accounting administrative assistant

CryoBuilt

CryoBuilt is the USA's largest manufacturer of electric, whole-body cryotherapy systems. Our background in low-temp manufacturing and refrigeration service spans industries from supermarket refrigeration to biomedical and food processing plants, to cryotherapy. Our California R&amp;D lab allows us to test new ideas and continually develop new products. We build our products ground up at our manufacturing facility in Sacramento, CA USA. Our team of highly trained technicians and support staff monitor and service our systems nationwide through our remote communications and nationwide service network.Join the CryoBuilt Team as an Accounting Administrative Assistant At CryoBuilt, we are revolutionizing the world of cryotherapy, providing top-notch products and exceptional customer service to individuals from elite athletes to everyday people. We are seeking a talented Accounting Assistant with a strong administrative background to join our dynamic team.CryoBuilt is seeking a highly organized, detail-oriented Accounting Assistant to support a variety of business functions across the organization. This role provides accounting assistance, operational, customer service, and administrative support to multiple departments and is ideal for someone who enjoys a dynamic work environment and is willing to take on new responsibilities as business needs evolve.Responsibilities<ul><li>Support accounting functions, including data entry, invoice processing, and record maintenance</li><li>Assist with customer communications and client outreach activities</li><li>Answer incoming calls, greet visitors, and support front office operations</li><li>Maintain accurate electronic and physical records</li><li>Assist with purchasing, vendor coordination, and order tracking</li><li>Prepare reports, spreadsheets, and business documents as needed</li><li>Assist with special projects and other duties as assigned</li></ul>Qualifications<ul><li>Previous accounting, office support, customer service, bookkeeping, or related experience preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent verbal and written communication abilities</li><li>High attention to detail and accuracy</li><li>Proficiency with Microsoft Office applications</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Ability to work independently while collaborating effectively with a team</li><li>Positive attitude, professionalism, and willingness to learn</li></ul>Salary: From $18.50+ per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>8-hour shift Monday to Friday</li></ul>Ability to commute/relocate:<ul><li>Sacramento, CA 95834: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In personNote: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.Job Type: Full-timePay: From $18.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Sacramento, CA 95834 (Required)</li></ul>Ability to Relocate:<ul><li>Sacramento, CA 95834: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Accounting Administrative Assistant

Cathcart Construction Company Florida LLC

Reliable People Person: Local Construction Company seeks personable individual to be the face of Cathcart by managing the front desk, greeting guests, and answering phones. Position will also assist accounting department by performing clerical duties such as statement reconciliations; maintaining files, project &amp; certificate of insurance binders and notice to owner communications. High school graduate and/or associates degree required. Previous entry level accounting experience preferred. Come join our team!Job Type: Full-timePay: From $17.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you able to reliably work an 8:00 AM - 5:00 PM workday?</li></ul>Experience:<ul><li>Customer service: 3 years (Preferred)</li></ul>Work Location: In person

Accounting Administrative Assistant/Receptionist

Studio 8 Design Architects

Location: Valdosta, GA Employment Type: Full-Time Starting Salary Range: $20/Hr. &ndash; $28/Hr.Studio 8 is searching for an Administrative/Accounting Assistant to join our growing team. As a full-service architectural firm, we serve a wide variety of private sector and governmental clients. We are dedicated to providing excellence in design and service to our clients. Studio 8 functions in an open-office environment which fosters learning, growth and development. We promote a collaborative atmosphere where each person brings their unique talents to the company. Studio 8 also engages in company activities to create a strong team.Job SummaryThe Administrative/Accounting Assistant supports the Controller by performing a variety of accounting, bookkeeping, and administrative tasks. As the first point of contact for the office, your role will entail greeting clients, answering phones, providing administrative support, and fulfilling daily accounting activities. The ideal candidate is professional, detail-oriented, organized, and proficient working with accounting software and spreadsheets.Key Responsibilities<ul><li>Accurately record transactions, journal entries, and financial data using accounting software (Deltek Vantagepoint)</li><li>Process accounts payable and accounts receivable transactions</li><li>Assist in generating client billings</li><li>Process incoming mail</li><li>Prepare bank deposits and reconcile bank statements</li><li>Track and maintain consultant insurance certificates</li><li>Maintain accurate financial records and documentation</li><li>Communicate with vendors and consultants</li><li>Assist with time sheets and expense reports</li><li>Ensure professional registrations are current</li><li>Provide administrative support and assist with special projects</li><li>Schedule continuing education</li><li>Maintain office supplies</li><li>Assist with company outings and trips</li></ul>Qualifications<ul><li>Accounting Diploma or Associate&rsquo;s (preferred)</li><li>2 years&rsquo; experience in accounting, bookkeeping or a related role (preferred)</li><li>Basic understanding of accounting principles and financial practice</li><li>Proficiency in Microsoft (Excel, Word, Teams)</li><li>Strong attention to detail and accuracy</li><li>Written and verbal communication skills</li><li>Good organizational and time management skills</li><li>Ability to maintain confidentiality of financial information</li></ul>Benefits:Studio 8 Design offers a 401(k) Safe Harbor Plan, Paid Vacation, Sick Leave, Paid Holidays, and opportunities for advancement. The company also builds &ldquo;esprit de corps&rdquo; through company trips and social events.More About Studio 8 Design: Visit our website https://www.s8darchitects.com/Job Type: Full-timeBenefits:<ul><li>401(k) matching</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Administrative/Accounting Assistant

The Italian American Banquet and Conference Center of Livonia

Job Summary We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this vital role, you will manage financial records, perform essential administrative tasks, and provide exceptional customer support. Your proactive approach, organizational skills, and proficiency with office technology will ensure smooth daily operations and accurate bookkeeping. This position offers an exciting opportunity to contribute to a professional environment where your skills are valued and your growth is supported.Requirements<ul><li>Basic knowledge of accounting</li><li>Proficient with QuickBooks Enterprise Accounting System</li><li>Good working knowledge of Excel and Word Software</li><li>Good organizational Skills</li><li>Education - Completion of High School</li></ul>Join us in a role that combines vital bookkeeping responsibilities with engaging administrative support! We value energetic professionals who thrive on organization, communication, and delivering outstanding service. This paid position offers an enriching environment where your skills will directly contribute to our success.Pay: $23.00 - $25.00 per hourWork Location: In person

Bookkeeper/Administrative Assistant

Zarco USA

Job Summary We are seeking a dynamic and detail-oriented Administrative, Accounting &amp; Marketing Assistant to join our small locally owned businesses. This multifaceted role offers an exciting opportunity to support daily office operations, manage bookkeeping tasks, and assist with marketing initiatives. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to ensure smooth business processes and exceptional customer support.Duties<ul><li>Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and QuickBooks accounting software</li><li>Assist with bookkeeping tasks such as invoicing, expense tracking, to support office management and financial accuracy</li><li>Support marketing efforts by creating content, proofreading materials, and coordinating promotional activities across digital platforms</li><li>Organize files, prepare reports, and handle clerical duties such as filing,, and document management with precision</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for team members and executives</li><li>Provide exceptional customer service by responding promptly to inquiries via phone or email while maintaining excellent phone etiquette and bilingual communication skills if applicable</li></ul>Experience<ul><li>Prior office experience in administrative or clerical roles with proven organizational skills</li><li>Experience with QuickBooks or other accounting software is highly preferred</li><li>Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry systems</li><li>Previous experience in office management or personal assistant roles is advantageous</li><li>Excellent proofreading skills along with strong time management capabilities to prioritize tasks efficiently</li></ul>Join us in a role where your energy fuels our success! Bring your organizational prowess, technical skills, and enthusiasm to help us create an efficient, welcoming environment while supporting our financial and marketing initiatives. We&rsquo;re committed to fostering growth and providing a rewarding experience for all team members!Pay: $30.00 - $38.00 per hourWork Location: In person

Administrative ,Accounting & Marketing Assistant

Hershey Ag

HERSHEY AG - Tunnel Plus138 Airport RoadMarietta, PA 17547www.hersheyag.comSuperior Production SystemsJOB TITLE: Accounting AssistantJOB STATUS: Part-time, non-exemptJOB SUMMARY: This part-time position (2-3 days per week) supports the Tunnel Plus division of Hershey Ag, working under the direction of the Controller and supporting the Tunnel Plus sales team who are primarily on the road. The position focus is the accounting and inventory functions along with other general administrative duties supporting Tunnel Plus. The position performs all duties in accordance with company policies and pursuing the mission of &ldquo;Superior Production Systems.&rdquo;DUTIES AND RESPONSIBILITIES: 1. Performs accounts payable duties in Tunnel Plus.2. Prepares invoices, processes monthly statements and resolves billing inquiries. Manages collections as necessary.3. Performs inventory control in Tunnel Plus to include taking physical inventory and monthly reconciliation.4. Performs credit card reconciliation.5. Answers phones and routes calls appropriately.6. Manages Tunnel Plus trade show contracts and logistics.7. Performs accurate data entry into custom accounting software.8. Provides general administrative assistance throughout the organization as needed.EXPERIENCE: Minimum 1 - 3 years of bookkeeping / accounting experienceQUALIFICATIONS:Candidate must possess the following characteristics:&middot; Problem-solving abilities&middot; Attention to detail&middot; High math aptitude&middot; Ability to learn new software&middot; Strong verbal / written communication skills&middot; Flexibility and ability to adapt to change a must&middot; Self-starter who can multi-task, prioritize, work independently&middot; Excellent customer service skillsRequired technical skills:&middot; Proficient in Microsoft Office with strong spreadsheet skills&middot; Accounts Receivable or Accounts Payable experience required&middot; Basic Google Drive skills preferredEDUCATION: Associate&rsquo;s Degree or comparable experienceWORKING CONDITIONS / PHYSICAL REQUIREMENTS: Upbeat, casual office environment; requires ability to spend moderate lengths of time viewing computer screen, sit for an extended period of time.Job Type: Part-timePay: $21.00 - $24.00 per hourExperience:<ul><li>bookkeeping / accounting: 1 year (Preferred)</li></ul>Work Location: In person

Part-time Accounting Assistant

Teleworld

We are seeking a detail-oriented and motivated Accounting Assistant to support daily financial operations, assist in maintaining accurate financial records, and contribute to the overall efficiency of our accounting department. This entry-level position is ideal for someone beginning their career in finance or accounting, with opportunities to grow within the organization.Key Responsibilities:<ul><li>Reconcile bank statements and vendor accounts</li><li>Support accounts payable and receivable processes</li><li>Maintain and update general ledger accounts</li><li>Organize and file accounting documents and records</li><li>Provide administrative support to the finance team as needed</li><li>Filing and maintain reports and report to Senior Accountant.</li><li>She must be proficient in Computer use and Excel</li><li>She must be able to handle the work load efficiently and able to adapt to working environment.</li><li>She must be fluent in English language in written and verbal</li><li>She must have professional knowledge on email writing</li><li>She must be professional in use of Microsoft office</li><li>She must have experience on handling property works</li><li>She should be able to handle pressure tasks</li><li>This is urgent hiring so must able to join asap</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

ACCOUNTING ASSISTANT(FEMALE FLIPINO)

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