academic administrator

Heriot-Watt University

Description Job Posting Title:Academic Support Administrator Grade and Salary:Grade 5 FTE and working pattern:Full-time Division Name:Academic Operations Reports to:Academic Operations Manager Dubai Campus About our School/Directorate and Team: The Global Registry and Academic Support Directorate supports our students and staff across the full student life-cycle from enrolment to graduation. The Directorate has responsibility as the definitive record-keeper of all student information programme and course details as well as leading services that help students settle and stay at the University. This includes providing professional help and advice through a range of support and wellbeing services. The Directorate supports academic and professional services staff across the University in a number of areas including: academic institutional and student related Regulations and Policies and global national and institutional quality matters. It delivers these services through five Divisions each managed by a Global Head and two Heads of Campus Registry and Student Services:<ul><li>Student Life</li><li>Online Students</li><li>Academic Operations</li><li>Academic Quality</li><li>Academic Secretariat Regulation and Policy</li><li>Head of Registry & Student Services Dubai Campus</li><li>Head of Registry & Student Services - Malaysia Campus</li></ul> The Academic Operations Division is made up of four areas:<ul><li>Timetabling & Scheduling: Coordinates with the Schools to develop and deliver a balancedteaching timetable and manages resource bookings to optimize use of space across campus.</li><li>Exams & Graduation: Coordinates logistics for final exams including the exam timetable trainingand allocation of invigilators and exam registration. Manages and prepares for Dubai graduationceremonies in coordination with the team in Edinburgh.</li><li>Post-graduate Research Administration: Provides administrative support for processes related tothe post-graduate research student journey.</li><li>School Academic Support Administration: Provides centralized administrative support to Schoolsfor Learning & Teaching activities including record keeping logistical arrangements for AcademicReviews and accreditation visits preparations for exam boards etc. as well as generaladministrative tasks such as appointment booking travel arrangements minute taking etc.</li></ul> Purpose of Role The Academic Support Administrator provides administrative support to the Schools for Learning & Teaching activities including record keeping logistical arrangements for quality processes (eg Academic Reviews) preparations for exams preparations for progression and exam boards and clerk for key Learning & Teaching related meetings. In addition the Academic Support Administrator provides prompt and professional service to a wide range of stakeholders including students parents staff and external entities. The post-holder investigates and resolves inquiries explains University rules policies and procedures and per regulations. The post-holder will work as part of the School Academic Support Administration unit under the direction of the Head of Registry and Student Services (Dubai Campus). Summary of Key Duties and Responsibilities:<ul><li>Provide administrative support for Learning & Teaching activities within the Schools and the Registry and Academic Support Directorate.</li><li>Provide professional customer service in all interactions.</li><li>Communicate effectively by phone email and in-person in a professional and tactful manner; respond promptly and accurately.</li><li>Provide accurate information and assistance to stakeholders on University rules policies and procedures as it relates to the Schools and Learning & Teaching Activities.</li><li>Investigate and resolve inquiries. If outside the scope of the role connect the stakeholder with the relevant recipient/staff.</li><li>Maintain accurate and complete School records related to Learning & Teaching activities.</li><li>Support the examination process which may include examination paper preparation photocopying archiving scripts sending examination papers to external examiners liaising with Academic staff and coordinating exam adjustments for students of determination.</li><li>Collate and layout coursework exam scripts and dissertations for External Examiners to view prior to exam boards or for accreditation/review panels.</li><li>Archive coursework exam scripts and dissertations and arrange for coursework exam scripts and dissertations to be destroyed as outlined in the Universitys data management policies.</li><li>Provide administrative and logistical arrangements for quality processes such as Academic Reviews and accreditation activities.</li><li>Clerk Learning & Teaching related meetings such as progression and exam boards. This includes meeting arrangements preparing and circulating agendas necessary documentation and reports and minute-taking.</li><li>Enter exam/coursework marks.</li><li>Upload personal tutor details to Banner.</li><li>Contribute to the development and drafting of procedural documents in line with School Campus and University policies.</li><li>Update programme handbooks.</li><li>Help with planning preparing and implementing various Registry and Academic Support events such as induction enrolment course registration and graduation.</li><li>Review student enrolment and course registration; follow up to ensure students are enrolled and properly registered.</li><li>Assist academic staff with attendance records and issue attendance warnings to students.</li><li>Provide administrative support for School-level student appeals complaints and academic misconduct.</li><li>Guide the Student Service Centre to process course transfers course change forms and other academic related changes to the student record in Banner.</li><li>Send announcements to relevant student groups as instructed by academic staff and the Academic Operations Division.</li><li>Maintain confidentiality of University and student records at all times.</li><li>Prepare compile and maintain regular reports and records as well as complete ad hoc requests.</li><li>Other duties as assigned to support the mandate and goals of the Registry and Academic Support Directorate and the wider University.</li></ul> Education Qualifications & Experience: These are the criteria on which the short-listing and recruitment selection will be made Essential 1. Educated to at least degree or equivalent practical experience in the workplace 2. Experience of working within a similar environment as outlined above 3. Competent in the use of relevant IT packages 4. Well-developed interpersonal skills 5. Demonstrable professional and proactive approach 6. Demonstrable ability to work quickly flexibly and accurately in a dynamic changing and pressured environment 7. Demonstrable provision of excellent customer service 8. Analytical problem-solving skills 9. Excellent English language skills including writing speaking and comprehension Desirable 1. Experience in Higher Education 2. Experience working with Banner Heriot-Watt University Values With a history dating back to 1821 Heriot-Watt University has established a reputation for world-class teaching and professionally relevant leading-edge research which has made it one of the top UK universities for business and industry. We are a vibrant forward-looking university well known for the quality of our degrees with employers actively seeking out our graduates. Heriot-Watt is also Scotlands international university with an unsurpassed international in-country presence. We deliver degree programmes to circa 30000 students in 143 countries around the world have a further overseas campus in Dubai and boast the largest international student cohort in Scotland. At Heriot-Watt weve created an environment that nurtures innovation and leadership - where our researchers staff and students can realise their potential and develop their ambitions. We are proud of our collegiate atmosphere and integrated teaching and research approach which has helped to build a community of committed academics and highly motivated students. Our focus on careers delivers results and weve an excellent reputation for graduate employability. In addition to the Edinburgh campus we currently have campuses in the Scottish Borders Orkney Dubai and Malaysia. For all of our campuses we aim to provide stimulating supportive environments conducive to effective learning and research where staff and students can excel. At Heriot-Watt we have an established set of values that help us to nurture innovation and leadership and show our commitment to continuous improvement and development in all our activities. Our values describe our deeply held beliefs and our community spirit. They characterise not only how we are as a higher education institution but also frame how we want to be. Our values are:<ul><li>Belong</li><li>Collaborate</li><li>Inspire</li><li>Celebrate</li></ul> As learning living and working institution we use our values as the building blocks of how we go about doing our work and how we each conduct ourselves as members of Heriot-Watt University. They represent what binds us together as a University community and help us to become the best at what we do. For full details on our University please view our website to Apply Please submit your CV and a cover letter setting out how you meet the criteria for this role. . click apply for full job details<img src="https://www.jobg8.com/Tracking.aspx?KHgzDCyz%2b4wBqZ02UpnH8mkSDV%2fxgDXot" width="0" height="0" />

Academic Support Administrator (Dubai Campus)

German International University

<div><div>Vacancy for:
<div>Academic Coordinator 
At the German International University (GIU) in Cairo, we provide an exceptional academic experience that connects world-class education with real-world impact. 
We are looking for a proactive, organized, and detail-oriented Academic Coordinator to join our Academic Affairs Team. In this role, you will play a key part in ensuring the smooth operation of academic processes &mdash; from managing teaching loads to supporting faculty, students, and administrative functions. 
If you enjoy working in a collaborative academic environment, have strong organizational skills, and are passionate about education and student success, this is an excellent opportunity to grow your career in higher education. 
________________________________________ 
Key Responsibilities 
<ul><li>Coordinate academic schedules, course allocations, and examination timetables in collaboration with faculty and the IT department.</li><li>Administer and track teaching loads, contracts, and assignments for academic staff and Teaching Assistants.</li><li>Serve as a liaison between students, faculty, and administration &mdash; ensuring smooth communication and efficient issue resolution.</li><li>Handle and follow up on student inquiries, complaints, and academic-related requests.</li><li>Support academic committees and faculty meetings by preparing materials, taking minutes, and following up on action items.</li><li>Organize and support faculty events and academic outreach activities in coordination with the Communications and External Relations Department.</li><li>Assist in the preparation of academic reports, and purchasing lists (e.g., textbooks and learning materials).</li><li>Manage academic attendance, leave records, and related administrative documentation.</li><li>Contribute to process improvements to enhance the overall academic experience at GIU.</li></ul>
________________________________________ 
Qualifications &amp; Requirements 
<ul><li>Bachelor&rsquo;s degree from a recognized university (required).</li><li>1&ndash;2 years of experience in academic administration or a related field (preferred).</li><li>Fluent English communication skills &mdash; both spoken and written (required); German is an asset.</li><li>Strong organizational and administrative skills with excellent attention to detail.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent interpersonal and communication skills with a professional and approachable attitude.</li><li>Ability to multitask, prioritize effectively, and work under pressure in a fast-paced academic setting.</li><li>A proactive team player who takes initiative, solves problems creatively, and contributes to a positive work environment.</li></ul>
________________________________________ 
What We Offer 
Package includes: 
<ul><li>Transportation &ndash; GIU Buses</li><li>Medical Insurance &ndash; Next Care</li><li>Social Insurance</li><li>WIR Loyalty Program Discounts</li><li>Postgraduate studies &amp; Self-development support</li></ul>
Working Hours: 
<ul><li>08:30 AM to 05:00 PM</li><li>5 working days per week (Friday and another day off)</li></ul></div> 
<div><div>Post Date: Thursday, October 16, 2025</div></div> 
 
 
<div><div><div>Apply Now!</div></div></div></div></div>

Academic Coordinator

SOURCE CODE ACADEMIA

Job Overview:The Academic Coordinator will assist in managing the academic and administrative functions of the Department. This role involves supervising teachers, aligning curriculum implementation, ensuring the quality of lesson delivery, conducting inductions, and coordinating with multiple departments to maintain academic standards and operational efficiency.Key Responsibilities:<ul><li>Supervise teachers and ensure class schedule adherence.</li><li>Conduct induction training for new teachers and students on the Website Portal and COD.</li><li>Ensure all lessons align with the approved curriculum and vet assessments before release.</li><li>Track teacher attendance, punctuality, and performance KPIs.</li><li>Organize and conduct two departmental meetings per month.</li><li>Coordinate with HR, Media, and IT departments for operational and academic needs.</li><li>Prepare and submit monthly departmental reports.</li><li>Maintain weekly record updates and ensure policy and code of conduct compliance.</li><li>Resolve departmental issues and ensure smooth communication flow.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s or Master&rsquo;s.</li><li>3&ndash;5 years of teaching or academic coordination experience.</li><li>Strong organizational, communication, and leadership skills.</li><li>Ability to manage multiple responsibilities and ensure timely reporting.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Rawalpindi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Location:<ul><li>Rawalpindi (Preferred)</li></ul>Work Location: In person

ACADEMIC COORDINATOR

PAC College Private Limited

Requirements:Location: LahoreSalary: Salary + Benefits as per Organizational policyTerms of Employment: Full TimeStart date: As soon as possible.&middot; Education: Bachelor's degree in any discipline, or a related field.&middot; Experience Prior experience in a similar role is an advantage.Business Equipment and Computer ApplicationsMS Excel, MS PowerPoint, MS Word. Electronic mail, Google workspaceKey Responsibilities:o Prepare and manage course timetables.o Develop the overall academic plan for online programs.o Design detailed course coverage plans in line with curriculum requirements.o Track and verify course progress, including lecture hours and test conduction.o Monitor course coverage to ensure timely completion of syllabus.o Verify repeater student reports and ensure accuracy.o Monitor student attendance and initiate follow-ups for irregular students.o Liaise with faculty members regarding class schedules, academic plans, and student performance.o Maintain effective communication between teachers and students to resolve academic issues.o Attend faculty meetings, prepare minutes, and share updates.o Prepare weekly academic reports highlighting progress, gaps, and action points.o Document attendance records, test reports, and coverage status.o Generate reports for management review.o Ensure proper scheduling and monitoring of lecture hours.o Support the implementation of academic policies and procedures for online learning.o Provide administrative assistance in managing academic activities.Skills &amp; Competencies:<ul><li>Strong organizational and time-management skills.</li><li>Ability to monitor multiple courses and deadlines simultaneously.</li><li>Good communication and liaison skills with faculty and students.</li><li>Proficiency in MS Office/Google Workspace and online learning platforms.</li><li>Report writing and documentation skills.</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthWork Location: In person

Academic Executive (Coordinator)

Future Varsity

JOB DESCRIPTIONAdmissions responsibilities include, but are not limited to:&#9679; Counselling the prospective students via Phone, Email and in person&#9679; Handling inbound calls and making outbound calls, converting them into admissions.&#9679; Resolving student and parents queries over telephone, emails and walk-ins.&#9679; Maintain effective communication till the time the learner is onboarded.&#9679; Maintain admission guidelines as per criteria, policies and procedures.&#9679; Generate MIS Reports on a periodic basis.&#9679; Contribute to admissions by promotions, creating awareness, various activities andworkshops to increase walk- ins,etc. ( e.g. presentations and videos ).Academics responsibilities include, but are not limited to:&#9679; Maintaining the calendar of schedules for respective batches and Academic datarecords.&#9679; To make sure all centre/student related activities run smoothly.&#9679; Organize events and induction programs for students &amp; teachers.&#9679; Participate in education events, in-house events, fairs and engage with the studentcommunity.&#9679; Contribute &amp; Implement to the planners and curriculum material and ensure theavailability of the same with the teachers and students.&#9679; Keep a track of assignments, learner resource distribution, examinations &amp;evaluations.Operations &amp; Administration responsibilities include, but are not limited to:&#9679; Keep close coordination with all members, teaching and non-teaching staff to ensureeffective functioning of the academic &amp; non-academic activities.&#9679; To assist the accounts department in collection of fees.&#9679; To oversee/ facilitate vendor &amp; faculty payment.&#9679; To maintain all records regarding students, faculty, resources, infrastructure etc.Job Type: Full-timePay: &#8377;20,000.00 - &#8377;32,000.00 per monthWork Location: In person

Education Counsellor

The Assistant Head of Department (Assistant HOD) plays a key leadership role in supporting departmental operations, ensuring academic excellence, maintaining staff performance, and aligning curriculum delivery with institutional standards. The position demands strong management, communication, and organizational skills to maintain smooth departmental functioning and uphold the institution&rsquo;s vision and values.Key Responsibilities1. Department Management<ul><li>Supervise teaching staff and ensure adherence to academic schedules.</li><li>Conduct induction training for new teachers on the Website Portal and COD systems.</li><li>Conduct orientation sessions for new student batches between the orientation and class start.</li><li>Submit the monthly department report.</li><li>Organize and lead two staff meetings per month to review progress and address concerns.</li></ul>3. Teacher Handling &amp; Performance<ul><li>Track attendance, leaves, and punctuality of all departmental teachers.</li><li>Maintain and update a monthly Teacher KPI Report.</li><li>Identify training and professional development needs; recommend relevant workshops or coaching.</li></ul>4. Coordination &amp; Communication<ul><li>Maintain smooth internal and external communication channels.</li><li>Coordinate with HR, Media, and IT departments for any operational or academic support.</li><li>Ensure inter-departmental requests are resolved.</li><li>Handle and resolve departmental issues promptly before escalation to the HOD.</li></ul>5. Reporting &amp; Compliance<ul><li>Ensure timely and accurate submission of all departmental reports and documentation.</li><li>Maintain updated digital and physical records on a weekly basis.</li><li>Ensure all teachers follow institutional policies, protocols, and code of conduct </li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Education or relevant field.</li><li>Minimum 3&ndash;5 years of teaching or academic administration experience.</li><li>Proven leadership, team-building, and interpersonal communication skills.</li><li>Strong organizational and reporting abilities.</li><li>Proficiency in MS Office, Google Workspace, and online academic management portals.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs120,000.00 per monthLocation:<ul><li>Rawalpindi (Preferred)</li></ul>Work Location: In person

ASSISTANT HOD, BEHRIA PHASE 7, RAWALPINDI

Ubsolar

A GOOD EXPERIENCED AND CONFIDENT INDIVIDUAL FOR THEIR CAMPUS IN SATELLITE TOWN, RAWALPINDI.Job Position: Academic Coordinator (Female)Qualification: M.Phil, B.EdExperience: Minimum 10 years teaching experience and 5 years administrative experienceResponsibilities:<ul><li>Conduct class observations and offer constructive feedback.</li><li>Coordinate and oversee academic, co-curricular, and extra-curricular activities in collaboration with other administrative staff.</li><li>Demonstrate self-motivation and initiative.</li><li>Embrace technology, research, and stay updated with online resources.</li><li>Regularly train teachers in effective teaching techniques.</li><li>Develop, adapt, and proficiently implement the curriculum for the preschool throughout the term.</li></ul>Skills:<ul><li>Proficient in spoken and written English.</li><li>Strong communication skills.</li></ul>&middot; Effective team player with good interpersonal skills.Walk in interview from 20/10/2025 to 23/10/2025. All candidates should come along with their CVs and original documents between 10:00am to 12:00pm.Address: F-803, Holy Family Road, Satellite Town, Rawalpindi.WhatsApp your cv at: 0301-5013699Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Academic Coordinator (Female)

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