School Administrative Assistant / Receptionist

Description:

Come Join our Team!

Non-Exempt, 12-Month Position

The School Administrative Assistant serves as the first point of contact for students, families, staff, and visitors and is responsible for maintaining a welcoming, organized, and efficient front office. This position provides clerical, receptionist, and light bookkeeping support to ensure the smooth daily operation of the school.

Primary responsibilities include but are not limited to:

Reception & Front Office Management

• Greet visitors, parents, students, and staff in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Manage visitor sign-in procedures and maintain security protocols
• Receive and distribute mail, deliveries, and messages
• Maintain front office appearance and organization
• Assist with student arrival, dismissal, and attendance communication

Administrative Support

• Provide clerical support to the Principal and teaching staff
• Maintain student records, files, and confidential documents
• Prepare correspondence, forms, letters, and reports
• Manage calendars, appointments, and meeting schedules
• Assist with event coordination, room scheduling, and communications
• Maintain office supplies and place orders as needed
• Support copying, filing, and document preparation for staff

Student & Family Support

• Assist parents with forms, questions, and general information
• Track and document student attendance, tardiness, and early dismissals
• Communicate attendance information to appropriate staff
• Maintain accurate emergency contact and student information records

Minor Accounting & Bookkeeping Duties

• Collect, record, and receipt payments (tuition, fees, fundraisers, etc.)
• Maintain payment logs for student accounts
• Assist with basic data entry into accounting software or spreadsheets
• Track petty cash and maintain accurate records
• Compile payroll information for timely submission
• Support the Business Office with invoices and purchase documentation

Requirements:

• High school diploma required; associate degree or administrative training preferred
• Previous experience in an office, school, or customer service setting preferred
• Basic knowledge of bookkeeping or accounting practices
• Proficiency in Microsoft Office/Google Workspace and office equipment
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and professionalism
• Friendly, patient, and service-oriented demeanor
• Strong attention to detail and accuracy
• Ability to prioritize tasks in a busy school environment
• Dependable, punctual, and self-motivated
• Comfortable working with children, families, and staff
• Ability to handle sensitive situations with discretion
• Team player with a positive attitude