Scheduling and Administrative Assistant

POSITION AVAILABLE
Scheduling and Administrative Assistant (Full-Time)

We are seeking a full-time Scheduling and Administrative Assistant to join our team.

This role will mainly focus on deposition scheduling between our clients and our network of medical experts, along with other various daily administrative tasks. We are seeking candidates with strong organizational skills, attention to detail, and excellent communication abilities—both by phone and email. Candidates should be highly proficient with computers and comfortable working in a fast-paced environment.

ABOUT US

We are a small but growing medical-legal consulting firm located in the Chicago Loop. Since our founding in 1981, we have specialized in arranging and facilitating medical experts for a wide range of medical-legal matters.

KEY RESPONSIBILITIES

• Coordinate and schedule depositions between our clients and our medical experts
• Communicate professionally by phone and email with attorneys, doctors, and staff
• Process incoming mail and email (case intake)
• Prepare and send medical records, cover letters, and correspondence to consultants
• Generate client correspondence and invoices
• Track and update case and review status
• Provide general administrative and operational support as needed

WORK SCHEDULE

• Hours: Monday–Friday, 9:00 a.m.–5:00 p.m.
• Hybrid Option: One remote workday per week is available upon completion of training.

HOW TO APPLY

Please submit your resume along with a cover letter or brief statement of interest explaining why you are a strong fit for this position.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off
• Vision insurance

Work Location: In person