accounting administrator

MEI Industrial Solutions

<div>Position Summary:
The Accounting Administrator will primarily be responsible for the coordination of accounting administration and operational functions that includes compiling information between the job tracking system and the corporate accounting system. This position may provide specific support that is beneficial to one regional office, and that may involve essential job responsibilities unique to that regional office, such as monthly performance reports, financial analysis, or expense variance review. The Accounting Administrator will work collaboratively with the Regional Accounting Supervisor, Accounts Payable, and Accounts Receivables departments; and may also perform tasks in support of corporate accounting (invoicing, financial audits, and various administrative tasks). Operational support may include shipping / receiving activities and assisting with new hire paperwork processing.
Essential Job Duties and Responsibilities:<ul><li>
Process vendor invoices with accuracy; submit invoices to Corporate AP for timely remittance.</li><li>
Perform reconciliation and retention of employee credit card transactions and related documentation.</li><li>
Obtain proper information necessary for new vendor set-up, and new or expanded credit requests. Collect applications for credit from new customers as needed, collect W-9 or other documentation, and submit to Corporate AR for credit determination.</li><li>
Perform accurate data entry into accounting systems to track and monitor purchased materials, and services or goods.</li><li>
Identify discrepancies, communicate issues with internal and external managers, and work with vendors to correct or escalate if necessary.</li><li>
Create purchase orders and/or requisitions for job related materials and services when requested by management. Code vendor purchase orders with the appropriate GL account / location and note adjustments.</li><li>
Track and resolve open purchase orders; comply with purchasing policies, processes, and procedures.</li><li>
Review AR aging to ensure compliance with Company and/or customer specifications; initiate collection efforts as required.</li><li>
Maintain accounts receivable customer files and related records. Correctly process and timely deliver customer invoices; retain customer files and invoice information.</li><li>
Assist with month-end closing responsibilities, and work to meet all month-end / close deadlines.</li><li>
Handle cash receipts according to policy, including merchant processing of AR credit cards.</li><li>
Assist with ordering of office, janitorial, and kitchen supplies utilizing approved purchasing processes.</li><li>
Perform front office reception duties, including receiving and transferring incoming telephone calls, and greeting and directing visitors.</li><li>
Perform general clerical duties such as copying, scanning, filing of records, processing incoming and outgoing mail.</li><li>
Perform all other tasks as necessary or assigned.</li></ul>
Minimum Qualifications (Experience, Skills, and Education):<ul><li>
High school diploma or equivalent. Associate degree or higher in accounting, business, finance, or similar highly preferred.</li><li>
Minimum two (2) years&rsquo; experience of recent, successful office accounting (AR, AP, bookkeeping) experience is preferred.</li><li>
Minimum two (2) years recent experience with accounting software preferred but not required.</li><li>
Good to excellent knowledge of Microsoft Office Suite to include Word, Outlook, and Power Point. Advanced Excel and data entry skills with excellent typing speed and accuracy necessary.</li><li>
Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.</li><li>
Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.</li><li>
Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.</li><li>
Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.</li><li>
Exceptional problem-solving skills</li><li>
Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.</li></ul>
Physical Requirements and Working Conditions:
Normal, temperature-controlled office environment. Work includes frequent work at a computer terminal with extended periods of sitting, occasional walking, and lifting up to 10 pounds. Frequent use of keyboard / mouse, cellular and land-line telephones, and standard office equipment. The Accounting Administrator may need to occasionally perform work in a non-temperature controlled or warehouse environment.
Additional Requirements:
Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI&rsquo;s customers have come to expect.
Disclaimer: This job description is intended to summarize the type and level of work performed by an Accounting Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.</div>

Accounting Administrator

Total Safety

<div>
 
 Job Description &ndash; Accounting Administrator (AR)
 
 
 
 Department:
 
 Finance
 
 
 
 Location:
 
 Saudi Arabia
 
 
 
 Reports To:
 
 Finance Manager / Chief Accountant
 
 
 Job Summary
 
 
 The Accounting Administrator supports the finance department in daily accounting and administrative activities with a focus on Accounts Receivable (AR), client invoicing, and project billing. The role ensures accurate billing, timely collections, and proper documentation in compliance with company financial procedures.
 
 
 Key Responsibilities
 
 
 
 
 
 
 Order-to-Cash Management:
 
 Manage the full invoicing process for manpower, TAR projects, and equipment services, ensuring bills align with contracts and are backed by approved timesheets/service reports.
 
 
 
 PO Procurement:
 
 Proactively coordinate with clients and sales to obtain necessary Purchase Orders.
 
 
 
 Accounts Receivable &amp; Collections:
 
 Monitor AR aging, follow up with clients on outstanding payments, and provide weekly collection reports to management.
 
 
 
 Cross-Functional Liaison:
 
 Act as the primary link between Sales, Operations, HR, and Finance to verify billing details and resolve any discrepancies or disputes.
 
 
 
 Financial Integrity:
 
 Perform payment recording and account reconciliations; support month-end closing activities and external audits.
 
 
 
 Documentation:
 
 Maintain organized digital records of all contracts, POs, and invoices to ensure a clear and compliant audit trail.
 
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.
 </li>
 <li>
 2&ndash;4 years of experience in accounting or accounts receivable.
 </li>
 <li>
 Experience in service or project-based companies is preferred.
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong knowledge of Accounts Receivable and invoicing processes.
 </li>
 <li>
 Proficiency in Microsoft Excel and accounting systems.
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Good communication and coordination skills.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines.
 </li>
 </ul>
 
 
</div>

Accounting Administrator (AR)

ECS Limited

<div>What You'll Do:
<ul><li>Maintain accounting functions at the office level and other duties as assigned.</li><li>
Process payroll, accounts payable, accounts receivable and invoicing.</li><li>
Track and document petty cash account by writing checks, request replenishments, reconcile bank and internal accounting balance.</li><li>
Maintain and update certificates of insurance.</li><li>
Reconcile and code credit card statements.</li><li>
Financial report compilation, distribution and prepare management presentation.</li><li>
Establishing and implementing new procedures to increase inter-department efficiency.</li><li>
Fleet administration including purchases, sales, USDOT requirements and commuting taxes for driver&rsquo;s payroll.</li><li>
Support receptionists and administrative management of the office.</li><li>
Other duties as assigned.</li></ul><h2 class="jobSectionHeader">
#TPA123</h2>
What We're Looking For:
<ul><li><div>
High School or GED, Associates Degree or higher in Accounting preferred</div></li><li><div>
5+ years of related experience</div></li></ul>
Who We Are:
<div>
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record&rsquo;s Top 500 Design Firms (April 2025), #148 in Engineering News-Record&rsquo;s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group&rsquo;s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.</div><div></div><div> 
ECS is an Equal Opportunity Employer. To learn more, click here.</div></div>

Big Brothers Big Sisters

Position SummaryThe Office &amp; Accounting Administrator is often the first friendly face and voice people encounter when connecting with our organization. This position supports the overall operations of the office, assists the Executive Director, and manages accounting and financial tasks to ensure smooth and accurate financial processes. They help ensure staff, volunteers, and visitors have what they need to succeed.The ideal candidate enjoys building connections, being organized, and finding ways to make things run efficiently. This role contributes directly to our mission of empowering youth through mentoring by creating a welcoming, well-managed, and financially organized environment for all.Key ResponsibilitiesAccounts Payable &amp; Receivable Support<ul><li>Process incoming invoices, route for approval, and prepare payments for review.</li><li>Maintain organized records of payables, receipts, and deposits.</li><li>Assist with depositing checks and maintaining accurate deposit logs.</li><li>Support reconciliation of credit card statements and expense reports.</li><li>Communicate with vendors to ensure accurate billing and timely payments.</li><li>Track purchases or invoices related to grants or projects as requested.</li><li>Assist auditors in annual audit.</li><li>End of month reports.</li></ul>Office Administration &amp; Support<ul><li>Provide general administrative support to staff and leadership, including scheduling, document preparation, and data entry.</li><li>Provide assistance to Board of Directors.</li><li>Sort and distribute incoming mail; manage outgoing mail and shipping.</li><li>Maintain and order office supplies; coordinate with staff to anticipate needs.</li><li>Serve as the main contact for building maintenance, cleaning, and vendor relationships.</li><li>Assist with scheduling, logistics, and materials for meetings, trainings, and events.</li><li>Help maintain organized digital and paper filing systems, ensuring accuracy and confidentiality.</li></ul>Executive Director Support<ul><li>Provide administrative support to the Executive Director, including scheduling meetings, managing calendars, and preparing correspondence or reports.</li><li>Assist with meeting coordination &mdash; preparing agendas, taking minutes, and tracking follow-up tasks.</li><li>Help organize board meetings and maintain board records as directed.</li><li>Support special projects, fundraising mailings, or community outreach activities as assigned.</li><li>Serve as a professional and confidential point of contact for Executive Director communications.</li></ul>Front Desk &amp; Reception<ul><li>Welcome visitors and provide a warm, professional, and inclusive first impression for all guests, youth, families, and volunteers.</li><li>Answer and direct incoming phone calls and emails to the appropriate staff.</li><li>Manage front desk communications, voicemails, and general inquiries.</li><li>Maintain a tidy, organized, and inviting reception area.</li></ul>Technology &amp; Systems Support<ul><li>Serve as the on-site contact for technology and equipment needs (computers, printers, phones, etc.).</li><li>Coordinate with external IT support vendors to address issues or new setups.</li><li>Maintain an inventory of office technology and coordinate updates or replacements as needed.</li><li>Provide basic tech assistance to staff (e.g., setting up video calls, troubleshooting printers, password resets).</li></ul>Qualifications<ul><li>Associate degree, Bachelor degree preferred in Accounting/Finance.</li><li>5+ years of accounting experience preferred.</li><li>Experience with QuickBooks required.</li><li>2+ years of administrative, office, or customer service experience.</li><li>Strong computer skills, including Microsoft Office (Word, Excel, Outlook).</li><li>Excellent communication, organization, and time management skills.</li><li>Ability to manage multiple tasks while maintaining attention to detail.</li><li>Professional, friendly, and dependable demeanor with a high level of discretion.</li><li>Experience supporting executive leadership or working in a nonprofit organization.</li><li>Commitment to the mission and values of Big Brothers Big Sisters.</li><li>Interest in youth development and community-based programs.</li></ul>Work Environment<ul><li>Office-based position located in Owatonna, Minnesota, with occasional travel for errands, meetings, or events.</li><li>Standard office hours with some flexibility for evening or weekend support for agency activities.</li></ul>About Big Brothers Big Sisters of Southern MinnesotaBig Brothers Big Sisters of Southern Minnesota empowers young people to reach their full potential through professionally supported, one-to-one mentoring relationships. Our team is passionate about creating positive pathways for youth, supporting volunteers and families, and strengthening the communities we serve.Job Type: Full-timePay: $50,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office & Accounting Administrator

Vulcan Materials Company

<div><div>- 260000OQ</div><div> 
Build Your Career. Build America&rsquo;s Future. 
Vulcan Materials Company is the nation&rsquo;s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it&rsquo;s more than starting an exciting career &ndash; you get to make a difference for 
millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, 
at the right time.

We're Coming Back Together To Be Together

100% In Office &amp; Onsite

At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. 

Job Summary

Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management.

Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities.

This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location.

What You'll Do
<div>
<ul><li>(40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.</li></ul>
<ul><li>(20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management.</li></ul>
<ul><li>(15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed.</li></ul>
<ul><li>(10%) Provide supervision, guidance and training to lesser-experienced plant clerks.</li></ul>
<ul><li>(10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues.</li></ul>
<ul><li>(5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.</li></ul></div></div><div> 
What We're Looking For:
Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred.
Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is required.
License: A valid Driver's License is required.
Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette.
Behavioral Expectations: 
High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. 
Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. 
Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. 
Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. 
Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. 
Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. 
Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization.
Critical Competencies: 
Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. 
Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary.
Unusual Working Conditions: 
Plant office environment may be exposed to occasional dust and dirt.
**Other duties may be assigned as required.
What You'll Like About Us:
Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.
Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
Meaningful Work. What sets us apart is the work we do impacts our daily lives &ndash; and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
Health Benefits. Medical, Dental, and Vision programs, plus much more.
Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.
Prepare for the Future. 401(k) with company match and contribution.
Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.
Salary Range: The base salary range for this role is between $28.00 - $33.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data.
. 
Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.</div><div> 
Job Operations<div>
</div></div><div>
Primary Location California-Sanger<div>
</div></div><div>
Organization GM - NORTHERN CAL<div>
</div></div><div>
Schedule Full-time</div><div> 
Job Posting Mar 11, 2026, 10:23:48 AM</div></div>

Plant Accounting Administrator

Tweety Four 7

Administrator &amp; Accountant (Female) | Office Administration &amp; BookkeepingJob Title: Administrator &amp; Accountant (Female) Location: Basement Floor, 12‑D Commercial Area, DHA EME Sector, Lahore Job Type: Full‑Time | Onsite Working Hours: 10:00 AM &ndash; 6:30 PM Salary: PKR 40,000 &ndash; 50,000Job OverviewWe are looking for a responsible and detail‑oriented Female Administrator &amp; Accountant to manage daily office operations and financial records. The ideal candidate will handle administrative coordination, bookkeeping, payroll preparation, and financial documentation while ensuring smooth office operations.This role is ideal for candidates with experience in office administration, bookkeeping, accounts management, and financial record keeping.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks</li><li>Maintain office records, ledgers, and organized filing systems</li><li>Record and maintain construction site payment records</li><li>Coordinate with staff and support internal office operations</li><li>Maintain employee attendance records and calculate salaries</li><li>Process staff payments and payroll preparation</li><li>Maintain daily accounts and financial records</li><li>Prepare invoices, quotations, and payment receipts</li><li>Record expenses and maintain expense reports</li><li>Manage accounts payable and accounts receivable</li><li>Maintain petty cash records and expense tracking</li></ul>Required Skills<ul><li>Financial record keeping and basic accounting knowledge</li><li>Strong office administration and coordination skills</li><li>Good communication and organizational abilities</li><li>Effective time management and multitasking</li><li>Strong attention to detail and accuracy</li></ul>Requirements<ul><li>Female candidates only</li><li>Proficiency in Microsoft Excel</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple tasks efficiently</li><li>Previous experience in administration or accounting is preferred</li></ul>Work Location Basement Floor, 12‑D Commercial Area, DHA EME Sector, LahoreJob Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthExperience:<ul><li>Accounting: 1 year (Required)</li><li>Administrator: 1 year (Required)</li><li>MS Office: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Administrator & Accountant (Female)

Capita Technologies WLL

Job descriptionWe are looking for an Accounts Administrator to manage our company&rsquo;s accounts payable and receivable.Accounts Administrator responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping.Ultimately, you will ensure we process all financial transactions accurately and on time.Experience : Minimum 2 years requiredResponsibilities&middot; Manage obligations to suppliers, customers and third-party vendors&middot; Process bank deposits&middot; Reconcile financial statements&middot; Prepare, send and store invoices&middot; Contact clients and send reminders to ensure timely payments&middot; Submit tax forms&middot; Identify and address discrepancies&middot; Report on the status of accounts payable and receivable&middot; Update internal accounting databases and spreadsheetsRequirements and skills&middot; Proven work experience of over 2 years as an Accounts Administrator or similar role&middot; Good knowledge of bookkeeping procedures and debt collection regulations&middot; Hands-on experience with accounting software&middot; Advanced knowledge of Excel (using financial formulas and creating spreadsheets)&middot; Solid data entry skills with an ability to identify numerical errors&middot; Good organizational and time-management abilities&middot; BSc degree in Finance, Accounting or relevant fieldJob Type: Full-timeExperience: Accounts Admin: 2 years (Required)Job Type: Full-timeExperience:<ul><li>Accounts Admin: 2 years (Required)</li></ul>

Accounts Admin

Search 5444+ Accounting administrator jobs near you this March. New roles added regularly across leading industries. Apply today.

5444 accounting administrator jobs Near Me

Accounting Administrator

Accounting Administrator (AR)

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