Scheduling Coordinator

Job Overview

We are seeking a dependable and highly organized Scheduling Coordinator / Scheduler to join our team. This position is responsible for coordinating schedules, communicating with staff and clients, managing last-minute schedule adjustments, and helping ensure daily operations run smoothly. The ideal candidate is detail-oriented, able to multitask in a fast-paced environment, and comfortable handling occasional on-call responsibilities when needed.

Responsibilities

• Create, manage, and update employee/client schedules
• Coordinate coverage for call-offs, absences, and schedule changes
• Communicate scheduling updates promptly and professionally
• Maintain accurate scheduling records and documentation
• Answer phone calls, texts, and emails related to scheduling needs
• Work closely with management to ensure proper staffing levels
• Assist with administrative and clerical duties as needed
• Participate in an on-call rotation to assist with urgent scheduling needs outside normal business hours

Qualifications

• Previous scheduling, dispatching, coordination, or administrative experience preferred
• Strong organizational and time management skills
• Excellent communication and problem-solving abilities
• Ability to work independently and handle multiple priorities
• Proficiency with computers, scheduling software, and Microsoft Office/Google Workspace
• Reliable and professional demeanor
• Ability to remain calm and responsive during urgent staffing situations

Preferred Skills

• Experience in healthcare, home care, transportation, staffing, or service industries is a plus
• Flexible availability for occasional evenings/weekends/on-call coverage

Benefits

• Competitive pay
• Flexible scheduling
• Supportive team environment
• Opportunities for growth and advancement
• Please contact office for more information

Pay: $22.00 - $27.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Vision insurance

Experience:

• health care scheduling: 3 years (Preferred)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)

Ability to Commute:

• Indianapolis, IN 46220 (Required)

Work Location: In person