account services coordinator

Canal Central Hotel

We are looking for a proactive and organized Property Accounts &amp; Administration Coordinator to support day-to-day property management and finance operations.Key Responsibilities:<ul><li>Manage and maintain the company&rsquo;s petty cash, including disbursements, reconciliations, replenishment requests, recording, and supporting documentation.</li><li>Follow up on returned cheques and coordinate with tenants, Leasing, Legal, and Finance teams to ensure timely resolution and collection.</li><li>Maintain records and status updates for returned cheque cases and legal follow-up.</li><li>Assist with tenant move-out procedures, including validation of tenant accounts and clearance requirements.</li><li>Coordinate security deposit reviews and ensure required documentation is completed before release.</li><li>Track snag lists and coordinate with relevant departments to ensure completion and closure.</li><li>Monitor and maintain records of property-related DEWA and utility bills .</li><li>Maintain accurate records, trackers, reports, and supporting documentation for receivables, returned cheques, legal cases, security deposits, utility accounts, and other operational matters.</li></ul>Requirements:<ul><li>2&ndash;3 years of experience in administration, receivables, property management, or a similar role.</li><li>Good follow-up and coordination skills.</li><li>Basic understanding of receivables, collections, and tenant account reconciliation.</li><li>Strong organizational and communication skills.</li><li>Proficiency in Microsoft Excel and Microsoft Office.</li><li>Experience in property management or real estate operations is an advantage.</li></ul>Application Question(s):<ul><li>Do you have experience in property management or real estate operations ?</li></ul>Experience:<ul><li>Accountant (Real Estate): 2 years (Required)</li></ul>Work Location: In person

Property Accounts & Administration Coordinator

Anderson Integrative Medicine

Front Desk Receptionist / Patient Services Coordinator (Part-Time)Integrative Medicine Practice Part-Time: Approximately 20 Hours per Week Opportunity for Additional Hours and Professional GrowthWe are a patient-centered integrative medicine clinic seeking a friendly, organized, and dependable Front Desk Receptionist / Patient Services Coordinator to join our team. Our practice specializes in osteopathic and hormone-focused care, emphasizing personalized medicine and exceptional patient experiences.This role is ideal for someone who enjoys building positive relationships with patients, managing a variety of administrative responsibilities, and contributing to the success of a growing healthcare practice.Key ResponsibilitiesFront Desk &amp; Patient Experience<ul><li>Welcome patients and visitors in a warm, professional manner.</li><li>Answer incoming phone calls and respond to patient inquiries.</li><li>Check patients in and out for appointments.</li><li>Schedule, reschedule, and confirm appointments.</li><li>Maintain a clean, organized, and welcoming reception area.</li></ul>Scheduling &amp; Practice Coordination<ul><li>Manage provider schedules and appointment availability.</li><li>Coordinate follow-up appointments and patient reminders.</li><li>Maintain appointment waitlists and assist with schedule optimization.</li><li>Communicate scheduling updates and changes to patients.</li></ul>Medical Records &amp; Administrative Support<ul><li>Update and maintain patient demographic information.</li><li>Scan, upload, and organize documents within the electronic medical record (EMR) system.</li><li>Process incoming faxes, mail, and correspondence.</li><li>Assist with medical record requests and general office administration.</li><li>Ensure all patient information is handled confidentially and in compliance with HIPAA requirements.</li></ul>Insurance &amp; Billing Support<ul><li>Verify insurance eligibility and benefits.</li><li>Assist with basic billing inquiries and payment processing.</li><li>Collect patient payments and provide receipts.</li><li>Maintain accurate payment records and assist with basic reconciliation tasks.</li><li>Escalate complex billing or insurance issues to appropriate staff members.</li></ul>Qualifications<ul><li>Previous experience as a receptionist, administrative assistant, medical office assistant, or customer service representative preferred.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Comfortable learning and using EMR systems and office software.</li><li>Ability to work independently with strong attention to detail.</li><li>Professional demeanor and commitment to patient confidentiality.</li></ul>Preferred Qualifications<ul><li>Experience in a medical, wellness, integrative, or holistic healthcare setting.</li><li>Familiarity with insurance verification and basic medical billing processes.</li><li>Knowledge of HIPAA privacy and confidentiality requirements.</li></ul>What We Offer<ul><li>Supportive and collaborative work environment.</li><li>Meaningful work helping patients achieve their health and wellness goals.</li><li>Flexible part-time schedule.</li><li>Opportunity for increased hours and expanded responsibilities as the practice grows.</li><li>Exposure to integrative and personalized healthcare practices.</li></ul>How to ApplyPlease submit your resume and a brief cover letter describing your relevant experience and interest in working in an integrative medicine practice.We look forward to learning more about you and how you can contribute to our team.One additional suggestion: including a pay range (for example, &quot;$18&ndash;$24/hour depending on experience&quot;) typically increases application rates and can help attract candidates whose expectations align with the role.i need this to be catered to add a little bit of billing phone callsIf the position will include some patient billing calls and insurance-related outreach, you can strengthen the posting by making that responsibility more explicit while keeping it as a secondary function. Here's how I would revise the relevant sections:Insurance, Billing &amp; Patient Account Support<ul><li>Verify insurance eligibility and benefits prior to appointments.</li><li>Contact insurance companies regarding coverage, benefits, claim status, and basic billing questions.</li><li>Make occasional outbound calls to patients regarding account balances, payment arrangements, billing inquiries, and payment reminders.</li><li>Collect patient payments and provide receipts.</li><li>Maintain accurate payment records and assist with basic account reconciliation.</li><li>Assist patients in understanding statements and payment options.</li><li>Escalate complex billing, coding, or insurance issues to the appropriate team member.</li></ul>Qualifications<ul><li>Previous experience as a receptionist, administrative assistant, medical office assistant, patient services coordinator, or customer service representative preferred.</li><li>Strong communication skills and comfort speaking with patients by phone regarding scheduling, insurance, and billing matters.</li><li>Experience with insurance verification, patient collections, or medical billing is a plus.</li><li>Ability to handle sensitive financial conversations professionally and courteously.</li></ul>Position Summary (Optional Addition)This role combines front desk reception, patient scheduling, administrative support, and light billing coordination. The ideal candidate is comfortable interacting with patients in person and by phone, assisting with appointment management, insurance verification, and occasional patient account and billing follow-up.Pay: $18.00 - $24.00 per hourWork Location: In person

Front Desk Receptionist

ABBEY HOSPICE

Job OverviewThe Bereavement Coordinator is responsible for planning, implementing, and coordinating bereavement services for families and loved ones of hospice patients. This role provides emotional support, grief education and follow-up care while ensuring compliance with hospice regulations and standards.Responsibilities<ul><li>Develop and manage the hospice bereavement program.</li><li>Provide grief support and counseling to family members and caregivers before and after a patient's death.</li><li>Conduct bereavement risk assessments and establish individualized plans of care.</li><li>Facilitate grief support groups, memorial services and educational programs.</li><li>Maintain regular contact with bereaved families for up to 13 months following a patient's death.</li><li>Coordinate referrals to community resources and mental health professionals as needed.</li><li>Maintain accurate documentation and ensure compliance with hospice regulatory requirements.</li><li>Collaborate with the interdisciplinary hospice team to address family and caregiver needs.</li></ul>Qualifications<ul><li>Master's degree in Social Work, Counseling, Psychology, Human Services, or a related field required.</li><li>Proven experience in hospice care, bereavement counseling, social services, mental health or related healthcare settings preferred.</li><li>Familiarity with medical terminology, ICD coding (ICD-9/10), CPT coding, and medical documentation standards.</li><li>Strong understanding of grief, loss and end-of-life care.</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to provide compassionate support to individuals and families experiencing loss.</li><li>Valid driver's license and reliable transportation.</li></ul>Pay: $29.88 - $35.98 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Mileage reimbursement</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Bereavement Coordinator

Ventures Middle East LLC

<div>Ventures ONSITE (www.venturesonsite.com), a product by Ventures Middle East is a subscription based platform utilized as business development tool providing accurate and detailed information on completed, on-going and future construction projects.
Ventures Onsite is currently looking to hire a Business Development Representative
Scope of work:
The primary responsibility of the Business Development Representative is to identify companies who would be a prospects to Ventures ONSITE, the sales coordinator will be responsible in scheduling qualified meetings for the business development team, The sales coordinator will have a target for number of meetings scheduled each month and a annual target.
Roles and Responsibilities:<ul><li>
Ensure his/her targets are achieved or exceeded each month</li><li>
Identify key prospects for Ventures ONSITE</li><li>
Pre-qualifying sales skills</li><li>
Professional communication in written form is required</li><li>
Maintain accurate up-to-date sales pipeline and forecasts</li><li>
Attend exhibitions and conferences where the company is participating, to promote company's products and services</li><li>
Ensure companies image, its products and services are presented to clients and prospects in a professional manner</li><li>
Assist Account Manager for sales and marketing activities</li><li>
Assist Research Team if needed in collecting any information for product improvement</li></ul>
Qualifications : 
<ul><li>
At least 1 to 2 years in sales coordinating or pre sales role</li><li>
Excellent time management 
</li><li>
Understanding of the Construction &amp; Energy sector 
</li><li>
Demonstrated experience developing processes to obtain 
leads through comparison and evaluation of possible 
sourcing opportunities</li><li>
Proven ability to achieve goal</li><li>
Excellent verbal and written communication skills 
</li><li>
Exceptional organizational skills</li><li>
Self-motivated to work independently, with team support, 
to close business</li><li>
Demonstrated commitment to completing tasks and 
objectives</li><li>
Effectively work with Microsoft Office applications, including 
Outlook, Word, Excel, and PowerPoint</li><li>
Handling external Clients</li><li>
Achieve Sales Targets</li><li>
Maintain Company Confidentiality</li></ul></div>

Business Development Representative

Streets2Schools, Inc.

<div>About Streets2Schools<h2 class="jobSectionHeader">
Empowering People to Make Positive Transformation</h2>
This isn&rsquo;t just a statement; it&rsquo;s the heartbeat of our organization. Every interaction, every program, every effort we put in is aimed at empowering individuals to change their lives for the better. We are the driving force behind the transformation, guiding people from tough situations to brighter futures. We expect each staff member to embrace this mission and carry it forward in their work. Together, we are making a real difference! 
 
Your work should reflect your passion and purpose. At Streets2Schools, we are dedicated to creating opportunities for at-risk individuals, empowering them to build brighter futures. By joining our team, you can be part of a mission-driven organization that values education, advocacy, and meaningful impact. We are looking for committed and compassionate individuals to help us transform lives and strengthen communities. 
Streets2Schools is a fully virtual behavioral health program provider founded in 2015. We deliver court-approved, evidence-based programs in English and Spanish to approximately 2,300 clients weekly across 44 California counties, with additional presence in Oklahoma and South Carolina. Our partners include probation departments, child protective services agencies, and county social services organizations. We exist to create pathways from crisis to stability, and we do it at scale. 
About the role
This is not a traditional marketing role focused on social media, graphic design, or advertising campaigns. Instead, this position supports agency relationships, referral coordination, professional communication, and outreach operations.
You are a key member of Streets2Schools&rsquo; outreach team, helping ensure agency partners receive responsive communication, referrals are processed efficiently, and outreach systems remain organized and effective.
You ensure every county we engage gets followed up, every officer receives their portal access, every referral reaches intake, and every inquiry is handled with professionalism. You also own the cleanliness and organization of our marketing materials library. Your work directly enables the Marketing Coordinator to focus on what drives revenue: building and deepening the partner relationships that refer clients to Streets.
Success in this role means building trust through responsive communication, maintaining organized systems, and ensuring agency partners receive timely, professional support.
What you'll do
1. Virtual Lobby &amp; Phone Coverage (12&ndash;4 PM)<ul><li> Serve as first point of contact for all inbound calls: agencies, probation officers, social workers, community partners</li><li> Triage, log, and route calls to the correct team member with accurate notes and context</li><li> Handle routine phone inquiries professionally and independently</li></ul> 
2. Main Inbox Management<ul><li> Monitor and triage Streets2Schools&rsquo; primary company inbox throughout your entire shift</li><li> Route inbound referrals to the intake team promptly with complete and accurate documentation</li><li> Identify and flag high-value partnership opportunities to Marketing Coordinator immediately, same day and same hour</li><li> Handle routine inquiries with professional, on-brand copywriting, independently, without needing direction on every response</li><li> Maintain inbox organization so nothing falls through the cracks during shift hours</li></ul> 
3. CCM Portal Administration<ul><li> Create and configure new officer accounts in the Streets2Schools CCM real-time reporting portal</li><li> Email account credentials and clear onboarding instructions to probation officers, social workers, and agency contacts</li><li> Maintain accurate, up-to-date records of portal users organized by agency and county</li><li> Troubleshoot basic access issues; escalate technical problems with full context</li></ul> 
4. Referral Pipeline Support<ul><li> Send referral intake forms to agency contacts on behalf of the Marketing Coordinator</li><li> Nurture warm referral contacts through timely, professional follow-up and keeping momentum without being pushy</li><li> Coordinate with the intake team to confirm referral receipt and track status</li><li> Document referral activity and proactively flag stalled pipelines to the Marketing Coordinator</li></ul> 
5. Marketing Materials: Clean, Update and Organize<ul><li> Own and maintain Streets2Schools&rsquo; library of outreach materials, one-pagers, and program collateral</li><li> Keep all materials accurate, current, and presentation-ready at all times.</li><li> Flag outdated or missing materials and draft updates for Coordinator review</li></ul> 
6. Partnership Outreach Back-Office Support<ul><li> Conduct pre-meeting research on county agencies, key contacts, and organizational context before Marketing Coordinator's calls</li><li> Draft professional follow-up emails after partner meetings for Marketing Coordinator's review and light editing</li><li> Assist with preparation of outreach summaries and supporting documentation as needed</li></ul> 
7. Elite Graduate Group Operations<ul><li> Support administration of the elite Graduate Group program, including participant communications, invitations, scheduling, attendance tracking, recognition activities, and related operational tasks.</li></ul> 
Qualifications
You Are a Great Fit If You...<ul><li> Write a professional, warm, on-brand email without being told exactly what to say</li><li> Treat an inbox like a system: organized, prioritized, nothing slips</li><li> Are comfortable on the phone with professionals in social services, law enforcement, or healthcare-adjacent fields</li><li> Work independently and take full ownership of your shift without needing check-ins</li><li> Have an eye for keeping materials organized and presentation-ready</li><li> Care about the mission and want to understand how your work connects to client outcomes</li></ul> 
Preferred Qualifications<ul><li> 1&ndash;3 years of experience in an administrative, operations, marketing, or customer-facing role</li><li> Strong written communication skills and ability to draft professional correspondence independently</li><li> Comfortable learning new web-based platforms and software tools quickly</li><li> Experience in healthcare, social services, nonprofit, or government-adjacent organizations is a plus</li></ul> 
The pay range for this role is: 
22 - 26 USD per hour(Remote)</div>

Sales and Marketing Specialist

The ST. LOUIS MAT & LINEN COMPANY

Administrative &amp; Accounts Receivable Coordinator$20 per hourMonday &amp; Friday ~ 16 hours per weekSt. Louis Mat &amp; Linen - St. Louis, MOJoin a Stable, Growing Local CompanySt. Louis Mat &amp; Linen is seeking a highly organized, detail-oriented Administrative &amp; Accounts Receivable Coordinator to join our team. This position plays a critical role in supporting daily business operations, customer accounts, billing, payroll administration, and office management.We are looking for someone who takes ownership of their responsibilities, thrives in a fast-paced environment, and enjoys solving problems while providing excellent customer service.What You'll DoAccounts Receivable &amp; Billing<ul><li>Manage customer accounts and collections activities</li><li>Contact customers regarding past due invoices via phone, email, and mail</li><li>Generate weekly service invoices</li><li>Create monthly and quarterly customer billing invoices</li><li>Issue customer account statements</li><li>Process customer payments and maintain accurate payment records</li><li>Submit and reconcile credit card receipts</li><li>Process monthly customer payments</li></ul>Accounting &amp; Financial Support<ul><li>Process daily ACH transactions</li><li>Utilize merchant processing systems to retrieve and apply payments</li><li>Enter data into QuickBooks, including linen counts, orders, and account updates</li><li>Create and maintain journal entries</li><li>Reconcile bank statements monthly</li><li>Maintain accurate financial and customer records</li></ul>Administrative &amp; Office Support<ul><li>File documents and maintain organized records</li><li>Upload customer contracts and documentation</li><li>Print invoices, reports, and operational documents</li><li>Answer inbound customer calls regarding orders, billing, and service issues</li><li>Collaborate with service and sales teams to resolve customer concerns</li><li>Support payroll administration and new hire onboarding/orientation</li></ul>QualificationsRequired<ul><li>3+ years of office administration, bookkeeping, accounting, or accounts receivable experience</li><li>Proficiency with QuickBooks</li><li>Strong Microsoft Office skills, particularly Excel, Outlook, and Word</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time-management abilities</li><li>High attention to detail and accuracy</li><li>Ability to maintain confidentiality and professionalism</li></ul>Preferred<ul><li>Experience with collections and customer account management</li><li>Experience in a service-based, route-based, manufacturing, or distribution environment</li><li>Payroll support or HR administrative experience</li><li>Associate degree in Accounting, Business Administration, or related field</li></ul>We're Looking For Someone Who:<ul><li>Takes initiative and ownership of their work</li><li>Is highly organized and dependable</li><li>Follows through on commitments</li><li>Enjoys problem-solving and helping customers</li><li>Works well independently and as part of a team</li><li>Can manage multiple priorities without sacrificing accuracy</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>Referral program</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Administrative & Accounts Receivable Coordinator

3T Septic Services LLC

Assistant Customer Service Coordinator (Bilingual English/Spanish)Position3T Septic Services is seeking an energetic, detail-oriented, and bilingual (English/Spanish) Assistant Customer Service Coordinator to join our growing team. This position offers hands-on training while shadowing our current Customer Service Representative (CSR) expert.The ideal candidate will serve as a point of contact for our clients, providing exceptional customer support while ensuring smooth communication, efficient problem resolution, and outstanding customer experiences. This is a paid part time position with opportunities to develop skills in customer service, daily operations, scheduling, bookkeeping, and data management.Key ResponsibilitiesCustomer Support<ul><li>Answer incoming calls and respond to customer inquiries.</li><li>Troubleshoot customer concerns and provide support for septic system emergencies, alarm situations, repairs, and installation questions.</li><li>Deliver professional, courteous, and empathetic customer service.</li></ul>Scheduling &amp; Operations Coordination<ul><li>Schedule installation crews, service technicians, repairs, and alarm calls using Google Calendar.</li><li>Coordinate communication between field personnel and office staff to ensure efficient daily operations.</li><li>Assist with permit processing and administrative tasks.</li></ul>Financial Coordination<ul><li>Prepare and send project estimates and customer invoices.</li><li>Maintain accurate bookkeeping and records using QuickBooks Online.</li><li>Assist with tracking customer payments and project documentation.</li></ul>Office Administration<ul><li>Maintain organized customer records and files.</li><li>Enter accurate customer and project information into company databases.</li><li>Ensure timely and effective communication with customers and team members.</li></ul>Bilingual Customer Service<ul><li>Communicate effectively in both English and Spanish to serve our diverse Central Texas customer base.</li><li>Assist customers with account information, service requests, and general inquiries.</li></ul>Data Management &amp; Customer Relations<ul><li>Accurately document customer interactions and transactions.</li><li>Identify customer needs and recommend appropriate services when applicable.</li><li>Collaborate with team members to resolve complex customer concerns and improve overall customer satisfaction.</li></ul>Qualifications &amp; Skills<ul><li>Fluent in both English and Spanish (required).</li><li>Texas Notary</li><li>Minimum of 5 years of customer service experience.</li><li>Experience in construction, plumbing, septic services, or a related industry is highly preferred.</li><li>Strong customer service and problem-solving abilities.</li><li>Excellent verbal and written communication skills.</li><li>Professional phone etiquette and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency with Microsoft Office applications and general computer systems.</li><li>Experience with Google Calendar and QuickBooks Online is preferred.</li><li>Accurate data entry and record-keeping skills.</li><li>Ability to remain calm, professional, and solution-focused during high-stress situations.What We're Looking For</li></ul>The ideal candidate is highly organized, dependable, and motivated to learn. They thrive in a fast-paced environment, enjoy helping customers, and can effectively balance multiple priorities while maintaining exceptional attention to detail.This job description is intended to provide a general overview of the position and does not encompass all duties, responsibilities, or qualifications that may be required. Responsibilities may be added, modified, or reassigned as business needs evolve. Employees may be asked to perform other duties as assigned.Pay: $31,304.00 per yearEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Customer service: 5 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>License/Certification:<ul><li>Texas Notary (Required)</li></ul>Work Location: In person

Assistant Customer Service Coordinator - Bilingual

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