School Based Claims Clerk

JobID: 23595

Position Type:
District Support

Date Posted:
3/27/2026

Location:
District Administration Center - Glendale, AZ

Position Title: School Based Claims Clerk
Department: Special Education
Supervisor: Director of Special Education
Term of Employment: 11 Month
Salary Classification: 8

Job Summary
The School Based Claims Clerk maintains all required record-keeping responsibilities for the district's Medicaid Program, performs clerical and bookkeeping duties, and ensures compliance with state and federal special education documentation requirements. This position requires frequent communication with multiple departments and agencies, and involves regular handling of sensitive information. The role supports billing accuracy, documentation management, compliance monitoring, and coordination of processes essential to both Medicaid reimbursement and IDEA requirements. Provider onboarding, HAA processing, RMTS monitoring, ESY coordination, and systems maintenance

Essential Functions Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is illustrative only and not a comprehensive listing of all functions and tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Ensure completion of AHCCCS provider registration.
Track certification expirations and provider credentials.
Maintain training packets for Medicaid programs (MAC & DSC).
Coordinate CPR/First Aid training.
Coordinate with school sites regarding staffing changes.
Collect and verify accuracy of documentation from Special Educators and service providers.
Assist Special Education staff with Medicaid documentation and compliance requirements.
Prepare billing-period documentation including development & assistive therapy logs, related service logs, and personal care logs according to each student's IEP.
Review and correct denied claims for re-filing or resubmission.
Review the Health Aide billing software monthly for receipt and accuracy.
Enter new student information and maintain provider caseloads in the billing software.
Update student files and provider caseload information based on reports generated by the billing company.
Track evaluation dates, IEP dates, student entry/exit dates, provider certifications, and other required documentation.
Maintain accurate and up-to-date student files.
Track and prepare required reports.
Provide clerical support to the Medicaid Specialist.
Assist with special projects as assigned.
Attend and participate in required staff meetings.
Perform other duties as assigned.

Knowledge and Skills

Knowledge of applicable Federal, state, county and city statutes, rules, policies, and procedures, Medicaid procedures, documentation requirements, and reimbursement processes.
Knowledge of applicable Peoria Unified School District and department policies and procedures.
Knowledge of IDEA compliance procedures and special education documentation standards.
Ability to read, interpret, and apply written instructions, district procedures, and state policy manuals.
Strong interpersonal skills, including the ability to communicate effectively with parents, students, staff, and the public.
Ability to maintain confidentiality and work with sensitive student information.
Strong computer skills, including the ability to learn new software and maintain accurate electronic and paper records.
Ability to work collaboratively in a team environment and maintain positive working relationships.
Ability to follow district policies, timelines, and standards of accuracy in all documentation.

Minimum Qualifications

High school diploma or equivalent plus two years of related experience or training.
Associate degree in a related field preferred.
Must possess or obtain an Arizona IVP Fingerprint Clearance Card
Must be able to pass a background clearance check
Ability to read and interpret instructions, write routine correspondence, and produce reports.
Ability to solve practical problems and interpret oral and written instructions.
Ability to maintain confidentiality in all aspects of the role.
Strong communication, computer, and organizational skills
Might be required to travel to perform work functions.
Must be able to obtain and maintain an Arizona driver's license

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