accounting administrator

STATE WATER RESOURCES CONTROL BOARD

<p></p><div><div><div><div><div><div><div><div><div><div><div><div><p><b>Please note, the Water Boards do not participate in E-Verify.</b></p><p><b>
Positions at the Water Boards may be eligible for telework with in-person attendance based on the operational needs of the position and might be expected to comply with </b><b>Executive Order (EO) 22-25</b><b> after July 1, 2026.</b></p><p><b>
**Currently, this position operates under a hybrid telework plan of two days in the office and three days of telework. The initial training period for this position will require the candidate to work 100% in the office.**
</b></p><p><b>Salary Information - CalHR salary rules allow appointment at the entrance rate (Cal. Code Regs., tit. 2, &sect; 599.673) of a classification. For classes with alternate ranges, placement is based on education/experience. Employees appointed to the Attorney or Water Resource Control Engineer classification will receive Recruitment Higher Above Minimum (HAM) rate in accordance with the approved </b><b>Civil Service Pay Scales.</b></p><p><b>
In addition, note: Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee&rsquo;s monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period in accordance with the applicable </b><b>bargaining contract. </b><b>The salary range(s) included on this job posting do not reflect the reduction in pay.</b></p><p>
If you enjoy a career helping others, then this may be the position for you! Apply today and join our team. The State Water Resources Control Board&rsquo;s Division of Administration Services has an opening for an Accounting Administrator I (Supervisor) in our Accounting department for our Systems Team. The position is located at 1001 I Street, 18th Floor, Sacramento, right in the heart of downtown next to light rail stations and other public transportation.</p><p><b>
To be considered for this position, applicant must provide a COPY of unofficial transcripts and degree (if applicable) at the same time of application submission, however, please be aware that OFFICIAL transcripts must be provided prior to appointment.</b></p><p><b>
Duties:</b><br>
<br>
Under the general supervision of the Accounting Administrator II SRF/Systems Manager, and consistent with good customer service practices and the goals of the State and Regional Board&rsquo;s Strategic Plan, the incumbent is expected to be courteous and provide timely responses to internal/external customers, follow through on commitments, and solicit and consider internal/external customers input when completing work assignments.</p><p>
The Accounting Administrator I (Supervisor) is responsible for planning, directing, and evaluating the work of the Systems Team within the Division of Administrative Services&rsquo; Accounting Branch. The incumbent supervises 4 staff members of various Accounting classifications. The unit is responsible for maintaining FI$Cal and its integration with subsidiary fiscal systems along with the processes necessary to interface with information systems. The unit is responsible for assisting with integrating various PC software, for processing timesheets, providing help desk support for various fiscal systems, developing and maintaining the complex fiscal reports necessary to manage the Water Boards&rsquo; many complex funding sources, and modernizing the Water Boards&rsquo; financial systems.</p><p>
The Accounting Branch supports multiple funds, programs, State and Regional Water Boards as well as Drinking Water Offices throughout the State of California. This is a great opportunity for someone who is possibly interested in starting a state accounting career. The Water Board Accounting Branch provides a team environment with training and mentoring. The challenge and complexity of accounting for the many Water Board programs leads to great experience and upward mobility.</p><p>
Overtime during peak periods, such as yearend, may be required.
</p><p><b>Additional information:</b></p><p>
Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, the ability to work cooperatively with others, and the ability to perform the assigned duties of the class.</p><p>
If the position requires driving, you must possess a current and valid driver&rsquo;s license. Please Do Not include full Social Security Number, method of eligibility, and LEAP information in your application package.</p><p>
Please let us know how you heard about this position by taking this brief survey: Recruitment Survey.</p><p>
You will find additional information about the job in the <b>Duty Statement</b>.</p>
</div></div><p></p><div><div><p>Minimum Requirements</p>
You will find the Minimum Requirements in the Class Specification.<ul><li>
ACCOUNTING ADMINISTRATOR I (SUPERVISOR)</li></ul>
</div><div><p>Additional Documents</p>
<ul><li>Job Application Package Checklist</li><li>
Duty Statement</li></ul>
</div></div><div><div><p>Position Details</p>
<div><div><div><b>Job Code #:</b> </div><div>JC-494736
</div></div><div><div><b>Position #(s):</b>
</div><div><div>880-600-4549-013</div>
</div></div><div><div><div><b>Working Title:</b> </div><div><b>Accounting Administrator I (Supervisor)</b>
</div></div></div><div><div><b>Classification:</b> </div><div>ACCOUNTING ADMINISTRATOR I (SUPERVISOR)
<div>$7,172.00 - $8,910.00
</div>New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
</div></div><div></div><div><div><b># of Positions:</b> </div><div>1
</div></div><div><div><b>Work Location:</b> </div><div>Sacramento County
</div></div><div><div><b>Telework:</b> </div><div>Hybrid
</div></div><div><div><b>Job Type:</b> </div><div>Permanent, Full Time
</div></div><div><div><div><b>Facility:</b> </div><div>State Water Resources Control Board
</div></div></div></div></div><div><p>Department Information</p>
<div><p>The State Water Resources Control Board (SWRCB) and the nine (9) Regional Water Quality Control Boards (RWQCB) (collectively the Water Boards) work to preserve, enhance, and restore the quality of California&rsquo;s water resources and drinking water for the protection of the environment, public health, and all beneficial uses, and to ensure proper water resource allocation and efficient use, for the benefit of present and future generations.</p><p>
The Water Boards value diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to preserve, enhance, and restore the quality of California&rsquo;s water resources and drinking water for the protection of the environment, public health, and all beneficial uses, and to ensure proper water resource allocation and efficient use, for the benefit of present and future generations. Join the Water Boards to improve the lives of all Californians.</p>
</div><p>Department Website: https://www.waterboards.ca.gov/
</p></div></div><div></div><div><div><p>Special Requirements</p>
<div></div><div><p>In order to be considered for this position, you must include the following:</p><ul>
<li>RPA# <b>25-600-041</b> in the &ldquo;Examination or Job Title(s)&rdquo; section of the State application when submitting a hardcopy application.</li><li>
To be considered for this position, applicant must provide a COPY of unofficial transcripts and degree (if applicable) at the same time of application submission, however, please be aware that OFFICIAL transcripts must be provided prior to appointment.</li></ul>
<p>Must have<b> Accounting Administrator I Supervisor </b>list, transfer, or reinstatement eligibility and be reachable on the certification list. Here is the link to the exam: CalCareers
</p><p>An applicant with a college degree obtained outside the United States that does meet accreditation standards must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due during final minimum qualification evaluation of candidate(s). A link of accepted evaluation agencies can be found here: https://www.naces.org/members.
</p><p>Electronic submittal of applications and attachments through jobs.ca.gov is preferred. Emailed or faxed applications will not be accepted. You are required to complete employment history on the application form (STD. 678), including work experience, dates, hours worked, contact names and phone numbers of supervisors on the state application. Applicants who fail to submit a completed STD. 678 may be disqualified.</p><p>
In the hiring interview, the panel will consider education, experience, personal development, personal traits and fitness for the job. In appraising experience, more weight may be given to the breadth of pertinent experience and evidence of the candidate's ability to accept and fulfill increasing responsibilities than to the length of his/her experience. For additional information, you may refer to the class specification.</p>
</div></div><div><p>Application Instructions</p>
<div><p>Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
</p>Final Filing Date: 11/7/2025
<p><b>Who May Apply</b></p>
<div>Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
<br>
<br>
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
</div><p><b>How To Apply</b></p>
<div>Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:<br>
<div><p><b>Address for Mailing Application Packages</b></p>
<p>You may submit your application and any applicable or required documents to:</p><br>
<div></div><div><div><div>State Water Resources Control Board
</div><div>Attn: Human Resources Branch - Katie Hill
</div><div>1001 I Street, 18th Floor
</div><div></div><div>Sacramento, CA 95814
</div></div></div></div><div><p><b>Address for Drop-Off Application Packages</b></p>
<p>You may drop off your application and any applicable or required documents at:</p><br>
<div></div><div><div><div><div>State Water Resources Control Board
</div><div></div><div>Human Resources Branch - Katie Hill
</div><div>1001 I Street, 18th Floor
</div><div></div><div>Sacramento, CA 95814
</div><div></div><div>08:00 AM - 05:00 PM
</div></div></div></div></div></div><p><b>Required Application Package Documents</b></p>
<p>The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
</p><ul><li>Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.</li>
<li>Resume is required and must be included.</li>
<li>Statement of Qualifications - Please see below for specific requirements.</li>
<li>Other - To be considered for this position, applicant must provide a COPY of unofficial transcripts and degree (if applicable) at the same time of application submission, however, please be aware that OFFICIAL transcripts must be provided prior to appointment.</li>
</ul></div>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
</div></div></div><div><p>Desirable Qualifications</p>
<div>In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:<br>
</div><div></div><div><br>
<ul><li>Knowledge and experience with planning, directing, and supervising the activities of others</li><li>
Knowledge and experience with developing training and presentations</li><li>
Knowledge and experience with project management</li><li>
Knowledge and experience with Federal, Bond, and Special Funds</li><li>
Knowledge and experience with appropriations and budget legislation</li><li>
Knowledge and experience with fiscal/management reports</li><li>
Knowledge and experience with accounts receivables</li><li>
Knowledge and experience with governmental accounting principles, methods and procedures</li><li>
Knowledge and experience with reconciliations</li><li>
Knowledge and experience with FI$Cal/Calstars and year-end close activities including accruals
</li><li>Above average knowledge and experience with Microsoft Office including spreadsheet and database training/experience.
</li><li>Knowledge and experience with Other (Non FI$Cal/CalSTARS) Accounting Financial Systems</li><li>
Experience developing written procedures</li><li>
Excellent verbal and written communication skills</li><li>
Excellent customer service skills</li><li>
Ability to work both independently and as part of a team
</li><li>Ability to be flexible in a complex environment with multiple priorities</li><li>
Maintain consistent and excellent attendance</li><li>
Ability to maintain a courteous and professional demeanor at all times</li></ul>
</div></div><div><p>Benefits</p>
<div>Water Board employees may be eligible for benefits. Health benefits and leave programs are available for most permanent, full-time employees, and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements negotiated between the State of California and employee organizations that define wages, hours, and terms and conditions of employment. https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx and Health Benefits | CalPERS
</div></div><div><p>Contact Information</p>
<div><p>The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
</p><p><b>Department Website:</b> https://www.waterboards.ca.gov/
</p><p><b>Human Resources Contact:
</b><br>
Katie Hill<br>
(916) 341-5111<br>
kathleen.hill@waterboards.ca.gov
</p><p><b>Hiring Unit Contact:
</b><br>
Denise Walker<br>
(916) 341-5952<br>
denise.walker@waterboards.ca.gov
</p><div><p>Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
</p><b>EEO Contact:</b><br>
Shyla Hoffman<br>
(916) 341-5881<br>
shyla.hoffman@waterboards.ca.gov
</div><p>California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
</p></div></div><div><p>Statement of Quallifications</p>
<p></p><p>A Statement of Qualifications (SOQ) must be submitted along with the State Application and serves as documentation of candidate&rsquo;s ability to present information clearly and concisely in writing. It should be typed, no more than two (2) pages in length, using Arial size 12 pt. font, and normal margins.</p><p>
The Statement of Qualifications should be no longer than two (2) pages in length and must indicate your total years of experience explaining your knowledge and experience in the following areas:</p><div>
<ul><li>Describe your knowledge and experience planning, directing, and supervising the activities of others</li><li>
Describe your knowledge and experience with FI$Cal (Peoplesoft) and FI$Cal year-end processes</li><li>
Describe your knowledge and experience with accounts receivables</li><li>
Describe your knowledge and experience with other accounting systems and/or system development.</li></ul></div>
<p>Applications received without the SOQ addressed as stated <b>may not</b><b> </b>be considered.</p><p><b>
Note: Resumes, letters, and other materials will not be evaluated or considered as a response to the SOQ.</b></p>
</div><p></p><div><div><p>Equal Opportunity Employer</p>
<p>The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
</p><p>It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.</p></div></div></div></div></div></div></div></div></div></div></div><div></div>

ACCOUNTING ADMINISTRATOR I (SUPERVISOR)

Saqer Al Dammam Technical Services

<p>We are looking for Accountant cum Administrator (multi tasking) for our group.</p><p>(Saqer Al Dammam Group).</p><p>We are well established player in the field of EARTH WORK CONTRACTING(Excavation, Backfilling, Leveling/Grading and Machinery Supplier) .</p><p>We are seeking a detail-oriented and proactive <b>Accountant cum Administrator</b> to manage financial records, oversee administrative tasks, and support day-to-day operations of our earthwork business. The ideal candidate will have strong knowledge of accounting principles, excellent organizational skills, and prior experience in the construction or heavy equipment/earthworks industry.</p><p><b>Key Responsibilities: Accounting Duties</b></p><ul><li>Maintain accurate financial records, ledgers, and books of accounts.</li><li>Prepare, review, and reconcile invoices, receipts, and bank statements.</li><li>Manage accounts payable and receivable, ensuring timely payments and collections.</li><li>Process payroll, overtime, and staff reimbursements.</li><li>Prepare financial reports, cash flow statements, and monthly/quarterly/year-end accounts.</li><li>Assist in budgeting, cost control, and expense tracking for projects.</li><li>Coordinate with auditors, banks, and external stakeholders as required.</li></ul><p><b>Administrative Duties</b></p><ul><li>Maintain employee attendance, leave records, and HR files.</li><li>Draft and maintain contracts, quotations, and company correspondence.</li><li>Manage office supplies, documentation, and filing system.</li><li>Support project teams with procurement, quotations, and vendor management.</li><li>Assist in maintaining compliance with company policies, government regulations, and safety standards.</li><li>Organize meetings, prepare reports, and handle day-to-day office operations.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 3&ndash;5 years of experience as an Accountant/Administrator (construction/earthworks industry preferred).</li><li>Strong knowledge of accounting principles, VAT, and UAE labor/finance regulations.</li><li>Proficiency in MS Office (Excel, Word) and accounting software (Tally/QuickBooks/SAP or similar).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and reporting skills in English (Arabic is a plus).</li><li>Ability to work independently with attention to detail and integrity.</li></ul><p>www.weRfixer.com</p><p>email: saqeraldammam@gmail.com</p><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p><p>Experience:</p><ul><li>sales coordinator: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>License/Certification:</p><ul><li>UAE DL (Required)</li></ul>

Accountant cum Administrator

Kaplan, Williams & Graffeo LLC

<p><b>Company Overview</b></p><p>Williams, Graffeo &amp; Stern, LLC is a congenial law firm located in Morristown, New Jersey. We specialize in Business &amp; Corporate Law, Real Estate, and Commercial Litigation.</p><p><b>Summary</b></p><p>We are seeking an experienced <i><b>Legal Administrator / Bookkeeper</b></i> to join our dynamic team.</p><p><i><b>Must be proficient in Quickbooks, and preferably with law firm experience.</b></i></p><p><b>Responsibilities</b></p><ul><li>Manage financial tasks including budgeting, accounts payable and receivable, and journal entries.</li><li>Maintain accurate financial records and perform bank and ledger reconciliations.</li><li>Assist in preparing financial reports and statements as needed.</li><li>Ensure compliance with relevant financial regulations and standards, including applicable to law firm trust accounts.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience as a bookkeeper or similar role in a legal environment.</li><li>Strong knowledge of business accounting practices and principles.</li><li>Proficiency in accounting software (Quickbooks Online) and Microsoft Office Suite.</li><li>Excellent organizational skills with the ability to multitask effectively.</li><li>Strong attention to detail and accuracy in financial reporting.</li></ul><p>If you are ready to take on a pivotal role in a supportive legal environment, we invite you to apply for the Legal Administrator / Bookkeeper position at Williams, Graffeo &amp; Stern, LLC today!</p><p>Job Types: Full-time, Part-time</p><p>Projected Total Compensation: $60,000.00 - $80,000.00 per year</p><p>Expected hours: 20 &ndash; 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>QuickBooks: 2 years (Required)</li><li>Law office: 1 year (Required)</li></ul><p>Location:</p><ul><li>Morristown, NJ 07960 (Preferred)</li></ul><p>Work Location: In person</p>

Legal Administrator / Bookkeeper

MYSHA

<p><b>Full job description</b></p><p><b>We are hiring an experienced Administrative Assistant with accounting background who can join immediately. Female only</b></p><ul><li>Previous experience as Administrative Coordinator, Administrator or similar role</li><li>Hands-on experience with MS Office (particularly MS Excel)</li><li>Solid time-management abilities with the ability to prioritize tasks</li><li>Excellent verbal and written communication skills and presentation skills</li><li>Organizing and coordinating skills</li><li>Proficiency in Microsoft Excel and accounting software (Tally).</li></ul><p><b>Responsibilities</b></p><ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Desktop research</li><li>Book travel arrangements (flights and hotel accommodations)</li><li>Submit and reconcile expense reports</li><li>Maintain contact lists</li><li>Act as the point of contact for internal and external clients</li><li>Handle sensitive information in a confidential manner</li><li>Assist in the preparation of financial statements, invoices, and other accounting documents.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Reconcile bank statements and assist in month-end closing procedures.</li><li>Maintain accurate records of financial transactions.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor&rsquo;s degree in accounting, finance, or related field.</li></ul><p>Experience:</p><ul><li>Accounting experience: 1 year UAE Experience (Knowledge in Tally required)</li><li>Administrative experience: at least 1 year UAE experience (required)</li></ul><p>Language:</p><ul><li>English (required)</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p><p>Experience:</p><ul><li>UAE: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you have knowledge about Tally ERP?</li></ul><p>Experience:</p><ul><li>administrative assistant: 1 year (Preferred)</li></ul><p>Application Deadline: 01/07/2024</p>

Administrative Assistant cum Accountant

SK architects

<p>SK Architects,</p><p>Room No: 6, C-Block, 2nd Floor,</p><p>Casa Marina Shopping Complex, Talap,</p><p>Kannur, Kerala 670004, India.</p><p>skarchitects2020@gmail.com</p><p>0497 270 9092</p><p>Role Description</p><p>We are seeking an experienced and detail-oriented Accountant cum Administrator to join our firm. This is a full-time on-site role located in Kannur, and will be responsible for managing financial records, preparing financial statements, handling accounts payable and receivable, and ensuring compliance with accounting standards. Additionally, the role includes administrative tasks such as office management, coordinating with vendors, maintaining office supplies, and supporting the team with various administrative tasks as needed, including HR-related duties.</p><p>Requirements/Qualifications</p><p>Proficient in financial management, accounts payable and receivable, and preparation of financial statements.</p><p>Experience with office management, office supply maintenance, and vendor coordination.</p><p>Strong organizational and multitasking skills to handle both accounting and administrative responsibilities.</p><p>Knowledge of accounting software and proficiency in the Microsoft Office Suite.</p><p>Bachelor&rsquo;s degree in a related field, MBA, MCom, or CA/CMA Qualified/Intermediate preferred.</p><p>Minimum of 4 to 6 years&rsquo; experience in accounting with a minimum of 2 years of experience in India Accounting Payroll processing as per Indian labor &amp; Tax regulations.</p><p>Strong knowledge of GST, TDS, and basic tax filing.</p><p>Excellent communication skills, effectively leading team calls with various audiences, including customers, team members, and clients, through written and verbal means.</p><p>Salary: &#8377;30,000 per month</p><p>Apply Now!</p><p>Email: skarchitects2020@gmail.com</p><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;30,000.00 - &#8377;35,000.00 per month</p><p>Work Location: In person</p>

Commonwealth of Massachusetts

<div></div><div><div><p><b>ABOUT THE OFFICE:</b></p><p>
The Northwestern District Attorney&rsquo;s Office (NWDAO) serves the people of Hampshire and Franklin counties and the town of Athol. In partnership with the communities it serves, the NWDAO is dedicated to the pursuit of truth, justice, and the protection of the public through fair and effective prosecutions and progressive prevention initiatives. Although the primary responsibility of the Office is prosecuting crime, we also have a strong focus on progressive education and prevention efforts in the areas of domestic and sexual violence, child abuse, juvenile justice, elders and persons with disabilities, and consumer protection. We are the law office of the People and are steadfast guardians of the rights and liberties of every citizen. We advocate for making our communities safer and stronger, while protecting civil rights and promoting social and racial justice.</p><p><b>
POSITION SUMMARY: </b>The Fiscal Administrator is responsible for managing the Northwestern District Attorney&rsquo;s Office (NWDAO) accounts payable process, procurements and inventory control. This position will ensure compliance with the relevant requirements and guidelines of the Office of the State Comptroller, The Operational Services Division (OSD) and NWDAO&rsquo;s Policies and Procedures and Internal Controls.</p><p></p><p><b><br>
DUTIES &amp; RESPONSIBILITIES:</b></p><p></p><ul><li><br>
 Manage Accounts Payable, Inventory, Procurement and Reconciliation;</li><li> Prepare and process invoices, encumbrances, contracts, vendor updates and other transactions in the Massachusetts Management Accounting and Reporting System (MMARS);</li><li> Manage the timely processing of invoices ensuring all discounts where applicable are met on behalf of the department;</li><li> Creating and maintaining vendor files in MMARS;</li><li> Arrange employee conference travel;</li><li> Work to resolve payment inquiries, vendor issues and financial concerns;</li><li> Initiate and modify entries in the internal Budgetary Control Register;</li><li> Prepare contracts and other budgetary documents;</li><li> Conduct procurements and perform purchasing functions via the CommBuys system;</li><li> Initiate, modify and dispose of inventory within NWDAO&rsquo;s internal inventory database;</li><li> Ensure compliance with appropriate internal controls and financial procedures to comply with all federal and state requirements;</li><li> Review and enter all employee reimbursements into the Human Resources Compensation System (HR/CMS);</li><li> Create and maintain accurate fiscal and vendor files;</li><li> Utilize the Commonwealth Information Warehouse (CIW) to develop financial reports;</li><li> Develop Excel spreadsheets to support new program requirements, in particular federal grants;</li><li> Perform data analysis on spending activity and advise Chief Financial Officer (CFO) when spending is exceeding (or below) budget benchmarks;</li><li> Assist CFO with audits and public records requests;</li><li> Create and maintain strong relationships with vendors and community partners; and</li><li> Perform any other duties related to the position of Fiscal Administrator requested by the Chief Financial Officer or another member of the Senior Management Team when needed.</li></ul><p><b>
BENEFITS:</b></p><p>
The NWDAO is pleased to offer a comprehensive benefits package to its employees.</p><p>
The overall benefits available include: Paid Vacation, Sick and Personal Leave Time; Health, Dental and Vision Insurance through the Commonwealth&rsquo;s Group Insurance Commission; and a pre-tax Health Savings Account optional plan. In addition, the NWDAO provides employees the opportunity to elect Life Insurance, Long-Term Disability Insurance, Deferred Compensation Savings, Tuition Remission, along with other programs.</p><p>
 NWDAO employees also participate in the Commonwealth&rsquo;s State Retirement Plan, which can become a defined benefit plan for those that both vest and subsequently retire from state service.</p><p>
The NWDAO provides the ability for new full-time employees to accrue two weeks of paid vacation leave per year, up to five personal days of leave per year (depending upon the quarter of the year that one&rsquo;s employment begins), twelve recognized state / federal paid holidays, and the opportunity to accrue up to 9.375 hours of paid sick leave per month.</p><p>
This position is one which is eligible for the Public Service Loan Forgiveness Program.</p><p><b>
COMMITMENT TO DIVERSITY, INCLUSION &amp; EQUAL OPPORTUNITY:</b></p><p>
The Northwestern District Attorney&rsquo;s Office is committed to cultivating and sustaining an equitable and inclusive work environment where diversity is celebrated and all employees feel valued, respected, and engaged. We strive to have a staff diverse in culture, background, and perspective. We afford equal opportunity to all persons regardless of race, color, religion, sex, national origin, age, military status, sexual orientation, sexual identity, handicap/disability, gender, gender identity, ancestry, genetic information, or any other legally protected class. We are proud to be an Equal Opportunity and Affirmative Action employer. In recruiting for our team, we welcome the unique contributions that staff can bring to our District Attorney office.</p><p><b>
TO APPLY:</b></p><p>
Applicants must submit cover letter, resume and Employment Application Form (form located under the &ldquo;Employment &amp; Internships&rdquo; tab at www.northwesternda.org) to martha.murphy.kane@mass.gov. Candidates are encouraged to visit the NWDAO website at www.northwesternda.org to learn more about the work of the office.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><br>
&middot; &middot; Associate&rsquo;s or bachelor&rsquo;s degree in accounting, finance, business administration, or a related field;</p><ul><li> One to three years of experience in accounting, bookkeeping, or financial administration;</li><li> Strong understanding of financial reconciliation, budgeting, and expenditure tracking;</li><li> Experience using accounting software (e.g., Quicken), financial management databases, and Microsoft applications (Excel, Word);</li><li> Experience working with government agencies, grant management, or public sector finance is a plus;</li><li> Familiarity with Commonwealth financial reporting and payroll systems, such as MMARS, BCR, CIW, and HR/CMS is a plus;</li><li> Strong attention to detail and accuracy in financial record-keeping;</li><li> Ability to handle confidential financial data with discretion;</li><li> Strong organizational skills with the ability to prioritize tasks and meet deadlines;</li><li> Ability to collaborate effectively with internal teams, vendors, and government agencies; and</li><li> Ability to work independently and problem-solve financial discrepancies.</li></ul><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Fiscal Administrator</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Northampton-1 Gleason Plaza</div><div><b>
Job</b><b>:</b> Public Safety</div><div><b>
Agency</b><b>:</b> Northwestern DA</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Sep 26, 2025, 2:21:48 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 55,000.00 - 70,000.00 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Martha Murphy Kane - 4135869225</div></div>

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