accounting administrative assistant

Mokwheel Bikes Inc

Overview We are seeking a motivated and detail-oriented Accounting Administrative Assistant to join our dynamic finance team. This role offers an exciting opportunity to support our accounting operations through precise data entry, account reconciliation, and financial record management. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess a solid understanding of accounting principles and software. Join us to contribute to our mission of delivering accurate financial services and maintaining seamless financial operations across various departments.Duties<ul><li>Perform data entry and maintain accurate records using accounting software such as QuickBooks, Xero, Sage, or Workday</li><li>Assist with accounts payable and receivable processes, ensuring timely invoice processing and payment management</li><li>Conduct balance sheet reconciliations, account analysis, and general ledger entries in accordance with GAAP (Generally Accepted Accounting Principles)</li><li>Support payroll management activities utilizing systems</li><li>Prepare journal entries and assist with month-end closing procedures to ensure accurate financial reporting</li><li>Manage account reconciliation tasks including debits &amp; credits, account analysis, and ledger balancing</li><li>Administrative Support</li></ul>Skills<ul><li>Strong knowledge of accounting concepts such as double-entry bookkeeping, account reconciliation, and journal entries</li><li>Fluent English and Chinese</li><li>Proficiency with financial software including QuickBooks, Xero, Sage, PeopleSoft, Ceridian, or similar platforms</li><li>Experience with payroll systems</li><li>Familiarity with GAAP standards and government accounting practices for non-profit or public sector organizations</li><li>Excellent data entry skills with high accuracy (10 key typing) and attention to detail</li><li>Ability to analyze financial data effectively for account analysis and account reconciliation tasks</li><li>Knowledge of tax regulations related to payroll and corporate accounting processes</li></ul>Join us as an Accounting Administrative Assistant to play a vital role in maintaining the integrity of our financial operations. Your expertise will help ensure compliance with industry standards while supporting the overall efficiency of our finance department. We value energetic professionals eager to grow their careers in a collaborative environment dedicated to excellence in financial services.Pay: $24.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid sick time</li></ul>Work Location: In person

Accounting Administrative Assistant

Hospitality Specialists

<div>Fast-paced company located in Jacksonville, IL is seeking a knowledgeable Accounting Administrative Assistant to join our team.
The right candidate will possess the ability to work independently, have strong organizational and communication skills, and be able to multitask while meeting deadlines.
Qualified candidates should be detail-oriented, self-starters and have general accounting knowledge.
Compensation is commiserate with experience.
Job Duties include, but are not limited to:<ul><li>
Print franchise fees</li><li>
Enter utility and phone invoices</li><li>
Open and sort mail as needed</li><li>
Monitor accounts payable email.
</li><li>Review checks, runs, and stuff checks as needed</li><li>
Verify all entries from GM credit card statements have been posted</li><li>
Other tasks as assigned</li></ul></div>

NewPower Worldwide

The Accounting Assistant will be a vital member of the ever-growing Finance team. Reporting to the Senior Accountant, this position is responsible for the daily, weekly, and monthly accounting functions described below. This position will also work on special projects and ad hoc duties as needed, with a full-time M-F schedule in Nashua. If you are dedicated, detail-oriented, work well in a fast-paced team environment, and take pride in a job well done, you are just the person we seek. We look forward to hearing from all interested and qualified candidates.As the Accounting Assistant, you'll be responsible for various tasks such as data entry, payment processing, ACH and wire transfers, researching payment errors, accounts payable, invoicing, clerical, and other general administrative tasks.Desired Skills, Experience, and Requirements:&middot; Degree in Accounting, Finance, Math, or a related field&middot; Strong attention to detail and analytical skills&middot; Proficient MS Office and Computer Skills, ability to work on multiple systems and screens to compare data&middot; Experience in a similar position is preferred&middot; Must be able to pass a criminal background check&middot; Experience with QuickBooksBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant

Development Solutions, Inc.

Job Summary We are seeking a dynamic and detail-oriented Administrative Assistant specializing in Construction Accounting to join our team. In this vital role, you will provide comprehensive administrative support tailored to construction project financials, ensuring smooth operations and accurate record-keeping. Your energetic approach and organizational skills will help keep our construction projects on track, from managing documentation to supporting accounting processes. This position offers an exciting opportunity to contribute to a thriving construction environment while honing your administrative and support expertise.DutiesAccounting &amp; Job Costing Support<ul><li>Accounts Payable (AP): Match vendor invoices with purchase orders and packing slips, code them to specific jobs, and route them for approval.</li><li>Accounts Receivable (AR): Assist with preparing progress billings, gathering required backup documentation, and tracking client collections.</li><li>Expense Management: Review credit card statements, gather field receipts, and compile monthly employee expense reports.</li><li>Data Entry: Input daily or weekly financial transactions and journal entries into construction accounting software.</li><li>Compliance Tracking: Request, verify, and track subcontractor Certificates of Insurance (COIs), W-9s, and required performance bonds.</li><li>Lien Waivers: Collect, log, and monitor conditional and unconditional lien waivers alongside subcontractor pay applications.</li><li>Payroll Assistance: Gather field timecards and assist with submitting certified payroll documentation into data tracking systems</li></ul>General Administrative Operations<ul><li>Document Control: Maintain highly organized digital and physical project folders, including active contracts, change orders, and Request for Information (RFI) logs.</li><li>Office Coordination: Answer incoming phone calls, manage the central accounting email inbox, distribute mail, and order routine office supplies.</li><li>Meeting Support: Schedule internal project coordination meetings, prepare agendas, and distribute follow-up minutes. Experience: 2 to 5 years of experience in office administration, bookkeeping, or a clerical role within the construction or real estate development sector.</li><li>Education: High school diploma or equivalent required; an Associate Degree in accounting, business administration, or a related field is a plus.</li><li>Software Skills: Proficiency with Microsoft Office (specifically strong Excel skills) and familiarity with construction management or accounting software (e.g., QuickBooks, Sage 100/300, Procore, or Vista).</li></ul>Industry Knowledge: Basic understanding of construction-specific accounting processes, including job costing, lien laws, and progress billing.<ul><li>Strong typing skills coupled with attention to detail for accurate data entry and proofreading</li><li>Bilingual abilities are highly desirable to assist diverse teams and clients effectively</li><li>Experience with multi-line phone systems, phone etiquette, and customer service is essential for professional communication</li><li>Knowledge of construction accounting processes or personal assistant experience supporting project teams is a plus</li><li>Demonstrated ability to manage time efficiently while handling multiple responsibilities simultaneously</li></ul>Join us in a role that combines energetic support with meticulous organization! We value proactive individuals who thrive in collaborative environments and are eager to contribute their skills toward successful construction projects. This paid position offers the chance to develop your administrative expertise within a vibrant industry setting.Pay: $28.50 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant - Construction Accounting

Fabritek - Winchester Tool

Position SummaryWe are seeking a detail-oriented and dependable Accounting Assistant to support daily accounting and administrative operations. Responsibilities include accounts payable processing, customer invoicing, vendor account maintenance, expense report processing, and general office support. This position requires strong organizational skills, attention to detail, and the ability to work independently while managing multiple priorities.Key Responsibilities&middot; Process vendor invoices accurately and in a timely manner&middot; Match invoices to purchase orders and receiving documentation&middot; Maintain vendor files, W-9 documentation, and related records&middot; Reconcile vendor statements and investigate discrepancies&middot; Generate and distribute customer invoices and supporting documentation&middot; Process employee expense reports&middot; Maintain organized electronic and paper filing systems&middot; Order office supplies and maintain office inventory&middot; Receive and distribute incoming mail and packages&middot; Answer and direct incoming telephone calls and assist occasional visitors&middot; Assist with month-end accounting activities and administrative projects as assignedQualifications&middot; Minimum 3 years of accounting, accounts payable, accounts receivable, or bookkeeping experience&middot; Strong attention to detail and organizational skills&middot; Proficiency in Microsoft Excel, Outlook, and Word&middot; Experience with ERP or accounting software preferred&middot; Excellent communication and problem-solving skills&middot; Ability to work independently and manage multiple prioritiesPreferred Qualifications&middot; Manufacturing environment experience&middot; Experience working with purchase orders and vendor documentation&middot; Associate degree in Accounting, Business, or related fieldSuccessful Candidate Traits&middot; Dependable and punctual&middot; Strong sense of accountability and ownership&middot; High level of integrity and confidentiality&middot; Consistent follow-through on assigned responsibilities&middot; Accurate and timely communication&middot; Positive and professional attitudeBenefits&middot; Health, dental, and vision insurance&middot; Paid time off and company holidays&middot; 401(k) eligibilityCompensationCompetitive salary based on experience.Pay: $23.00 - $28.00 per hourWork Location: In person

Tarantino Properties, Inc.

<div>Description:

Tarantino Properties is looking to add an Accounting Assistant to join the corporate office in Houston, TX.
This position will analyze financial information, reconcile financial statements, prepare journal entries, prepare financial reports for management, and oversee all transitional accounting and administrative requirements needed to takeover, buy, and sell properties.
Requirements: 
Responsibilities:<ul><li>
Conduct essential accounts payable functions (e.g., setup/close vendor accounts, pay outgoing invoices on behalf of property, ensure payments are sent when due, resolve vendor account discrepancies)</li><li>
Maintains advanced knowledge of Real Page and Entrata</li><li>
Serve as the point of contact for all utility companies servicing the property.</li><li>
Conduct monthly reconciliation of all property general ledger accounts.</li><li>
Create monthly financial reports for client and lender reporting.</li><li>
Handle customer service issues in a professional and efficient manner, escalating to management when necessary.</li><li>
Interacting with clients, new business development, property takeover team, accounting department and vendors</li><li>
Provide accounting support to the operations team as needed (e.g., assist with budget entry, property setup, and property audits)</li><li>
Ensure all month end closing deadlines are met.</li><li>
Provide administrative support from the corporate office and on-site as required (some travel is required)</li><li>
Ensures that all proprietary, financial, and resident information is kept confidential.</li><li>
Able to multitask and meet deadlines in a timely and organized manner.</li><li>
Performs other duties as assigned (e.g., year-end tax reporting, bank reconciliation, etc.)</li></ul>
Why People Love Working Here:
People are at the heart of what we do every day. At Tarantino Properties, we invest in our people. Whether you are starting out your career or joining later in your journey, we are excited to help you grow every step of the way. Tarantino is a company focused on growth and opportunity. Tarantino offers more than just a job, but a career that makes you a part of our foundation and our family.
Our success is because of your success. We are united by our core values of respect, integrity, and discipline, and by our common commitment to enhancing communities and maximizing value for our clients. We recognize that our goals are achieved through the incredible efforts of our team members.
Our Perks &amp; Benefits:
Taking care of our clients and residents starts with taking care of our team. Tarantino is committed to each team member's health, wealth, and overall well-being. We deeply value the contributions of our employees and offer various benefits to ensure that our extraordinary team is taken care of.<ul><li>
COMPETITIVE PAY</li><li>
MEDICAL AND RX</li><li>
PAID TIME OFF</li><li>
RETIREMENT AND 401K</li><li>
SHORT-TERM DISABILITY</li><li>
LONG-TERM DISABILITY</li><li>
VOLUNTARY LIFE</li><li>
VISION</li><li>
DENTAL</li><li>
EMPLOYEE APARTMENT DISCOUNT</li></ul></div>

HI SMART

We Hi Smart Company is a leading Smart Home Automation Provider committed to delivering innovative and reliable solutions to clients across the UAE. As we continue to grow, we are looking for a dedicated and detail-oriented Accountant Cum Admin to join our team and contribute to our business operations.Responsibilities:Accountant Duties:<ul><li>Handle all payments, record and track incoming and outgoing payments, and ensure timely follow-ups.</li><li>Maintain and update financial records, including ledgers, balance sheets, and profit-and-loss statements.</li><li>Draft and send accurate quotations to clients and issue invoices based on project milestones or deliveries.</li><li>Monitor client accounts for overdue payments and follow up as necessary to ensure timely collection.</li><li>Perform monthly bank reconciliations to ensure the alignment of company accounts with bank records.</li><li>Ensure timely and accurate VAT submissions and compliance with UAE tax regulations.</li><li>Assist with processing employee payroll, ensuring accuracy in salary calculations, deductions, and allowances.</li><li>Assist in preparing monthly, quarterly, and annual financial reports, forecasts, and budget plans.</li><li>Coordinate with suppliers to process payments, resolve discrepancies, and manage relationships.</li><li>Track office expenses, Petty Cash ensure proper documentation for all purchases, and optimize costs.</li></ul>Administrative Assistant Duties:<ul><li>Manage daily administrative tasks, including maintaining office supplies, organizing files, and coordinating meetings.</li><li>Handle company documents such as contracts, memos, and internal communication, ensuring proper filing and retrieval.</li><li>Organize and manage appointments, meetings, and events for the management team.</li><li>Draft and send official letters, emails, and communication on behalf of the company.</li><li>Ensure office equipment (printers, computers, etc.) is functioning correctly and arrange for repairs or replacements when necessary.</li><li>Assist the HR department with posting job openings, screening resumes, scheduling interviews, and maintaining candidate databases.</li><li>Help with the onboarding of new employees, including preparing offer letters, contracts, and organizing orientation.</li><li>Maintain and update employee records, ensuring all documentation is accurate and up-to-date.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum of 4 year of experience in accounting and administrative roles.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in accounting software (e.g., QuickBooks, Tally) and MS Office Suite (Word, Excel, PowerPoint).</li><li>Good communication skills for interacting with clients, suppliers, and internal teams.</li><li>Ability to handle sensitive and confidential information.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthExperience:<ul><li>Accounting: 1 year (Preferred)</li><li>Admin: 1 year (Preferred)</li></ul>Work Location: In person

Accountant Cum Admin

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Accounting Administrative Assistant

Accounting Administrative Assistant

Accounting Assistant

Administrative Assistant - Construction Accounting

Accounting Assistant

Accounting Assistant

Accountant Cum Admin