Sample Library Coordinator

About Spring Footwear

Since 1991, Spring Footwear has made a significant difference in the lives of consumers who depend on our brands to deliver comfort, style, and value. Product innovation, quality, and flexibility are the cornerstones that contribute to our success. Our mission is simple:

To develop successful partnerships by creating and delivering the best quality, value, product and service every day.

We are seeking a highly organized and detail-oriented Sample Library Coordinator to support our merchandising and sales operations. This role is critical to maintaining our sample library, showroom presentation, and trade show readiness, ensuring our product is always presented in best-in-class, go-to-market condition.

Position Summary

The Sample Library Coordinator is responsible for the end-to-end management of the sample library, seasonal wall setup, and both domestic and international sample receiving. This role supports merchandising, sales, and trade show execution by ensuring samples are organized, labeled, and maintained in client-ready condition. The coordinator also assists with trade show preparation, approved liquidation, and quality inspection of assets.

This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced product environment.

Key Responsibilities

Sample Library Organization & Maintenance

Organize and maintain the sample library by brand, vendor, and category for maximum retrieval efficiency
Ensure all samples are properly labeled and maintained in go-to-market condition
Reconfigure shelving and rack space to accommodate seasonal product flow
Execute approved liquidation and maintain proper documentation
Maintain a clean, safe, and organized sample environment daily
Support merchandising and sales teams with sample retrieval and organization

Seasonal Wall Setup & Maintenance

Build and maintain seasonal showroom walls according to catalog order
Prepare and place Sample ID cards for each style
Ensure active styles are properly displayed and organized by brand
Monitor sample availability for sales meetings and customer presentations
Identify discontinued styles and prepare them for warehouse transfer
Communicate inventory shortages or overages to merchandising partners

Receiving & Sample Processing

Receive and process international sample shipments
Unpack, count, and organize samples by vendor and brand
Verify packing lists and document received quantities
Photograph products and upload documentation to designated folders
Process sample returns from sales reps and customers
Inspect returned samples and restore to client-ready condition
Reintegrate samples into showroom, library, or development areas
Maintain clean and safe receiving workspace

Trade Show Coordination

Organize trade show supplies and marketing materials
Assist with preparation and packing of show samples
Label cartons and prepare detailed content manifests
Build and wrap pallets according to shipping standards
Coordinate logistics with warehouse for timely pickups
Support trade show setup readiness and execution

Container Inspection & Quality Support

Perform container inspections as assigned
Communicate inspection findings and quality concerns
Assist in responding to product quality inquiries
Support quality documentation and follow-up

Knowledge, Skills & Qualifications

Strong attention to detail and organizational skills
Ability to work in a fast-paced, hands-on environment
Product handling or footwear experience preferred
Proficient in Microsoft Office (Excel, Outlook, Word)
Experience with inventory systems preferred
Ability to lift up to 40 pounds
Ability to stand, walk, and move throughout the day
Strong communication and teamwork skills
Self-motivated with ability to prioritize workload

What We Offer

Competitive compensation
Comprehensive benefits package
Paid time off and Paid holidays
Growth opportunities within a multi-brand organization
Collaborative team environment
Fast-paced product-driven culture
Employee discounts on Spring Footwear brands

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person