Scholarships Coordinator

Description

About Ramapo College of New Jersey

Ramapo College of New Jersey is the state’s premier public liberal arts college, where students build the confidence, skills, and perspective to thrive in a changing world. Located on a breathtaking 300-acre campus in the foothills of the Ramapo Mountains and just a short trip from New York City, Ramapo blends the best of both worlds: natural beauty, state-of-the-art facilities, and access to one of the world’s most dynamic job markets.

With approximately 6,000 students, Ramapo offers a personalized, student-centered experience defined by a 16:1 student–faculty ratio, small classes, and faculty who mentor, challenge, and inspire. Students can explore over 40 undergraduate majors and a growing portfolio of graduate programs in fields such as Business Administration, Data Science, Nursing, Educational Leadership, Social Work, Special Education, and the Doctor of Nursing Practice. Across every discipline, Ramapo emphasizes hands-on learning through internships, co-ops, study abroad, faculty research, service projects, and real-world experiences that prepare students for meaningful careers.

Our campus is home to cutting-edge academic spaces, including the Anisfield School of Business, the Adler Center for Nursing Excellence, the Sharp Sustainability Education Center, the Berrie Center for Performing and Visual Arts, the Les Paul Music Studio, and the Peter P. Mercer Learning Commons. Ramapo’s award-winning residence halls are consistently ranked among the best in New Jersey.

Nationally recognized for excellence and value, Ramapo is ranked #1 among New Jersey public colleges by College Choice, named a Best Regional University North by U.S. News & World Report, and celebrated by Kiplinger’s, Money Magazine, Colleges of Distinction, and Victory Media’s Military Friendly rankings.

At Ramapo, students don’t just earn degrees; they discover their strengths, explore new possibilities, and build the foundation for bold futures.

The Scholarships Coordinator reports to the Foundation Scholarships Specialist and is responsible for the day-to-day operations and processes involved in awarding privately-funded scholarships to Ramapo College students. This role facilitates the important intersection between donors’ philanthropic wishes and Ramapo students’ success, and is critical to the College’s enrollment and retention efforts. The Coordinator promotes scholarship opportunities to students, stewards the application and review process, monitors continuing student eligibility and assists with the awarding of funds. This role interfaces with students, parents, faculty, staff, and College leadership. The Coordinator maintains the scholarship database and updates the relevant websites.

Examples of Duties

Responsibilities:

• Promote scholarship applications to students and families: work with the Office of Marketing & Communications to create marketing and promotional materials including social media, posters, fact sheets, etc.; attend student opportunities such as the Student Involvement Fair and other events; prepare presentations to special student populations, etc.
• Collaborate with the Donor Impact Coordinator to organize scholarship impact reporting to donors and prospects, provide student testimonials, or identify scholarship recipients to be featured in other avenues.
• Maintain Award Management, Ramapo’s scholarship CRM, to manage scholarships applications, review process and awarding process. Update the CRM to include new scholarship opportunities in alignment with gift agreements, update or add donor profiles, update communication templates, and perform other routine maintenance.
• Regularly and proactively monitor student applications, making adjustments as necessary during open cycles.
• Monitor continuing student eligibility for institutional scholarships, regularly tracking and facilitating communications to provide timely notifications to students.
• Respond to inquiries from students, parents, and families regarding scholarship opportunities.
• Meet, organize, and communicate with campus review committees comprised of faculty, staff, and academic leadership to support their review of available privately-funded scholarships. Coordinate the committees to facilitate, fair, timely, and policy-compliant selection decisions.
• Serve as the Foundation and College scholarships’ point of contact for the Office Financial Aid by providing notifications to credit awards to students’ accounts. Work with Financial Aid staff to resolve issues as they arise.
• As private scholarship awards are made, notify students they have been selected to receive a scholarship and ensure recipients complete post-acceptance requirements including written thank you notes, biographies, etc.
• Check scholarship-related data in Raiser’s Edge NXT, the Institutional Advancement CRM, to ensure entry is accurate. Provide updates as needed.
• Supervise student assistants.
• Draft scholarship gift agreements for donors, upon request from development officers.
• Serve as Institutional Advancement’s main point of contact to maintain and update its related websites.
• Staff Institutional Advancement events as requested, which may take place on evenings or weekends.
• Other duties as assigned.

Qualifications

Skills, Knowledge, Abilities:

• Strong written and verbal communication skills.
• Strong organizational and attention to detail skills.
• Ability to handle sensitive and confidential information with discretion and integrity.
• Ability to perform multiple and varied tasks.
• Ability to work with diverse teams.
• Ability to follow policies and procedures.

Educational/Experience Requirements:

• Bachelor’s degree is required.
• A minimum of one year experience in nonprofit or higher education administration, fundraising, donor relations, or a similar field is required.
• Customer service experience required.
• Experience with Blackbaud Award Management and Raiser’s Edge NXT, or similar scholarship and donor CRMs, is preferred.
• Experience with Wordpress or other website tool a plus but not required.

Supplemental Information