accounting administrator

Muhammed & Co. Chartered Accountants

We are seeking an organized and detail-oriented Accounts Administrator to manage our day-to-day financial operations. The successful candidate will be responsible for processing invoices, maintaining accurate financial records, reconciling accounts, and assisting with month-end reporting.Key Responsibilities:<ul><li>Manage accounts payable and receivable</li><li>Process invoices and payment</li><li>Perform bank and account reconciliations</li><li>Maintain financial records in accounting software (e.g., Tally,Zoho,)</li><li>Assist with tax filing.</li><li>Clearing month-end and year-end closing task.</li><li>Contact clients and make followup properly.</li><li>Ensure compliance with relevant financial regulations and company policies</li></ul>Qualification: degree/mcom/mba1 to 3 years in finacial consultancy / ca firmJob Types: Full-time, PermanentPay: &#8377;13,000.00 - &#8377;20,000.00 per monthWork Location: In person

Accounts Administrator

Rank Mentors

We are looking for a motivated Accountant cum Office Administrator (Fresher) to join our team. The ideal candidate should be eager to learn, organized, and ready to handle both accounting tasks and office administration duties.Key Responsibilities:<ul><li>Assist in preparing and maintaining daily accounts.</li><li>Record invoices, receipts, and payments.</li><li>Support in preparing financial reports.</li><li>Handle basic office administration tasks (filing, emails, data entry).</li><li>Coordinate with staff and clients for routine office activities.</li><li>Maintain proper documentation and records.</li><li>(Location: Wandoor, Malappuram (Candidates within 7 km surrounding areas preferred))</li></ul>Job Types: Full-time, PermanentPay: &#8377;7,000.00 - &#8377;10,000.00 per monthWork Location: In person

Accountant cum Office Administrator

Matsio Digital

We are looking for a professional individual capable of handling responsibilities related to accounting, office administration, and front desk operations. This role demands excellent organization skills, a meticulous attention to detail, and an aptitude for interfacing with clients and visitors.Accounting Responsibilities:<ul><li>Implementing basic accounting operations, including managing accounts payable and receivable, invoicing, preparing budgets, financial reports, tax filings, and conducting bank reconciliations.</li><li>Monitoring company financial status and performance to pinpoint areas for potential improvement.</li><li>Assisting in the preparation of budgets and financial forecasts, and reporting variances.</li><li>Ensuring compliance with legal rules and guidelines.</li></ul>Administration Responsibilities:<ul><li>Maintaining accurate records of employee attendance, leaves, and work schedules.</li><li>Monitoring absenteeism, punctuality, and overtime, and preparing periodic attendance reports.</li><li>Coordinating with payroll to ensure attendance and leave data is accurately reflected in salary processing.</li><li>Managing leave requests, approvals, and updating records accordingly.</li><li>Assisting with onboarding documentation and basic HR record keeping.</li><li>Ensuring compliance with statutory requirements related to attendance and working hours.</li><li>Administering office supplies stock and placing orders as needed.</li><li>Ensuring office operations and procedures are organized and streamlined.</li><li>Maintaining records of employees, management, and clients.</li><li>Coordinating with IT department on all office equipment.</li><li>Managing contract and price negotiations with office vendors and service providers.</li><li>Managing cleaning and maintenance staff</li></ul>Qualifications:<ul><li>Bachelor's degree in Business Administration, Accounting, Finance, or a related field.</li><li>Proven work experience as an Accountant and Office Administrator.</li><li>Customer service or front desk experience is desirable.</li><li>Proficiency in MS Office and familiarity with relevant accounting software.</li><li>Excellent organizational and planning skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to handle sensitive, confidential information.</li></ul>Note: The responsibilities and duties listed above are given to represent the general nature and level of work expected for this role. The actual duties, responsibilities, and qualifications may vary based on assignment or group. Other duties may be assigned as necessary.Job Types: Full-time, PermanentPay: Up to &#8377;20,000.00 per monthBenefits:<ul><li>Leave encashment</li><li>Paid time off</li></ul>Ability to commute/relocate:<ul><li>Kazhakoottam, Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>total work: 1 year (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li></ul>Work Location: In person

Accountant & Office Administrator

bizguide business service

Job Overview:We are looking for a proactive and detail-oriented Office Administrator cum Accountant with at least 2 years of relevant experience to manage daily administrative operations and support our finance team. The ideal candidate should be capable of handling multiple responsibilities efficiently, ensuring the office runs smoothly while maintaining accurate financial records.Accounting:<ul><li>Maintain day-to-day financial records, including general ledger entries, journal entries, and financial statements</li><li>Prepare and process invoices, purchase orders, receipts, and credit notes</li><li>Manage accounts payable and accounts receivable, including follow-up with clients and vendors</li><li>Conduct monthly reconciliations and ensure accurate records of transactions</li><li>Monitor cash flow and prepare daily, weekly, and monthly financial reports</li><li>Handle payroll processing and employee reimbursement claims</li><li>Manage petty cash and expense tracking</li><li>Assist in the preparation of budgets, forecasts, and financial planning</li><li>Office Administration:</li><li>Manage all day-to-day administrative tasks to ensure smooth office operations</li><li>Handle incoming and outgoing communications (calls, emails, mail)</li><li>Maintain and update office files, records, and documents in an organized manner</li><li>Manage office supplies and coordinate with vendors for procurement and services</li><li>Support scheduling of meetings, appointments, and travel arrangements</li><li>Act as a point of contact between different departments and external clients</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in accounting, Finance, Business Administration, or a related field</li><li>Minimum 2 years of proven experience in a combined admin and accounting role</li><li>Strong command of Microsoft Excel and other MS Office tools</li><li>Good verbal and written communication in English</li><li>Good understanding of VAT, tax returns, and basic financial compliance</li><li>Excellent communication, organizational, and time-management skills</li><li>Ability to work independently and as part of a team</li><li>Familiar with basic HR tasks, UAE labor laws, and using government portals for visa and employee-related processes.</li></ul>Visa - Preference will be given to candidates currently on a dependent visa.Job Type: Full-time

Office Administrator/Accountant

Irwin & Dow

The Role
 We are seeking a Finance Administrator to support the finance function of a highly respected organisation on a temporary three-month basis. This role is pivotal in ensuring that invoicing, financial documentation, and day-to-day administrative activities are carried out accurately and efficiently, contributing to the smooth running of the department. The successful candidate will take responsibility for preparing and issuing customer invoices, ensuring accuracy, timeliness, and compliance with internal processes. You will maintain detailed financial records, assist with reconciliations, manage petty cash and credit card statements, and follow up on collections and outstanding balances. Accuracy, organisation, and attention to detail will be critical in ensuring financial integrity and supporting both internal reporting and audit requirements. Alongside invoicing, the Finance Administrator will provide essential administrative support to the wider team. This includes data entry into financial systems, scanning, filing, and maintaining records of contracts and fixed assets. You will also be involved in preparing departmental reports and supporting the month-end and year-end closing processes. At times, you may be asked to deputise for colleagues within the finance team, ensuring a seamless continuation of service.
 
Requirements
 This position requires a commerce graduate with a specialisation in accounting or finance, together with three to five years of experience in a similar role within a multinational or fast-paced corporate environment. A sound knowledge of accounting procedures, excellent Excel skills, and experience with Microsoft Dynamics 365 would be highly advantageous. Strong organisational skills, a proactive attitude, and the ability to work both independently and as part of a collaborative team are essential. As this is a temporary role, applicants must already hold a valid UAE residence visa and NOC and be available to commence immediately. This is a fantastic opportunity for a skilled finance professional to contribute to a dynamic, progressive environment while gaining exposure to a busy finance function.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Finance Administrator (Temp Role)

Virginia Commonwealth University

<div><div><div><div><div><div><div>VCU's Office of Procurement Services has an exciting opportunity for an Hourly Vendor Create Reporting Administrator to join our team!
 
 
VCU is unlike any university you have ever seen. We bring curiosity, passion and an unrelenting drive to discover the ideas others can&rsquo;t. We envision a future that is unbound by tradition, that seeks to disrupt the way things have always been. A premier, urban, public research university, VCU is a great place to work. It&rsquo;s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.
 
 
Summary
 
 
The Hourly Vendor Create Reporting Administrator is responsible for evaluating and processing all vendor requests timely and accurately; performing the necessary IRS and Compliance checks on requests and review results to ensure proper setup and reduce potential risks and losses; providing Accounts Payable team support regarding vendor data and data availability in the Realsource and Banner systems; performing quarterly and year end 1099 IRS filings; and address all questions and concerns.
 
 
Position Responsibilities:
 
 
Responsibilities for the Hourly Vendor Create Reporting Administrator include, but are not limited to:
 
<ul><li>Primarily responsible for creating and updating vendor information into the Realsource (Jaggaer) and Banner systems accurately and in a timely manner,
</li><li>Validate and verify vendor tax information using the IRS online and Realsource (Jaggaer) verification systems,
</li><li>Work closely with AP team to update vendor addresses for invoice processing,
</li><li>Assist with preparation and submission of the electronic quarterly and annual 1099&rsquo;s NEC and MISC filings through ADP system and ensure timely processing,
</li><li>Respond to annual 1099 vendor questions or issues,
</li><li>Assist with eVA reporting,
</li><li>Provides guidance, assistance and training to departments on the Vendor forms, system navigation, documentation requirements as well as other vendor specific questions and inquiries,
</li><li>Assist with system testing as needed.
</li></ul> 
Minimum Qualifications:
 
<ul><li>High School Diploma required
</li><li>Knowledge of Realsource (Jaggaer) and Banner systems
</li><li>Knowledge of IRS 1099, W9, W8 regulations and requirements
</li><li>Knowledge of Visual Compliance
</li><li>Organizational skills to handle a high volume of work and multiple assignments independently
</li><li>Strong analytical skills with the ability to reach logical conclusions
</li><li>Excellent oral, written and interpersonal skills
</li><li>Proficiency in Microsoft Excel and Word
</li><li>Strong reporting skills
</li><li>Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
</li></ul> 
Preferred Qualifications:
 
<ul><li>Degree in Accounting, Finance or Business Administration preferred or combination of education and work experience in lieu of degree
</li></ul> 
Note to applicants: VCU is transitioning to a new applicant tracking system beginning October 1, 2025. If you apply before that date, you may be asked to resubmit your application in the new system after the system is live. Clear instructions will be provided at that time. We appreciate your understanding during this transition and look forward to reviewing your application. 
</div></div></div></div></div><div><div><div>Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer</div></div></div></div></div><div></div>

Hourly Vendor Create Reporting Administrator

DrinkPak

<div>Power your Thirst for More at DrinkPAK, where we revolutionize beverage manufacturing, driven by automation and sustainability. Together, through grit and innovation, we break new ground in record time by acquiring the most advanced technology and attracting the brightest talent. Our explosive growth and journey through uncharted territories offers unique career opportunities enabling passionate individuals to reach their full potential. To support our teams, we offer enriching lifestyle accounts, comprehensive benefits, formal development programs, and an energizing environment. Drive your success at DrinkPAK, where we refresh, hydrate and nourish the world and our employees alike.
POSITION DESCRIPTION: DrinkPAK is looking for a motivated Accounts Payable Administrator to help support and lead the aggressive growth targets of the Company. This position will work very closely with the AP/AR Specialist to ensure processes and procedures are followed allowing you to be successful within a fast-paced environment. The ideal candidate is a self-starter who is energized by learning and is looking to quickly grow their career and experience. This position will be responsible for managing all aspects of the accounts payable process including entering invoices, proper GL coding, receiving proper approvals and vendor payments.
LOCATION: The position is based at DrinkPAK's headquarters in Santa Clarita, CA.
TEAM: The Accounts Payable Administrator will report to the Manager, Treasury &amp; Risk, and will work in coordination with the accounting team.
TYPE: 40 hours a week- Hourly / Non-Exempt 
RESPONSIBILITIES<ul><li>
Process invoices, ensuring coding of transactions are accurate and invoice aligns with related contract; ensure invoices and payments are input in accounting system.</li><li>
Review and process Concur transactions, ensuring compliance with organization expenses policies.</li><li>
Complete vendor onboarding and maintain the integrity of vendor files and documents, i.e., W-9s, to ensure compliant, complete, and accurate information.</li><li>
Resolve internal and external invoice and payment inquiries, including communicating the resolution of discrepancies to appropriate persons.</li><li>
Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.</li><li>
Assist with annual tax filing Form 1099s and other projects as assigned.</li><li>
Prepare accounts payable reports weekly as required.</li><li>
Ensure strict confidentiality and privacy of financial records as they relate to the organization and its business partners.</li><li>
Understanding of BOL&rsquo;s and Purchase Orders to be able to receive inventory into the system.</li><li>
Facilitate weekly payments to vendors via the companies automated accounts payable system, ACH, wire and check.</li><li>
Perform ad hoc assignments and special projects as assigned.</li><li>
Communication with customers on overdue/aging invoices.</li><li>
Send statements and reminders to customers as needed.</li><li>
Enter payments from customers into SAP as needed.</li></ul>
Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without prior notice. 
QUALIFICATIONS<ul><li>
2+ years of accounts payable experience, with CPG or manufacturing industry experience strongly preferred.</li><li>
Experience with SAP, Tipalti or other similar ERP and/ third party ap software.</li><li>
Excellent verbal and written communication, with the ability to effectively and confidently communicate with external and internal stakeholders.</li><li>
Ability to manage multiple projects simultaneously.</li><li>
Proficient in Microsoft Office Suite.</li><li>
A self-starter who enjoys working within a close-knit and supportive team environment.</li><li>
Proven ability to work to strict deadlines and respond to changing priorities.</li><li>
Possesses superior organizational skills, attention to detail, sound judgement, tact, initiative, drive, and takes ownership of the role.</li></ul>
WORKING CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
The employee frequently is required to reach with hands and arms.</li><li>
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.</li><li>
The employee is occasionally required to stand, walk, sit, climb or balance and stoop, kneel, crouch or crawl.</li></ul>
Base Salary Compensation Range: $69,000 - $72,000</div>

Accounts Payable Administrator

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