accounting administrative assistant

Ultimate Peaks Talent & Strategy

<div>
 
 Job Description Administrative And Accounting Assistant
 
 
 
 📍 Riyadh, Saudi Arabia | Full-time (On-site)
 
 
 About the Company:
 
 
 A creative agency offering full-brand solutions, including visual identity, advertising campaigns, and marketing content. We help businesses connect with their audience and showcase their brand professionally and effectively.
 
 
 About the Role:
 
 
 The Administrative and Accounting Assistant supports the daily operations of the Branding and Creative Design Agency across administrative, financial, coordination, and client-facing tasks. The role requires an organized, proactive, and flexible individual who can perform effectively in a fast-paced and creative work environment.
 
 
 Responsibilities:
 
 
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 Record expenses, invoices, and receipts, and follow up on payments to suppliers, freelancers, and clients
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 Enter basic accounting data, maintain financial records, and prepare simple monthly financial summaries
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 Manage documents, files, and contracts, and schedule and organize meetings and calendars
 </li>
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 Monitor emails and handle general correspondence
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 <li>
 Assist with HR tasks such as attendance, forms, and recruitment coordination
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 Track office supplies, subscriptions, and logistics
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 Communicate with clients to schedule meetings and gather required information
 </li>
 <li>
 Coordinate workflow between design, content, and marketing teams and ensure timely task completion
 </li>
 <li>
 Prepare simple reports or presentations when needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Accounting, Marketing, or related fields
 </li>
 <li>
 5-8 years of experience in administrative, accounting, or coordination roles, preferably within agencies or creative environments
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 Strong organizational skills with high attention to detail
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 Excellent written and verbal communication skills
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 Proficiency in Microsoft Office (especially Excel) and familiarity with tools such as Google Workspace, Notion, or Trello
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 Fluency in English is required
 </li>
 </ul>
</div>

Administrative and Accounting Assistant

Technoa Middle East Technology LLC

Accounts, HR, and Admin Assistant Job DescriptionJob Title: Accounts, HR, and Admin AssistantReports to: Accounts &amp; HR ManagerLocation: Karama, Dubai, UAEJob Type: Full-timeSummary:We are seeking a highly organized, detail-oriented, and proactive Accounts, HR, and Admin Assistant to provide comprehensive support across our finance, human resources, and administrative functions. The ideal candidate will be a versatile individual capable of managing diverse responsibilities, maintaining confidentiality, and contributing to the smooth and efficient operation of the office.Key Responsibilities:Accounts Support:Assist with daily accounting tasks, including processing accounts payable and accounts receivable.Prepare and process invoices, expense reports, and payment requests.Conduct bank reconciliations and assist with month-end closing procedures.Maintain accurate financial records and documentation, both physical and digital.Assist in the preparation of financial reports as needed.Liaise with vendors and clients regarding payment inquiries and discrepancies.Manage petty cash transactions.Human Resources Support:Assist with the recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting background checks.Prepare new hire documentation and assist with onboarding new employees.Maintain accurate and confidential employee records and HR databases.Assist with payroll processing, including collecting time and attendance data, verifying information, and addressing employee inquiries.Support benefits administration by assisting with enrollments, changes, and employee inquiries.Help organize HR-related events, training sessions, and employee engagement activities.Respond to employee queries regarding HR policies, procedures, and benefits.Ensure compliance with relevant labor laws and internal HR policies.Administrative Support:Provide general administrative support to the office and senior management.Manage office supplies inventory, place orders, and ensure efficient use of resources.Handle incoming and outgoing correspondence, including emails, calls, and mail.Organize and maintain filing systems (both physical and electronic) with a high degree of accuracy.Schedule and coordinate meetings, appointments, and travel arrangements.Prepare presentations, reports, and other documents as required.Maintain office equipment and coordinate maintenance or repairs as needed.Greet visitors and provide general support to ensure a professional and welcoming environment.Assist with various ad-hoc administrative tasks to ensure the smooth operation of the office.Qualifications:Bachelor's degree in Accounting, HR, Business Administration, or a related field preferredExperience: Minimum 1 Year Hands-on experianceProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and HRIS systems is a strong plus.Excellent written and verbal communication skills.Strong organizational and time management skills with the ability to multitask and prioritize effectively.High level of accuracy and attention to detail.Ability to maintain strict confidentiality and handle sensitive information with discretion.Proactive, resourceful, and able to work independently as well as part of a team.Strong problem-solving skills and a positive, can-do attitude.Desired Attributes:Knowledge of local labor laws and regulations (especially relevant for Dubai/UAE if applicable).Ability to adapt to changing priorities and a fast-paced environment.Customer service-oriented approach.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Dependent Visa</li><li>Exceptional written and verbal communication skills in English</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting &amp; HR: 1 year (Required)</li></ul>License/Certification:<ul><li>Graduation in Accounts/ HR / Business Studies (Required)</li></ul>

Assistant - Accounts, HR, and Admin [Female]

Ali Machinery

Administration &amp; Accounts Assistant Job Summary:Seeking a detail-oriented and proactive professional to handle general administrative duties and basic accounts functions. Role involves managing office operations, supporting management in day-to-day tasks, and maintaining accurate financial records to ensure smooth business operations.Key Responsibilities:Administrative Duties<ul><li>Manage daily office operations, including correspondence, filing, and record keeping.</li><li>Handle scheduling, meeting arrangements, and coordination with internal and external stakeholders.</li><li>Maintain office supplies, assets, and service contracts.</li><li>Prepare and maintain documentation, reports, and official letters.</li><li>Support HR functions such as attendance monitoring, leave records, and onboarding assistance.</li></ul>Accounts Duties<ul><li>Recording daily financial transactions (sales, purchases, expenses, receipts).</li><li>Maintaining vouchers, invoices, and receipts in an organised manner.</li><li>Preparing and processing vendor payments.</li><li>Handling petty cash and employee reimbursements.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, Accounting, or related field.</li><li>2&ndash;4 years of experience in administration and accounts (depending on role level).</li><li>Proficiency in MS Office (Excel, Word).</li><li>Strong organisational and multitasking skills.</li><li>Attention to detail with a high level of accuracy.</li><li>Good communication and interpersonal skills.</li><li>The candidate must be fluent in English.</li></ul>Job Type: Full-timeWork Location: In person

Administration & Accounts Assistant

FIRST MARBLE AND GRANITE

The ideal candidate will be responsible for performing accounting and administrative duties. You will support our business growth and accounting department by processing invoices, transactions, expenses as well as updating our accounting database. This position will give you the opportunity to grow your accounting knowledge and experience.Responsibilities<ul><li>Process invoices and daily transactions and expenses</li><li>Perform administrative support functions</li><li>Update and maintain accounting database with data entry and reports</li><li>Handle monthly and quarterly reports</li><li>Handle day-to-day accounting duties including Accounts Receivable, Accounts Payable, and payroll</li></ul>Qualifications<ul><li>Bachelor's Degree in Accounting or a related field of study</li><li>1-3 years' of experience working in Accounting</li><li>Strong written and verbal communication skills</li><li>Highly detail-oriented</li></ul>Job Type: Full-timePay: From QAR2,500.00 per month

Accounting Assistant

Auto Data Consultants

Job Summary The Accountant &amp; Admin is responsible for maintaining accurate financial records, handling routine accounting tasks, and providing administrative support to ensure smooth office and financial operations. This role combines financial accounting duties with general administrative responsibilities to support the finance team and overall office functions.Accounting Duties<ul><li>Maintain and update financial records, ledgers, and journals.</li><li>Prepare and process invoices, payments, and receipts.</li><li>Reconcile bank statements and ensure accuracy of accounts.</li><li>Assist in the preparation of financial reports (monthly, quarterly).</li><li>Support month-end and year-end closing activities.</li><li>Assist with payroll and petty cash management.</li><li>Ensure compliance with financial regulations and company policies.</li></ul>Administrative Duties<ul><li>Handle general office administration including filing, documentation, and record-keeping.</li><li>Manage office supplies inventory and procurement.</li><li>Assist with HR and support tasks such as attendance tracking, onboarding support, and schedule coordination.</li><li>Coordinate communication with vendors, clients, and internal departments.</li><li>Facilitate smooth daily operations by supporting management and staff.</li></ul>Job Type: Full-timePay: QAR2,000.00 - QAR3,000.00 per month

Accountant & Admin

panaderia

Accountant cum Office Administrator (Full-Time)Location: Abu Dhabi Industry: F&amp;B Industry Availability: ImmediatePosition OverviewWe are seeking a Tech-savvy, detail oriented, and results-driven oriented Accountant cum Office Administrator to manage the company&rsquo;s financial operations and administrative workflows. The ideal candidate will be responsible for preparing KPI and sales performance reports, maintaining accurate financial statements, and ensuring efficient office operations. Proficiency in accounting systems and business software is essential.Key ResponsibilitiesAccounting &amp; Reporting<ul><li>Prepare and analyze KPI reports, including productivity metrics, operational efficiency indicators, and financial performance insights.</li><li>Generate weekly and monthly Sales Performance Reports, including revenue analysis, category performance, and variance comparisons.</li><li>Prepare complete Financial Statements (P&amp;L, Balance Sheet, Cash Flow) in coordination with management.</li><li>Maintain accurate entries for Accounts Payable, Accounts Receivable, petty cash, and expense tracking in our OWN SYSTEM</li><li>Perform monthly bank reconciliations, supplier reconciliations, and cash flow monitoring.</li><li>Ensure all accounting records are updated and compliant with UAE VAT regulations, including VAT filing and documentation.</li><li>Support management with budget tracking and cost-control analysis.</li><li>Coordinate with auditors by providing financial reports and documentation.</li></ul>Administrative Duties<ul><li>Oversee daily office operations, ensuring smooth workflow and professional environment.</li><li>Manage administrative documentation, filing systems, contracts, and office inventory.</li><li>Maintain employee attendance records and basic HR administrative support.</li><li>Assist in scheduling meetings, preparing business correspondence, and supporting management tasks.</li><li>Act as a point of communication between internal departments and external stakeholders.</li></ul>System &amp; Software Use<ul><li>Operate accounting and business management software such as Tally, QuickBooks, Zoho Books, Odoo, or other ERP systems.</li><li>Manage POS backend or business systems for generating sales reports, inventory reports, and KPI dashboards.</li><li>Utilize MS Excel (Pivot Tables, VLOOKUP, dashboards) to prepare analytical reports.</li></ul>Qualifications &amp; RequirementsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of experience in accounting or administration (UAE experience preferred).</li><li>Demonstrated experience in KPI reporting, sales analytics, and financial statement preparation.</li></ul>Skills &amp; Competencies<ul><li>Strong analytical and numerical skills with excellent attention to detail.</li><li>Advanced MS Excel skills (pivot tables, formulas, dashboards).</li><li>Strong reporting and data analysis capabilities.</li><li>Excellent communication skills in English; Arabic is an advantage.</li><li>Ability to multitask, prioritize duties, and maintain confidentiality.</li><li>Professional, organized, and solution-oriented mindset.</li></ul>Other Requirements<ul><li>Must be based in the UAE.</li><li>Must have valid work eligibility (employment visa, spouse visa, or convertible visit visa).</li><li>Ability to join immediately or within a short notice period is preferred.</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary package based on experience.</li><li>Health insurance as per UAE labor law.</li><li>Paid annual leave and UAE public holidays.</li><li>Professional growth and training opportunities</li></ul>Job Type: Full-timePay: AED3,800.00 - AED5,000.00 per month

Accountant cum Office Administrator

Make My Clean

We are looking for a dependable and organized Female Admin / Coordinator to handle administrative daily tasks which requires strong organizational skills and with experience in accounting procedures and transaction such as sales reporting, invoicing, management reporting.<ul><li>Handle daily administrative duties including filing, documentation, and correspondence.</li><li>Maintain and update company records, invoices etc.</li><li>Good knowledge of accounts handling</li><li>Enter accounting records, invoices, and petty cash logs.</li><li>Ensure proper documentation and organization of contracts, receipts, and office records</li><li>Manage customers data</li><li>Fluent in English</li><li>Proficient in MS Excel and Email Writing</li><li>Previous experience in an administrative or coordinator role (1&ndash;3 years preferred).</li></ul>Applicant must be with pleasing personality and able to join immediately. Please attach your updated CV in your application, or send WhatsApp 055 929 6880Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you have your own visa?</li></ul>

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