invoices specifically for transactions involving advance payment terms.

2. Vendor & Logistics Coordination:

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  Draft and send POs to Vendors after price negotiations are finalised.

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  Communicate with vendors regarding new orders, rate updates, and credit note follow-ups.

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  Coordinate with the Logistics Team a day in advance to arrange Delivery Challans and staffing for dispatches.

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  Track delivery dates with vendors and keep the sales team updated on lead times.

3. Financial Oversight & Billing:

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  Verify Client Credit Limits before processing orders and alert seniors if limits are exceeded.

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  Perform thorough audits of all documents (Invoices, Receipted Delivery Challans) for accuracy.

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  Submit complete dockets (Sale PO, Tax Invoice, Transport details) to the Accounts Department for billing.

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  Manage disputes regarding short payments, rate differences, or incorrect billings.

4. Payment Recovery & Reporting:

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  Track Outstanding Dues and remind Sales Executives to follow up on aging payments.

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  Report weekly payment recovery status directly to Management.

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  Provide MIS Data and sales reports as requested by the management team.

5. Technical Coordination:

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  Manage measurement sheets (specifically for Door orders) to ensure production begins without errors.

• Handle the issuance of Debit Notes via the accounts department when required