School's Office Coordinator

Summary:

The Catholic Schools Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports the Catholic Schools Office through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the school practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Coordinator duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to the Superintendent of Catholic Schools.

Duties and Responsibilities:

• Answer and direct phone calls
• Reply to email, telephone or face to face inquiries
• Provide information by answering questions and requests
• Produce and distribute correspondence memos, letters, and forms
• Maintain administrative and teacher contact lists
• Maintain and update computer and manual filing systems
• Generate reports
• Assist in the preparation and conduction of meetings
• Maintain professional and technical knowledge.
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Contribute to team effort by accomplishing related results as needed
• Monitor invoices for payments
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Receive, sort and distribute the mail
• Carry out typical administrative duties
• Handle sensitive information in a confidential manner
• Copy documents on behalf of Catholic Schools Office staff
• This listing is not an exhaustive list of duties. The superintendent may assign other duties.

Qualifications and Requirements:

• 
  Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize projects
• Strong organizational and planning skills
• Proficient in Word, Excel, Google, and various social media platforms
• At least five years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred