accounting administrator

MEI Industrial Solutions

<div>Position Summary:
The Senior Accounting Administrator will primarily provide support and ensure the coordination of accounting administration and operational functions are in compliance with applicable regulations. This includes analyzing information between the job tracking system and the corporate accounting system for accuracy. This position may provide specific support including monthly performance reports, financial analysis, or expense variance review. The Senior Accounting Administrator will work collaboratively with the Regional Accounting Supervisor, Accounts Payable, and Accounts Receivables departments; and may also perform tasks in support of corporate accounting (invoicing, financial audit, and various administrative tasks). 
Essential Job Duties and Responsibilities:<ul><li>
Demonstrate top-tier communication within accounting and interdepartmentally with leadership, sales, project management, and operations.</li><li>
Coordinate and assist with preparing data for large customer reporting as needed.</li><li>
Assist sales, project management, and operations with project profitability data.</li><li>
Organize and/or prepare third party invoices for specialized customer invoicing.</li><li>
Lead spreadsheet tracking and organization of specialized billing to ensure accuracy and timeliness.</li><li>
Reconcile accounting system invoices with customer invoicing platforms.</li><li>
Lead the Accounts Receivable team with customer invoicing, training, and troubleshooting.</li><li>
Prepare, oversee, and submit AR revenue accrual reports for month end.</li><li>
Reconcile monthly customer retention reports for project closeout.</li><li>
Review billing packets and assist with approving D365 invoices.</li><li>
Lead the Accounts Payable team with processing vendor invoices, credit card expense reports, companywide fuel cards, training, and troubleshooting.</li><li>
Prepare, oversee, and submit AP expense accrual reports for month end.</li><li>
Review intracompany billings with Operations and Project Managers for accuracy.</li><li>
Lead the PO close out process for each month end.</li><li>
Pull and analyze project billing and utilization reports to support accounting daily and month end responsibilities.</li><li>
Process Per Diem Requests as needed.</li><li>
Provide OCIP support for enrollment and reporting.</li><li>
Assist with other accounting functions as directed by Accounting Supervisor.</li></ul> 
Minimum Qualifications (Experience, Skills, and Education):<ul><li>
High school diploma or equivalent. Associate degree or higher in accounting, business, finance, or similar highly preferred.</li><li>
Minimum four (4) years&rsquo; experience of recent, successful office accounting (AR, AP, bookkeeping is preferred.</li><li>
Minimum four (4) years&rsquo; recent experience with accounting software preferred but not required.</li><li>
Excellent knowledge of Microsoft Office Suite including Word, Outlook, and Power Point. Advanced Excel and data entry skills with excellent typing speed and accuracy necessary.</li><li>
Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements.</li><li>
Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.</li><li>
Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.</li><li>
Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.</li><li>
Exceptional problem-solving skills.</li><li>
Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.</li></ul> 
Physical Requirements and Working Conditions:
This position is fully in office and with no opportunity for remote work. Normal, temperature-controlled office environment. Work includes frequent work at a computer terminal with extended periods of sitting, occasional walking, and lifting or moving items weighing up to 10 pounds. Frequent use of keyboard / mouse, cellular and land-line telephones, and standard office equipment. The Senior Accounting Administrator may need to occasionally perform work in a non-temperature controlled or warehouse environment. 
Additional Requirements:
Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI&rsquo;s customers have come to expect. 
Disclaimer: This job description is intended to summarize the type and level of work performed by a Senior Accounting Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. 
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.</div>

Senior Accounting Administrator

Total Safety

<div>
 
 Job Description &ndash; Accounting Administrator (AR)
 
 
 
 Department:
 
 Finance
 
 
 
 Location:
 
 Saudi Arabia
 
 
 
 Reports To:
 
 Finance Manager / Chief Accountant
 
 
 Job Summary
 
 
 The Accounting Administrator supports the finance department in daily accounting and administrative activities with a focus on Accounts Receivable (AR), client invoicing, and project billing. The role ensures accurate billing, timely collections, and proper documentation in compliance with company financial procedures.
 
 
 Key Responsibilities
 
 
 
 
 
 
 Order-to-Cash Management:
 
 Manage the full invoicing process for manpower, TAR projects, and equipment services, ensuring bills align with contracts and are backed by approved timesheets/service reports.
 
 
 
 PO Procurement:
 
 Proactively coordinate with clients and sales to obtain necessary Purchase Orders.
 
 
 
 Accounts Receivable &amp; Collections:
 
 Monitor AR aging, follow up with clients on outstanding payments, and provide weekly collection reports to management.
 
 
 
 Cross-Functional Liaison:
 
 Act as the primary link between Sales, Operations, HR, and Finance to verify billing details and resolve any discrepancies or disputes.
 
 
 
 Financial Integrity:
 
 Perform payment recording and account reconciliations; support month-end closing activities and external audits.
 
 
 
 Documentation:
 
 Maintain organized digital records of all contracts, POs, and invoices to ensure a clear and compliant audit trail.
 
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.
 </li>
 <li>
 2&ndash;4 years of experience in accounting or accounts receivable.
 </li>
 <li>
 Experience in service or project-based companies is preferred.
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong knowledge of Accounts Receivable and invoicing processes.
 </li>
 <li>
 Proficiency in Microsoft Excel and accounting systems.
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Good communication and coordination skills.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines.
 </li>
 </ul>
 
 
</div>

Accounting Administrator (AR)

Big Brothers Big Sisters

Position SummaryThe Office &amp; Accounting Administrator is often the first friendly face and voice people encounter when connecting with our organization. This position supports the overall operations of the office, assists the Executive Director, and manages accounting and financial tasks to ensure smooth and accurate financial processes. They help ensure staff, volunteers, and visitors have what they need to succeed.The ideal candidate enjoys building connections, being organized, and finding ways to make things run efficiently. This role contributes directly to our mission of empowering youth through mentoring by creating a welcoming, well-managed, and financially organized environment for all.Key ResponsibilitiesAccounts Payable &amp; Receivable Support<ul><li>Process incoming invoices, route for approval, and prepare payments for review.</li><li>Maintain organized records of payables, receipts, and deposits.</li><li>Assist with depositing checks and maintaining accurate deposit logs.</li><li>Support reconciliation of credit card statements and expense reports.</li><li>Communicate with vendors to ensure accurate billing and timely payments.</li><li>Track purchases or invoices related to grants or projects as requested.</li><li>Assist auditors in annual audit.</li><li>End of month reports.</li></ul>Office Administration &amp; Support<ul><li>Provide general administrative support to staff and leadership, including scheduling, document preparation, and data entry.</li><li>Provide assistance to Board of Directors.</li><li>Sort and distribute incoming mail; manage outgoing mail and shipping.</li><li>Maintain and order office supplies; coordinate with staff to anticipate needs.</li><li>Serve as the main contact for building maintenance, cleaning, and vendor relationships.</li><li>Assist with scheduling, logistics, and materials for meetings, trainings, and events.</li><li>Help maintain organized digital and paper filing systems, ensuring accuracy and confidentiality.</li></ul>Executive Director Support<ul><li>Provide administrative support to the Executive Director, including scheduling meetings, managing calendars, and preparing correspondence or reports.</li><li>Assist with meeting coordination &mdash; preparing agendas, taking minutes, and tracking follow-up tasks.</li><li>Help organize board meetings and maintain board records as directed.</li><li>Support special projects, fundraising mailings, or community outreach activities as assigned.</li><li>Serve as a professional and confidential point of contact for Executive Director communications.</li></ul>Front Desk &amp; Reception<ul><li>Welcome visitors and provide a warm, professional, and inclusive first impression for all guests, youth, families, and volunteers.</li><li>Answer and direct incoming phone calls and emails to the appropriate staff.</li><li>Manage front desk communications, voicemails, and general inquiries.</li><li>Maintain a tidy, organized, and inviting reception area.</li></ul>Technology &amp; Systems Support<ul><li>Serve as the on-site contact for technology and equipment needs (computers, printers, phones, etc.).</li><li>Coordinate with external IT support vendors to address issues or new setups.</li><li>Maintain an inventory of office technology and coordinate updates or replacements as needed.</li><li>Provide basic tech assistance to staff (e.g., setting up video calls, troubleshooting printers, password resets).</li></ul>Qualifications<ul><li>Associate degree, Bachelor degree preferred in Accounting/Finance.</li><li>5+ years of accounting experience preferred.</li><li>Experience with QuickBooks required.</li><li>2+ years of administrative, office, or customer service experience.</li><li>Strong computer skills, including Microsoft Office (Word, Excel, Outlook).</li><li>Excellent communication, organization, and time management skills.</li><li>Ability to manage multiple tasks while maintaining attention to detail.</li><li>Professional, friendly, and dependable demeanor with a high level of discretion.</li><li>Experience supporting executive leadership or working in a nonprofit organization.</li><li>Commitment to the mission and values of Big Brothers Big Sisters.</li><li>Interest in youth development and community-based programs.</li></ul>Work Environment<ul><li>Office-based position located in Owatonna, Minnesota, with occasional travel for errands, meetings, or events.</li><li>Standard office hours with some flexibility for evening or weekend support for agency activities.</li></ul>About Big Brothers Big Sisters of Southern MinnesotaBig Brothers Big Sisters of Southern Minnesota empowers young people to reach their full potential through professionally supported, one-to-one mentoring relationships. Our team is passionate about creating positive pathways for youth, supporting volunteers and families, and strengthening the communities we serve.Job Type: Full-timePay: $50,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office & Accounting Administrator

Tweety Four 7

Administrator &amp; Accountant (Female) | Office Administration &amp; BookkeepingJob Title: Administrator &amp; Accountant (Female) Location: Basement Floor, 12‑D Commercial Area, DHA EME Sector, Lahore Job Type: Full‑Time | Onsite Working Hours: 10:00 AM &ndash; 6:30 PM Salary: PKR 40,000 &ndash; 50,000Job OverviewWe are looking for a responsible and detail‑oriented Female Administrator &amp; Accountant to manage daily office operations and financial records. The ideal candidate will handle administrative coordination, bookkeeping, payroll preparation, and financial documentation while ensuring smooth office operations.This role is ideal for candidates with experience in office administration, bookkeeping, accounts management, and financial record keeping.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks</li><li>Maintain office records, ledgers, and organized filing systems</li><li>Record and maintain construction site payment records</li><li>Coordinate with staff and support internal office operations</li><li>Maintain employee attendance records and calculate salaries</li><li>Process staff payments and payroll preparation</li><li>Maintain daily accounts and financial records</li><li>Prepare invoices, quotations, and payment receipts</li><li>Record expenses and maintain expense reports</li><li>Manage accounts payable and accounts receivable</li><li>Maintain petty cash records and expense tracking</li></ul>Required Skills<ul><li>Financial record keeping and basic accounting knowledge</li><li>Strong office administration and coordination skills</li><li>Good communication and organizational abilities</li><li>Effective time management and multitasking</li><li>Strong attention to detail and accuracy</li></ul>Requirements<ul><li>Female candidates only</li><li>Proficiency in Microsoft Excel</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple tasks efficiently</li><li>Previous experience in administration or accounting is preferred</li></ul>Work Location Basement Floor, 12‑D Commercial Area, DHA EME Sector, LahoreJob Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthExperience:<ul><li>Accounting: 1 year (Required)</li><li>Administrator: 1 year (Required)</li><li>MS Office: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Administrator & Accountant (Female)

Onyx Tech Solutions Ltd

Required an experienced Accountant cum Administrator is responsible for managing financial records, ensuring compliance with accounting standards, and handling administrative duties to support smooth office operations. This role combines financial expertise with organizational and office management skills.Key ResponsibilitiesAccounting Duties<ul><li>Maintain accurate financial records and ledgers</li><li>Prepare financial statements (monthly, quarterly, yearly)</li><li>Manage accounts payable and receivable</li><li>Process invoices, payments, and bank reconciliations</li><li>Handle payroll processing and employee reimbursements</li><li>Ensure compliance with tax regulations and file returns</li><li>Assist with audits and financial reporting</li><li>Monitor budgets and expenses</li><li>work with IT team for development accounting software</li></ul>Administrative Duties<ul><li>Manage office operations and administrative systems</li><li>Maintain office supplies and inventory</li><li>Handle correspondence (emails, calls, letters)</li><li>Organize meetings, schedules, and travel arrangements</li><li>Maintain employee records and HR documentation</li><li>Support management with reports and documentation</li><li>Ensure office policies and procedures are followed</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>Proven experience in accounting and administrative roles</li><li>Knowledge of accounting software</li><li>Strong understanding of financial regulations and tax laws</li><li>Proficiency in MS Office (especially Excel)</li><li>Excellent organizational and multitasking skills</li><li>Strong attention to detail and accuracy</li><li>Good communication and interpersonal skills</li></ul>Key Competencies<ul><li>Time management</li><li>Problem-solving</li><li>Confidentiality and integrity</li><li>Analytical thinking</li><li>Teamwork and coordination</li></ul>Work Environment<ul><li>Office-based role</li><li>May require handling confidential financial data</li><li>Occasional deadlines during audits or reporting periods</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthWork Location: In person

Accountant cum Administrator

BEACHNER GRAIN, INC

Beachner Grain, Inc. is seeking qualified applicants for the position of Office Administrator at our Greeley, KS facilityResponsibilities of the job include:&middot; Maintain accurate and complete accounting records for all grain elevator and retail operations&middot; Facilitate counter sales for walk-in customers&middot; Assist with inventory management&middot; Generate sales invoices and complete daily cash tie-out and deposit&middot; Organize accounts payable and submit for payment&middot; Provide excellent customer service support to both internal and external customers.&middot; Assist with outside elevator operations as neededQualified applicants will possess the following:&middot; Familiarity with agricultural retail sales&middot; Proficient computer skills, including Microsoft office products&middot; Experience with general system accounting software&middot; Excellent communication skills&middot; At least 2 years of job related experiencePlease apply via this adJob Type: Full-timeSchedule:<ul><li>8 hour shift</li><li>Weekends</li></ul>Work Location: In person

Office Administrator

FACILITY SITE CONTRACTORS

<div>At Facility Site Contractors, Inc., (FASCON), We are looking for an experienced Part-Time Financial Administrator to assist in the daily financial operations of a small business, ensuring accurate, timely, and compliant financial reporting. This role assists in core accounting functions, including accounts payable, accounts receivable, payroll, general ledger maintenance, and tax filings. The Administrator will assist in the month-end closing process, provides financial insights into management, and identify opportunities to automate or improve accounting workflows. This is an in-office position. 
Skills and Qualifications 
<ul><li>
Bachelor&rsquo;s degree in business, finance, or related experience.</li><li>
In-depth knowledge of corporate financial law and risk management practices.</li><li>
Excellent knowledge of data analysis and forecasting methods.</li><li>Strong knowledge of GAAP and small-business accounting practices.</li></ul> 
<ul><li>
Experience with accounting software and systems (e.g., QuickBooks, Sage ).</li><li>
Problem solving and strategic skills a must.</li><li>
Strong leadership and organizational skills</li><li>
Excellent communication and people skills</li><li>
Experience with accounting for long-term construction contracts</li><li>
Experience with accounting for long-term Facilities Contracts</li></ul> 
 Duties &amp; Responsibilities: include the following. 
<ul><li>
Perform financial forecasting with current and historical reporting.</li><li>
Work with Executive Leadership to establish budgets.</li><li>
Work with President/HR/Executive Administrative Officer on record keeping, taxes, insurance, audits to make sure every financial aspect of the business adheres to legal and industrial standards.</li><li>
Work with accounting firm and Executive Administrative Officer to develop monthly, quarterly and year end reporting.</li><li>
Supports owners&rsquo; business ventures.</li><li>
Ensure compliance with the law and company&rsquo;s policies.</li><li>
Ensure credit card management is in compliance.</li><li>
Works with Division VP on division budgets, financials for proposals and to create proposal numbers</li><li>
Training in company utilized accounting software (Sage, Sage Paperless and Quick Books).</li></ul>
Daily and Weekly Operations 
<ul><li>
Reviews accounts payable and accounts receivable for accuracy.</li><li>
Maintain the general ledger and ensure accurate posting of transactions.</li><li>
Perform daily or weekly bank and account reconciliations to prevent month-end bottlenecks.</li></ul>
Month-End Close 
<ul><li>
Assisting in the company&rsquo;s financial records for each month, ensuring all transactions are properly recorded and reconciled.</li><li>
Review bank statements, reconcile balance sheet accounts, and verify accuracy across all ledgers.</li><li>
Prepare journal entries including depreciation, accruals, and prepayments and report to appropriate executive for concurrence and approval for posting</li><li>
Minimize unnecessary journal entries by improving upstream processes and documentation.</li><li>
Assist in producing monthly financial statements, including the income statement, balance sheet, and cash flow statement.</li><li>
Assist with preparation and analysis of work in process schedule.</li><li>
Review financial statements for accuracy, completeness, and compliance with accounting standards.</li><li>
Close and lock the accounting period in the financial system once all entries and reconciliations are complete.</li><li>
Ensure the month-end close is completed within a few business days following month-end.</li></ul>
Compliance and Reporting 
<ul><li>
Manage tax filings and ensure compliance with federal, state, and local regulations.</li><li>
Maintain documentation for audits and support audit-related inquiries.</li><li>
Uphold compliance with company policies, GAAP, and other applicable accounting standards.</li></ul>
Process Improvement &amp; Automation 
<ul><li>
Identify opportunities to automate accounting tasks using accounting software tools.</li><li>
Streamline data entry, reconciliation processes, and implement workflow improvements to enhance accuracy and efficiency.</li><li>
Other duties as assigned.</li></ul> 
Supervisory Responsibilities - None 
Computer Skills
To perform this job successfully, an individual should have a strong working knowledge of the following programs:
Proficient in the use of MS Office and financial management software. Currently using Sage Products and Quick Books.</div>

Financial Administrator

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