academic assistant

Ancora Education

<p></p><div><h3 class="jobSectionHeader"><b>Job Summary</b></h3><div>
The Academic Administrative Assistant is responsible for oversight of the administrative duties within the academic department and ensuring academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Academic Administrative Assistant works under the direct supervision of the Director of Education (DOE) and works with the academic team, student files, other academic support staff, and provides guidance to students.</div><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul><li><div>
Student Services</div></li></ul><ul><li><div>
Administer/coordinate all testing functions on campus. This includes, but is not limited to, SmarterMeasures, Wonderlic, placement exams, certification tests, test-outs, and individual class make-up exams.</div></li><li><div>
Help coordinate and participate in each term's graduation ceremony.</div></li><li><div>
Coordinate and participate in each term&rsquo;s Graduation Preparation &amp; Orientation Programs.</div></li><li><div>
Be accessible to students on a regular basis to answer questions and/or concerns.</div></li><li><div>
Provide student academic advising as needed in conjunction with Program Directors and Director of Education. Ensure that all probationary students are advised at least once each term. Assist students in developing problem-solving and decision-making abilities. Provide referrals to outside resources when counseling needs go beyond the scope of the school.</div></li><li><div>
Provide instructors and/or peers for tutoring when required.</div></li><li><div>
Assist with the Retention Program. Plan, implement, and direct an effective student retention program in conjunction with the DOE. Monitor instructors&rsquo; telephone calls to students absent from class. Review Contact forms, mail Excessive Absence Notices, and monitor Weekly Retention Report.</div></li><li><div>
Interview to resolve student disciplinary problems. Complete and maintain necessary documentation. When required, refer dispute resolution to the Director of Education and/or Campus Director.</div></li><li><div>
Monitor the Student Suggestion Box. Provide a timely response to any student concerns.</div></li></ul><p></p><ul><li><div><br>
Assist with the Creation/Maintenance of Schedules of Classes -</div></li></ul><ul><li><div>
Assist with registration of students as necessary.</div></li><li><div>
Assist in ensuring all continuing students receive class schedules for the next term prior to the final week of the current term.</div></li><li><div>
Work with the admissions team to ensure new students have a first-term course schedule, complete with class meeting days/times.</div></li></ul><p></p><ul><li><div><br>
Academic Administration/Record Keeping -</div></li></ul><ul><li><div>
Monitor daily attendance.</div></li><li><div>
Assist in auditing student records to ensure documentation in files is complete and uploaded into ImageNow as necessary.</div></li><li><div>
Ensure all instructors post grade records.</div></li><li><div>
Evaluate Proof of Education for students in accordance with the POE Policy.</div></li><li><div>
Evaluate Transfer Credit on incoming students.</div></li></ul><p></p><ul><li><div><br>
Management/Oversight/Professional Development/Training -</div></li></ul><ul><li><div>
Maintain regular office hours each week and help ensure consistency between day and evening policies, procedures, and instruction.</div></li><li><div>
Participate in professional development and in-service activities.</div></li><li><div>
Adhere to the Employee Handbook, Faculty Handbook, Catalog, and other school policy and procedures and any amendments thereto.</div></li><li><div>
Perform other duties and responsibilities as assigned by the Director of Education and/or Executive Director</div></li></ul><h3 class="jobSectionHeader"><b>
Experience and Education Required</b></h3><ul><li><h3 class="jobSectionHeader">
High school diploma or equivalent from an academic institution accredited by an accrediting agency that is recognized by the U.S. Department of Education</h3></li><li><div>
Proficient in Microsoft Office and Google Workspace</div></li><li><div>
Ability to multitask, possess a high level of communication skills, and be detail-oriented</div></li><li><div>
2 years of experience as an Administrative Assistant</div></li></ul><p></p><h3 class="jobSectionHeader"><b><br>
Experience and Education Preferred</b></h3><ul><li><h3 class="jobSectionHeader">
Associate&rsquo;s degree from an academic institution accredited by a regional or national accrediting agency that is recognized by the U.S. Department of Education</h3></li><li><div>
Experience in purchasing/inventory</div></li><li><div>
4-5 years of experience as an Administrative Assistant</div></li></ul><p></p><div><b><br>
Physical Demands </b>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Prolonged periods sitting at a desk and working on a computer.</div><p></p><h3 class="jobSectionHeader"><b><br>
Work Environment</b></h3><div>
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is usually not exposed to weather conditions. The noise level in the work environment is usually moderate.</div><p></p><h3 class="jobSectionHeader"><b><br>
Note</b></h3><div>
This is not necessarily an exhaustive list of all responsibilities, skills, duties, or requirements associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change.</div><p></p><div><br>
I have read and understand the above job description. I further understand that this is not an all-inclusive list and does not constitute a contract. My employment remains at will as with all employees of Ancora Education.</div></div><p></p>

Academic Administrative Assistant

Old Dominion University

<div><div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Posting Details
</div><p></p><div><div><div><div><b>Working Title</b></div> <div>Academic Programs Assistant</div>
</div><br>
<div><div><b>Position Number </b></div><div>01187A</div>
</div><br>
<div><div><b>Department</b></div> <div>COLLEGE OF ENGINEERING &amp; TECH</div>
</div><br>
<div><div><b>Location</b></div> <div>Norfolk, VA</div>
</div><br>
<div><div><b>Type of Position</b></div> <div>Classified</div>
</div><br>
<div><div><b>Type of Job</b></div> <div>Full Time</div>
</div><br>
<div><div><b>EEO Category</b></div> <div>F Administrative Support (Clerical &amp; Sales)</div>
</div><br>
<div><div><b>Job Description</b></div>
<div>Provide programmatic and administrative guidance and support for the college&rsquo;s undergraduate and graduate programs, covering all office management, operational, and academic administrative activities.</div>
</div><br>
<div><div><b>Type of Recruitment</b></div>
</div><br>
<div></div><div><div><b>Knowledge, skills and abilities</b></div>
<div>Considerable knowledge of standard office software to include Microsoft Office Suite. Considerable knowledge of administrative policies and procedures. Demonstrated effective oral and written communication skills. Demonstrated time management and organizational skills. Demonstrated proofreading skills. Demonstrated ability to perform in a professional manner in a team environment. Demonstrated ability to meet deadlines when completing shared office tasks. Demonstrated ability to lead and direct the work of others. Demonstrated ability providing excellent customer service to a diverse population.</div>
</div><br>
<div><div><b>Special licenses, registration or certification
</b></div><div>None</div>
</div><br>
<div><div><b>Education or training
</b></div><div>None</div>
</div><br>
<div><div><b>Level and type of experience</b></div>
<div>Considerable experience providing administrative support to a Department chair or unit director level position.</div>
</div><br>
<div><div><b>Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)</b></div>
<div>None</div>
</div><br>
<div><div><b>Conditions of Employment</b></div>
<div>This is an on-campus position.</div>
</div><br>
<div><div><b>Annual Salary/Hourly Rate</b></div> <div>Salary is commensurate with education and experience and begins at $ - 43,000</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Requisition Number </b></div><div>S03254</div>
</div><br>
<div><div><b>Job Open To</b></div> <div>General Public</div>
</div><br>
<div><div><b>Open Date</b></div> <div>03/20/2026</div>
</div><br>
<div><div><b>Close Date</b></div> <div>04/03/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>No</div>
</div><br>
<div><div><b>Special Instructions Summary</b></div>
<div>Please upload cover letter and resume.</div>
</div><br>
<div><div><b>Criminal Background Check</b></div> <div>The final candidate is required to complete a criminal history check.</div>
</div><br>
<div><div><b>College Home Page
</b></div></div><br>
<div></div><div><div><b>Department Home Page</b></div>
</div><br>
<div></div><div><div><b>Equity Statement
</b></div><div>It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.</div>
</div><br>
<div><div><b>Reasonable Accommodation Request</b></div>
<div>If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.</div>
</div><br>
<div><div><b>Alternative Hiring Process</b></div>
<div>In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth&rsquo;s Alternative Hiring Process.
<br>
<br>
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
<br>
<br>
To request an AHP Letter, use this link: <b>https://www.dars.virginia.gov/drs/cpid/PWContact.aspx</b> or call DARS at 800-552-5019, or DBVI at 800-622-2155.</div>
</div><br>
<div><div><b>Pay Transparency Nondiscrimination Provision</b></div>
<div>The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or &copy; consistent with contractor&rsquo;s legal duty to furnish information.</div>
</div><br>
</div></div></div></div></div><h2 class="jobSectionHeader"><b>Supplemental Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<p>
</p></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume</li></ul>
<ul><li>Cover Letter/Letter of Application</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Yellow Layoff Form</li></ul>
<ul><li>Blue Layoff Card</li></ul>
<ul><li>AHP Letter</li></ul></div></div></div>

Academic Programs Assistant

Oklahoma State University

<div><h4 class="jobSectionHeader"><b>Campus</b></h4>
<p>
OSU-Center for Health Sciences</p>
<h4 class="jobSectionHeader"><b>
Contact Name &amp; Email</b></h4>
<p>
Jeffery Kellerman, jeff.kellerman@okstate.edu</p>
<h4 class="jobSectionHeader"><b>
Work Schedule</b></h4>
<p>
Monday through Friday, 8:00am-5:00pm</p>
<h4 class="jobSectionHeader"><b>
Appointment Length</b></h4>
<p>
Regular Continuous/Until Further Notice</p>
<h4 class="jobSectionHeader"><b>
Hiring Range</b></h4>
<p>
$18.00 - $20.25, Hourly</p>
<h4 class="jobSectionHeader"><b>
Priority Application Date</b></h4>
<p>
While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration.</p>
<h4 class="jobSectionHeader"><b>
Special Instructions to Applicants</b></h4>
<p>
For full consideration, please include a resume, cover letter and contact information for three professional references.</p>
<h4 class="jobSectionHeader"><b>
About this Position</b></h4>
<p>
The Academic Research Assistant will provide comprehensive support to the Department of Psychiatry and Behavioral Sciences. This role consists of dual responsibilities including academic administrative duties and research assistant responsibilities. The position ensures efficient office operations including Outlook calendar management, travel reimbursement, purchasing, coordinating meetings, and general office management. The position also contributes to faculty-led research projects; specifically, the research responsibilities to include data collection, literature reviews, and manuscript review/ preparation. The incumbent may be tasked with research related work related to any portion of the research lifecycle including IRB application support and other research related efforts. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities.</p>
<h4 class="jobSectionHeader"><b>
Required Qualifications</b></h4>
<ul><li>Bachelor's
<ul><li>Bachelor&rsquo;s degree in psychology/ behavioral sciences, or related field OR Five years of administrative experience including research assistant experience. (degree must be conferred on or before agreed upon start date)</li>
</ul></li><li>Experience in administrative support and/or research assistance.</li>
</ul>
<p><b>Skills, Proficiencies, and/or Knowledge:</b></p>
<ul>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li> Familiarity with research tools such as SPSS and Excel for data analysis.</li>
<li> Strong organizational, communication, and time-management skills.</li>
<li> Ability to multitask, prioritize, and work independently.</li></ul></div>

Academic Research Assistant 633255

Missouri State University

<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Academic Administrative Assistant II (Chemistry and Physics)</div>
</div><br>
<div><div><b>Work Location</b></div> <div>Springfield Campus</div>
</div><br>
<div><div><b>Department</b></div> <div>Chemistry and Biochemistry</div>
</div><br>
<div><div><b>HR Home Department</b></div> <div>020714 CHEMISTRY AND BIOCHEMISTRY</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>12</div>
</div><br>
<div><div><b>Proposed Salary</b></div> <div>$15.66/hourly</div>
</div><br>
<div><div><b>Sponsorship Information</b></div>
<div>Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.</div>
</div><br>
<div><div><b>Position only available to current, regular, full-time Missouri State University employees?</b></div> <div>No, Position is available to all applicants.</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>Full Time Regular</div>
</div><br>
<div><div><b>Exempt/Non-Exempt</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>General Function</b></div>
<div>The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department&rsquo;s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.</div>
</div><br>
<div><div><b>Description of Primary Duties</b></div>
<div>The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department&rsquo;s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.<br>
<br>
This position will be equally shared between the Department of Chemistry and Department of Physics, Astronomy, and Materials Science.<br>
Admin Support (45%) &ndash; Records keeping (grad lists, alumni info, general filing, etc.); Record &amp; publish meetings minutes (faculty meetings, advisory board); Departmental forms (exit interviews, personnel evaluations, surveys, etc.); Online database support (online hiring system, scholarship management, foundation accounts); Student support (back-up for other AA); Productivity tracking (faculty pubs &amp; grants, including Digital Measures maintenance); Departmental directories; Back-up contact for department.<br>
Events Planning (15%) &ndash; Awards Banquet (Apr); Advisory Board Meetings (Fall/Spring; Oct/Apr); Professional events (conferences, seminars).<br>
Public Relations (35%) &ndash; Website maintenance/updates; Poster preparation/maintenance; Brochures (program guides, articulation agreements, general info, etc.); Recruiting support (set-up/break-down, assist departmental recruiting coordinator)<br>
Newsletters; Media alerts (incl. updating CHM blog); Twitter, Facebook, Digital Screen, Custom Merchandise design/ordering.<br>
Other (5%) &ndash; Support for faculty and staff as time permits.</div>
</div><br>
<div><div><b>Minimum Acceptable Qualifications</b></div>
<div><b>Education/Experience</b>: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.<br>
<br>
<b>Skills:</b> Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.<br>
<br>
<b>Effort</b>: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.</div>
</div><br>
<div><div><b>Additional Qualifications</b></div>
</div><br>
<div></div><div><div><b>Link to Job Description</b></div> <div>http://www.missouristate.edu/human/jobdescriptions/3225.htm</div>
</div><br>
<div><div><b>Open Date</b></div> <div>01/23/2026</div>
</div><br>
<div><div><b>Close Date (If Close Date is blank then the posting is considered open until filled)</b></div>
</div><br>
<div></div><div><div><b>Special Instructions to Applicants</b></div>
<div>The first date of consideration is March 11th, 2026, and review of applications will continue until the position is filled.</div>
</div><br>
<div><div><b>Equal Opportunity Statement</b></div>
<div><br>
<b>Non-Discrimination Statement</b><br>
<br>
<br>
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.<br>
<br>
<br>
<br>
<br>
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.<br>
<br>
<br>
<br>
<br>
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, <b>Compliance@MissouriState.edu</b>, 417-836-4252</div>
</div><br>
<div><div><b>Background Check Statement</b></div>
<div>Employment will require a criminal background check at University expense.</div>
</div><br>
</div></div></div><div><div>Posting Detail
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>20250213FTS</div>
</div><br>
<div><div><b>Quicklink for Posting</b></div> <div>https://jobs.missouristate.edu/postings/83902</div></div></div></div></div></div>

Academic Administrative Assistant II (Chemistry and Physics)

Zewail City of Science and Technology

<div></div><div><div><h3 class="jobSectionHeader"><b>Zewail City of Science, Technology &amp; Innovation
</b></h3></div><div><div><div><b>Type</b><b>:</b></div><div>
Full Time</div></div><div><div><b>
Published</b><b>:</b></div><div>
2026-03-18</div></div><div><div><b>
Deadline</b><b>:</b></div><div>
2026-04-01</div></div><div><div><b>
Language</b><b>:</b></div><div>
English</div></div></div><div><p><b>
The University of Science and Technology at Zewail City of Science, Technology, and</b><br>
<b>Innovation</b> is seeking applications for a Full-Time Teaching Assistant position within the<br>
School of Business for Fall 2026.</p>
<h3 class="jobSectionHeader"><b>
We are looking for dedicated and passionate applicants in the following fields:</b></h3>
<ul><li>Business Informatics</li>
<li>Supply Chain and Logistics</li>
<li>Marketing</li>
<li>Human Resource Management</li>
<li>International Business</li>
<li>Finance</li>
</ul><h3 class="jobSectionHeader"><b>Position Requirements:</b></h3>
<ul><li>A bachelor&rsquo;s degree in one of the specified fields or a closely related discipline.</li>
<li>Fluency in English, with strong written and verbal communication skills.</li>
<li>Proficient in the use of Microsoft Office Suite applications.</li>
<li>Familiar with online and digital learning platforms.</li>
</ul><h3 class="jobSectionHeader"><b>Key Responsibilities:</b></h3>
<ul><li>Work closely with faculty to assist in delivering course content and supporting various<br>
academic activities.</li>
<li>Conduct Tutorials and Lab.</li>
<li> Provide students with the necessary academic support and guidance.</li>
<li> Engage in a team-based academic setting, contributing to a culture that promotes student<br>
achievement and excellence.</li>
<li>Contribute to ongoing research initiatives in coordination with the university&rsquo;s research<br>
centers.</li>
</ul><h3 class="jobSectionHeader"><b>Application Process:</b></h3>
<p><b>
Click &ldquo;Apply Now&rdquo; to get started.</b></p>
<p><b>
Join the University of Science and Technology at Zewail City</b> and contribute to the<br>
advancement of business education and the development of future leaders.</p></div></div>

Full-Time Teaching Assistant Position – School of Business

University of Illinois

<div><div><div><div><p><b>Administrative Aide - Academic Affairs (Student Affairs)</b></p><p></p><p><b><br>
Hiring Department</b>: Academic Affairs</p>
<p><b>
Location</b>: Peoria, IL USA</p>
<p><b>
Requisition ID</b>: 1040263</p>
<p><b>
FTE</b>: 1
</p><p>
<b>Work Schedule</b>: M - F 8 - 4:30 p.m.
</p><p><b>Shift</b>: Days
</p><p>
<b># of Positions</b>: 1</p>
<p><b>
Workplace Type</b>: On-Site</p><p><b>
Posting Close Date</b>: 4/2/2026</p><p><b>
Salary Range (commensurate with experience):</b> $29.08 - $30.85</p><p><b><i><br>
This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work &ndash; Not Remote).</i></b></p><p><b>
About UICOMP</b><br>
<br>
The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.</p><p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
Position Summary The Student Affairs' Administrative Aide performs a variety of administrative functions and provides supervision to the Office of Student Affairs. The position provides administrative support to the Assistant Dean of Student Affairs, faculty, and Academic Professionals on matters requiring extensive knowledge of the Office of Student Affairs, programs, policies and procedures. The position serves as a trusted advisor to support student interest groups. Duties &amp; Responsibilities &bull; Administrator Support: Maintains an overview of Student Affairs' annual cycle, workflows, projects, activities, plans and deadlines. Provides administrative support and prioritizes calendars for the Assistant Dean, Assistant Directors for Academic Advising, Academic Learning Specialist, and Financial Literacy Advisor. Responsible for final copy of administrators' confidential and/or technical communications reports and documents. Composes drafts of departmental communications while managing both the department's web page and on-line calendar. Completes administrators' professional travel arrangements and helps prepare materials for trips. Controls and manages Student Affairs' files containing confidential student information. Creates confidential student directories and tracks relevant student information. Responsible for creating and managing Academic Affair's Standard Operating Procedures (SOP's). Ensures internal procedures are in place and documented for key process. Services as a resource for departments, UIC and various constituencies. Assists, answers questions and provides guidance/solutions based upon policy, procedure and program guidelines for faculty, staff and students. Liaisons with Carle Health regarding the student health contract, managing billing discrepancies and complaints from students. &bull; Fiscal Management: Maintains OBFS compliance and stays up to date with related policies and procedures. Authorizes, processes and tracks fiscal expenditures keeping management informed of overall budget picture. Prepares purchase orders and facility requests. Reconciles Banner, P-Card and TEM reports for multiple accounts. Provides monthly expenditure reports for the student Budget Advisory Committee. Provides documentation to assist with annual fiscal planning/budget process. Arranges professional travel for students traveling in UICOM sponsored programs and processes related expenditures. Manages student financial reimbursements. Manages student-parking payments. Prepares confidential student loan deferment documents. Manages scholarship disbursements for each award in conjunction with Financial Aid. Manages contracts with catering services for event food, supplies and services. &bull; Student Support: Serves as a resource and welcoming liaison for students and visitors. Assists in the planning of Phase I Students' orientation. Creates and distributes the weekly newsletter to students. Posts and monitors information on Slack channels. Prepares certifications/verifications of education for both UICOMP students and graduates. Coordinates photography services for student ID cards and graduation photos for rising 4th year students. Facilitate photo composites for classes and select student groups. Advise and support the development of Student Interest Groups regarding operations, budget, leadership, activities, policies, and compliance. Provide training to Group advisors. Develops and executes a leadership development program for students. Facilitates registration, event planning and approval, catering, and apparel orders Provides indirect supervision of student workers while in the department. &bull; Project Support and Planning: Leads the project planning for major campus events including but not limited to the White Coat Ceremony, the Student Awards Ceremony and Match Day. Collaborates with Academic Affairs to plan and execute Convocation.</p><p>
Minimum Qualifications<br>
<br>
Preferred Qualifications</p><div><br>
<div><div><div><div><ul><li>High school graduation or equivalent</li></ul>
</div><div><ul><li><b>Any </b>one or any combination totaling five (5) years (60 months) from the following categories:</li></ul><br>
</div><p><br>
2A.college course work in business, finance, accounting or a related field:<br>
<br>
<br>
60 semester hours or an Associate's degree equals one (1) year (12 months)<br>
<br>
90 semester hours equals two (2)<br>
years (24 months)<br>
<br>
120 semester hours or a Bachelor's degree equals three (3) years (36 months)</p>
<div><div><div><div><p>Master's degree or higher equals four (4) years (48 months)<br>
<br>
2B)progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles</p>
<div><div><div><div>Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co- workers, and subordinates by telephone, in written form, e-mail, or in person.</div>
</div><br>
<div><div>Computer Skills - Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.</div>
</div><br>
<div><div>0 Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), <b>Word </b>Processing,<br>
Spreadsheet software</div>
</div><br>
<div><div>Performing Administrative Activities<br>
<li>Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.</li></div>
</div><br>
<div><div>Obtaining Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
<div><div><div><div>Written Expression - The ability to communicate information and ideas in writing so others will understand.</div>
</div><br>
</div></div></div></div><br>
</div></div></div></div><br>
</div></div></div></div><br>
</div></div><p></p><p><b>To Apply:</b> For fullest consideration click on the <b>Apply Now </b>button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.</p>
<p>
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.</p><p>
<i>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit </i><i>Required Employment Notices and Posters</i><i> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</i></p><p><i>
The university provides accommodations to applicants and employees. </i><i>Request an Accommodation</i></p><p><i>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</i></p></div></div></div></div><div></div>

Administrative Aide - Academic Affairs (Student Affairs)

Sam Houston State University

<div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Requisition</b></div> <div>202600093ST</div>
</div><br>
<div><div><b>Title</b></div> <div>Student Employee-COM Medical Student Affairs (Conroe)- Assistant</div>
</div><br>
<div><div><b>Employee Class</b></div> <div>Student Employee</div>
</div><br>
<div><div><b>College Work Study Position</b></div> <div>No</div>
</div><br>
<div><div><b>Department</b></div> <div>COM Educational Affairs</div>
</div><br>
<div><div><b>Division</b></div> <div>Division of Academic Affairs</div>
</div><br>
<div><div><b>Hours per week</b></div>
</div><br>
<div></div><div><div><b>Hiring Rate</b></div>
<div>$12/hour</div>
</div><br>
<div><div><b>Preferred Student Classification</b></div>
</div><br>
<div></div><div><div><b>Nature &amp; Purpose of Position</b></div>
<div><b>This position is located in Conroe, TX at the College of Osteopathic Medicine.</b><br>
<br>
As a Student Assistant you will provide administrative support to the Medical Student Affairs team, and other departments as needed, including data entry, filing, and document management. Assist with the organization and coordination of various events and activities for medical students, such as orientations and seminars. Collaborate with team members on special projects and initiatives aimed at enhancing the student experience. Perform general office tasks, such as photocopying, scanning, and mail distribution.</div>
</div><br>
<div><div><b>Other Requirements for the Position</b></div>
<div>Strong organizational and time management skills. Excellent communication and interpersonal skills. Attention to detail and a commitment to accuracy. Preferred experience in Microsoft Office Suite (Word, Excel, PowerPoint).</div>
</div><br>
<div><div><b>Open Date</b></div> <div>03/20/2026</div>
</div><br>
<div><div><b>Position Number</b></div> <div>9N9259-00</div>
</div><br>
</div></div></div><div><div>Contact Information
</div><p></p><div><div><div><div><b>Contact Name &amp; Title</b></div> <div>Susan Risner Administrative Coordinator I</div>
</div><br>
<div><div><b>Contact Phone</b></div> <div>936.202.5250</div>
</div><br>
<div><div><b>Contact Email</b></div> <div>stdslp12@SHSU.EDU</div>
</div><br>
<div><div><b>Contact Building &amp; Room #</b></div>
</div><br>
<div></div><div><div><b>Contact Fax</b></div>
</div><br>
<div></div><div><div><b>Contact Instructions Summary</b></div>
</div><br>
</div></div></div><div></div><div><div>EEO Statement
</div><p></p><div><div><div><div><b>EEO Statement</b></div>
<div>Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an &ldquo;at will&rdquo; employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code &sect;51.215.<br>
<br>
Annual Security and Fire Safety Report</div></div></div></div></div></div>

Student Employee-COM Medical Student Affairs (Conroe)- Assistant

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