academic affairs assistant

University of Oklahoma

<div></div><div><div><div><div><div><p>The Assistant to the Vice Provost provides essential coordination and administrative support for a range of Academic Affairs priorities. This role works closely with senior leadership and collaborates across the University to help ensure that projects, communications, and daily operations move forward smoothly and effectively. The role requires sound judgment, professionalism in handling sensitive information, and a collaborative approach to working with a wide range of partners across the university.</p><p><b>
Key Responsibilities</b>:</p><ul><li>
Coordinate and support the planning and execution of Academic Affairs projects and operational workflows, helping to move initiatives forward in alignment with office priorities</li><li>
Develop and manage timelines, track progress, and facilitate communication across stakeholders to ensure projects remain organized, on schedule, and effectively executed</li><li>
Manage a variety of administrative functions, including scheduling meetings, preparing and drafting documents, coordinating events and workshops, and maintaining organized records and materials</li><li>
Serve as a point of contact for assigned initiatives, frequently working with administrative partners across colleges and departments</li>
Prepare and maintain statistical and operational materials, including documents for institutional and state<li>level processes.</li><li>
Assist with onboarding and training of staff, as needed.</li></ul><div>
</div></div><div><b>
Job Requirements</b><div></div><p><b><br>
Required Education</b>: Bachelor's Degree, <b>AND</b>:</p><ul><li>
36 months project management and supervisory experience over staff or programs.</li></ul><p><b>
Equivalency/Substitution</b>: Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.</p><p><b>
Skills</b>:</p><ul><li>
Experience in drafting, updating, and interpreting policy.</li><li>
Advanced computer skills with broad knowledge of business software.</li><li>
Proficient in Microsoft Office and Excel.</li>
Detail<li>oriented for accuracy of data and information.</li><li>
General math or finance skills.</li><li>
Familiarity with campus and University hiring processing.</li><li>
Experience implementing and managing large, ongoing projects or programs.</li><li>
Demonstrated ability to successfully manage multiple projects and deadlines.</li><li>
Highly Organized.</li></ul><p><b>
Preferred</b>:</p><ul><li>
Knowledge of general University financial policies</li><li>
Familiarity with campus and University hiring processes.</li></ul><p><b>
Certifications</b>: None</p><p><b>
Advertised Physical Requirements</b>:</p><p><b>
Physical</b>:</p><ul><li>
Communicate effectively.</li><li>
Engage in repetitive motion.</li></ul><p><b>
Environmental</b>:</p><ul><li>
Standard office environment.</li></ul><p><b>
Special Instructions</b>: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.</p><p><b>
Why You Belong at the University of Oklahoma</b>: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!</p><p><b>
Equal Employment Opportunity Statement</b>: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.</p><div><br>
</div></div><div><b>
Hiring contingent upon a Background Check?</b><b>:</b> Yes</div><div><b>
Special Indications</b><b>:</b> None<div>
</div></div><div><b>
Job Posting</b><b>:</b> Apr 10, 2026</div></div><div><div><div><div><p><b>
JOB DESCRIPTION HELP</b></p><div></div><div><br>
<div>
<div><b>Required Attachments</b></div>
<div>
Documents required for this position are listed under the &quot;Required Attachments&quot; section of this job listing. You will be required to upload and attach these documents in the application process.</div><div><br>
</div>
<div><b>Important:</b> ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!</div></div></div></div></div></div></div></div></div></div>

Assistant to the Vice Provost

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2><p>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.</p><h2 class="jobSectionHeader"><b>
Mission Statement</b></h2><p>
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.</p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p>
The Department of Anesthesiology is a part of the University of Michigan Medical School and contributes to the University's mission to strive for excellence in clinical care, research, and medical education. We prepare specialists in the field of anesthesia, critical care, and pain management with a broad spectrum of knowledge, clinical skills, and mature interpersonal communication skills to become the consummate medical professional.</p><p>
The Department of Anesthesiology seeks an Administrative Specialist to join the Faculty Affairs team. This position partners closely with the Faculty Affairs Manager, Associate Chair for Faculty Affairs, Department Chair, department staff and faculty to support faculty life cycle processes. The Administrative Specialist supports faculty appointments and promotions by preparing, compiling, and submitting accurate, timely packets to the Office of Faculty Affairs using specialized systems and subject-matter knowledge. This position also supports faculty compensation administration in partnership with the Faculty Affairs Manager, and provides high-level administrative support to Faculty Affairs leadership, including complex scheduling, travel and reimbursements, and coordination of interviews and meetings.</p><p>
The position reports to the Faculty Affairs Manager, with functional oversight from the Associate Chair for Faculty Affairs. This role follows a hybrid work model with a minimum of one day per week onsite; the onsite schedule and work location are based on departmental needs.</p><h2 class="jobSectionHeader"><b>
Responsibilities*</b></h2><p>
Promotions:</p><ul><li>
Advise faculty and their administrative partners on assembling promotion packets.</li><li>
Review packet materials for completeness, accuracy, and alignment with Medical School guidelines; provide feedback to faculty prior to Associate Chair's review.</li><li>
Serve as the departmental content expert and super user for the Medical School's required CV platform.</li><li>
Serve as the primary point of contact for the department's Promotion and Tenure Committee; coordinate meeting logistics and prepare packets for committee review.</li><li>
Facilitate end-to-end promotion processes with faculty and department stakeholders to ensure all requirements are completed for submission.</li><li>
Draft and compile documents on behalf of the Department Chair to complete packet.</li></ul><p>
Finance:</p><ul><li>
In conjunction with the Faculty Affairs Manager, management of faculty compensation administration, including FTE and salary changes, funding (DBE) changes, unpaid LOA's, and additional pay.</li><li>
Manage faculty total compensation workbook and coordinate with department finance team on related changes.</li><li>
Liaison between department finance team and department OR scheduling team to communicate effort and protected time changes.</li><li>
Prepare financial communications to faculty on behalf of the Department Chair and senior leadership.</li><li><p>
Process new appointments and appointment changes in M-Pathways.</p></li></ul><p>
Administrative support:</p><ul><li>
Provide high level administrative support to the Associate Chair for Faculty Affairs.</li><li>
Management of complex calendar, travel arrangement and itineraries, and reimbursements.</li><li>
Provide administrative support to the Faculty Affairs Manager.</li><li>
Coordinate confidential interviews for faculty administrative positions by managing complex scheduling across multiple stakeholders, arranging logistics, and serving as the primary point of contact for candidates.</li><li><p>
Schedule team meetings and coordinate food and location.</p></li></ul><p>
Appointments:</p><ul><li>
Facilitate the faculty appointment process with candidates to ensure all requirements are completed for submission.</li><li>
Coordinate and prepare nomination/application materials for the Association of University Anesthesiologists nomination process and Medical School Leadership Academy.</li><li>
Prepare faculty appointment letters on behalf of the Department Chair.</li><li>
Maintain and update faculty long titles in M-Pathways and other internal systems.</li></ul><p>
Department Projects Adhoc/Annual:</p><ul><li>
Advise faculty on emeritus requests, including drafting required narratives/memoirs, and retirement-related requests, including phased retirement options.</li><li>
Prepare and submit requests for Adjunct and Emeritus appointment renewals.</li><li>
Facilitate tenure clock extensions/exclusions by guiding faculty on requirements and coordinating submissions for approval.</li><li>
Guide faculty on scholarly leaves of absence, including sabbaticals, and prepare required documentation for approval.</li><li>
Coordinate annual faculty processes, including M-Inform disclosures, effort certification, annual career reviews, vaccine compliance tracking, and appointment end-date renewals.</li><li><p>
Serve as back-up support for the Credentialing and Licensure Specialist.</p></li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Required Qualifications*</b></h2><ul><li>
Bachelor's degree in a related field, or an equivalent combination of education and experience.</li><li>
Two years of progressively responsible administrative experience in faculty affairs, faculty development, or a related area.</li><li>
Demonstrated ability to learn and apply software applications, including M-Pathways, Elements, Meridian, SharePoint, and Microsoft 365 (M365).</li><li>
Demonstrated ability to work in a highly organized manner, manage multiple priorities, and meet deadlines.</li><li>
Demonstrated ability to manage projects of varying complexity and ambiguity.</li><li>
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Exceptional interpersonal skills and the ability to work independently, take initiative, and collaborate effectively as part of a team with minimal supervision.</li><li>
Demonstrated commitment to customer service and customer-focused service delivery.</li></ul><h2 class="jobSectionHeader"><b>
Desired Qualifications*</b></h2><ul><li>
Demonstrated working knowledge of University and Medical School policies and procedures.</li><li>
Two or more years of experience administering faculty appointments and promotions in a medical school setting.</li><li>
Two or more years of experience using M-Pathways, including specialized experience processing complex PAR transactions involving faculty salary components.</li></ul><h2 class="jobSectionHeader"><b>
Why Join Michigan Medicine?</b></h2><p>
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.</p><p><b>
What Benefits can you Look Forward to?</b></p><ul><li>
Excellent medical, dental and vision coverage effective on your very first day</li><li>
2:1 Match on retirement savings</li></ul><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.</p><h2 class="jobSectionHeader"><b>
Background Screening</b></h2><p>
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.</p><h2 class="jobSectionHeader"><b>
Application Deadline</b></h2><p>
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>277375</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>Faculty Affairs Specialist</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Admin Specialist Inter Health</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Ann Arbor Campus</p>
</div></div><p>Ann Arbor, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Hybrid
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Exempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Medical School</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>MM Anesthesiology Department</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>5/08/2026 - 5/15/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Administration</p></div></div></div>

Faculty Affairs Specialist

Spotsylvania County School District

<div><p>Spotsylvania County Public Schools is seeking an experienced <b>Administrative Assistant </b>to provide secretarial and clerical assistance for the River Run Administrative Services Instruction department, in direct support of the Chief Academic Officer. As a member of the Instruction department, this role may also assist with any projects or tasks related to the goals, objectives and programs of the department as led by the Chief Academic Officer.</p><p></p><p><b><br>
Essential Functions:</b></p><ul><li>
Assists the Chief Academic Officer in general administrative operations.</li><li>
Reports regularly to the Chief Academic Officer regarding developments, issues, or problems within the school division that require attention or action.</li><li>
Assists incoming callers and visitors by responding to questions, inquiries, and requests for information and services.</li><li>
Prepares and processes purchase orders for supplies, goods, and materials for the Chief Academic Officer&rsquo;s offices (Professional Learning and Federal Programs, School Performance and Core Curriculum, and Special Education).</li><li>
Develops, implements, and maintains efficient office systems and procedures.</li><li>
Composes correspondence and other materials for the Chief Academic Officer and obtains required signatures on letters and reports.</li><li>
Drafts communications for distribution to staff as requested.</li><li>
Directs incoming and outgoing correspondence for the Chief Academic Officer&rsquo;s office(s).</li><li>
Organizes and maintains files, records, and filing systems as directed.</li><li>
Maintains the Chief Academic Officer&rsquo;s schedule, including appointments, conferences, and meetings.</li><li>
Establishes and maintains record-keeping systems for programs under the supervision of the Chief Academic Officer.</li><li>
Collects, organizes, and formats data into appropriate reporting structures.</li><li>
Coordinates payroll processes for the Instruction Department.</li><li>
Oversees support staff within the Instruction Department.</li><li>
Serves as backup Administrative Assistant for the Executive Directors of Elementary or Secondary Education as needed, as well as other Instruction support staff functions as needed.</li><li>
Maintains current and historical data related to school closures, dismissals, and delayed openings.</li><li>
Supports the Instruction Department budget.</li><li>
Maintains inventory and organization of the mailroom within the River Run Administrative Services building.</li><li>
Collaborates with Human Resources, Information Technology, and Finance on onboarding new Instruction Department employees to ensure appropriate resources and access are provided.</li><li>
Triages parent concerns, responds as appropriate, and escalates issues when necessary.</li></ul><p>
Click here to read the full job description of this role.</p><p></p><p><b><br>
Education and Experience:</b></p><ul><li>
High School Diploma or GED</li><li>
A minimum of two (2) years working within an office setting, ideally serving as an Executive Assistant</li><li>
Demonstrated ability to deliver excellent client service</li></ul><p><b>
About Spotsylvania County Public Schools:</b></p><p></p><p><br>
Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.</p><p></p><p><br>
The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.</p><p></p><p><br>
To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/.</p><p></p><p><b><br>
Employment Terms: </b>Employment is offered as an <b>12-month (243 Day)</b> contract, at a minimum of 7.5 hours worked daily. This position is evaluated annually.</p><p></p><p><b><br>
Benefits Eligibility: </b>Eligible</p><p></p><p><br>
Together, we prepare our students for their future. We look forward to welcoming you to the <b>#WeAreSpotsy</b> team.</p><p>
_____________________________________________________________________________________________</p><p></p><p><br>
Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.</p><p></p><p><i><br>
A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.</i></p></div>

Administrative Assistant for Chief Academic Officer

The University of Toledo

<p></p><div><div><b>Job no:</b> 500972<br>
<b>Work type:</b> Staff - Full-Time<br>
<b>Location:</b> Main Campus - Academic Toledo, OH<br>
<b>Categories:</b> Administration, Full-Time, None, Administrative Support<br>
</div>
<div><p><b>Title:</b> Executive Assistant, Provost Office</p>
<p><b>
Department Org:</b> Provost Office - 100130</p>
<p><b>
Employee Classification:</b> U1 - Unclassified PSA FT</p>
<p><b>
Bargaining Unit:</b> Professional Staff Association</p>
<p><b>
Primary Location:</b> MC AC</p>
<p><b>
Shift:</b> 1</p>
<p><b>
Start Time: </b>8:15 AM<b> End Time: </b>5:00 PM</p>
<p><b>
Posted Salary:</b> $65,000 - $75,000</p>
<p><b>
Job Description:</b></p>
<p>
This position provides high-level strategic, administrative, and daily operational leadership support to the Office of the Provost. This position serves as a trusted advisor and senior administrative leader, ensuring the effective coordination, execution, and monitoring of institutional priorities, initiatives, and directives. The role requires advanced judgment, discretion, and the ability to manage complex operations in a fast-paced executive environment. This position may also provide support to other provost staff and executives as requested.</p>
<p><b>
Minimum Qualifications:</b></p>
<ul><li>Bachelor&rsquo;s degree or experience equivalent required.</li><li>Minimum of five (5) years of administrative experience in an academic or healthcare environment.</li><li>Exceptional interpersonal skills and strong managerial ability.</li><li>Ability to interact effectively with senior leadership and diverse stakeholders, and work collaboratively across functions, levels, and departments toward shared objectives.</li><li>Ability to cope with continuous change and pressures in a dynamic, highly demanding environment where expectations for performance and productivity are high.</li><li>Excellent organizational and problem-solving abilities.</li><li>Proficiency in Microsoft Office and Adobe Acrobat.</li><li>Ability to handle confidential matters with discretion.</li></ul>
<p><b>
Equal Employment Opportunity Statement:</b></p>
<p>
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.</p>
<p>
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.</p>
<p>
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.</p>
<p>
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.</p>
</div>
<p><b>Advertised:</b> 08 May 2026 Eastern Daylight Time<br>
<b>Applications close:</b> 24 May 2026 Eastern Daylight Time</p></div><p></p>

Executive Assistant, Provost Office - 500972

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building: Morningside</li>
<li>Salary Range: $74,000 to $82,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The Assistant Director of Graduate Academic Advising supports the academic success and overall experience of Columbia Engineering graduate students. The role enhances advising capacity across master&rsquo;s and doctoral programs, with added emphasis on master's level support. It focuses on providing academic policy guidance, supporting partnership and dual-degree programs, and coordinating responses to student concerns. In addition to advising master&rsquo;s students, the position contributes to selected doctoral processes and assists with routine doctoral student-related inquiries. The Assistant Director works closely with departments and campus partners to ensure students receive consistent information, timely assistance, and a clear path toward degree completion.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Graduate Student Advising (50%):</b></p>
<p>
Advises graduate students, with an emphasis on MS students, on various aspects of their studies, including school-level degree requirements, academic policies, and procedures.</p>
<p>
Meets with students individually, responds to their inquiries, and connects them to resources as appropriate.</p>
<p>
Advises students interested in or enrolled in the school's various MS specializations, such as the Advanced Master's Research specialization.</p>
<p>
Supports student advising needs for partnership and dual-degree programs, coordinating requirements, documentation, and routine communications with students.</p>
<p>
Coordinates onboarding and support for incoming partnership and dual-degree program students, including orientation materials and transition guidance.</p>
<p>
Serves as an advisor for designated Columbia Engineering MS programs, including but not limited to MBAxMS and the MS in AI program. Tracks and provides guidance to students on curriculum requirements, registration issues, and academic planning.</p>
<p>
Refers students to their respective faculty advisors and Career Placement Officers to address electives, career-related questions, and other issues.</p>
<p>
Serves as a liaison with Columbia Engineering departments in supporting all aspects of student affairs to ensure student success.</p>
<p>
Assists with escalated student cases from Columbia Engineering departments on complex academic policy issues, providing high-touch support and case management.</p>
<p>
Collaborates with other schools, offices, and departments (GSAS, ISSO, Registrar, Health Services, Student Financial Services, and Columbia Residential) on student cases as needed.</p>
<p>
Maintains a very high level of knowledge of school academic policies and procedures.</p>
<p>
Attends, assists, and presents at new-student orientation, relevant school-level or program-specific meetings and events, and other events throughout the year.</p>
<p>
Tracks, assesses, and reports on student data. Identifies students who are not meeting satisfactory academic progress. Recognizes and advises on trends in advising cohorts.</p>
<p><b>
Graduate Student Affairs (30%):</b></p>
<p>
Assists in monitoring and tracking MS and doctoral students&rsquo; degree progress, registration status, academic standing, and changes in status.</p>
<p>
Identifies students who are not meeting satisfactory academic progress.</p>
<p>
Provides support and coordinates with department student affairs officers on academic plans for students who require monitoring or intervention.</p>
<p>
Identifies trends on a larger scale and works to address them through school policy and at the program level.</p>
<p>
Serves on the Engineering Student Affairs graduate student on-call team, providing crisis intervention for graduate students experiencing difficulty.</p>
<p>
Responsible for engaging with the student/s and then connecting the student to the appropriate resources for further engagement. Assists with responding to urgent situations.</p>
<p>
Supports key onboarding, orientation, and professional development programs for doctoral students, including Engineer Your PhD (EYP), Three Minute Thesis (3MT), and PhD Connect.</p>
<p>
Partners with other Engineering Student Affairs teams, including Student Life and Professional Development and Leadership (PDL) teams, to innovate programming to meet evolving student needs.</p>
<p>
Assists with partnership and dual-degree program student recruitment efforts, such as but not limited to open house events and yield programming.</p>
<p>
Liaises with admitted students to address admissions, academics, and registration inquiries.</p>
<p><b>
Graduate Academic Affairs (15%):</b></p>
<p>
Reviews graduation clearances for MS and MPhil degree levels.</p>
<p>
Maintains advising resources, program guides, and communication templates for both MS and doctoral audiences.</p>
<p>
Supports departmental outreach by sending reminders about upcoming deadlines, policy changes, and required actions.</p>
<p>
Additional duties as assigned<b> (5%)</b></p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>A bachelor's degree and or its equivalent.</li>
<li>A minimum of 2-3 years of related experience is required.</li>
<li>Understand student and academic affairs opportunities and challenges affecting constituents, comprising a diverse population, both domestic and international.</li>
<li>Ability to represent the Program and School professionally at events.</li>
<li>Demonstrated ability to take initiative and work independently, accepting responsibility and accountability for assignments, within a team environment.</li>
<li>Ability to balance multiple tasks with competing deadlines, demonstrated ability to pay strict attention to detail, and exercise discretion in handling confidential information.</li>
<li>Experience working in a team environment, and the ability to work independently.</li>
<li>The ability to interpret and apply standards and the ability to communicate complex policies and procedures to students, faculty, staff, and other stakeholders.</li>
<li>Strong technical competency is required; demonstrate an understanding and appreciation of student services database software and online resources, and the willingness and enthusiasm to respond to students' needs in an increasingly technologically dynamic society.</li>
<li>Proficiency with Google suite of products, MS Office (Excel with pivot tables, vlookup), PowerPoint, publishing software, social media, etc.</li>
<li>Ability to analyze and work with a large volume of student, course, and other types of data.</li>
<li>Must be willing to work on occasional evenings and weekends, on a needed basis, especially when on-call and student crises arise.</li>
<li>Possess excellent interpersonal and administrative skills.</li>
<li>Ability to work independently and under pressure, with a high level of attention to detail.</li>
<li>Candidate must exercise good judgment and flexibility.</li>
<li>Must be able to prioritize multiple tasks with minimal supervision.</li>
<li>Must be able to communicate effectively and tactfully with staff, faculty, students, employers, and alumni in small and large group settings.</li>
<li>Must be able to exercise good judgment, diplomacy, and flexibility, with a student-wellness mindset.</li>
<li>A positive, mission-oriented, and forward-thinking attitude, along with a sense of humor, is a must.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Graduate-level work is preferred.</li>
<li>Knowledge of advising and counseling techniques.</li>
<li>Knowledge of University-specific computer application programs and pertinent databases.</li>
<li>Prior experience in student affairs or academic advising in higher education.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Assistant Director of Graduate Academic Advising

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.</p>
<p>
The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.</p>
<p>
Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.</p>
<p>
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative support to the Senior Vice President/ Vice Dean (40%)</b></p>
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
<p><b>Manages the Faculty of Medicine Faculty Council (15%)</b></p>
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
<p><b>Manages the professorship process (25%)</b></p>
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the <b>Promotions Specialist</b> in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
<p><b>Back up support for</b> <b>Assistant Vice President for Faculty Professional Development and Engagement</b> and <b>Assistant Vice President for Academic Appointments and Professionalism (5%)</b></p>
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
<p><b>Supports office operations (5%)</b></p>
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
<p><b>Supports special events as assigned (5%)</b></p>
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
<p><b>Other projects and duties assigned (5%)</b></p>
<p>
New assignments may be given from the AVPs and the SVP/Vice Dean when needed.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Manager

George Mason University

<div></div><div><div><div><div><div><div><div><ul><li>10004084
</li> </ul></div><div></div><div><ul><li>Fairfax, VA
</li> </ul></div><div></div><div><ul><li>Part-Time / Hourly Wage
</li> </ul></div><div></div><div><ul><li>Opening on: May 8 2026</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><p><b>Department: </b>Advancement and Alumni Relations</p>
<p><b>
Classification:</b> GMU Worker</p>
<p><b>
Job Category: </b>Part-Time / Hourly Wage</p>
<p><b>
Job Type:</b> Part-Time</p>
<p><b>
Location: </b>Fairfax, VA</p>
<p><b>
Workplace Type:</b> Hybrid Eligible</p><br>
<p><b>
Sponsorship Eligibility:</b> Not eligible for visa sponsorship</p>
<p><b>
Salary: </b>Salary commensurate with education and experience</p><br>
<p><b>
Criminal Background Check: </b>Yes</p>
<p><b>About the Department:</b></p>
<div>
<p>The Office of Advancement and Alumni Relations division is a comprehensive development and alumni relations enterprise with a staff complement of approximately 125 FTE. Functional units within Advancement include development/fundraising, alumni relations, stewardship and donor relations, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management, and infrastructure services.</p>
</div>
<div><p>Advancement's mission is to build strong, lifelong relationships with George Mason University's alumni and constituents, while matching their philanthropic interests with the university aspirations and priorities. The division is committed to serving the needs of the university, our alumni, and the greater community by providing access to quality education and lifelong learning. Respect, service, integrity, collaboration, diversity, transparency, and creativity are the values that guide our work and culture.</p>
</div>
<div><p>The mission of the Office of Alumni Relations is to serve as a conduit between the Alumni Association/alumni community and the university to facilitate strong bonds of mutual loyalty. The Office of Alumni Relations is committed to working collaboratively with partners and stakeholders to provide quality customer service, engagement opportunities, and advocacy through outreach and communication.</p>
</div>
<p><b>About the Position:</b></p>
<p>
The part-time Affinity Chapter Assistant has key responsibilities of providing logistical support for George Mason University&rsquo;s Alumni Affinity Chapters. The position assists with chapter communications, event planning and support, administrative support and data management, and serving as a liaison for the Alumni Association&rsquo;s cultural affinity chapters.</p>
<p><b>Responsibilities:</b></p>
<p><b>
Serve as liaison for the Alumni Association&rsquo;s cultural affinity chapters including (but not limited to) the Green Machine Alumni Chapter, the Lambda Alumni Chapter, Veterans Chapter/Veteran&rsquo;s Network, Latino Alumni Chapter, and all future affinity chapters</b></p>
<ul>
<li>Provide program support for chapters to ensure a robust affinity chapter program;</li>
<li>Serve as a resource to assigned academic chapters/units in matters concerning chapter leadership that support the unit&rsquo;s engagement opportunities and initiatives;</li>
<li>Provide guidance to affinity chapter volunteer leadership in matters of finance, event planning, university services, communications, and chapter initiatives, such as newsletters, surveys, and events;</li>
<li>Regularly attend meetings and events of chapters and monitor activities, progress and initiatives;</li>
<li>Coordinate general communication with chapter/association leaders, including promoting affinity events and encouraging chapter participation in Alumni Association and university events and activities;</li>
<li>Facilitate chapter participation in Fall programming/reunion, graduation events/programs, Homecoming, and Celebration of Distinction for assigned units in an effort to highlight and promote each unit and their priorities;</li>
<li>Assist departments, units, and chapter leadership in assessing and developing alumni initiatives including seminars, workshops, and communication;</li>
<li>Work with affinity chapters to provide program, communication and event support;</li>
<li>Collaborate with the alumni association and its affinity chapters to develop/encourage programming that reflects the alumni association&rsquo;s diverse constituency;</li>
<li>Work with affinity chapters and schools/colleges/units to recognize dates/events/celebrations that reflect the diversity of the alumni association&rsquo;s constituency;</li>
<li>Develop and maintain strong collaborative working relationships with staff and chapter volunteers in assigned units that enhance communication and support and leverage affiliation/affinity for engagement;</li>
<li>Maintain strong communication channels with staff and volunteers;</li>
<li>Maintain chapter leadership roster and track succession plan;</li>
<li>Work with advancement staff on chapter fundraising initiatives as appropriate;</li>
<li>Communicate regularly with chapter leaders; and</li>
<li>Provide guidance, encouragement, and advice on tactics to cultivate new members.</li></ul><br>
<div></div>
<div>
</div><div><p><b>Event Planning and Support</b></p>
<ul>
<li>Assist in planning, scheduling, and promoting chapter events such as panel discussions, networking mixers, workshops, cultural celebrations, and service projects;</li>
<li>Coordinate logistics for events, including securing venues, scheduling speakers, arranging catering, managing supplies, and setting up virtual meeting links;</li>
<li>Support during events by managing attendee check-in, facilitating tech needs (e.g., screen sharing, chat moderation), and documenting highlights through photos or notes; and</li>
<li>Help create post-event surveys and compile feedback to assess event effectiveness and gather improvement ideas.</li></ul><br>
<div></div>
<div>
</div><div><p><b>Chapter Communications</b></p>
<ul>
<li>Coordinate with the Alumni Relations team to draft, edit, and send regular chapter email newsletters and announcements to keep members informed of upcoming events, opportunities, and chapter updates;</li>
<li>Coordinate with Social Media Assistant to manage chapter-related content for social media platforms or internal communication tools (e.g., Slack, MS Teams, or internal portals); and</li>
<li>Assist in the creation of flyers, graphics, or presentations using tools like Canva or PowerPoint.</li></ul><br>
<div>
</div><div><p><b>Administrative Support and Data Management</b></p>
<ul>
<li>Maintain an up-to-date roster of chapter members, tracking contact details, engagement levels, and interests;</li>
<li>Support onboarding of new members by preparing welcome materials and assisting with orientation communications;</li>
<li>Track participation metrics including event attendance, survey responses, and engagement data to help assess impact;</li>
<li>Compile short activity reports summarizing chapter accomplishments, engagement trends, and upcoming plans;</li>
<li>Maintain shared chapter documents such as calendars, planning templates, contact lists, and</li>
<li> Track budgets, receipts, and spending when applicable, and assist with reimbursements or funding requests.</li></ul><br>
<div></div>
<div>
</div><div><p><b>Other duties as assigned within the scope of the role</b></p>
</div>
</div></div></div><p><b>Required Qualifications:</b></p>
<div>
<ul><li>Excellent writing and communication skills;</li>
<li>Skill in meticulous detail-orientation;</li>
<li>Outstanding customer service skills demonstrated by the ability to interact effectively with administrators, faculty, and staff as well as partners outside of the University;</li>
<li>Excellent organizational and prioritizing skills;</li>
<li>Ability to prioritize multiple tasks, track deadlines, and coordinate calendars effectively;</li>
<li>Ability to work occasional evenings and weekends;</li>
<li>Some administrative experience (generally 0-2 years); and</li>
<li>Some experience with event planning and coordination (generally 0-2 years).</li>
</ul>
</div><p><b>Preferred Qualifications:</b></p>
<ul>
<li>Knowledge of alumni relations principles and best practices;</li>
<li>Skill in board management;</li>
<li>Skill in effectively coordinating with volunteers;</li>
<li>Experience in higher education;</li>
<li>Demonstrated experience working effectively with staff and external constituents;</li>
<li>Experience supporting a board; and</li>
<li>Experience with Affinaquest (Salesforce) or similar software.</li></ul><br>
<div></div>
<div>
</div><p><b>Instructions to Applicants:</b></p>
<p>
For full consideration, applicants must apply for <b><i>Affinity Chapter Assistant</i></b> at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, one of which must be a current supervisor, and provide a Cover Letter/Letter of Intent with Resume for review.</p>
<p><b>Posting Open Date:</b> May 8, 2026</p>
<p><b>
For Full Consideration, Apply by:</b> May 22, 2026</p>
<p><b>
Open Until Filled: </b>Yes</p><br>
</div></div></div></div></div><div></div><div><div><div><h3 class="jobSectionHeader"><b>Mason Ad Statement</b></h3>
<p>
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason&rsquo;s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.</p>
<p>
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!</p>
<p>
George Mason University, Where Innovation is Tradition.</p>
</div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Equity Statement</b></h3>
<p>
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.</p>
</div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Campus Safety Information</b></h3>
<p>
Mason&rsquo;s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/</p></div></div></div></div>

Affinity Chapter Assistant

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