accounting administrator

MEI Industrial Solutions

<div>Position Summary:
The Accounting Administrator will primarily be responsible for the coordination of accounting administration and operational functions that includes compiling information between the job tracking system and the corporate accounting system. This position may provide specific support that is beneficial to one regional office, and that may involve essential job responsibilities unique to that regional office, such as monthly performance reports, financial analysis, or expense variance review. The Accounting Administrator will work collaboratively with the Regional Accounting Supervisor, Accounts Payable, and Accounts Receivables departments; and may also perform tasks in support of corporate accounting (invoicing, financial audits, and various administrative tasks). Operational support may include shipping / receiving activities and assisting with new hire paperwork processing.
Essential Job Duties and Responsibilities:<ul><li>
Process vendor invoices with accuracy; submit invoices to Corporate AP for timely remittance.</li><li>
Perform reconciliation and retention of employee credit card transactions and related documentation.</li><li>
Obtain proper information necessary for new vendor set-up, and new or expanded credit requests. Collect applications for credit from new customers as needed, collect W-9 or other documentation, and submit to Corporate AR for credit determination.</li><li>
Perform accurate data entry into accounting systems to track and monitor purchased materials, and services or goods.</li><li>
Identify discrepancies, communicate issues with internal and external managers, and work with vendors to correct or escalate if necessary.</li><li>
Create purchase orders and/or requisitions for job related materials and services when requested by management. Code vendor purchase orders with the appropriate GL account / location and note adjustments.</li><li>
Track and resolve open purchase orders; comply with purchasing policies, processes, and procedures.</li><li>
Review AR aging to ensure compliance with Company and/or customer specifications; initiate collection efforts as required.</li><li>
Maintain accounts receivable customer files and related records. Correctly process and timely deliver customer invoices; retain customer files and invoice information.</li><li>
Assist with month-end closing responsibilities, and work to meet all month-end / close deadlines.</li><li>
Handle cash receipts according to policy, including merchant processing of AR credit cards.</li><li>
Assist with ordering of office, janitorial, and kitchen supplies utilizing approved purchasing processes.</li><li>
Perform front office reception duties, including receiving and transferring incoming telephone calls, and greeting and directing visitors.</li><li>
Perform general clerical duties such as copying, scanning, filing of records, processing incoming and outgoing mail.</li><li>
Perform all other tasks as necessary or assigned.</li></ul>
Minimum Qualifications (Experience, Skills, and Education):<ul><li>
High school diploma or equivalent. Associate degree or higher in accounting, business, finance, or similar highly preferred.</li><li>
Minimum two (2) years&rsquo; experience of recent, successful office accounting (AR, AP, bookkeeping) experience is preferred.</li><li>
Minimum two (2) years recent experience with accounting software preferred, but not required.</li><li>
Good to excellent knowledge of Microsoft Office Suite to include Word, Outlook, and Power Point. Advanced Excel and data entry skills with excellent typing speed and accuracy necessary.</li><li>
Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.</li><li>
Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.</li><li>
Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.</li><li>
Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.</li><li>
Exceptional problem-solving skills</li><li>
Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.</li></ul>
Physical Requirements and Working Conditions:
Normal, temperature-controlled office environment. Work includes frequent work at a computer terminal with extended periods of sitting, occasional walking, and lifting up to 10 pounds. Frequent use of keyboard / mouse, cellular and land-line telephones, and standard office equipment. The Accounting Administrator may need to occasionally perform work in a non-temperature controlled or warehouse environment.
Additional Requirements:
Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI&rsquo;s customers have come to expect. 
Disclaimer: This job description is intended to summarize the type and level of work performed by an Accounting Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. 
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.</div>

Accounting Administrator

AirCo Air Conditioning, Heating, and Plumbing

<div>
 
 Position Summary
 
 
 
 AirCo is seeking a detail-oriented and organized Accounting Administrator to support our accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Process and post customer payments (checks, ACH, credit cards)
 </li>
 <li>
 Generate and distribute invoices to customers in a timely manner
 </li>
 <li>
 Monitor accounts for overdue payments and follow up on outstanding balances
 </li>
 <li>
 Reconcile AR accounts and resolve discrepancies
 </li>
 <li>
 Maintain accurate customer account records and documentation
 </li>
 <li>
 Communicate with customers regarding billing questions or payment issues
 </li>
 <li>
 Assist with month-end closing tasks and reporting
 </li>
 <li>
 Support credit checks and setup of new customer accounts
 </li>
 <li>
 Collaborate with internal teams (operations, sales, customer service) to ensure billing accuracy
 </li>
 <li>
 Prepare aging reports and assist leadership with AR insights
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 2+ years of experience in accounts receivable, billing, or accounting admin role
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, or similar)
 </li>
 <li>
 Excellent communication and customer service skills
 </li>
 <li>
 Ability to manage multiple priorities and meet deadlines
 </li>
 <li>
 High school diploma required; associate's or bachelor's degree in accounting or related field preferred
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience in service-based or construction/HVAC industry
 </li>
 <li>
 Knowledge of basic accounting principles
 </li>
 <li>
 Strong problem-solving and organizational skills
 </li>
 <li>
 Self-starter with a team-oriented mindset
 
 
 </li>
 </ul>
 
 Why Join AirCo?
 
 
 
 <ul>
 <li>
 Stable, growing company with strong team culture
 </li>
 <li>
 Opportunity for growth within accounting and finance
 </li>
 <li>
 Competitive pay and benefits
 </li>
 <li>
 Supportive, team-driven environment
 </li>
 </ul>
</div>

dwell design studio, llc

<div>
 
 Who We Are
 
 
 
 At Dwell, we like to think big and small &ndash; producing high minded concepts without losing sight of the details. We&rsquo;re notoriously accurate: producing some of the cleanest documents this side of the galaxy. We&rsquo;re methodically unconventional: designing clever spaces that aren&rsquo;t outlandish or lacking purpose. And we&rsquo;re solid people: easy to work with, fun to be around, and void of pretension.
 
 
 Dwell's award-winning architectural and interiors teams work with both housing and retail developers, including some of the nation&rsquo;s largest Real Estate Investment Trusts, in designing high density, mixed-use, and urban infill projects. Our projects and offices span many states from Arizona to South Florida, up through DC, Virginia, and Maryland, and into New York and Connecticut. We have been awarded as one of the Best Places to Work in 2021 and for many years prior.
 
 
 
 What You'll Do
 
 
 
 The Accounting Administrator supports both Accounts Payable and Accounts Receivable functions as well as other general accounting needs like expense report processing and is a great entry point into a professional services accounting environment, specifically Multifamily architecture. This role is ideal for someone who is eager to learn, grow, and gain exposure to multiple aspects of accounting operations.
 
 
 You&rsquo;ll work closely with the accounting team and project teams to keep processes running smoothly while building foundational skills in administrative, billing, and financial coordination.
 
 
 <ul>
 <li>
 Assist with processing vendor invoices and supporting accounts payable activities
 </li>
 <li>
 Help prepare and send client invoices under the guidance of senior team members
 </li>
 <li>
 Assist in reviewing and processing expense reports
 </li>
 <li>
 Maintain accurate financial records and documentation
 </li>
 <li>
 Support PTO reconciliations and other accounting related data entry tasks
 </li>
 <li>
 Assist with follow-ups on outstanding invoices as needed
 </li>
 <li>
 Coordinate with internal teams to gather billing or payment information
 </li>
 <li>
 Help improve organization and efficiency of accounting processes
 </li>
 <li>
 Provide general administrative and accounting support as needed
 
 
 </li>
 </ul>
 
 What You Need To Bring
 
 
 
 <ul>
 <li>
 2+ years of experience in accounting, bookkeeping, billing, or administrative support
 </li>
 <li>
 OR a degree in accounting, finance, or a related field
 </li>
 <li>
 Strong attention to detail and willingness to learn
 </li>
 <li>
 Adaptability and openness to new systems and processes
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Positive, team-oriented attitude with a &ldquo;no task too small&rdquo; mindset
 </li>
 <li>
 Basic proficiency in Microsoft Excel and Office Suite
 
 
 </li>
 </ul>
 
 Additional Eligibility Qualifications
 
 
 
 <ul>
 <li>
 Ability to manage multiple tasks and shifting priorities
 </li>
 <li>
 Strong organizational skills and follow-through
 </li>
 <li>
 Comfort working with different personalities across teams and clients
 </li>
 <li>
 Interest in developing a career in accounting or finance
 
 
 </li>
 </ul>
 Visa Sponsorship is not available for this role at this time. Therefore applicants will need to be authorized to work in the U.S. and currently reside in the U.S.
</div>

<div>Position Summary:
The Senior Accounting Administrator will primarily provide support and ensure the coordination of accounting administration and operational functions are in compliance with applicable regulations. This includes analyzing information between the job tracking system and the corporate accounting system for accuracy. This position may provide specific support including monthly performance reports, financial analysis, or expense variance review. The Senior Accounting Administrator will work collaboratively with the Regional Accounting Supervisor, Accounts Payable, and Accounts Receivables departments; and may also perform tasks in support of corporate accounting (invoicing, financial audit, and various administrative tasks). 
Essential Job Duties and Responsibilities:<ul><li>
Demonstrate top-tier communication within accounting and interdepartmentally with leadership, sales, project management, and operations.</li><li>
Coordinate and assist with preparing data for large customer reporting as needed.</li><li>
Assist sales, project management, and operations with project profitability data.</li><li>
Organize and/or prepare third party invoices for specialized customer invoicing.</li><li>
Lead spreadsheet tracking and organization of specialized billing to ensure accuracy and timeliness.</li><li>
Reconcile accounting system invoices with customer invoicing platforms.</li><li>
Lead the Accounts Receivable team with customer invoicing, training, and troubleshooting.</li><li>
Prepare, oversee, and submit AR revenue accrual reports for month end.</li><li>
Reconcile monthly customer retention reports for project closeout.</li><li>
Review billing packets and assist with approving D365 invoices.</li><li>
Lead the Accounts Payable team with processing vendor invoices, credit card expense reports, companywide fuel cards, training, and troubleshooting.</li><li>
Prepare, oversee, and submit AP expense accrual reports for month end.</li><li>
Review intracompany billings with Operations and Project Managers for accuracy.</li><li>
Lead the PO close out process for each month end.</li><li>
Pull and analyze project billing and utilization reports to support accounting daily and month end responsibilities.</li><li>
Process Per Diem Requests as needed.</li><li>
Provide OCIP support for enrollment and reporting.</li><li>
Assist with other accounting functions as directed by Accounting Supervisor.</li></ul> 
Minimum Qualifications (Experience, Skills, and Education):<ul><li>
High school diploma or equivalent. Associate degree or higher in accounting, business, finance, or similar highly preferred.</li><li>
Minimum four (4) years&rsquo; experience of recent, successful office accounting (AR, AP, bookkeeping is preferred.</li><li>
Minimum four (4) years&rsquo; recent experience with accounting software preferred but not required.</li><li>
Excellent knowledge of Microsoft Office Suite including Word, Outlook, and Power Point. Advanced Excel and data entry skills with excellent typing speed and accuracy necessary.</li><li>
Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.</li><li>
Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.</li><li>
Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.</li><li>
Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.</li><li>
Exceptional problem-solving skills.</li><li>
Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.</li></ul> 
Physical Requirements and Working Conditions:
This position is fully in office and with no opportunity for remote work. Normal, temperature-controlled office environment. Work includes frequent work at a computer terminal with extended periods of sitting, occasional walking, and lifting or moving items weighing up to 10 pounds. Frequent use of keyboard / mouse, cellular and land-line telephones, and standard office equipment. The Senior Accounting Administrator may need to occasionally perform work in a non-temperature controlled or warehouse environment. 
Additional Requirements:
Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI&rsquo;s customers have come to expect. 
Disclaimer: This job description is intended to summarize the type and level of work performed by a Senior Accounting Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. 
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.</div>

Senior Accounting Administrator

Hendrickson

<div>Position Purpose:
Responsible for the verification of accounts payable documentation with the proper expense authorization and for the accounts payable on new vendors, data entry input, check processing and manual controls for nine plant locations.

Essential Functions:
<ul><li>Verify payables by matching invoice quantities and prices to purchase order documentation and receiving reports. Review and code invoices for proper ledger expense classifications. Document and resolve discrepancies.</li></ul>
<ul><li>Input coded invoices into KBM Integrated A/P system, validate input, and send invoices to Infoport.</li></ul>
<ul><li>Prepare unvouchered A/P journal entries as required for month end accruals.</li></ul>
<ul><li>Work effectively with outside suppliers and internal employees to effectively resolve issues.</li></ul>
<ul><li>Complete reports or provide accounting services in other accounting functions when required.</li></ul>
Education and Training:
<ul><li>Associate's degree or vocation certification preferred.
</li></ul><ul><li>High school Diploma/GED required.
</li></ul>Minimum Qualifications:
<ul>
<li>1-2 years of experience in Accounts Payable or Accounts Receivable in a high-volume office environment.</li>
<li>Experience with an accounting software package, preferably an integrated or ERP system.</li>
<li>Proficient in using Excel spreadsheet applications.</li>
<li>Able to perform basic math computations with high degree of accuracy.</li>
<li>Demonstrated proficiency in filing and data entry, skilled with a 10-key calculator.</li>
</ul>
Physical Demands:
<ul><li>Requires extensive sitting to perform tasks.
</li><li>Must be able to handle repetitive movement.
</li><li>Must be able to work in an office setting.
</li></ul>Environmental Conditions:
<ul><li>Office environment.
</li></ul>Behavioral Traits:
<ul>
<li>Demonstrated ability to learn quickly, ask questions for clarifications, and take initiative.</li>
<li>Self-motivated and empowered self-starter.</li>
<li>Excellent interpersonal and collaboration skills required.
</li><li>Communicates professionally with both internal and external contacts.
</li><li>Demonstrated ability to analyze and resolve problems and persevere to resolution.</li>
</ul>
<ul><li>This is not a comprehensive list of duties. Duties may change without notice in management's sole discretion.</li></ul>

<div><div>We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.</div> 
</div>
 
Req Benefits: We offer a full complement of benefits that include medical, dental, and vision insurance; life, travel, and disability insurance; a flexible spending account; 401K plans; a pension plan; paid holidays and vacation. We also offer financial assistance programs if you decide to adopt a child or want to pursue further education. We have a comprehensive wellness program and an Employee Assistance Program, that supports individuals in the proactive management of their overall health and wellness.</div>

Big Brothers Big Sisters

Position SummaryThe Office &amp; Accounting Administrator is often the first friendly face and voice people encounter when connecting with our organization. This position supports the overall operations of the office, assists the Executive Director, and manages accounting and financial tasks to ensure smooth and accurate financial processes. They help ensure staff, volunteers, and visitors have what they need to succeed.The ideal candidate enjoys building connections, being organized, and finding ways to make things run efficiently. This role contributes directly to our mission of empowering youth through mentoring by creating a welcoming, well-managed, and financially organized environment for all.Key ResponsibilitiesAccounts Payable &amp; Receivable Support<ul><li>Process incoming invoices, route for approval, and prepare payments for review.</li><li>Maintain organized records of payables, receipts, and deposits.</li><li>Assist with depositing checks and maintaining accurate deposit logs.</li><li>Support reconciliation of credit card statements and expense reports.</li><li>Communicate with vendors to ensure accurate billing and timely payments.</li><li>Track purchases or invoices related to grants or projects as requested.</li><li>Assist auditors in annual audit.</li><li>End of month reports.</li></ul>Office Administration &amp; Support<ul><li>Provide general administrative support to staff and leadership, including scheduling, document preparation, and data entry.</li><li>Provide assistance to Board of Directors.</li><li>Sort and distribute incoming mail; manage outgoing mail and shipping.</li><li>Maintain and order office supplies; coordinate with staff to anticipate needs.</li><li>Serve as the main contact for building maintenance, cleaning, and vendor relationships.</li><li>Assist with scheduling, logistics, and materials for meetings, trainings, and events.</li><li>Help maintain organized digital and paper filing systems, ensuring accuracy and confidentiality.</li></ul>Executive Director Support<ul><li>Provide administrative support to the Executive Director, including scheduling meetings, managing calendars, and preparing correspondence or reports.</li><li>Assist with meeting coordination &mdash; preparing agendas, taking minutes, and tracking follow-up tasks.</li><li>Help organize board meetings and maintain board records as directed.</li><li>Support special projects, fundraising mailings, or community outreach activities as assigned.</li><li>Serve as a professional and confidential point of contact for Executive Director communications.</li></ul>Front Desk &amp; Reception<ul><li>Welcome visitors and provide a warm, professional, and inclusive first impression for all guests, youth, families, and volunteers.</li><li>Answer and direct incoming phone calls and emails to the appropriate staff.</li><li>Manage front desk communications, voicemails, and general inquiries.</li><li>Maintain a tidy, organized, and inviting reception area.</li></ul>Technology &amp; Systems Support<ul><li>Serve as the on-site contact for technology and equipment needs (computers, printers, phones, etc.).</li><li>Coordinate with external IT support vendors to address issues or new setups.</li><li>Maintain an inventory of office technology and coordinate updates or replacements as needed.</li><li>Provide basic tech assistance to staff (e.g., setting up video calls, troubleshooting printers, password resets).</li></ul>Qualifications<ul><li>Associate degree, Bachelor degree preferred in Accounting/Finance.</li><li>5+ years of accounting experience preferred.</li><li>Experience with QuickBooks required.</li><li>2+ years of administrative, office, or customer service experience.</li><li>Strong computer skills, including Microsoft Office (Word, Excel, Outlook).</li><li>Excellent communication, organization, and time management skills.</li><li>Ability to manage multiple tasks while maintaining attention to detail.</li><li>Professional, friendly, and dependable demeanor with a high level of discretion.</li><li>Experience supporting executive leadership or working in a nonprofit organization.</li><li>Commitment to the mission and values of Big Brothers Big Sisters.</li><li>Interest in youth development and community-based programs.</li></ul>Work Environment<ul><li>Office-based position located in Owatonna, Minnesota, with occasional travel for errands, meetings, or events.</li><li>Standard office hours with some flexibility for evening or weekend support for agency activities.</li></ul>About Big Brothers Big Sisters of Southern MinnesotaBig Brothers Big Sisters of Southern Minnesota empowers young people to reach their full potential through professionally supported, one-to-one mentoring relationships. Our team is passionate about creating positive pathways for youth, supporting volunteers and families, and strengthening the communities we serve.Job Type: Full-timePay: $50,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office & Accounting Administrator

Beautiful Cleaning

Accounting / Office Administrator &ndash; Full Time Beautiful CleaningBeautiful Cleaning is looking for a highly organized and experienced Accounting/Office Administrator to join our team.This is a key role responsible for payroll, invoicing, accounts receivable/payable, reporting, and overall office operations. You will work directly with ownership and help keep our business running efficiently.What we&rsquo;re looking for:<ul><li>Monday-Friday 8am-4:30pm</li><li>Compensation: $59,000&ndash;$63,000 per year (salary position)</li><li>Two week Vacation pro-rated.</li><li>Holiday pay and sick day pay.</li><li>Strong accounting and office management experience</li><li>Detail-oriented with excellent follow-through</li><li>Professional communication skills</li><li>Strong computer and accounting software knowledge</li><li>QuickBooks online experience</li><li>Manage accounts payable and accounts receivable including bank deposits, aging report and follow up with past due clients.</li><li>Ability to multitask and support a team</li><li>Flexible and dependable</li><li>Trustworthy individual with proven experience handling confidential information.</li><li>Important: We are only considering candidates seeking a long-term position with stability and growth.</li></ul>If you&rsquo;re looking for a career not just a job we&rsquo;d love to hear from youPay: $59,000.00 - $63,000.00 per yearBenefits:<ul><li>Paid sick time</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting: 1 year (Required)</li><li>QuickBooks: 1 year (Required)</li></ul>Security clearance:<ul><li>Confidential (Required)</li></ul>Ability to Commute:<ul><li>Brookfield, WI 53005 (Required)</li></ul>Work Location: In person

Accountant

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