Office Administrative Coordinator

Job Overview

Build A Head is seeking a highly organised and proactive Office Administrative Coordinator to join our team in Scottsdale, Arizona, United States. This is a FULL_TIME position, central to ensuring the smooth and efficient operation of our office. At Build a Head, we believe in bringing smiles, excitement, and creativity to every celebration with our custom products. The ideal candidate will be a dependable and resourceful individual who enjoys supporting a dynamic and creative team, helping us continue to make every moment unforgettable.

Responsibilities

* Serve as the first point of contact for the office, managing correspondence, phone calls, and welcoming visitors.
* Organise and schedule meetings, appointments, and company events, ensuring all logistical details are handled.
* Maintain and manage office supplies, inventory, and equipment, anticipating needs and placing orders as required.
* Provide comprehensive administrative support to senior management and the wider team.
* Assist with the preparation of reports, presentations, and other important documents.
* Manage filing systems, both electronic and physical, ensuring information is organised and easily accessible.
* Coordinate travel arrangements and accommodation for staff members when necessary.
* Liaise with vendors, service providers, and building management to ensure the office environment is well-maintained and professional.

Qualifications

* Proven experience in an office administration, coordinator, or similar role.
* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
* Excellent written and verbal communication skills with a professional and friendly demeanour.
* A proactive approach to problem-solving and the ability to work independently.
* Strong attention to detail and a commitment to producing high-quality work.
* The ability to handle confidential information with discretion.
* A positive attitude and a passion for contributing to a creative and collaborative team environment.

Benefits

* A competitive hourly wage of $19.00 - $29.00 USD, commensurate with experience.
* An opportunity to be a key part of a fun, creative, and growing company.
* A supportive and collaborative work environment.
* Opportunities for professional development and growth within the organisation.