academic administrative assistant

American University of Sharjah

<div>
 The
 <strong>
  Department of Psychology
 </strong>
 at the College of Arts and Sciences is looking to hire an
 <strong>
  Administrative Assistant
 </strong>
 to provide essential administrative and clerical support to the academic department, ensuring smooth day-to-today operations. The role involves handling communications, scheduling, record-keeping, and coordinating departmental activities while assisting faculty, students, and university administration. This position plays a crucial role in maintaining the efficiency of the department and ensuring compliance with university policies.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Communicate effectively with CAS students and assist them in understanding academic rules and policies.
  </li>
  <li>
   Answer department phone and email inquiries and serve as the department help desk.
  </li>
  <li>
   Manage and organize departmental files, records, and documents, ensuring efficient filing systems.
  </li>
  <li>
   Schedule meetings, prepare agendas, record minutes, and maintain the department&rsquo;s calendar.
  </li>
  <li>
   Enter requisitions and maintenance requests into the university system.
  </li>
  <li>
   Facilitate scheduling and registration.
  </li>
  <li>
   Compile data and prepare statistical reports as required.
  </li>
  <li>
   Coordinate communication between faculty, students, and administrative offices.
  </li>
  <li>
   Handle student inquiries and provide administrative support for academic programs as applicable.
  </li>
  <li>
   Process paperwork related to faculty, staff, and student requests.
  </li>
  <li>
   Maintain and update departmental databases and reporting systems.
  </li>
  <li>
   Support event planning and execution for departmental activities.
  </li>
  <li>
   Liaise with university administration for procurement, HR, and financial matters.
  </li>
  <li>
   Ensure compliance with university policies and procedures in administrative tasks.
  </li>
  <li>
   Maintain strict confidentiality when handling sensitive information.
  </li>
  <li>
   Perform other secretarial and administrative duties as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Skills Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, office management, or a related field.
  </li>
  <li>
   Strong organizational skills and excellent time-management abilities.
  </li>
  <li>
   Excellent communication skills in both English and Arabic.
  </li>
  <li>
   Strong interpersonal skills with a professional and service-oriented approach.
  </li>
  <li>
   Ability to handle multiple tasks efficiently in a fast-paced environment.
  </li>
  <li>
   High level of professionalism and discretion in handling confidential information.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).
  </li>
  <li>
   Good knowledge of Microsoft Access and data entry systems.
  </li>
  <li>
   Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.
  </li>
  <li>
   Ability to manage and maintain digital records and databases.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interested applicants should fill out the form.
  </li>
  <li>
   AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  </li>
  <li>
   AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
  </li>
 </ul>
</div>


Administrative Assistant | College of Arts and Sciences

Spotsylvania County School District

<div><p>Spotsylvania County Public Schools is seeking an experienced <b>Administrative Assistant </b>to provide secretarial and clerical assistance for the River Run Administrative Services Instruction department, in direct support of the Chief Academic Officer. As a member of the Instruction department, this role may also assist with any projects or tasks related to the goals, objectives and programs of the department as led by the Chief Academic Officer.</p><p></p><p><b><br>
Essential Functions:</b></p><ul><li>
Assists the Chief Academic Officer in general administrative operations.</li><li>
Reports regularly to the Chief Academic Officer regarding developments, issues, or problems within the school division that require attention or action.</li><li>
Assists incoming callers and visitors by responding to questions, inquiries, and requests for information and services.</li><li>
Prepares and processes purchase orders for supplies, goods, and materials for the Chief Academic Officer&rsquo;s offices (Professional Learning and Federal Programs, School Performance and Core Curriculum, and Special Education).</li><li>
Develops, implements, and maintains efficient office systems and procedures.</li><li>
Composes correspondence and other materials for the Chief Academic Officer and obtains required signatures on letters and reports.</li><li>
Drafts communications for distribution to staff as requested.</li><li>
Directs incoming and outgoing correspondence for the Chief Academic Officer&rsquo;s office(s).</li><li>
Organizes and maintains files, records, and filing systems as directed.</li><li>
Maintains the Chief Academic Officer&rsquo;s schedule, including appointments, conferences, and meetings.</li><li>
Establishes and maintains record-keeping systems for programs under the supervision of the Chief Academic Officer.</li><li>
Collects, organizes, and formats data into appropriate reporting structures.</li><li>
Coordinates payroll processes for the Instruction Department.</li><li>
Oversees support staff within the Instruction Department.</li><li>
Serves as backup Administrative Assistant for the Executive Directors of Elementary or Secondary Education as needed, as well as other Instruction support staff functions as needed.</li><li>
Maintains current and historical data related to school closures, dismissals, and delayed openings.</li><li>
Supports the Instruction Department budget.</li><li>
Maintains inventory and organization of the mailroom within the River Run Administrative Services building.</li><li>
Collaborates with Human Resources, Information Technology, and Finance on onboarding new Instruction Department employees to ensure appropriate resources and access are provided.</li><li>
Triages parent concerns, responds as appropriate, and escalates issues when necessary.</li></ul><p>
Click here to read the full job description of this role.</p><p></p><p><b><br>
Education and Experience:</b></p><ul><li>
High School Diploma or GED</li><li>
A minimum of two (2) years working within an office setting, ideally serving as an Executive Assistant</li><li>
Demonstrated ability to deliver excellent client service</li></ul><p><b>
About Spotsylvania County Public Schools:</b></p><p></p><p><br>
Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.</p><p></p><p><br>
The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.</p><p></p><p><br>
To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/.</p><p></p><p><b><br>
Employment Terms: </b>Employment is offered as an <b>12-month (243 Day)</b> contract, at a minimum of 7.5 hours worked daily. This position is evaluated annually.</p><p></p><p><b><br>
Benefits Eligibility: </b>Eligible</p><p></p><p><br>
Together, we prepare our students for their future. We look forward to welcoming you to the <b>#WeAreSpotsy</b> team.</p><p>
_____________________________________________________________________________________________</p><p></p><p><br>
Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.</p><p></p><p><i><br>
A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.</i></p></div>

Administrative Assistant for Chief Academic Officer

Bridginggap USA LLC

<p>Assistant Administrator (Academic Support Preferred)</p><p>Bridging Gap USA | Peachtree City, GA | Part-Time</p><p><b>About Bridging Gap USA</b></p><p>Bridging Gap USA is an academic support and tutoring organization dedicated to helping students build confidence, strengthen academic skills, and achieve measurable success. We provide individualized instruction, test preparation, and academic coaching in a supportive, student-centered environment.</p><p>We are seeking a motivated, organized, and student-focused professional to join our team as an Assistant Administrator. This role is ideal for someone who is passionate about education, communication, organization, and supporting student success in a fast-paced academic environment.</p><p>Academic tutoring experience is highly preferred, and candidates interested in providing instructional support may have opportunities to tutor students based on qualifications and availability.</p><p><b>Position Summary</b></p><p>The Assistant Administrator supports the daily operations of the academic center while serving as a key point of communication for students, families, and staff. This role requires strong communication skills, attention to detail, adaptability, professionalism, and the ability to build positive relationships with families and students.</p><p>The ideal candidate is proactive, organized, dependable, and comfortable multitasking while maintaining a warm and professional presence.</p><p><b>Key Responsibilities:</b></p><p><b>Administrative &amp; Operational Support</b></p><ul><li>Assist with daily operations of the academic support center</li><li>Support student onboarding, scheduling, and program coordination</li><li>Respond to parent and student inquiries in a professional and timely manner</li><li>Maintain accurate student records, attendance, and progress documentation</li><li>Coordinate communication between families, teachers, and leadership</li><li>Assist with student progress tracking and reporting</li><li>Help improve workflows and support overall student experience</li><li>Monitor scheduling updates, attendance, and follow-up communication</li><li>Support organization of testing, academic planning, and program logistics</li></ul><p><b>Relationship Building &amp; Communication</b></p><ul><li>Build strong relationships with students and families through proactive communication and personalized support</li><li>Contribute to a welcoming, professional, and student-centered environment</li><li>Work collaboratively with team members to maintain consistency and high-quality service</li><li>Support parent communication regarding schedules, student progress, and program expectations</li></ul><p><b>Optional Academic Support Responsibilities</b></p><p>(Candidates with teaching or tutoring experience may have opportunities to support students academically.)</p><ul><li>Provide individualized tutoring or academic support in assigned subject areas</li><li>Assist with SAT, ACT, or academic preparation when needed</li><li>Support students with organization, study skills, and academic confidence</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree required</li><li>Teaching certification preferred but not required</li><li>Prior administrative, education, tutoring, academic coaching, or customer service experience strongly preferred</li><li>Experience communicating with parents, students, or families preferred</li><li>Experience with scheduling, organization, or student coordination preferred</li><li>SAT, ACT, or academic tutoring experience is a plus</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and time management abilities</li><li>Ability to multitask and manage competing priorities</li><li>Strong interpersonal skills and ability to build rapport with students and families</li><li>Self-motivated, dependable, professional, and adaptable in a dynamic environment</li></ul><p><b>What We Offer</b></p><ul><li>Flexible scheduling</li><li>Collaborative and supportive work environment</li><li>Opportunity to make a meaningful impact on students and families</li><li>Competitive compensation based on experience and qualifications</li><li>Growth opportunities within a growing education organization</li></ul><p>Pay: $20.00 - $30.00 per hour</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>School administration: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Location:</p><ul><li>Peachtree City, GA 30269 (Required)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li><li>Night Shift (Required)</li></ul><p>Work Location: In person</p>

Assistant Administrator (Academic Support Preferred)

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Lincoln, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>2026 - 191</div>
</div><br>
<div><div><b>Department</b></div> <div>College of Nursing 50000476</div>
</div><br>
<div><div><b>Business Unit(College/Institute)</b></div> <div>College of Nursing</div>
</div><br>
<div><div><b>FTE:</b></div>
<div>20% FTE
</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Academic - TBD</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>TBD</div>
</div><br>
<div><div><b>Requisition Category</b></div> <div>Research - Academic</div>
</div><br>
<div><div><b>Requisition Title</b></div> <div>Assistant Dean of Research</div>
</div><br>
<div><div><b>Job Title/Academic Rank</b></div> <div>Assistant Dean of Research</div>
</div><br>
<div><div><b>Additional Requisition Title</b></div>
</div><br>
<div></div><div><div><b>Appointment Type</b></div> <div>M1 - REG ACAD ADMIN SAL</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>Salary Commensurate with Experience</div>
</div><br>
<div><div><b>Job/EEO Category</b></div> <div>Executive, Administrative and Managerial</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>05/08/2026</div>
</div><br>
</div></div></div><div><div>Position Qualification
</div><p></p><div><div><div><div><b>Position Summary</b></div>
<div><b>*</b> This academic administrative appointment is for current UNMC faculty.<br>
<br>
The Assistant Dean for Research will play a crucial role in advancing the research agenda of the UNMC CON. The Assistant Dean for Research will work closely with the Associate Dean for Research and other key stakeholders to develop and implement strategies that promote and support research excellence across the institution. This role will support faculty research across all five campuses and requires strong leadership skills, effective communication skills, the ability to build teams, a deep understanding of academic research, and the ability to cultivate relationships with internal and external partners.</div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><ul><li>A doctoral degree (PhD) in nursing or relevant field. Hold the rank of Associate Professor or full Professor with UNMC.</li>
<li>Significant experience in grant writing and research administration, including grant management and compliance.</li>
<li>Experience securing external funding for research projects. NIH or other federal funding is preferred.</li>
<li>Current NIH or other federal funding as PI at time of application.</li>
<li>Demonstrated leadership skills and ability to collaborate effectively with diverse stakeholders.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong analytical and problem-solving abilities.</li>
<li>Knowledge of research funding landscape and trends.</li>
<li>Familiarity with relevant regulations and best practices in research ethics and compliance.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Supplemental Qualifications</b></div>
<div><ul><li>Post doctoral training.</li>
<li>Experience working in a higher education or research-intensive institution (prior PhD student mentorship preferred).</li>
<li>Consistent record of scholarly achievement and research productivity.</li>
<li>Demonstrated capacity to think creatively about key research opportunities, emerging trends, and challenges.</li>
<li>Familiarity with research impact metrics and assessment tools.</li></ul><p></p><div><br>
</div></div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Working Environment &amp; Physical Requirements</b></h2>
<div><div><div>WORKING ENVIRONMENT
<p></p><div>The information provided below best describes the Environment in which the primary function of the position is performed.</div><p></p>
</div><div><div><div><div><b>Check the appropriate box(es) that best describes the Environment in which the primary function of the position is performed.</b></div> <div>Office environment</div>
</div><br>
<div><div><b>Other working environment</b></div>
<div>N/A</div>
</div><br>
</div></div></div><div><div>PHYSICAL REQUIREMENT
</div><p></p><div><div><div><div><b>Bending, stooping, twisting</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Driving</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Standing</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Squatting</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally</div>
</div><br>
</div></div></div><div><div>EXPOSURES
</div><p></p><div><div><div><div><b>Atmospheric</b></div> <div>No</div>
</div><br>
<div><div><b>Blood/body fluids</b></div> <div>No</div>
</div><br>
<div><div><b>Chemical hazards </b></div><div>No</div>
</div><br>
<div><div><b>Working on or around moving machinery</b></div> <div>No</div>
</div><br>
<div><div><b>Electrical current</b></div> <div>No</div>
</div><br>
<div><div><b>Noise</b></div> <div>No</div>
</div><br>
<div><div><b>Changes of temperature/humidity</b></div> <div>No</div>
</div><br>
<div><div><b>Wear PPE</b></div> <div>No</div>
</div><br>
<div><div><b>Work with laboratory animals</b></div> <div>No</div>
</div><br>
<div><div><b>Radiation</b></div>
</div><br>
<div></div><div><div><b>Operating hand/power tools </b></div><div>No</div>
</div><br>
<div><div><b>If you answered yes to any area above, please explain</b></div>
</div><br>
</div></div></div><div></div><div><div>Hand/Wrists
</div><p></p><div><div><div><div><b>Fine Manipulation</b></div> <div>NA</div>
</div><br>
<div><div><b>Repetitive Motion</b></div> <div>NA</div>
</div><br>
<div><div><b>Grasping</b></div> <div>NA</div>
</div><br>
<div><div><b>If you selected any area above, please explain</b></div>
</div><br>
</div></div></div><div></div><div><div>Addtional
</div><p></p><div><div><div><div><b>Describe any other aspects and demands of the job not listed in this description.
</b></div></div><br>
</div></div></div></div></div><div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>C.V.</li></ul>
<ul><li>Cover Letter</li></ul>
<ul><li>Resume</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Other Doc</li></ul></div></div></div><p></p>

Assistant Dean of Research

University of South Florida

<div><p>The Department of Pediatrics at the University of South Florida is seeking an Advanced Practitioner Registered Nurse or Physician Assistant that will function within a clinical team of professionals working autonomously in relation to the complete management of children and young people, complementing other professionals in the delivery of high-quality service provision. This position uses clinical judgment and autonomous decision-making skills in relation to assessment, diagnosis, and management of patients, and undertaking a range of clinical actions and professional boundaries following assessment of patient need and care requirements.</p></div>
<br><div><p>Clinical - 90%
</p><p>Performs professional nurse practitioner or physician assistant care according to established standards, practices, protocols and in accordance with the Florida Practice act for Advanced Nurse Practitioners. This includes performing initial components of assessment of patient condition, including history and physical etc. Provides clinical teaching experience for Masters of Nurse Practitioner and Physician Assistant students.
</p><p>Administrative - 10%
</p><p>Clinical administrative duties such as closing encounters, patient correspondence, clinical tasks, etc.
</p><p>Responsible to a Chair or other appropriate higher-level administrator of a State university. Responsible for teaching, research, service, and related administrative activities. Responsible for academic advising and related activities. May represent the university, college/school, or department.</p></div>
<br><div><p>MINIMUM: Master's or Medical degree from of specialization or equivalent qualifications based on professional experience and otherwise an accredited institution in an appropriate field qualified to perform assigned duties. Must meet university criteria for appointment to the rank of Instructor.
</p><p>ADDITIONAL MINIMUM: This position requires graduation from an accredited Advanced Practice Registered Nurse academic degree program and certification as outlined in Florida Statutes 464 and Florida Administrative Code, Chapter 64, or graduation from an accredited Physician Assistant academic degree program and certification as outlined in Florida Statutes 458 and 459 and Florida Administrative Code, Chapter 64.
</p><p>Preferred Qualifications: Experience as a Nurse Practitioner or Physician Assistant in a Pediatrics facility. Spanish or Haitian Creole language proficiency preferred.</p></div>
<br><div><p><b>Working at USF
</b></p><p>With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF&lsquo;s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida&rsquo;s best large employers, ranked No. 1 among the state&rsquo;s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
</p><p><b>About USF
</b></p><p>The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &amp; World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF&rsquo;s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
</p><p><b>Compliance and Federal Notices
</b></p><p><i>This position may be subject to a Level 1 or Level 2 criminal background check.
</i></p><p>Applicants have rights under Federal Employment Laws :
</p><p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
</p><p>Family and Medical Leave Act (FMLA)
</p><p>Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
</p><p><b>Equal Employment Opportunity
</b></p><p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.</p></div>

APRN/Instr. I

MBA Fakhro Investment Ltd

<p><b>Location: </b>Manama, Bahrain<br/><b>Position: </b>Full-Time<br/><b>Preferred Candidate: </b>Female Arab Candidate</p><p>We are looking for an experienced Assistant Principal to support the leadership and daily operations of a bilingual Arabic-English school in Bahrain. The ideal candidate will help maintain high academic standards, support teachers and students, and strengthen relationships with parents and the local community.</p><ul><li>Support academic and administrative operations of the school</li><li>Monitor teaching quality and student performance</li><li>Assist in curriculum implementation and school improvement plans</li><li>Support teacher development, evaluations, and recruitment</li><li>Handle student discipline and parent communication</li><li>Ensure smooth daily school operations and compliance with policies</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s Degree in Education or related field</li><li>5+ years of experience in school leadership or academic administration</li><li>Fluent in Arabic and English</li><li>Strong leadership and communication skills</li><li>Experience in bilingual, British, or international schools preferred</li><li>GCC/Bahrain school experience is an advantage</li></ul><p><b>Skills</b></p><ul><li>Leadership &amp; team management</li><li>Academic planning</li><li>Parent relationship management</li><li>Organisational and communication skills</li></ul><p>Experience:</p><ul><li>School leadership &amp; Academic Administration: 4 years (Required)</li><li>Bilingual, British or International School: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>Arab &amp; English (Required)</li></ul><p>Work Location: In person</p>

Assistant Principal

First Baptist Academy

<div><div><div><b>Administrative Assistant &ndash; Head of School Office</b><br>
</div><div>Full-time, 210 Days<br>
</div><div><b>Reports to: </b>Head of School<br>
</div>
<div><br>
<b>Position Summary</b><br>
</div><div>The Administrative Assistant serves as a welcoming first point of contact for students, families, and visitors to campus while providing essential administrative support to the Head and Assistant Head of School and front office team. This position plays a critical role in creating a warm, organized, and efficient school environment by managing front office operations, coordinating student sign-in and sign-out procedures, and maintaining the all-school academic calendar. The Administrative Assistant works collaboratively across divisions to ensure that daily office functions run smoothly and that every person who enters the campus feels welcomed and well-served. This role requires exceptional interpersonal skills, strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a genuine commitment to serving the school community.<br>
</div>
<div><br>
<b>Key Responsibilities</b><br>
</div>
<div><br>
<b>Spiritual Leadership and Culture</b><br>
</div><ul><li>Model a growing personal relationship with Jesus Christ and demonstrate Christian character in all interactions.</li>
<li>Maintain a service-oriented, hospitable approach that reflects the mission and values of the school.</li>
<li>Maintain confidentiality and discretion with sensitive student and school information.</li>
<li>Foster positive relationships with students, families, faculty, and staff through encouragement and excellent service.</li>
</ul>
<div><br>
<b>Visitor and Campus Reception</b><br>
</div><ul><li>Serve as the primary point of contact for all visitors, guests, vendors, and prospective families arriving on campus.</li>
<li>Greet visitors with warmth and professionalism, verify identification, issue visitor badges, and direct guests appropriately.</li>
<li>Maintain a clean, organized, and welcoming front office environment.</li>
<li>Manage incoming calls, emails, and front desk inquiries, routing communications to the appropriate staff.</li>
</ul>
<div><br>
<b>Student Sign-In and Sign-Out</b><br>
</div><ul><li>Assist the Receptionist in managing and monitoring the daily sign-in and sign-out process for all students PreK&ndash;12 in accordance with school safety and security protocols.</li>
<li>Verify authorization for student release and maintain accurate records of late arrivals and early departures.</li>
<li>Communicate with division offices and teachers regarding student arrivals, departures, and absences.</li>
<li>Ensure compliance with custody agreements, emergency contact requirements, and other student-specific documentation.</li>
</ul>
<div><br>
<b>All-School Calendar Coordination</b><br>
</div><ul><li>Develop and maintain the comprehensive all-school academic calendar in collaboration with the Head of School, Assistant Head of School, and division principals.</li>
<li>Coordinate calendar input from all divisions to ensure integration and prevent scheduling conflicts.</li>
<li>Maintain the master calendar with key academic dates, testing schedules, and milestone events.</li>
<li>Communicate calendar updates to faculty, staff, and families in a timely and organized manner.</li>
</ul>
<div><br>
<b>Administrative Support &ndash; Head of School and Assistant Head of School</b><br>
</div><ul><li>Provide direct administrative support to the Head of School and Assistant Head of School, including calendar management, meeting scheduling, correspondence, and travel coordination.</li>
<li>Prepare documents, reports, and presentations as needed.</li>
<li>Assist with board-related logistics and communications as directed.</li>
<li>Process expense reports, credit card statements, purchase orders, and other administrative documents on behalf of the Head and Assistant Head of School.</li>
<li>Maintain refreshment ordering for the conference room and Head of School office.</li>
</ul>
<div><br>
<b>Front Office Operations</b><br>
</div><ul><li>Support the front office team in day-to-day operations including supply management, mail handling, and office equipment maintenance.</li>
<li>Assist with event logistics, school communications, and other projects as directed by school leadership.</li>
<li>Serve as a resource and support for families navigating school processes and procedures.</li>
</ul><div><b>Substitute Teacher Coordination and Internal Coverage</b></div>
<ul><li>Assist the Assistant Head of School in coordinating daily substitute needs across all divisions in collaboration with division assistants.</li>
<li>Coordinate internal coverage when substitutes are unavailable, working with division administrators to arrange teacher coverage.</li>
<li>Build and maintain relationships with reliable substitute teachers to ensure quality</li>
<li>Maintain emergency substitute plans and contact lists for last-minute absences.</li>
</ul>
<div><br>
<b>Alumni Relations and Events</b><br>
</div><ul><li>Maintain and update the alumni database, ensuring accurate and current contact information for graduates across all class years.</li>
<li>Coordinate alumni events and reunions, including logistics, venue arrangements, invitations, and follow-up communications.</li>
<li>Develop and distribute alumni newsletters and communications to keep graduates connected and informed about school news and events.</li>
<li>Serve as a primary point of contact for alumni inquiries and requests, responding in a timely and welcoming manner.</li>
<li>Collaborate with school leadership to support alumni engagement initiatives and build a strong alumni community.</li>
<li>Track alumni event attendance, RSVPs, and engagement metrics to inform future programming.</li>
<li>Coordinate with development staff to support alumni giving and stewardship efforts as needed.</li>
</ul>
<div><br>
<b>Qualifications</b><br>
</div><div><b>Required:</b><br>
</div><ul><li>A growing personal relationship with Jesus Christ and ability to articulate and model a Biblical worldview</li>
<li>Agreement with the school's statement of faith</li>
<li>Associate's or Bachelor's degree preferred; equivalent experience in school or office administration considered</li>
<li>Minimum of 3-5 years experience in office management, educational administration, or related field</li>
<li>Exceptional organizational skills and attention to detail</li>
<li>Strong written and verbal communication abilities</li>
<li>Proficiency with Microsoft Office Suite, Google Workspace, and database management</li>
<li>Ability to manage multiple priorities and deadlines simultaneously</li>
<li>Professional demeanor and excellent customer service skills</li>
</ul>
<div><br>
<b>Preferred:</b><br>
</div><ul><li>Experience in a school setting, particularly secondary education</li>
<li>Familiarity with student information systems ( FACTS)</li>
<li>Experience with budget management and financial tracking</li>
<li>Background in event planning and coordination</li>
</ul>
<div><br>
<b>Essential Characteristics:</b><br>
</div><ul><li>Warm, welcoming presence with genuine care for students and families</li>
<li>High level of integrity and ability to maintain confidentiality</li>
<li>Proactive problem-solver with strong initiative</li>
<li>Flexibility and adaptability in a fast-paced environment</li>
<li>Team player with collaborative approach to supporting school mission</li>
<li>Patient and calm under pressure</li>
<li>Detail-oriented with commitment to accuracy and excellence</li>
<li>Positive attitude and willingness to serve others</li>
<li>Strong interpersonal skills and ability to build relationships across diverse groups</li>
<li>Commitment to continuous improvement and learning</li>
</ul>
<div></div><div><b>Compensation and Terms</b><br>
</div><div>This is a full-time, 10-month position plus 10 days in the summer, with salary and benefits commensurate with experience.</div></div></div>

Administrative Assistant – Head of School Office

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