accounting administrative assistant

Empire State Realty Trust

<div>
 
 Company Summary
 
 
 
 Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT&rsquo;s flagship Empire State Building, the &ldquo;World's Most Famous Building,&rdquo; features its iconic Observatory, ranked the #1 Top Attraction in New York City for the fourth consecutive year in Tripadvisor&rsquo;s 2025 Travelers&rsquo; Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of December 31, 2025, ESRT&rsquo;s portfolio is comprised of approximately 7.9 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook , Instagram , TikTok , X and LinkedIn .
 
 
 The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified&trade; as a Great Place to Work&reg; by the global authority, Great Place to Work&reg;, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.
 
 
 
 Position Summary
 
 
 
 The Accounting Administrative Assistant supports the Accounting department and the VP, Head of Property Accounting by managing administrative operations that help the team function efficiently and meet key deadlines. This role is responsible for calendar coordination, meeting scheduling, departmental communication, and general administrative support.
 
 
 The position requires a highly organized, detail-oriented professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Acting as a liaison across internal teams and external partners, the Administrative Assistant helps facilitate day-to-day operations and supports key accounting processes.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide Executive level support to the VP, Head of Property Accounting and administrative support for accounting staff
 </li>
 <li>
 Coordinate between departments to resolve day-to-day administrative and operational issues
 </li>
 <li>
 Manage the VP, Head of Property Accounting&rsquo;s calendar, including prioritizing meeting requests, scheduling with internal and external contacts
 </li>
 <li>
 Schedule recurring meetings for Accounts Receivable, Lease Admin, Property Accounting and Observatory Accounting
 </li>
 <li>
 Assist with projects and other duties as directed by the VP
 </li>
 <li>
 Prepare reports and distribute them as needed
 </li>
 <li>
 Act as contact for department, filed questions from tenants, outside vendors and other departments
 </li>
 <li>
 Assist with taking calls from Investors with questions as backup for Manager, Investor Services
 </li>
 <li>
 Act as a contact person to assist with investors calls and emails for their K-1 forms and other tax related issues as needed during tax season
 </li>
 <li>
 Manage the Retail Rent report in SharePoint, updating the report and sending weekly update to property controllers
 </li>
 <li>
 Prepare mail merge letters for the Property Accountants as needed
 </li>
 <li>
 Work closely with external auditors whenever they are conducting an examination on tenants Gross Sales and provide all reports and support documents for the auditors as requested
 </li>
 <li>
 Prepare yearly Close Calendar for the accounting group and send all calendar invites to the team including other department staff
 </li>
 <li>
 Update the Property Master List with changes as they occur
 </li>
 <li>
 Enter new vendors and process vendors changes in Yardi in a timely manner
 </li>
 <li>
 Distribute monthly FQM reports to the Alliance Group
 </li>
 <li>
 Attend and create meeting agenda for the Property Accountants weekly meetings
 </li>
 <li>
 Send FedEx mail and packages as required
 </li>
 <li>
 Order office supplies for the accounting department as needed
 </li>
 <li>
 Record all security deposits in a timely manner for new tenants, move out accounting, replenishments and reductions for all properties
 </li>
 <li>
 Periodic receptionist coverage at the front desk as needed
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 Demonstrate strong organization, consistency, and proactive communication while maintaining a high standard of work quality and attention to detail
 </li>
 <li>
 Manage key responsibilities effectively to meet deadlines, support leadership, and contribute to a positive and collaborative workplace culture.
 </li>
 <li>
 Drive efficiency by continuously seeking ways to improve processes and enhance the overall effectiveness of the accounting department
 
 
 </li>
 </ul>
 
 Required Skills / Abilities
 
 
 
 <ul>
 <li>
 Proficiency with Microsoft Office Suite and related software, including Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
 </li>
 <li>
 Ability to maintain a well-organized and efficient work environment
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong interpersonal and customer service abilities
 </li>
 <li>
 High level organizational skills and attention to detail
 </li>
 <li>
 Effective time management skills with a proven ability to meet deadlines
 </li>
 <li>
 Ability to perform effectively in a fast-paced and at occasionally high-pressure environment
 </li>
 <li>
 Ability to work well independently with minimal direction
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 An Associates or Bachelor&rsquo;s degree is preferred, but not required
 </li>
 <li>
 2-3 years of prior administrative experience is required
 </li>
 <li>
 Experience with Yardi is preferred
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer
 </li>
 <li>
 Must be able to lift up to 15 pounds at times
 
 
 </li>
 </ul>
 
 What You Can Expect
 
 
 
 At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work&reg; Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our
 
 Company Culture &amp; Success Factors
 
 -
 
 
 <ul>
 <li>
 Adaptable &ndash; you are a self-starter who&rsquo;s able to quickly digest and execute new processes to work both collaboratively and independently
 </li>
 <li>
 Dynamic &ndash; you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
 </li>
 <li>
 Dependable &ndash; you take a strong sense of ownership and accountability over your work
 </li>
 <li>
 Passionate &ndash; you keep up with industry trends and are excited about the potential to propel the industry forward with a &ldquo;roll-up-your-sleeves&rdquo; attitude
 </li>
 <li>
 Curious &ndash; you consistently look for new ways to work smarter, not just harder
 </li>
 <li>
 Ethical &ndash; you treat others with respect, act with integrity in how you perform your work, and embrace our collaborative culture
 </li>
 <li>
 Positive &ndash; you possess a service-oriented attitude with excellent follow through
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive base salary and bonus
 </li>
 <li>
 Health/Dental/Vision insurance
 </li>
 <li>
 Company sponsored Life, AD&amp;D, STD (with Salary Continuation), and LTD Insurance
 </li>
 <li>
 Voluntary Enhanced LTD Program
 </li>
 <li>
 Voluntary Hospital, Accident, and Cancer Programs
 </li>
 <li>
 401(k) with 100% match up to 5%
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Pre-tax transit accounts
 </li>
 <li>
 Employee Assistance Program for emotional, financial, and legal support
 
 
 </li>
 </ul>
 
 WELL-BEING
 
 
 
 <ul>
 <li>
 Generous paid time off
 </li>
 <li>
 Flex remote work time
 </li>
 <li>
 Flex Summer Fridays
 </li>
 <li>
 Employee engagement programs
 </li>
 <li>
 Volunteer time off
 </li>
 <li>
 Continuing education
 </li>
 <li>
 Complimentary Empire State Building Observatory access
 </li>
 <li>
 Complimentary gym membership and other wellness benefits
 </li>
 <li>
 Employee Discount Programs
 
 
 </li>
 </ul>
 $65,000 - $75,000 a year
 
 
 Salary is based on several factors including but not limited to education, work experience, job location, size of property where applicable, and/or certifications. In addition to your base salary, ESRT provides discretionary annual bonuses.
 
 
 ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Accounting Administrative Assistant

TuscoMFG

<div>
 
 Location:
 
 Gnadenhutten, Ohio
 
 
 
 Position Type:
 
 Part-Time (20-30 hours per week)
 
 
 
 Department:
 
 Accounting/Human Resources
 
 
 
 Compensation Range:
 
 $18.00 - $24.00
 
 
 
 Position Overview
 
 
 
 The Part-Time Accounting &amp; Administrative Assistant will primarily support accounting operations, including Accounts Payable (AP), Accounts Receivable (AR), reconciliations, and financial record-keeping, while also assisting with general administrative tasks, human resources projects, and office coordination. This role requires strong accounting skills, attention to detail, and the ability to manage multiple responsibilities in a manufacturing environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Accounting Support:
 
 
 
 <ul>
 <li>
 Perform accurate and timely data entry for Accounts Payable (AP) invoices
 </li>
 <li>
 Assist in generating Accounts Receivable (AR) invoices for customers
 </li>
 <li>
 Post cash receipts and complete bank adjustments as needed
 </li>
 <li>
 Support account reconciliations and maintain organized financial records
 </li>
 <li>
 Assist with additional accounting tasks as assigned
 
 
 
 </li>
 </ul>
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Greet and assist office guests in a professional manner
 </li>
 <li>
 Ensure office supplies are stocked and available
 </li>
 <li>
 Assist HR with projects and data entry
 </li>
 <li>
 Schedule employee lunches for plant meetings
 </li>
 <li>
 Support general office operations as needed
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Previous accounting experience preferred, including AP/AR and reconciliations
 </li>
 <li>
 Strong proficiency with Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Excellent organizational and data-entry skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to manage multiple tasks and prioritize in a dynamic environment
 </li>
 <li>
 Experience with accounting software is a plus
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 <ul>
 <li>
 Manufacturing plant setting
 </li>
 <li>
 Part-time schedule (hours to be discussed)
 </li>
 <li>
 Opportunity to work closely with accounting, HR, and administrative teams
 
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 At TuscoMFG, we operate on three core values: Respect, Accountability, and Initiative. We&rsquo;re committed to fostering a collaborative work environment where every team member contributes to our success.
</div>

Part-Time Accounting & Administrative Assistant

Spaceman USA

Overview: Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy multitasking, maintaining accuracy, and making a meaningful impact?We are seeking a reliable and detail-oriented Accounting and Administrative Assistant to support our accounting team. In this role, you will be responsible for maintaining accurate financial records, processing invoices and payments, and ensuring our accounting systems and CRM remain organized and up to date.The ideal candidate is a positive, self-motivated team player who can stay focused in a computer-based environment and is committed to accuracy and follow-through. This position is well-suited for someone who enjoys working with numbers, values organization, and takes pride in delivering precise, high-quality work.Responsibilities:<ul><li>Enter vendor invoices and financial data into QuickBooks and internal CRM systems</li><li>Process incoming payments and update accounting records accordingly</li><li>Monitor accounts receivable and assist with collections communications</li><li>Maintain accurate financial and operational records</li><li>Monitor invoice syncing between systems and resolve discrepancies</li><li>Assist with monthly inventory tracking and reconciliation</li><li>Support internal teams with invoicing and service documentation</li></ul>Qualifications:At a minimum, this position will require that the employee have the following qualifications:<ul><li>Minimum of 1 year of experience using QuickBooks Online required</li><li>Strong attention to detail and organizational skills</li><li>Excellent time management with the ability to manage multiple tasks and priorities</li><li>Ability to work independently and follow through on assignments</li><li>Previous experience in accounting support, bookkeeping, administrative support, or data entry</li><li>Strong computer skills, including proficiency in Excel or similar spreadsheet tools</li><li>Fast and accurate data entry skills</li><li>Ability to quickly learn internal processes and the operation of Spaceman equipment</li><li>Comfortable using computers and web-based software for day-to-day tasks</li></ul>Job Type: Full-timePay: $24.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>This role involves long periods of detailed, repetitive work. How do you structure your day to stay focused, manage your time effectively, and avoid errors?</li><li>Tell us about a time you identified and corrected an error in financial data, an invoice, or a report before it caused a larger issue. What specifically did you notice, and what steps did you take?</li><li>If you know your typing speed, please share it in words per minute(WPM).</li><li>Describe your hands-on experience with QuickBooks Online. What specific tasks have you personally owned from start to finish?</li></ul>Work Location: Hybrid remote in Loveland, CO 80538

Accounting and Administrative Assistant

Burnett Specialists Staffing | Recruiting

<div>
 
 Administrative Accounting Assistant
 
 
 
 
 
 Administrative Accounting Assistant
 
 
 
 A longstanding Texas Association is looking to hire an Administrative Accounting Assistant to join their amazing team in North-Central Austin. This is a very special agricultural organization that has been in operation for 100+ years! They offer incredible benefits, a very positive-happy work environment and have beautiful offices.
 
 
 
 
 
 Job Summary
 
 
 
 
 You will be part of a team that collectively handles varied accounting and office clerical
 
 
 responsibilities including:
 
 
 
 ? Accounts receivable billing and application of customer payments
 
 
 ? Accounts payable vendor invoice entry and payment processing
 
 
 ? Payroll verification of regular and overtime hours, creation and import of payroll spreadsheet to Netchex payroll
 
 
 ? Expense report review and import to Netchex payroll
 
 
 ? Greeting visitors and answering telephone calls
 
 
 ? Filing and sorting mail
 
 
 ? Completing a variety of other related duties as assigned
 
 
 
 Benefits Summary
 
 
 <ul>
 <li>
 100% Paid Group Health Insurance
 </li>
 <li>
 Free Covered Parking &amp; On-Site Gym
 </li>
 <li>
 Generous Retirement Plan
 </li>
 <li>
 Health and Dependent Care Flexible Spending Accounts
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Long-Term and Short-Term Disability
 </li>
 <li>
 Dental, Vision coverage
 </li>
 <li>
 Paid Vacation, Sick Leave and Holidays
 </li>
 <li>
 Life and Voluntary AD&amp;D Insurance
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years of AP/AR &amp; Administrative experience
 </li>
 <li>
 Experience with Microsoft Office
 </li>
 <li>
 Stable work history and positive work references
 </li>
 <li>
 Excellent communications, human relations, and organizational skills
 </li>
 <li>
 Accurate and efficient data entry skills and attention to detail
 </li>
 <li>
 Skill in providing customer service excellence to both internal and external customers
 </li>
 <li>
 Ability to maintain the highest level of confidentiality
 </li>
 <li>
 Ability to work effectively as part of a team
 </li>
 <li>
 A valid government-issued driver?s license
 </li>
 </ul>
 
 
 
 Qualified candidates please send resumes to
 
 
 Interested candidates please send resume in Word format Please reference job code 137212 when responding to this ad.
 
 
 
 
 
 Desired Skills and Experience
 
 
 
 2+ years of AP/AR and administrative experience
 
</div>

Administrative Accounting Assistant

Vecna

<div>Job Title: Accounting Assistant
Location:
Remote &ndash; Prefer CST or EST time
Job Type:
Full-Time 


Job Summary
The Accounting Assistant will provide support to the accounting department by handling basic financial tasks, maintaining accurate records, and ensuring timely processing of transactions. This is a great opportunity for someone looking to grow their career in accounting.
Key Responsibilities
<ul><li>Process invoices, payments, and expense reports</li>
<li>Assist with accounts payable and accounts receivable</li>
<li>Reconcile bank statements and resolve discrepancies</li>
<li>Maintain and update financial records</li>
<li>Prepare journal entries and assist with general ledger maintenance</li>
<li>Support month-end and year-end closing activities</li>
<li>Assist in preparing financial reports</li>
<li>Communicate with vendors and internal staff regarding billing inquiries</li>
<li>Perform general administrative duties as needed</li>
</ul>
Qualifications
<ul><li>High school diploma or equivalent required (Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting or related field preferred)</li>
<li>1+ year of accounting or bookkeeping experience preferred</li>
<li>Basic knowledge of accounting principles</li>
<li>Proficiency in Microsoft Excel QuickBooks</li>
<li>Strong attention to detail and organizational skills</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
</ul>
What We Offer
<ul><li>Competitive salary</li>
<li>Health, dental, and vision insurance</li>
<li>Paid time off and holidays</li>
<li>Supportive team environment</li>
</ul>
Salary Range:
$35,000 &ndash; $50,000 annually (based on experience)</div>

Accounting Assistant

Robert Half

<div>
 
 
 Job Title:
 
 Accounting Assistant
 
 
 
 Location:
 
 Northwest Oklahoma City, OK
 
 
 
 Pay:
 
 $21-$26/hour (DOE)
 
 
 
 Schedule:
 
 Monday&ndash;Friday | 9:00 AM &ndash; 5:00 PM
 
 
 
 Position Type:
 
 Temp-to-Hire
 
 
 
 
 
 
 Position Overview:
 
 
 
 A well-established company in NW Oklahoma City is seeking a detail-oriented Accounting Assistant to support daily accounting operations. This is a great opportunity for someone looking to grow their accounting career in a collaborative and fast-paced environment, with the potential for long-term placement.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist with Accounts Payable and Accounts Receivable processes
 </li>
 <li>
 Maintain and reconcile general ledger (GL) accounts
 </li>
 <li>
 Perform data entry with a high level of accuracy
 </li>
 <li>
 Review and reconcile credit card statements
 </li>
 <li>
 Prepare and process invoices
 </li>
 <li>
 Assist with month-end close activities
 </li>
 <li>
 Create and maintain spreadsheets and financial reports in Excel
 </li>
 <li>
 Support the accounting team with additional administrative and reporting tasks as needed
 
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience with Peachtree accounting software required
 </li>
 <li>
 Working knowledge of GL, AP/AR, and month-end processes
 </li>
 <li>
 Strong data entry skills with excellent attention to detail
 </li>
 <li>
 Proficiency in Microsoft Excel (required)
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment
 </li>
 <li>
 Strong organizational and communication skills
 
 </li>
 </ul>
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Jobizon HR Solutions

Job Summary:We are looking for a motivated and detail-oriented Admin &amp; Accounting Assistant to support daily office operations and basic accounting tasks. This is an excellent opportunity for fresh candidates to start their career in administration and accounts.Key Responsibilities:Administrative Tasks:<ul><li>Manage daily office operations and maintain records/files</li><li>Handle incoming calls, emails, and correspondence</li><li>Maintain office supplies and coordinate with vendors</li><li>Assist in scheduling meetings and managing calendars</li><li>Support HR/admin tasks when required</li></ul>Accounting Tasks:<ul><li>Maintain basic accounts and financial records</li><li>Prepare and manage invoices, receipts, and vouchers</li><li>Assist in daily cash handling and expense tracking</li><li>Perform data entry in accounting software (e.g., Excel, QuickBooks)</li><li>Assist in bank reconciliations and reports</li></ul>Requirements:<ul><li>Intermediate or Bachelor&rsquo;s degree</li><li>Basic knowledge of MS Office (especially Excel)</li><li>Good communication and organizational skills</li><li>Willingness to learn and grow</li><li>Responsible and detail-oriented</li><li>Freshers are encouraged to apply</li></ul>Location: Rawalpindi / IslamabadJob Types: Full-time, FresherPay: From Rs45,000.00 per hourApplication Question(s):<ul><li>Please Share Your Resume on Whatsapp 0-308-265966-3 Thank You.</li></ul>Work Location: In person

Admin & Accounting Assistant - (Female)

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Admin & Accounting Assistant - (Female)