Scheduling & Administrative Assistant

Position Overview

Affordable Home Care Solutions is seeking a highly organized and dependable Scheduling & Administrative Assistant to join our team full-time. This role is essential to our daily operations, ensuring client care is staffed seamlessly while supporting the administrative functions of the office.

This is a fast-paced, detail-driven position that requires strong communication skills, problem-solving ability, and a high level of ownership. You will serve as a central point of coordination between clients, caregivers, and leadership while helping maintain a smooth and professional office environment.

Schedule & Position Details

• Full-Time, In-Office Position
• Schedule: Tuesday through Saturday, 8:00 AM – 5:00 PM
• On-Call Requirement: After-hours on-call coverage Friday & Saturday night
• Occasional Sunday coverage required for team support (vacation/leave coverage)
• Location: Scottsdale, AZ
• Compensation: $20/hr

Core Responsibilities

Scheduling:

• Ensure all scheduled shifts are filled appropriately and in a timely manner
• Communicate with Scheduling Manager and Recruiter regarding staffing needs
• Accurately enter and maintain all scheduling and tracking activities
• Communicate all scheduling changes and updates to the team
• Respond to urgent after-hours scheduling needs during assigned on-call nights
• Take on-call shifts as directed

Administrative:

• Answer incoming calls and assist with client and caregiver inquiries
• Maintain accurate and up-to-date client and employee documentation
• Track and manage caregiver credentials and compliance requirements
• Assist Recruiter with administrative and hiring-related tasks
• Support onboarding of new caregivers as needed
• Perform additional administrative duties as directed by leadership

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent computer literacy with the ability to learn new software quickly.
• Strong typing skills with attention to detail; proofreading abilities are essential.
• Exceptional phone etiquette and customer service skills; experience with multi-line phone systems is a plus.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Strong time management skills with the ability to multitask efficiently in a busy environment.

Join us as a Scheduling & Administrative Assistant and become a key contributor to our organization’s success! We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day.

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person