academic affairs specialist

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2><p>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.</p><h2 class="jobSectionHeader"><b>
Mission Statement</b></h2><p>
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.</p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p>
The Department of Anesthesiology is a part of the University of Michigan Medical School and contributes to the University's mission to strive for excellence in clinical care, research, and medical education. We prepare specialists in the field of anesthesia, critical care, and pain management with a broad spectrum of knowledge, clinical skills, and mature interpersonal communication skills to become the consummate medical professional.</p><p>
The Department of Anesthesiology seeks an Administrative Specialist to join the Faculty Affairs team. This position partners closely with the Faculty Affairs Manager, Associate Chair for Faculty Affairs, Department Chair, department staff and faculty to support faculty life cycle processes. The Administrative Specialist supports faculty appointments and promotions by preparing, compiling, and submitting accurate, timely packets to the Office of Faculty Affairs using specialized systems and subject-matter knowledge. This position also supports faculty compensation administration in partnership with the Faculty Affairs Manager, and provides high-level administrative support to Faculty Affairs leadership, including complex scheduling, travel and reimbursements, and coordination of interviews and meetings.</p><p>
The position reports to the Faculty Affairs Manager, with functional oversight from the Associate Chair for Faculty Affairs. This role follows a hybrid work model with a minimum of one day per week onsite; the onsite schedule and work location are based on departmental needs.</p><h2 class="jobSectionHeader"><b>
Responsibilities*</b></h2><p>
Promotions:</p><ul><li>
Advise faculty and their administrative partners on assembling promotion packets.</li><li>
Review packet materials for completeness, accuracy, and alignment with Medical School guidelines; provide feedback to faculty prior to Associate Chair's review.</li><li>
Serve as the departmental content expert and super user for the Medical School's required CV platform.</li><li>
Serve as the primary point of contact for the department's Promotion and Tenure Committee; coordinate meeting logistics and prepare packets for committee review.</li><li>
Facilitate end-to-end promotion processes with faculty and department stakeholders to ensure all requirements are completed for submission.</li><li>
Draft and compile documents on behalf of the Department Chair to complete packet.</li></ul><p>
Finance:</p><ul><li>
In conjunction with the Faculty Affairs Manager, management of faculty compensation administration, including FTE and salary changes, funding (DBE) changes, unpaid LOA's, and additional pay.</li><li>
Manage faculty total compensation workbook and coordinate with department finance team on related changes.</li><li>
Liaison between department finance team and department OR scheduling team to communicate effort and protected time changes.</li><li>
Prepare financial communications to faculty on behalf of the Department Chair and senior leadership.</li><li><p>
Process new appointments and appointment changes in M-Pathways.</p></li></ul><p>
Administrative support:</p><ul><li>
Provide high level administrative support to the Associate Chair for Faculty Affairs.</li><li>
Management of complex calendar, travel arrangement and itineraries, and reimbursements.</li><li>
Provide administrative support to the Faculty Affairs Manager.</li><li>
Coordinate confidential interviews for faculty administrative positions by managing complex scheduling across multiple stakeholders, arranging logistics, and serving as the primary point of contact for candidates.</li><li><p>
Schedule team meetings and coordinate food and location.</p></li></ul><p>
Appointments:</p><ul><li>
Facilitate the faculty appointment process with candidates to ensure all requirements are completed for submission.</li><li>
Coordinate and prepare nomination/application materials for the Association of University Anesthesiologists nomination process and Medical School Leadership Academy.</li><li>
Prepare faculty appointment letters on behalf of the Department Chair.</li><li>
Maintain and update faculty long titles in M-Pathways and other internal systems.</li></ul><p>
Department Projects Adhoc/Annual:</p><ul><li>
Advise faculty on emeritus requests, including drafting required narratives/memoirs, and retirement-related requests, including phased retirement options.</li><li>
Prepare and submit requests for Adjunct and Emeritus appointment renewals.</li><li>
Facilitate tenure clock extensions/exclusions by guiding faculty on requirements and coordinating submissions for approval.</li><li>
Guide faculty on scholarly leaves of absence, including sabbaticals, and prepare required documentation for approval.</li><li>
Coordinate annual faculty processes, including M-Inform disclosures, effort certification, annual career reviews, vaccine compliance tracking, and appointment end-date renewals.</li><li><p>
Serve as back-up support for the Credentialing and Licensure Specialist.</p></li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Required Qualifications*</b></h2><ul><li>
Bachelor's degree in a related field, or an equivalent combination of education and experience.</li><li>
Two years of progressively responsible administrative experience in faculty affairs, faculty development, or a related area.</li><li>
Demonstrated ability to learn and apply software applications, including M-Pathways, Elements, Meridian, SharePoint, and Microsoft 365 (M365).</li><li>
Demonstrated ability to work in a highly organized manner, manage multiple priorities, and meet deadlines.</li><li>
Demonstrated ability to manage projects of varying complexity and ambiguity.</li><li>
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Exceptional interpersonal skills and the ability to work independently, take initiative, and collaborate effectively as part of a team with minimal supervision.</li><li>
Demonstrated commitment to customer service and customer-focused service delivery.</li></ul><h2 class="jobSectionHeader"><b>
Desired Qualifications*</b></h2><ul><li>
Demonstrated working knowledge of University and Medical School policies and procedures.</li><li>
Two or more years of experience administering faculty appointments and promotions in a medical school setting.</li><li>
Two or more years of experience using M-Pathways, including specialized experience processing complex PAR transactions involving faculty salary components.</li></ul><h2 class="jobSectionHeader"><b>
Why Join Michigan Medicine?</b></h2><p>
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.</p><p><b>
What Benefits can you Look Forward to?</b></p><ul><li>
Excellent medical, dental and vision coverage effective on your very first day</li><li>
2:1 Match on retirement savings</li></ul><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.</p><h2 class="jobSectionHeader"><b>
Background Screening</b></h2><p>
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.</p><h2 class="jobSectionHeader"><b>
Application Deadline</b></h2><p>
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>277375</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>Faculty Affairs Specialist</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Admin Specialist Inter Health</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Ann Arbor Campus</p>
</div></div><p>Ann Arbor, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Hybrid
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Exempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Medical School</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>MM Anesthesiology Department</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>5/08/2026 - 5/15/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Administration</p></div></div></div>

Faculty Affairs Specialist

Confidential Government

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Supports the effective governance and administrative operations of the Board by coordinating meetings, preparing documentation, ensuring compliance, and facilitating communication between the Board and executive management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Coordinate and organize Board and committee meetings
  </li>
  <li>
   Prepare agendas, board packs, and official documentation
  </li>
  <li>
   Record and maintain accurate minutes and resolutions
  </li>
  <li>
   Track implementation of Board decisions and action items
  </li>
  <li>
   Ensure compliance with governance frameworks and regulatory requirements
  </li>
  <li>
   Maintain confidential records and official Board documentation
  </li>
  <li>
   Liaise between Board members and executive leadership
  </li>
  <li>
   Support annual planning, reporting, and governance reviews
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Law, or related field
  </li>
  <li>
   2 &ndash; 4 years of experience in board affairs, governance, or executive office roles
  </li>
  <li>
   Strong knowledge of corporate governance practices
  </li>
  <li>
   Excellent documentation, communication, and organizational skills
  </li>
  <li>
   High level of professionalism and confidentiality
  </li>
 </ul>
 <p>
 </p>
</div>


Board Affairs Specialist

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.</p>
<p>
The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.</p>
<p>
Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.</p>
<p>
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative support to the Senior Vice President/ Vice Dean (40%)</b></p>
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
<p><b>Manages the Faculty of Medicine Faculty Council (15%)</b></p>
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
<p><b>Manages the professorship process (25%)</b></p>
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the <b>Promotions Specialist</b> in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
<p><b>Back up support for</b> <b>Assistant Vice President for Faculty Professional Development and Engagement</b> and <b>Assistant Vice President for Academic Appointments and Professionalism (5%)</b></p>
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
<p><b>Supports office operations (5%)</b></p>
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
<p><b>Supports special events as assigned (5%)</b></p>
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
<p><b>Other projects and duties assigned (5%)</b></p>
<p>
New assignments may be given from the AVPs and the SVP/Vice Dean when needed.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Manager

Tyler Junior College

JOB
<br>Reporting directly to the AVP for Academic Affairs and Workforce Development, the Academic and Student Affairs Operations Coordinator provides oversight on key functions within the Academic and Student Affairs Division, including administration processes, budget management, supervising support staff, and data analysis for programs.
<br><br>
EXAMPLE OF DUTIES
<br>Organizes, manages, and coordinates various and complex processes within the AVPs and Provost offices.Coordinates data collection to provide statistical information for Academic and Student Affairs.Records and assists in preparing budget(s).Supervises all support staff within the division, including providing leadership and training.Ensures the efficient and effective functioning of the division office, serving as the initial resource person.Maintains close contact with and acts as the primary assistant to the AVPs and Provost, furthering the college, school, and division directors' agenda and priorities, and assisting in managing and organizing the individual day-to-day activities.Provides oversight on a wide range of special projects for the division.Provides advanced-level office administration skills and leadership, including but not limited to coordination of data collection and entry, problem-solving, record-keeping, correspondence, and office management duties for the AVP's office. Manages special projects as assigned by the Provost Project Specialist or AVPs and identifies opportunities to improve policies, forms, or processes. Oversees new hire forms and onboarding checklist items for division directors to be completed. Supports the termination and off-boarding process and the completion of forms required.Coordinates with other departments, such as IT and Facilities, to process various requests.Coordinates schedules, arranges meetings, distributes memos, reports, and ensures that everyone is kept current with necessary deadlines and information.Prepares and compiles reports, forms, and other documents as required.Serves on College committees as assigned and leads small group sessions as requested. Records and transcribes minutes for various meetings and multiple assigned program advisory committee meetings. Provides project task recordings and monitoring as required.Assists with compilation and preparation of documentation for grant applications, external program accreditation, and new program applications as needed.Provides support to include preparation of documents supporting instruction, records, maintenance, data input, and the use of Banner.Assists with search committees to schedule interviews and arrange candidate travel.Functions as a resource to staff and provides training to ensure situations and issues are appropriately managed as well as forwarded to appropriate staff members for resolution.Stays updated on human resources updates to ensure division operating processes are current. Communicates with the public of the College, providing information to the students, faculty, staff, and general public.Manages event support, coordination, and efficient operational planning for seasonal and key events.Serves as backup and assists with covering duties of other staff during absences.Handles highly confidential information with discretion.Performs other duties as assigned by the Provost, Project Specialist, or AVPs.COMPETENCIESKnowledge, Skills, and AbilitiesCollaboration/Teamwork, Computer Software Skills, Customer Service, Data Analysis, Decision-making, Ellucian Banner, Internet Research, Interpersonal Skills, Leadership, Math Skills, Multi-tasking, Negotiation, Written Communication, Organizational Skills, Problem-solving, Project Management, Student Information System/ERP, Time Management, Typing/Word ProcessingSUPERVISORY RESPONSIBILITIESDirect SupervisorMultiple Employees (4)Work Environment: Work is rarely required outside of normal business hoursPhysical Demands: Sitting, Walking, Standing, typing, lifting (~25 lbs.)Travel Required: Yes-MinimalIf travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.
<br><br>
SUPPLEMENTAL INFORMATION
<br>EXPECTATIONSPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Will have contact – in person, by email, or by phone – with staff, students, and the general public.Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.Regular and punctual attendance is an essential function of each employee. NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands.

Academic and Student Affairs Operations Coordinator

Robert Half

<div>
 We are looking for an experienced Operations Specialist to join our team in Saint Paul, Minnesota. This position focuses on supporting faculty contract processes and ensuring smooth operational cycles within a higher education setting. As part of a long-term contract role, you will play a key role in coordinating workflows, managing documentation, and collaborating across departments.
 <br/>
 <br/>
 Responsibilities:
 <br/>
 &bull; Oversee the implementation of faculty contract workflows using Dynamic Forms to transition processes to an electronic format.
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 &bull; Coordinate the annual faculty contract cycle, including tracking, documentation, and follow-up activities.
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 &bull; Manage the mass issuance of appointment letters for faculty and staff, ensuring accuracy and timely delivery.
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 &bull; Collaborate with HR and Academic Affairs teams to maintain adherence to deadlines and operational standards.
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 &bull; Support administrative processes related to academic appointments and faculty contracts.
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 &bull; Provide expertise in reviewing and understanding faculty contract language within a higher education context.
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 &bull; Ensure compliance with union contracts and institutional policies during contract management.
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 &bull; Maintain accurate and organized records for all contract-related activities.
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 &bull; Assist in high-volume data entry tasks to support operational needs.
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 &bull; Address and resolve any issues that arise during contract processing and workflow implementation.
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 &bull; Proven experience in contract administration, preferably within an educational institution.
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 &bull; Familiarity with faculty contract language and related operational processes.
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 &bull; Strong administrative skills with the ability to handle high-volume data entry efficiently.
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 &bull; Understanding of union contracts and compliance requirements.
 <br/>
 &bull; Ability to collaborate effectively with HR and Academic Affairs departments.
 <br/>
 &bull; Exceptional organizational skills and attention to detail.
 <br/>
 &bull; Proficiency in managing workflows and coordinating project timelines.
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 &bull; Experience in operations administration and supporting large-scale initiatives.
 <br/>
 TalentMatch
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  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Operations Specialist

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building: Morningside</li>
<li>Salary Range: $74,000 to $82,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The Assistant Director of Graduate Academic Advising supports the academic success and overall experience of Columbia Engineering graduate students. The role enhances advising capacity across master&rsquo;s and doctoral programs, with added emphasis on master's level support. It focuses on providing academic policy guidance, supporting partnership and dual-degree programs, and coordinating responses to student concerns. In addition to advising master&rsquo;s students, the position contributes to selected doctoral processes and assists with routine doctoral student-related inquiries. The Assistant Director works closely with departments and campus partners to ensure students receive consistent information, timely assistance, and a clear path toward degree completion.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Graduate Student Advising (50%):</b></p>
<p>
Advises graduate students, with an emphasis on MS students, on various aspects of their studies, including school-level degree requirements, academic policies, and procedures.</p>
<p>
Meets with students individually, responds to their inquiries, and connects them to resources as appropriate.</p>
<p>
Advises students interested in or enrolled in the school's various MS specializations, such as the Advanced Master's Research specialization.</p>
<p>
Supports student advising needs for partnership and dual-degree programs, coordinating requirements, documentation, and routine communications with students.</p>
<p>
Coordinates onboarding and support for incoming partnership and dual-degree program students, including orientation materials and transition guidance.</p>
<p>
Serves as an advisor for designated Columbia Engineering MS programs, including but not limited to MBAxMS and the MS in AI program. Tracks and provides guidance to students on curriculum requirements, registration issues, and academic planning.</p>
<p>
Refers students to their respective faculty advisors and Career Placement Officers to address electives, career-related questions, and other issues.</p>
<p>
Serves as a liaison with Columbia Engineering departments in supporting all aspects of student affairs to ensure student success.</p>
<p>
Assists with escalated student cases from Columbia Engineering departments on complex academic policy issues, providing high-touch support and case management.</p>
<p>
Collaborates with other schools, offices, and departments (GSAS, ISSO, Registrar, Health Services, Student Financial Services, and Columbia Residential) on student cases as needed.</p>
<p>
Maintains a very high level of knowledge of school academic policies and procedures.</p>
<p>
Attends, assists, and presents at new-student orientation, relevant school-level or program-specific meetings and events, and other events throughout the year.</p>
<p>
Tracks, assesses, and reports on student data. Identifies students who are not meeting satisfactory academic progress. Recognizes and advises on trends in advising cohorts.</p>
<p><b>
Graduate Student Affairs (30%):</b></p>
<p>
Assists in monitoring and tracking MS and doctoral students&rsquo; degree progress, registration status, academic standing, and changes in status.</p>
<p>
Identifies students who are not meeting satisfactory academic progress.</p>
<p>
Provides support and coordinates with department student affairs officers on academic plans for students who require monitoring or intervention.</p>
<p>
Identifies trends on a larger scale and works to address them through school policy and at the program level.</p>
<p>
Serves on the Engineering Student Affairs graduate student on-call team, providing crisis intervention for graduate students experiencing difficulty.</p>
<p>
Responsible for engaging with the student/s and then connecting the student to the appropriate resources for further engagement. Assists with responding to urgent situations.</p>
<p>
Supports key onboarding, orientation, and professional development programs for doctoral students, including Engineer Your PhD (EYP), Three Minute Thesis (3MT), and PhD Connect.</p>
<p>
Partners with other Engineering Student Affairs teams, including Student Life and Professional Development and Leadership (PDL) teams, to innovate programming to meet evolving student needs.</p>
<p>
Assists with partnership and dual-degree program student recruitment efforts, such as but not limited to open house events and yield programming.</p>
<p>
Liaises with admitted students to address admissions, academics, and registration inquiries.</p>
<p><b>
Graduate Academic Affairs (15%):</b></p>
<p>
Reviews graduation clearances for MS and MPhil degree levels.</p>
<p>
Maintains advising resources, program guides, and communication templates for both MS and doctoral audiences.</p>
<p>
Supports departmental outreach by sending reminders about upcoming deadlines, policy changes, and required actions.</p>
<p>
Additional duties as assigned<b> (5%)</b></p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>A bachelor's degree and or its equivalent.</li>
<li>A minimum of 2-3 years of related experience is required.</li>
<li>Understand student and academic affairs opportunities and challenges affecting constituents, comprising a diverse population, both domestic and international.</li>
<li>Ability to represent the Program and School professionally at events.</li>
<li>Demonstrated ability to take initiative and work independently, accepting responsibility and accountability for assignments, within a team environment.</li>
<li>Ability to balance multiple tasks with competing deadlines, demonstrated ability to pay strict attention to detail, and exercise discretion in handling confidential information.</li>
<li>Experience working in a team environment, and the ability to work independently.</li>
<li>The ability to interpret and apply standards and the ability to communicate complex policies and procedures to students, faculty, staff, and other stakeholders.</li>
<li>Strong technical competency is required; demonstrate an understanding and appreciation of student services database software and online resources, and the willingness and enthusiasm to respond to students' needs in an increasingly technologically dynamic society.</li>
<li>Proficiency with Google suite of products, MS Office (Excel with pivot tables, vlookup), PowerPoint, publishing software, social media, etc.</li>
<li>Ability to analyze and work with a large volume of student, course, and other types of data.</li>
<li>Must be willing to work on occasional evenings and weekends, on a needed basis, especially when on-call and student crises arise.</li>
<li>Possess excellent interpersonal and administrative skills.</li>
<li>Ability to work independently and under pressure, with a high level of attention to detail.</li>
<li>Candidate must exercise good judgment and flexibility.</li>
<li>Must be able to prioritize multiple tasks with minimal supervision.</li>
<li>Must be able to communicate effectively and tactfully with staff, faculty, students, employers, and alumni in small and large group settings.</li>
<li>Must be able to exercise good judgment, diplomacy, and flexibility, with a student-wellness mindset.</li>
<li>A positive, mission-oriented, and forward-thinking attitude, along with a sense of humor, is a must.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Graduate-level work is preferred.</li>
<li>Knowledge of advising and counseling techniques.</li>
<li>Knowledge of University-specific computer application programs and pertinent databases.</li>
<li>Prior experience in student affairs or academic advising in higher education.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Assistant Director of Graduate Academic Advising

New York University

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Senior Finance Manager reporting to the Head of Academic Resource Management and Fiscal Affairs.</div><div></div><div><br>
Under the direction of the Head of Academic Resource Management and Fiscal Affairs, provides professional financial guidance for all funds within the Provost&rsquo;s jurisdiction. As a senior member of the Academic Resource Management and Fiscal Affairs team, the Senior Finance Manager will support the Head of Academic Resource Management and Fiscal Affairs in providing key financial analysis and recommendations aligned to support the strategic focus and mission of the units and divisions under the Provost&rsquo;s Office.</div><div></div><div><br>
The Senior Finance Manager will facilitate all financial activities, not limited to, but including budget planning and associated administrative tasks, to ensure best practices and processes are in place to maximize compliance with all internal and external policies and regulations. The Senior Finance Manager will ensure financial support is available to meet the needs of all stakeholders. The Senior Finance Manager will liaise with all members of the Provost&rsquo;s teams as well as the Vice Provosts, Divisional Deans, Faculty members, Divisional administrative staff as well as the Financial Affairs Team. The Senior Finance Manager may have some supervisory responsibility within the Fiscal Affairs team.</div><div></div><div><b><br>
Key Responsibilites:</b></div><div></div><div><i><br>
Financial Management</i></div><ul><li>
Responsible for sound financial operations and coordination of activities in academic fiscal affairs, ensuring these functions are aligned to support the strategic focus &amp; mission of the departments across all funds</li><li>
Is a key resource person offering professional financial guidance to the administrative heads and fosters an excellent working relationship with leadership, faculty, researchers, and the Provost&rsquo;s units at large</li><li>
Provides direction and oversight to the divisions, faculty, and staff for the application of all internal and external financial policies &amp; procedures, ensuring consistency and compliance across all departments</li><li>
Prepares and reviews financial statements with the budget holders to ensure the strategic direction of the units is on track and, when necessary, addresses potential over-expenditure situations</li><li>
Conduct regular analysis of financial metrics, delivering insights and recommendations for improvement</li><li>
Assisting the Head of Academic Resource Management and Fiscal Affairs and working closely with the Financial Services Office on ad hoc requests and future financial planning with the Budget &amp; Financial Planning Office</li><li>
Assists with financial data for ad hoc requests and reports from stakeholders within the Provost&rsquo;s office, Division, and Finance &amp; Budget Office</li><li>
Provide timely management reports/slide decks on budgets, actuals, and available balances</li><li>
Monitors Endowments and gifts regularly to ensure appropriate spending practices</li><li>
Assess procedures and processes to continuously implement best practices to streamline and standardize all aspects of financial management</li><li>
Learns local departmental processes and assesses procedures to continuously implement best practices to streamline and standardize all aspects of financial management</li><li>
Collaborate regularly with the Finance &amp; Budget offices to identify and implement best practices and to provide a standardization of services across all units and divisions under the Provost that ensures compliance and efficiency</li><li>
Act as Approver/Reviewer for various financial transactions, including purchases, Advances &amp; Expense Reimbursements, Accounts Receivable/Recoveries /Deposits, PCard approvals, Budget Modifications and Journal Entries</li><li>
Facilitate the opening and sign off on new chartfields and maintenance. Working with the Head, liaise with the Controller to establish special purpose funds as needed</li><li>
Act as a resource to employees within the Provost&rsquo;s units. Conduct &ldquo;walk-throughs&rdquo; regularly to have a &ldquo;pulse&rdquo; on Provost&rsquo;s units and Divisions' activities &amp; issues</li><li>
Analyzes current and potential problems and recommends solutions for vetting and approval</li><li>
Initiate regular meetings with budget holders in the provost&rsquo;s office and managers to review financial status and priorities of activities and projects within each unit</li><li>
Engage in regular meetings with other functional areas within the Provost&rsquo;s jurisdiction with regard to funding sources, processes, and issues</li><li>
Responsible for ensuring a Documentation Retention system is established according to best practices and maintained using solid controls, processes, and systems to build reliability and efficiencies within its activities</li><li>
May be required to supervises members of the Finance Team within the office as needed</li></ul><div><i>
Budget Management (all operating and non-operating funds)</i></div><ul><li>
Supporting the Head of Academic Resource Management and Fiscal Affairs and working with the Assistant Director in the budget management process</li><li>
Assist in the development of the annual budget for the Provost office and its respective units in coordination with the academic department heads, following the University budget planning timelines and processes across all funds</li><li>
Support consolidating and submitting the provost divisional budget to the central budget office</li><li>
Assist with the preparation, allocation, and monitoring of academic budgets, including Budget load, analysis of expenditure trends, and projection of income and expenses; reviewing salary and non-salary budgets and expenses, initiating budget adjustments, assessing departmental budget requests, and making appropriate recommendations</li><li>
Facilitate the budget owners' responsibility to respect the fiscal year&rsquo;s budget constraints by implementing processes and providing strong financial variance analysis reports, as needed</li><li>
Collaborate with departments to accurately reflect budgetary needs and priorities in planning. Assist with the administration of the budget for academic units in coordination with the academic department administrators; Provide guidance to academic departments on budget planning, expenditure tracking, and financial forecasting</li><li>
Administer the unit budgets to promote effective resource allocation; Conduct regular financial analysis to assess the fiscal health of academic programs</li><li>
Analyze budget variances and suggest budget modifications when necessary</li><li>
Ensure expenses are allocated to the most appropriate funding sources to ensure compliance with grant, legislative, and institutional rules and regulations</li><li>
Regularly assess budgetary processes and make recommendations to ensure alignment with institutional goals</li><li>
In collaboration with the Finance and Budget Office, assist with necessary reports to facilitate budget consolidation and budget review</li><li>
Assist the Planning Team in facilitating and coordinating the Annual Planning &amp; Budget Process (APB) for the office of the Provost and the Academic Divisions; consolidate the APB submission for review and incorporation in the annual budget submission Budget Position funding monitoring</li><li>
Working with the Head of Academic Resource Management and Fiscal Affairs and in conjunction with the Office of Academic Appointments (OAA) and the Provost&rsquo;s SME, implement procedures to ensure appropriate funding sources are charged and processes are in place to track financial partnerships with the research institutes</li><li>
Work in close collaboration with the Office of Academic Appointments on the divisional faculty hiring plan and ensure the timely issuance of offer letters and awards as per the approved faculty hiring plan</li><li>
Acts as advisor to the OAA and SME for funding availability before creating/posting/offering new and unfilled positions</li><li>
Works with OAA to determine adjunct needs and funding requirements while respecting current budget availability and policy before posting positions</li><li>
Monitor salary expenditures to ensure appropriate funding sources are used. Identify available funding for leave replacement costs, overtime, and miscellaneous costs for staff. Ensure salary and other recoveries are collected</li></ul><div><i>
Monitoring and Compliance</i></div><ul><li>
Works closely with the Head of Academic Resource Management and Fiscal Affairs and Assistant Director to implement a Document Retention system for clients of the units under the Provost</li><li>
Responsible for validating all expenses for eligibility and compliance with external Sponsors and/or University policies, procedures, and regulations as applicable</li><li>
Regularly monitors practices and local processes to ensure documentation meets external and internal documentation requirements</li><li>
Communicate University policies &amp; procedures to promote compliance with all applicable regulations</li><li>
System and access control &ndash; monitor to ensure all financial access is consistent and effectively set up</li><li>
Recommend changes as necessary</li><li>
Identify processes that do not adhere to proper segregation of duties practices and recommend improvements</li><li>
Ensure routine tasks and necessary control reports are properly scheduled</li><li>
Other general monitoring, as required</li></ul><div><i>
Communication and Training</i></div><ul><li>
Develop and maintain a communication plan with all clients (Unit Heads, Divisional Deans, Faculty, and local administrative staff)</li><li>
Communicate and collaborate regularly with the Provost&rsquo;s Office, Divisional Offices, and Financial and Budget Office to ensure that goals and objectives are aligned and that information and record-keeping are complete, consistent, and transparent to all</li><li>
Network and collaborate in regular meetings with other groups to exchange best practices, tools, communication plans, and training tips for promoting standardized processes within all departments</li><li>
Liaise with appropriate central units with regard to the proper interpretation of policies &amp; procedures to ensure compliance with rules and regulations</li><li>
Provide guidance and training to local users/members on financial affairs and policy implementation to ensure best practices are followed for financial transactions, including Expense Reimbursements, PCards, etc</li><li>
Provide training and support to roll out new systems or tools</li><li>
Coordinate learning, collaborative/one-on-one training to the user community impacted by new or modified University policies and systems</li><li>
Act as a temporary replacement and training resource for other Financial Service Team members across the Provost&rsquo;s Office</li><li>
Develop and maintain topic-specific training material and conduct training sessions for administrative and academic staff as needed</li></ul><div><i>
Strategic management/ functions</i></div><ul><li>
Supporting and contributing to strategic initiatives of the Provost&rsquo;s Office (encompassing the units and Division under the Provost), including but not limited to participation in specific strategic workgroups as well as ongoing discussions and initiatives</li><li>
Assists in identifying revenue generating opportunities, prepares the financials of the business plans and offers recommendations to the Head to be presented to stakeholders</li><li>
Identifies/creates processes and aligns resources to accomplish key objectives</li><li>
Clearly conveys and assigns clear accountability for important objectives, deadlines, and expectations</li></ul><br>
<div></div>
Qualifications:
<div><b>
Required Education:</b>
</div><ul><li>Undergraduate Degree</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Major in Finance or Accounting</li></ul><div><b>
Preferred Experience:</b></div><ul><li>
Continuing professional education in accounting, finance, data management, or research administration</li><li>
Experience in generating reports of portfolios of multiple programs for senior management and funding agencies</li><li>
Experience with budget development &amp; reports for sponsored research grants</li><li>
Demonstrated experience developing and monitoring large complex budgets</li><li>
Preferred 3-4 years of experience in an equivalent combination of budget administration, accounting, financial administration and implementing policies and procedures in higher education</li><li>
Proven ability to manage funds effectively, with demonstrated experience in developing, overseeing, and monitoring large, complex, and detailed budgets</li><li>
Experience in developing complex financial projections and sponsor reports</li><li>
Exceptional technical, accounting, and communication. Full competence and high-level proficiency with Microsoft Excel is essential</li><li>
Advanced analytical and problem-solving skills</li><li>
Interpersonal skills with diverse populations at all levels in a professional manner</li><li>
Ability to quickly learn and understand University policies and procedures, and disseminate information to faculty and staff regarding pre and post award management</li><li>
Service-oriented, entrepreneurial, creative. Able to liaise with all levels of staff, and professors</li><li>
Ability to work independently, under supervision, and as part of a team with minimum direction or supervision</li><li>
Ability to work effectively with other administrative offices of the university, in particular Finance, Budget and Office of Academic Appointments</li><li>
Willingness to work flexible hours at times to ensure an effective working relationship between New York and Abu Dhabi offices</li></ul><br>
<div></div>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Senior Finance Manager - Academic Administration & Planning

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