academic operations manager

Usmani Academy for Professional Development Ltd

<p>About the Role</p><p>At Usmani Academy for Professional Development, we bring structure, quality, and innovation to modern education. We believe academic operations should be efficient, scalable, and designed to support both learners and instructors at the highest level.</p><p>We are looking for a Senior Academic Operations Manager who will take full ownership of our academic delivery systems. You are not just managing schedules; you are building operational excellence across programs. You will lead coordination between instructors, students, and internal teams to ensure seamless execution of training programs.</p><p>You will be the driving force behind consistent academic quality, ensuring every course runs efficiently while maintaining a high standard of learner experience.</p><p>Why Work With Us</p><p><b>The Environment</b><br/>Our office is based in Al Sadd Commercial Area Doha Qatar within <b>Baladiyat Al Dawhah</b>. We foster a structured and professional workspace that supports focus, collaboration, and continuous improvement.</p><p><b>Operational Excellence</b><br/>We value systems and processes. You will have the authority to optimize workflows and implement improvements from day one.</p><p><b>Growth</b><br/>We invest in our team. You will have access to professional development opportunities and leadership training to grow your career.</p><p><b>Impact</b><br/>Your work directly affects student outcomes and organizational performance. You will play a key role in scaling our academic operations.</p><p>Key Responsibilities</p><p><b>Academic Operations Management</b><br/>Oversee daily academic operations including scheduling, course delivery coordination, and resource allocation</p><p><b>Process Optimization</b><br/>Develop and improve systems that enhance efficiency, reduce errors, and ensure consistent program execution</p><p><b>Team Leadership</b><br/>Supervise academic coordinators and support staff, providing guidance, structure, and performance feedback</p><p><b>Quality Assurance</b><br/>Monitor program delivery to ensure alignment with academic standards and learner expectations</p><p><b>Stakeholder Coordination</b><br/>Work closely with instructors, corporate clients, and internal teams to ensure smooth communication and execution</p><p><b>Reporting and Analysis</b><br/>Track key performance metrics and provide insights to improve academic performance and operational efficiency</p><p>What We Are Looking For</p><p><b>Experience</b><br/>Minimum 6 years in academic operations education management or training program administration<br/>At least 2 years in a leadership or supervisory role</p><p><b>Education</b><br/>Bachelors degree in Education Business Administration or related field<br/>Masters degree is an advantage</p><p><b>Skills</b><br/>Strong organizational and leadership skills<br/>Ability to manage multiple programs simultaneously<br/>Experience with academic scheduling systems and reporting tools</p><p><b>Communication</b><br/>Fluent in English<br/>Arabic is an advantage for regional coordination</p><p><b>Mindset</b><br/>Detail oriented and process driven<br/>Able to balance operational efficiency with high quality learner experience</p><p>Job Types: Full-time, Permanent</p><p>Pay: QAR21,000.00 - QAR27,000.00 per month</p><p>Work Location: In person</p>

Senior Academic Operations Manager

King Abdullah University of Science and Technology

<div></div><div><p><b>Date: </b>May 5, 2026
</p><p><b>Location:</b> Saudi Arabia
</p><p><b>Company: </b>King Abdullah University of Science &amp; Technology
</p><div><div><div><div><div><p><b>Position Summary</b></p></div></div><p></p><div><div><br>
<p>
The Assistant Dean works closely with the Dean and Associate Deans to develop, manage, and lead the Division, in efforts to faculty support, developing and managing key relations with in-Kingdom and international partners, collaborating with NTI, and liaising with relevant administrative departments across KAUST.</p></div></div><p></p><div><br>
<div>
<p><b>Major Responsibilities</b></p></div></div><div></div><div><div><br>
<div><b>
Divisional Strategy</b></div>
<ul>
<li>Work collaboratively with the Dean and divisional leadership team to develop and implement the divisional strategy.</li>
<li>Identify and explore opportunities for strategic projects and initiatives.</li></ul><br>
<div></div>
<div><b>
Faculty Support</b></div>
<ul>
<li>Be the &ldquo;go-to&rdquo; person for all faculty requests related to research and academic operations that need to be coordinated with relevant departments.</li>
<li>Oversee the faculty onboarding process and initiate laboratory and office space allocation.</li>
<li>Support faculty in setting up laboratories: Guide new faculty to navigate KAUST system, assist them in space and equipment requests through ASEPC processes, coordinate with FM/PDEC/LEM and relevant departments to speed up lab fit-out for new faculty, train new faculty to manage bio-procurement at KAUST, guide new faculty to set up their research group web site.</li>
<li>Advise new faculty on administration, student admission and research recruitment process.</li></ul><br>
<div></div>
<div><b>
Research Operations and Governance</b></div>
<ul>
<li>Oversee planning of BioMed laboratory and office space allocation and manage the ASEPC processes at divisional and University levels.</li>
<li>Oversee BioMed research equipment and asset management and ensure compliance with the policies and procedures.</li>
<li>Partner with the Procurement Department to improve procurement performance for biomedical research.</li>
<li>Assist in developing, interpreting, and disseminating research policies and guidelines.</li>
<li>Liaise with Risk Management, Information Security, Health, Safety &amp; Environment and ensure BioMed research operations comply with the policies and procedures.</li>
<li>Coordinate with relevant departments to seek improvements and optimization of various KAUST policies impacting research operations and governance.</li></ul><br>
<div></div>
<div><b>
Academic Operations</b></div>
<ul>
<li>Work collaboratively with the Associate Deans, Program Chairs, and Graduate Program and Student Advisors to oversee and enhance the BioMed student lifecycle.</li>
<li>Assist in developing, interpreting, and disseminating academic policies and guidelines.</li></ul><br>
<div></div>
<div><b>
Faculty Affairs</b></div>
<ul>
<li>Assist the Dean and Associate Dean in implementing the divisional faculty recruitment strategy.</li>
<li>Support the Dean in the annual faculty evaluation process and provide information on scientific performance metrics.</li></ul><br>
<div></div>
<div><b>
Communications</b></div>
<ul>
<li>Oversee divisional communications, including the website, social media, content creation, and BioMed brand development and promotion.</li></ul><br>
<div></div>
<div><b>
Outreach</b></div>
<ul>
<li>Develop and manage key relations with in-kingdom and international partners and proactively contribute to external network development.</li>
<li>Partner with the National Transformation Institute on matters related to technology transfer, translational research efforts, and industrial collaborations.</li></ul><br>
<div></div>
<div><b>
Reporting</b></div>
<ul>
<li>Work with relevant stakeholders on institutional reporting.</li>
<li>Development and writing of high-level reports and briefings for the Dean and executive management in the relevant subjects.</li></ul></div></div><div></div><div><div><br>
<p><b>Personal Requirements</b></p></div></div><div><br>
<div>
<p><b>Competencies</b></p></div></div><div></div><div><div><br>
<ul>
<li>Excellent leadership skills.</li>
<li>Sound strategic thinking and analytical skills.</li>
<li>Demonstrable organizational and time management skills.</li>
<li>Professional project management skills.</li>
<li>Demonstrated skills in establishing partnerships with internal and external stakeholders.</li>
<li>Strong interpersonal, communication, and presentation skills.</li>
<li>Ability to work in teams and independently.</li>
<li>Flexible approach to work.</li>
<li>Cross-cultural sensitivity and awareness.</li></ul></div></div><div></div><div><br>
<div>
<div><b>Experience</b></div></div></div><div></div><div><div><br>
<ul>
<li>MS in relevant field (PhD strongly preferred)</li>
<li>Minimum 10 years of combined scientific and administrative experience in a similar environment</li>
<li>Experience in academic operations role</li>
<li>Experience in providing process directions and training</li></ul></div></div></div></div></div></div><p></p>

Assistant Dean - Bio-Medical Division

American University of Ras Al Khaimah

<div><div><h5 class="jobSectionHeader"><b>Job Summary:</b></h5>
<p><b>Manager of the University Library</b></p>
<p><b>American University of Ras Al Khaimah (AURAK), UAE</b></p>
<p>The American University of Ras Al Khaimah (AURAK) invites applications for the position of Manager of the University Library, a key leadership role driving the transformation of the University Library into a modern, digitally advanced, and AI-enabled knowledge hub.</p>
<p>This is an exciting opportunity for a forward-thinking professional to lead the evolution of library services, integrating emerging technologies, digital resources, and innovative learning support systems to enhance student success and research excellence.</p>
</div><p></p><div><h5 class="jobSectionHeader"><b>Job Description:</b></h5>
<p><b>Manager of the University Library</b></p>
<p><b>American University of Ras Al Khaimah (AURAK), UAE</b></p>
<p><b>General Information About Institution</b></p>
<p>The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues. AURAK is a young and rapidly growing university. AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region. The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes &mdash; its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sands dunes, and the many historical sites.</p>
<p>AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities. AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.</p>
<p>The American University of Ras Al Khaimah (AURAK) invites applications for the position of Manager of the University Library, a key leadership role driving the transformation of the University Library into a modern, digitally advanced, and AI-enabled knowledge hub.</p>
<p>This is an exciting opportunity for a forward-thinking professional to lead the evolution of library services, integrating emerging technologies, digital resources, and innovative learning support systems to enhance student success and research excellence.</p>
<p><b>About the Role</b></p>
<p>Reporting to the Provost, the Library Manager will oversee all library operations while leading the strategic shift toward smart, technology-driven library services. The successful candidate will play a central role in shaping a next-generation academic library aligned with AURAK&rsquo;s strategic priorities.</p>
<p><b>Key Responsibilities</b></p>
<ul><li>Lead the day-to-day operations of the University Library (physical and digital).</li>
<li>Drive the implementation of modern library technologies, including:
<ul><li>Integrated Library Systems (ILS)</li>
<li>Digital repositories and cloud-based platforms</li>
<li>AI-powered tools (e.g., chatbots, smart search, automated cataloguing)</li>
</ul></li><li>Develop and implement a Library Digital Transformation Strategy.</li>
<li>Enhance user experience through data analytics, user insights, and digital engagement tools.</li>
<li>Oversee digital collections, e-resources, and open-access initiatives.</li>
<li>Provide advanced research support services, including bibliometrics and AI-assisted literature search.</li>
<li>Lead innovation in smart learning spaces and hybrid library environments.</li>
<li>Manage library staff, budget, and performance.</li>
<li>Ensure compliance with accreditation standards and quality assurance frameworks.</li>
<li>Build partnerships with academic departments and external stakeholders.</li>
</ul>
<p><b>Candidate Profile</b></p>
<p>We are seeking a modern, innovative library leader with a strong background in digital libraries and emerging technologies.</p>
<p><b>Essential Requirements</b></p>
<ul><li>Master&rsquo;s degree in Library &amp; Information Science (or related field)</li>
<li>Minimum 6 years of relevant experience in academic libraries</li>
<li>Proven experience managing digital library systems and services</li>
<li>Strong understanding of modern library technologies and platforms</li>
</ul>
<p><b>Highly Desirable</b></p>
<ul><li>Experience with AI tools in libraries or higher education</li>
<li>Knowledge of:
<ul><li>Data analytics and reporting tools</li>
<li>Research databases (Scopus, Web of Science, etc.)</li>
<li>Digital transformation initiatives</li>
</ul></li><li>Experience in leading change and innovation in library services</li>
</ul>
<p><b>Key Competencies</b></p>
<ul><li>Leadership with a digitization and innovation mindset</li>
<li>Strong analytical and data-driven decision-making skills</li>
<li>Excellent communication and stakeholder engagement</li>
<li>Ability to lead and develop high-performing teams</li>
<li>Commitment to service excellence and continuous improvement</li>
</ul>
<p><b>Why Join AURAK?</b></p>
<p>AURAK is a dynamic and rapidly growing institution committed to academic excellence, innovation, and student success. The University is investing in future-ready infrastructure and digital transformation, making this role a unique opportunity to shape the future of library services in higher education.</p>
<p><b>Application Process</b></p>
<p>Interested candidates are invited to submit:</p>
<ul><li>CV</li>
<li>Cover letter outlining relevant experience and vision for a modern academic library</li></ul><p><br>
</p><br>
</div><b>Please create an account in order to apply for this job.</b></div>

Manager of the University Library

Stony Brook University

<div><div><p><b>Academic Programs Manager</b></p></div><div><p><b><br>
Required Qualifications (as evidenced by an attached resume):</b><br>
Bachelor&rsquo;s degree (foreign equivalent or higher). Three (3) years of full-time administrative experience in a higher education or professional office setting. Experience managing complex data sets and generating reports. Proficiency with Microsoft Office Suite and database management</p><p><b>
Preferred Qualifications:</b><br>
Master&rsquo;s degree (foreign equivalent or higher). Experience with academic scheduling and student information systems (e.g., PeopleSoft, Banner). Direct experience with accreditation standards and reporting processes (e.g. AACSB, Middle States, assessment). Experience with Faculty Success (formerly Digital Measures) or similar faculty activity reporting tools. Experience with data visualization tools (e.g., Tableau).</p><p><b>
Brief Description of Duties:</b><br>
The Academic Programs Manager provides high-level administrative and operational management for the College of Business (CoB) Dean&rsquo;s Office. This position serves as a primary lead for the technical execution of accreditation standards (AACSB), curriculum lifecycle management, and complex academic scheduling. The incumbent acts as a critical liaison between the CoB and the Office of the Registrar, helping to ensure all academic operations align with institutional policy and state regulatory requirements.</p><p><b>
 Accreditation &amp; Assurance of Learning (AoL) Support:</b></p><ul><li><p>
Serve as the primary administrator for Faculty Success (Digital Measures), ensuring data integrity for AACSB accreditation reporting.</p></li><li><p>
In coordination with leadership lead the collection and organization of evidence for accreditation self-studies and peer review team visits.</p></li><li><p>
Manage the CoB&rsquo;s AoL data lifecycle, including tracking faculty assessment submissions and generating closing-the-loop reports to meet AACSB standards.</p></li></ul><p><b>
Curriculum Management:</b></p><ul><li><p>
Prepare curriculum proposals to SUNY and NYSED, ensuring technical accuracy and adherence to state mandates.</p></li><li><p>
Serve as the CoB liaison to the University Registrar, managing the set-up of registration clusters, course catalog updates, and special session coding.</p></li><li><p>
Oversee the collection and archival of course syllabi for compliance and accreditation audits.</p></li><li><p>
Manage communications to MARCOMM and the Office of Student Services regarding approved curriculum changes.</p></li></ul><p><b>
Course Management &amp; Scheduling:</b></p><ul><li><p>
Manage the College&rsquo;s master course schedule within PeopleSoft, adhering strictly to University timelines and scheduling policies.</p></li><li><p>
Execute room assignments for Harriman Hall classrooms; identify and coordinate large-room requests with University Central Scheduling.</p></li><li><p>
Analyze enrollment trends and provide reports to leadership; manage enrollment controls, seat reserves for transfer orientation, and capacity adjustments.</p></li><li><p>
Maintain faculty workload data and execute the assignment of adjunct faculty to course sections.</p></li></ul><p><b>
Rankings, Surveys &amp; Strategic Data</b>:</p><ul><li><p>
Gather and verify complex data for high-stakes ranking surveys (e.g., US News, QS, Poets &amp; Quants, Financial Times).</p></li><li><p>
Develop and maintain a systematic tracking calendar for multi-agency deadlines to ensure 100% compliance.</p></li><li><p>
Conduct benchmarking research to support the Dean&rsquo;s Office strategic planning initiatives.</p></li></ul><p><b>
Project Management &amp; Academic Operations Support:</b></p><ul><li><p>
Provide high-level project management support to Leadership on special initiatives and policy implementation.</p></li><li><p>
Serve as the Dean&rsquo;s Office subject matter expert (SME) for faculty and staff regarding curriculum and scheduling procedures.</p></li></ul><p>
Other duties or projects as assigned as appropriate to rank and departmental mission.</p><p><b>
Special Notes:</b><br>
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.<br>
<br>
In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.<br>
<br>
For this position, we are unable to sponsor candidates for work visas.<br>
<br>
Resume/CV and cover letter should be included with the online application.<br>
<br>
<b>Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.</b><br>
<br>
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.<br>
<br>
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed<i> here</i>.<br>
<br>
Visit our <b>WHY WORK HERE</b> page to learn about the <b>total rewards</b> we offer.<br>
<br>
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting.</p><div></div><div><br>
</div></div><div>
Job Number: 2601109</div><div><b>
Official Job Title</b><b>:</b> Senior Staff Assistant</div><div><b>
Job Field</b><b>:</b> Administrative &amp; Professional (non-Clinical)</div><div><b>
Primary Location</b><b>:</b> US-NY-Stony Brook</div><div><b>
Department/Hiring Area</b><b>:</b> College of Business Office of the Dean</div><div><b>
Schedule</b><b>:</b> Full-time <b>Shift</b> <b>:</b>Day Shift <b>Shift Hours</b><b>:</b> 8:30 am to 5:00 pm</div><div><b>
Posting Start Date</b><b>:</b> Apr 13, 2026</div><div><b>
Posting End Date</b><b>:</b> Apr 27, 2026, 10:59:00 PM</div><div><b>
Salary</b><b>:</b>75,000 - 80,000</div><div><b>
Appointment Type</b><b>:</b> Term</div><div><b>
Salary Grade</b><b>:</b>SL3</div><div><b>
SBU Area</b><b>:</b>Stony Brook University</div></div>

Academic Programs Manager

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.</p>
<p>
The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.</p>
<p>
Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.</p>
<p>
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative support to the Senior Vice President/ Vice Dean (40%)</b></p>
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
<p><b>Manages the Faculty of Medicine Faculty Council (15%)</b></p>
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
<p><b>Manages the professorship process (25%)</b></p>
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the <b>Promotions Specialist</b> in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
<p><b>Back up support for</b> <b>Assistant Vice President for Faculty Professional Development and Engagement</b> and <b>Assistant Vice President for Academic Appointments and Professionalism (5%)</b></p>
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
<p><b>Supports office operations (5%)</b></p>
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
<p><b>Supports special events as assigned (5%)</b></p>
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
<p><b>Other projects and duties assigned (5%)</b></p>
<p>
New assignments may be given from the AVPs and the SVP/Vice Dean when needed.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Manager

Learning Libraries LLC

<p><b>Education Finance Manager</b> <b>Learning Libraries LLC</b></p><p><b>THE ROLE</b></p><p>Learning Libraries LLC is seeking an Education Finance Manager to oversee the fiscal operations of our learning centers in Al Wakrah. You will be responsible for managing the delicate balance between educational resource investment and long-term financial sustainability.</p><p><b>WHAT YOU WILL DO</b> You will lead the annual budgeting and monthly forecasting for all educational programs and facility operations. Your role involves managing student tuition revenue cycles, overseeing payroll for academic staff, and coordinating with vendors for learning materials and digital resources. You will also perform cost-benefit analyses on new curriculum implementations and ensure all financial activities align with the Qatar Ministry of Education (MoEHE) standards and local tax requirements.</p><p><b>WHAT WE ARE LOOKING FOR</b></p><ul><li><b>Experience:</b> 8+ years in financial management, ideally within the education, non-profit, or professional training sectors.</li><li><b>Education:</b> A degree in Finance or Accounting is required. Professional certifications (CPA or CMA) are preferred.</li><li><b>Technical Skills:</b> Expert proficiency in ERP systems and advanced Excel for complex budget modeling.</li><li><b>Communication:</b> Professional fluency in English is mandatory for coordinating with international stakeholders and drafting formal financial reports.</li></ul><p><b>LOCATION</b> Building 67, Al Wakrah South Al Wakrah, Qatar</p><p>Job Type: Full-time</p><p>Pay: QAR28,000.00 per month</p><p>Work Location: In person</p>

Education Finance Manager

New York University

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Senior Finance Manager reporting to the Head of Academic Resource Management and Fiscal Affairs.</div><div></div><div><br>
Under the direction of the Head of Academic Resource Management and Fiscal Affairs, provides professional financial guidance for all funds within the Provost&rsquo;s jurisdiction. As a senior member of the Academic Resource Management and Fiscal Affairs team, the Senior Finance Manager will support the Head of Academic Resource Management and Fiscal Affairs in providing key financial analysis and recommendations aligned to support the strategic focus and mission of the units and divisions under the Provost&rsquo;s Office.</div><div></div><div><br>
The Senior Finance Manager will facilitate all financial activities, not limited to, but including budget planning and associated administrative tasks, to ensure best practices and processes are in place to maximize compliance with all internal and external policies and regulations. The Senior Finance Manager will ensure financial support is available to meet the needs of all stakeholders. The Senior Finance Manager will liaise with all members of the Provost&rsquo;s teams as well as the Vice Provosts, Divisional Deans, Faculty members, Divisional administrative staff as well as the Financial Affairs Team. The Senior Finance Manager may have some supervisory responsibility within the Fiscal Affairs team.</div><div></div><div><b><br>
Key Responsibilites:</b></div><div></div><div><i><br>
Financial Management</i></div><ul><li>
Responsible for sound financial operations and coordination of activities in academic fiscal affairs, ensuring these functions are aligned to support the strategic focus &amp; mission of the departments across all funds</li><li>
Is a key resource person offering professional financial guidance to the administrative heads and fosters an excellent working relationship with leadership, faculty, researchers, and the Provost&rsquo;s units at large</li><li>
Provides direction and oversight to the divisions, faculty, and staff for the application of all internal and external financial policies &amp; procedures, ensuring consistency and compliance across all departments</li><li>
Prepares and reviews financial statements with the budget holders to ensure the strategic direction of the units is on track and, when necessary, addresses potential over-expenditure situations</li><li>
Conduct regular analysis of financial metrics, delivering insights and recommendations for improvement</li><li>
Assisting the Head of Academic Resource Management and Fiscal Affairs and working closely with the Financial Services Office on ad hoc requests and future financial planning with the Budget &amp; Financial Planning Office</li><li>
Assists with financial data for ad hoc requests and reports from stakeholders within the Provost&rsquo;s office, Division, and Finance &amp; Budget Office</li><li>
Provide timely management reports/slide decks on budgets, actuals, and available balances</li><li>
Monitors Endowments and gifts regularly to ensure appropriate spending practices</li><li>
Assess procedures and processes to continuously implement best practices to streamline and standardize all aspects of financial management</li><li>
Learns local departmental processes and assesses procedures to continuously implement best practices to streamline and standardize all aspects of financial management</li><li>
Collaborate regularly with the Finance &amp; Budget offices to identify and implement best practices and to provide a standardization of services across all units and divisions under the Provost that ensures compliance and efficiency</li><li>
Act as Approver/Reviewer for various financial transactions, including purchases, Advances &amp; Expense Reimbursements, Accounts Receivable/Recoveries /Deposits, PCard approvals, Budget Modifications and Journal Entries</li><li>
Facilitate the opening and sign off on new chartfields and maintenance. Working with the Head, liaise with the Controller to establish special purpose funds as needed</li><li>
Act as a resource to employees within the Provost&rsquo;s units. Conduct &ldquo;walk-throughs&rdquo; regularly to have a &ldquo;pulse&rdquo; on Provost&rsquo;s units and Divisions' activities &amp; issues</li><li>
Analyzes current and potential problems and recommends solutions for vetting and approval</li><li>
Initiate regular meetings with budget holders in the provost&rsquo;s office and managers to review financial status and priorities of activities and projects within each unit</li><li>
Engage in regular meetings with other functional areas within the Provost&rsquo;s jurisdiction with regard to funding sources, processes, and issues</li><li>
Responsible for ensuring a Documentation Retention system is established according to best practices and maintained using solid controls, processes, and systems to build reliability and efficiencies within its activities</li><li>
May be required to supervises members of the Finance Team within the office as needed</li></ul><div><i>
Budget Management (all operating and non-operating funds)</i></div><ul><li>
Supporting the Head of Academic Resource Management and Fiscal Affairs and working with the Assistant Director in the budget management process</li><li>
Assist in the development of the annual budget for the Provost office and its respective units in coordination with the academic department heads, following the University budget planning timelines and processes across all funds</li><li>
Support consolidating and submitting the provost divisional budget to the central budget office</li><li>
Assist with the preparation, allocation, and monitoring of academic budgets, including Budget load, analysis of expenditure trends, and projection of income and expenses; reviewing salary and non-salary budgets and expenses, initiating budget adjustments, assessing departmental budget requests, and making appropriate recommendations</li><li>
Facilitate the budget owners' responsibility to respect the fiscal year&rsquo;s budget constraints by implementing processes and providing strong financial variance analysis reports, as needed</li><li>
Collaborate with departments to accurately reflect budgetary needs and priorities in planning. Assist with the administration of the budget for academic units in coordination with the academic department administrators; Provide guidance to academic departments on budget planning, expenditure tracking, and financial forecasting</li><li>
Administer the unit budgets to promote effective resource allocation; Conduct regular financial analysis to assess the fiscal health of academic programs</li><li>
Analyze budget variances and suggest budget modifications when necessary</li><li>
Ensure expenses are allocated to the most appropriate funding sources to ensure compliance with grant, legislative, and institutional rules and regulations</li><li>
Regularly assess budgetary processes and make recommendations to ensure alignment with institutional goals</li><li>
In collaboration with the Finance and Budget Office, assist with necessary reports to facilitate budget consolidation and budget review</li><li>
Assist the Planning Team in facilitating and coordinating the Annual Planning &amp; Budget Process (APB) for the office of the Provost and the Academic Divisions; consolidate the APB submission for review and incorporation in the annual budget submission Budget Position funding monitoring</li><li>
Working with the Head of Academic Resource Management and Fiscal Affairs and in conjunction with the Office of Academic Appointments (OAA) and the Provost&rsquo;s SME, implement procedures to ensure appropriate funding sources are charged and processes are in place to track financial partnerships with the research institutes</li><li>
Work in close collaboration with the Office of Academic Appointments on the divisional faculty hiring plan and ensure the timely issuance of offer letters and awards as per the approved faculty hiring plan</li><li>
Acts as advisor to the OAA and SME for funding availability before creating/posting/offering new and unfilled positions</li><li>
Works with OAA to determine adjunct needs and funding requirements while respecting current budget availability and policy before posting positions</li><li>
Monitor salary expenditures to ensure appropriate funding sources are used. Identify available funding for leave replacement costs, overtime, and miscellaneous costs for staff. Ensure salary and other recoveries are collected</li></ul><div><i>
Monitoring and Compliance</i></div><ul><li>
Works closely with the Head of Academic Resource Management and Fiscal Affairs and Assistant Director to implement a Document Retention system for clients of the units under the Provost</li><li>
Responsible for validating all expenses for eligibility and compliance with external Sponsors and/or University policies, procedures, and regulations as applicable</li><li>
Regularly monitors practices and local processes to ensure documentation meets external and internal documentation requirements</li><li>
Communicate University policies &amp; procedures to promote compliance with all applicable regulations</li><li>
System and access control &ndash; monitor to ensure all financial access is consistent and effectively set up</li><li>
Recommend changes as necessary</li><li>
Identify processes that do not adhere to proper segregation of duties practices and recommend improvements</li><li>
Ensure routine tasks and necessary control reports are properly scheduled</li><li>
Other general monitoring, as required</li></ul><div><i>
Communication and Training</i></div><ul><li>
Develop and maintain a communication plan with all clients (Unit Heads, Divisional Deans, Faculty, and local administrative staff)</li><li>
Communicate and collaborate regularly with the Provost&rsquo;s Office, Divisional Offices, and Financial and Budget Office to ensure that goals and objectives are aligned and that information and record-keeping are complete, consistent, and transparent to all</li><li>
Network and collaborate in regular meetings with other groups to exchange best practices, tools, communication plans, and training tips for promoting standardized processes within all departments</li><li>
Liaise with appropriate central units with regard to the proper interpretation of policies &amp; procedures to ensure compliance with rules and regulations</li><li>
Provide guidance and training to local users/members on financial affairs and policy implementation to ensure best practices are followed for financial transactions, including Expense Reimbursements, PCards, etc</li><li>
Provide training and support to roll out new systems or tools</li><li>
Coordinate learning, collaborative/one-on-one training to the user community impacted by new or modified University policies and systems</li><li>
Act as a temporary replacement and training resource for other Financial Service Team members across the Provost&rsquo;s Office</li><li>
Develop and maintain topic-specific training material and conduct training sessions for administrative and academic staff as needed</li></ul><div><i>
Strategic management/ functions</i></div><ul><li>
Supporting and contributing to strategic initiatives of the Provost&rsquo;s Office (encompassing the units and Division under the Provost), including but not limited to participation in specific strategic workgroups as well as ongoing discussions and initiatives</li><li>
Assists in identifying revenue generating opportunities, prepares the financials of the business plans and offers recommendations to the Head to be presented to stakeholders</li><li>
Identifies/creates processes and aligns resources to accomplish key objectives</li><li>
Clearly conveys and assigns clear accountability for important objectives, deadlines, and expectations</li></ul><br>
<div></div>
Qualifications:
<div><b>
Required Education:</b>
</div><ul><li>Undergraduate Degree</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Major in Finance or Accounting</li></ul><div><b>
Preferred Experience:</b></div><ul><li>
Continuing professional education in accounting, finance, data management, or research administration</li><li>
Experience in generating reports of portfolios of multiple programs for senior management and funding agencies</li><li>
Experience with budget development &amp; reports for sponsored research grants</li><li>
Demonstrated experience developing and monitoring large complex budgets</li><li>
Preferred 3-4 years of experience in an equivalent combination of budget administration, accounting, financial administration and implementing policies and procedures in higher education</li><li>
Proven ability to manage funds effectively, with demonstrated experience in developing, overseeing, and monitoring large, complex, and detailed budgets</li><li>
Experience in developing complex financial projections and sponsor reports</li><li>
Exceptional technical, accounting, and communication. Full competence and high-level proficiency with Microsoft Excel is essential</li><li>
Advanced analytical and problem-solving skills</li><li>
Interpersonal skills with diverse populations at all levels in a professional manner</li><li>
Ability to quickly learn and understand University policies and procedures, and disseminate information to faculty and staff regarding pre and post award management</li><li>
Service-oriented, entrepreneurial, creative. Able to liaise with all levels of staff, and professors</li><li>
Ability to work independently, under supervision, and as part of a team with minimum direction or supervision</li><li>
Ability to work effectively with other administrative offices of the university, in particular Finance, Budget and Office of Academic Appointments</li><li>
Willingness to work flexible hours at times to ensure an effective working relationship between New York and Abu Dhabi offices</li></ul><br>
<div></div>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Senior Finance Manager - Academic Administration & Planning

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