accounting administrative assistant

Cosmo Appliances

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul></div><div><div><b>Job description:</b><br>
</div><div>At Cosmo Appliances, we&rsquo;re redefining the modern luxury kitchen. As a fast-growing brand, we&rsquo;re known for seamlessly integrating performance, technology, and design to transform the kitchen beyond traditional form and function.<br>
</div><div><b>Position Summary:</b><br>
</div><div>We are seeking a dependable, detail-oriented Accounting &amp; Administrative Assistant to support both our finance and office operations. This role combines routine accounting tasks, primarily in accounts payable and receivable, with general administrative duties. It's ideal for someone who is organized, tech-savvy, and enjoys multitasking in a fast-paced office environment.<br>
</div><div><b>Key Responsibilities:</b><br>
</div><ul><li>Provide administrative support such as document filing, data entry, and correspondence</li>
<li>Maintain organized digital and physical filing systems for financial and administrative records</li>
<li>Coordinate incoming and outgoing mail, including vendor documents, checks, and claims correspondence</li>
<li>Support day-to-day accounts receivable/payable functions using QuickBooks</li>
<li>Generate invoices, issue credit memos, and audit payment and transaction reports</li>
<li>Reconcile bank and credit card statements to ensure financial accuracy</li>
<li>Issue checks and post payments online</li>
<li>Manage chargeback reconciliations and disputes with major retailer accounts</li>
<li>Maintain and organize large spreadsheets for financial tracking and reporting</li>
<li>Receive, verify, and post customer payments</li>
<li>Generate and review weekly aging reports for A/R follow-ups</li>
<li>File and track shipping carrier claims for lost or damaged packages</li>
<li>Assist with special projects and other office support tasks as needed</li>
<li>Perform freight and parcel carrier bill auditing, reviewing invoices for compliance with contracted rates, shipment weights, zones, and accessorial charges. Investigate discrepancies, initiate carrier disputes or credits, and ensure accurate allocation and timely payment of transportation expenses.</li>
</ul><div><b>Qualifications:</b><br>
</div><ul><li>Minimum 1 year of experience in an accounting support or administrative role</li>
<li>Proficiency in QuickBooks and strong working knowledge of Microsoft Excel</li>
<li>Strong organizational and analytical skills with high attention to detail</li>
<li>Comfortable learning new software and systems quickly</li>
<li>Professional, reliable, and able to handle confidential information discreetly</li>
<li>Self-starter with a team-first mentality and a commitment to continuous improvement</li>
<li>Accounts receivable/payable experience preferred</li>
<li>Prior auditing or retail account reconciliation experience is a plus</li>
</ul><div><b>Job Type: </b>Full-time<br>
</div><div><b>Benefits:</b><br>
</div><ul><li>401(k)</li>
<li>Employee discount</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul><div><b>Work Location:</b> In person</div></div></div>

Accounting Administrative Assistant

PCE Americas Inc

<p><b>Job Title: </b>Accounting Administrative Assistant/Industrial Supplier (3+ yrs exp required)</p><p><b>Company:</b> PCE Americas</p><p><b>Location:</b> Jupiter, FL<br/><b>Job Type:</b> Full-Time</p><p><b>Job Overview:</b><br/>PCE Americas is the only U.S. branch of an international company specializing in industrial equipment and measurement technology. We are seeking a reliable and detail-oriented Accounting/Administrative Assistant to support our daily business operations. This position is <b>in-person at our Jupiter, Florida office and is not a remote role</b>. The role involves accounting data entry, managing financial records, supporting distributor outreach, maintaining product listings, and assisting with operational tasks. The ideal candidate is organized, proactive, and comfortable working with spreadsheets, systems, and distributor communications.</p><p><b>Key Responsibilities</b></p><ul><li>Enter invoices, expenses, and financial data into accounting ERP systems</li><li>Maintain and update spreadsheets and financial records</li><li>Assist with accounts payable and accounts receivable</li><li>Identify and recruit new distributors through phone and email outreach</li><li>Maintain and grow existing distributor relationships</li><li>Track outreach and performance metrics using Excel or Google Sheets</li><li>Manage and update product listings on platforms such as Thomasnet, GlobalSpec, Labcompare, Amazon, Walmart, and distributor portals</li><li>Update and maintain inventory records in internal systems and spreadsheets</li><li>Assist with maintaining product content and company materials as needed</li></ul><p><b>Qualifications</b></p><ul><li><b>Experience 3+ yrs of experience with accounting data entry, bookkeeping, or administrative support required</b></li><li>Strong Excel or Google Sheets skills</li><li>Proficiency with computer skills including Microsoft Office Suite (Word, Excel, Outlook) and familiarity with databases and ERP systems</li><li>Strong typing skills with a focus on speed and accuracy; transcription experience is a plus</li><li>Strong organizational and time management skills</li><li>Excellent communication skills and comfortable with phone and email outreach</li><li>Detail-oriented with the ability to manage multiple tasks</li></ul><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Experience:</p><ul><li>Administrative Assistant: 3 years (Required)</li><li>Accounting : 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>Jupiter, FL 33458 (Required)</li></ul><p>Work Location: In person</p>

Accounting Administrative Assistant/Industrial Supplier (3+ yrs exp required)

Sky High Labor, INC

<p><b>Job Summary</b><br/>We are seeking a dynamic and detail-oriented Accounting Clerk/Administrative Assistant to join our team. This position is a Part-Time/Temporary Position with the possibility to join the team permanetly. This role offers an exciting opportunity to support our daily operations through efficient bookkeeping, administrative tasks, and exceptional customer service. The ideal candidate will be energetic, highly organized, and possess strong computer literacy skills. You will play a vital role in maintaining accurate financial records, managing office functions, and providing outstanding support to both clients and team members. This paid position is perfect for someone eager to grow their administrative and accounting expertise in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Manage accounts payable and receivable using Datatech/Excel/Word or similar accounting software, ensuring timely processing of invoices and payments</li><li>Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.</li><li>Perform data entry, maintain accurate filing systems, and update financial records with precision</li><li>Assist with clerical duties such as proofreading documents, preparing reports, analyzing data, and maintaining office supplies</li><li>Support bookkeeping activities by reconciling accounts, preparing financial reports, and ensuring data accuracy</li><li>Code documents according to company procedures.</li><li>Reconcile or note and report discrepancies found in records;</li><li>Organizes and maintains up to date financial records.</li><li>Match supporting documentation with invoices and record necessary information.</li><li>Organizes and maintains retention files with support documentation for the required period of time</li><li>Varies bank tasks, deposits, reconcilement, stop payment, and petty cash.</li><li>Payroll tasks, daily reports, process checks, payroll corrections, check replacements, and quarterly reports</li><li>Ability to analyze data using systems and software</li><li>Performs a variety of clerical tasks</li><li>Other duties as assigned.</li></ul><p><b>Skills</b></p><ul><li>Proficiency in accounting software and Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Excellent computer literacy including Google Workspace applications (Gmail, Drive, Calendar)</li><li>Bilingual abilities are a plus to better serve diverse clients and team members</li><li>Previous office experience or administrative experience preferred; dental or medical receptionist experience is a bonus</li><li>Exceptional customer service skills coupled with professional phone etiquette</li><li>Ability to perform data entry with high accuracy and speed; typing proficiency required</li><li>Knowledge of office management procedures including filing systems and document proofreading</li><li>Effective time management skills to handle multiple responsibilities efficiently</li><li>Personal assistant or medical receptionist experience is advantageous for supporting various administrative needs</li></ul><p>Join us in a role where your organizational talents and proactive attitude will make a real difference! We&rsquo;re committed to fostering a positive work environment that values your contributions while providing opportunities for professional growth.</p><p>Pay: $18.00 - $25.00 per hour</p><p>Work Location: In person</p>

Accounting Clerk/Administrative Assistant

Topcon Healthcare

<div><div>For over 90 years, Topcon&rsquo;s vision has been to solve societal challenges around the globe. In healthcare, we are developing innovations that improve patients&rsquo; health and quality of life.</div><div></div><div>
We empower eye care providers with advanced imaging, diagnostic solutions, and intelligent data technology. Our robotic devices deliver simplicity without compromise, by capturing clear images with the push of a button.</div><div></div><div>
By joining Topcon Healthcare, you become part of a growing, diverse, global team. With office locations throughout North America, whether you are on-site, remote, or hybrid, our culture empowers you to contribute to company and personal success each day. At Topcon Healthcare, you can grow your career, gain new perspectives, and help address society&rsquo;s most pressing challenges. If you have drive, passion, and a desire to be part of a collaborative team, we want to hear from you.</div><div></div><div>
At Topcon Healthcare, we don&rsquo;t wait for the future. We invent it. Join us.</div><div></div><div><div><div><div><div><div><div><div>
Learn more about working with us at <div>topconcareers.com</div></div></div></div></div></div></div></div></div><div></div><div>
We are seeking a dependable and detail-oriented Accounting and Administrative Assistant to support basic accounting and recordkeeping functions as well as day-to-day office operations. This role helps ensure financial records, vendor information, and internal documentation remain organized and up to date while also supporting general office needs.</div><div></div><div>
The ideal candidate is highly organized, comfortable working with financial information, and able to manage recurring administrative tasks with accuracy and consistency. Prior experience supporting accounting or bookkeeping functions is helpful but not required.</div><div></div><div>
This is a part-time position requiring approximately 20 hours per week. The role is onsite at our Pensacola office Monday through Friday, with a schedule of roughly 4 hours per day. Exact daily hours may have some flexibility depending on office needs.</div><div></div><div>
Key Responsibilities</div><ul><li>
Assist with accounts payable, accounts receivable, and bank reconciliation recordkeeping</li><li>
Maintain organized financial and operational documentation</li><li>
Monitor and update internal tracking systems and shared team resources</li><li>
Support vendor communication and documentation management</li><li>
Help maintain accurate records related to transactions, deliveries, and company expenses</li><li>
Support basic bookkeeping processes such as reconciliations and document management</li><li>
Provide administrative support to accounting and operations teams</li></ul><div></div><div>
Administrative Responsibilities</div><ul><li>
Assist with incoming mail and check handling</li><li>
Maintain organized office filing systems and administrative records</li><li>
Assist with purchasing and routine office-related requests</li></ul><div></div><div>
Desired Skills and Experience</div><ul><li>
Strong organizational skills and attention to detail</li><li>
Comfortable working with financial information and maintaining accurate records</li><li>
Proficiency with common office software such as Microsoft Excel, Word, and Outlook or Google Workspace</li><li>
Familiarity with accounting software such as QuickBooks, Xero, NetSuite, or similar platforms is helpful</li><li>
Experience using collaboration tools such as Microsoft Teams, Slack, or shared cloud file systems (OneDrive, Google Drive, Dropbox)</li><li>
Ability to manage digital files and maintain consistent documentation processes</li><li>
Basic understanding of bookkeeping concepts such as invoices, payments, receipts, and reconciliations</li><li>
Strong communication skills when interacting with vendors and internal team members</li></ul><div></div><div>
Base Pay:</div><div>
Expected Base Pay Range: $22.00 to $25.00 Hourly</div><div></div><div>
The base pay range included is a projected hiring range for a position, level and potential work location(s) listed. Topcon provides the compensation range that it in good faith believes it might pay and/or offer for this position. This compensation range is based on a full-time schedule.</div><div></div><div>
Benefits*:</div><div>
Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits. We also offer time off for our employees to recharge. Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements.</div><div></div><div>
Topcon reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation; individual candidate compensation may be determined based on individual skills, experience, training, certifications, education, final work location and other factors not related to an applicant&rsquo;s sex or other status protected by local, state, or federal law. Changes in the position level, location or other factors associated with the role may change the final determined compensation. The recruiter can provide additional information during the hiring process.</div><div></div><ul><li>Topcon time off policies can vary as well as roles which are exempt or non-exempt. For hourly (&ldquo;non-exempt&rdquo;) employees, we offer personal paid time off which accrues in accordance with local standards. For salaried (&ldquo;exempt&rdquo;) employees, we offer a flexible paid time off policy giving you flexibility to take time when needed, while supporting business needs. All paid time off policies are in accordance with or exceeding local law. Employees working at least 30 hours per week are eligible for our Health and Welfare benefit package.</li></ul><div></div><div>
EEO Statement:</div><div>
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.</div></div><div></div>

Accounting and Administrative Assistant (Part Time)

Shou'alah

<div>
 1.1 Role Overview
 <br/>
 <br/>
 We are looking for a detail-oriented Junior Accounting Administrative Assistant to join our finance team. In this entry-level role, you will support the accounting department in various administrative tasks, ensuring accurate financial records and facilitating smooth operations. This is a fantastic opportunity for someone eager to grow their career in accounting and finance.
 <br/>
 <br/>
 1.2 Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Assist in the preparation and maintenance of financial documents, including invoices, receipts, and statements
  </li>
  <li>
   Support the accounts payable and receivable processes by entering transactions and tracking payments
  </li>
  <li>
   Maintain organized financial records and assist with audits as needed
  </li>
  <li>
   Respond to inquiries from internal and external stakeholders regarding financial transactions
  </li>
  <li>
   Collaborate with team members to streamline accounting processes and improve efficiency
  </li>
  <li>
   Perform general administrative tasks, including data entry, filing, and managing correspondence
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  1.3 Educational/Professional Qualifications/Training Certifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   B.S. degree in Accounting, Business Administration, or has equivalent experience
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  1.4 Job Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 1-3 years applicable experience
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  1.5 Core Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Safety Focus: Complies with all the health and safety regulations, and performs work in a safe manner and organizes its own personal workspace to minimize the likelihood of an accident or other unsafe situation.
  </li>
  <li>
   Fiscal Accountability: Ability to prepare financial statements, business activity reports, financial forecasts, find ways and suggest solutions to control and maximize profits.
  </li>
  <li>
   Technical Expertise: Practical knowledge of processes and practices in own functional area
  </li>
  <li>
   Organization &amp; Administrative Skills: Ability to manage multiple tasks, planning, resourcing, organizing, negotiating, and prioritizing accordingly.
  </li>
  <li>
   Strategic &amp; Analytical Thinking: Ability to summarize data logically, rationally, and accurately. And understanding ideas, distinguishing main issue from side issues, seeking connections between facts. Understand long-term business strategies and suporting in aligning department goals with business goals.
  </li>
  <li>
   Accountability: Demonstrates sense of responsibility and ownership of own actions, own assigned objectives, activities and processes.
  </li>
  <li>
   Adaptability: Demonstrate reliability, high ability to work under pressure, social competency, ability to manage conflict, assertiveness and service oriented. Familiarise self with new knowledge, duties and working method arising from change.
  </li>
  <li>
   Team Work: Shows the ability and desire to work co-operatively with colleagues from different cultures and background.
  </li>
  <li>
   Communication: Lead and communicate clearly to the team in any financial changes, and encourage discussions of views, ideas and thoughts of others and the ability to write clear reports, and business correspondence.
   <br/>
  </li>
 </ul>
</div>


Accountant & Administrative Support (UAE National)

Mumtaz Tents Factory. L.L.C

<p>We are looking for a reliable and detail-oriented <b>Accounts &amp; Admin Assistant</b> to support our Accounts and administrative operations. The ideal candidate will assist in day-to-day accounting tasks, office administration, documentation control, and coordination with internal departments to ensure smooth business operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in daily accounting entries and maintain proper financial records</li><li>Support accounts payable and receivable processes</li><li>Maintain employee records and assist with HR administrative tasks</li><li>Handle office documentation, filing, and data management</li><li>Coordinate with vendors, suppliers, and internal teams</li><li>Assist in preparing reports for management</li></ul><p>*</p><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>1&ndash;3 years of experience in accounts and administrative roles (UAE experience preferred)</li><li>Basic knowledge of accounting principles and bookkeeping</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Familiarity with accounting software is an advantage</li><li>Strong organizational and communication skills</li><li>Ability to multitask and work under deadlines</li></ul><p><b>How to Apply:</b><br/>Interested candidates can apply through Indeed or send their updated CV mentioning the position title &ldquo;Accounts &amp; Admin Assistant&rdquo; at mobeen@almumtaztents.com</p><p>Job Type: Full-time</p>

Accounts and Admin Assistant

RBM SERVICES LLC

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Administrative Assistant to support our team in various administrative tasks. The ideal candidate will have a strong background in accounting and bookkeeping, with proficiency in software such as QuickBooks and Xero with a strong ability to use Word and Excel. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.</p><p><b>Responsibilities</b></p><ul><li>Assist with general ledger accounting and maintain accurate financial records.</li><li>Perform double entry bookkeeping and prepare journal entries as needed.</li><li>Support governmental accounting processes and ensure compliance with relevant regulations.</li><li>Utilize QuickBooks for financial reporting and data management.</li><li>Manage accounts payable and receivable, ensuring timely processing of invoices.</li><li>Conduct 10 key typing for data entry tasks with high accuracy.</li><li>Collaborate with team members to streamline administrative processes and improve efficiency.</li><li>Maintain organized filing systems for both physical and digital documents.</li><li>Provide general clerical support, including answering phone calls and managing correspondence.</li></ul><p><b>Skills</b></p><ul><li>Proficiency in general ledger accounting and double entry bookkeeping.</li><li>Experience with QuickBooks, Xero, is preferred.</li><li>Strong understanding of governmental accounting principles is a plus.</li><li>Excellent 10 key typing skills with a focus on accuracy.</li><li>Ability to work independently.</li><li>Strong organizational skills with attention to detail in all tasks performed.</li><li>Effective communication skills, both written and verbal, to interact with team members.</li><li>If you are passionate about providing exceptional administrative support while contributing to the financial success of our organization, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.</li></ul><p>Job Type: Full-time</p><p>Pay: $24.00 - $28.00 per hour</p><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Supplemental Pay:</p><ul><li>Overtime pay</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Bookkeeping: 3 years (Preferred)</li></ul><p>Location:</p><ul><li>Sulphur, LA 70663 (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Sulphur, LA 70663 (Preferred)</li></ul><p>Work Location: In person</p>

Bookkeeper/Administrative Assistant

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