administrative assistant Jobs in New York

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accounting assistant

TL Squared

<div><div><p>We&rsquo;re seeking a detail-oriented and motivated Accounting Intern to join our outsourced accounting team. This role is perfect for students or recent graduates who are eager to gain hands-on experience with real-world accounting practices. You&rsquo;ll assist with core bookkeeping tasks, account reconciliations, and financial reporting for multiple clients across various industries.</p>
</div><div><h3 class="jobSectionHeader"><b>About TL Squared, LLP</b></h3>
<div><div>Founded in 2018, TL2 is a women-owned business specializing in outsourced accounting services. Leveraging our extensive experience from prominent industry firms, we saw an opportunity to create something new. We recognized the need to move away from conventional methodologies prevalent in large corporate environments, which are often burdened by bureaucratic hurdles, male-dominated cultures, and outdated practices. Motivated by innovation and client-centricity, TL2 aims to revolutionize traditional accounting practices.
</div></div></div><div><h3 class="jobSectionHeader"><b>Description</b></h3><br>
<p></p><div><div><br>
<p><b>Responsibilities</b></p><ul><li>
Assist with recording day-to-day financial transactions using accounting software (e.g., QuickBooks Online, Xero, NetSuite)</li><li>
Prepare and reconcile bank and credit card statements</li><li>
Support accounts payable and accounts receivable processing</li><li>
Help generate and format basic financial reports</li><li>
Assist with month-end close procedures</li><li>
Perform data entry and ensure accuracy of client financial records</li><li>
Maintain documentation and organize client files</li><li>
Collaborate with senior accountants and staff to ensure client deadlines are met</li></ul><p></p><p><b><br>
Qualifications</b></p><ul><li>
Currently pursuing or recently completed a degree in Accounting, Finance, or a related field</li><li>
Basic understanding of accounting principles and financial statements</li><li>
Strong attention to detail and organizational skills</li><li>
Proficiency in Microsoft Excel and Google Workspace</li><li>
Experience with accounting software is a plus</li><li>
Ability to work independently and handle multiple priorities</li><li>
Excellent written and verbal communication skills</li></ul><p></p><p><b><br>
What You&rsquo;ll Gain</b></p><ul><li>
Practical experience in outsourced accounting practices</li><li>
Mentorship from experienced accounting professionals</li><li>
Exposure to multiple accounting platforms and client scenarios</li><li>
Networking opportunities and potential for long-term employment</li></ul><br>
<p></p>
</div></div></div><div><h4 class="jobSectionHeader"><b>Salary</b></h4>
<p>$20 - $25 per hour</p></div></div>

Outsourced Accounting Intern

Withum Wealth Company

<p><strong>Administration and Accounts Executive</strong><br /><br /><strong>Job Overview</strong><br /><br />Withum Wealth Company is seeking a diligent and organised Administration and Accounts Executive to join our dynamic team. This is a remote role with flexible **full-time or part-time** opportunities available, based in **New York, United States**. At Withum, we are guided by 'The Withum Way', a philosophy rooted in integrity, trust, and transparency, which shapes how we serve our clients and support our team. The ideal candidate will be a proactive professional responsible for providing comprehensive administrative and financial support, contributing directly to our mission of delivering a world-class client experience. The successful candidate will receive a competitive hourly rate of <strong>$20 - $33 USD</strong>, commensurate with experience.<br /><br /><strong>Responsibilities</strong><br /><br />As an Administration and Accounts Executive, you will be integral to the smooth operation of our business. Your key duties will include:<br />* Managing day-to-day administrative tasks, including handling correspondence and client enquiries in a professional and timely manner.<br />* Scheduling meetings, managing calendars, and coordinating team activities.<br />* Processing sales and purchase invoices, and diligently managing accounts payable and receivable.<br />* Assisting with bank reconciliations and the processing of expense claims.<br />* Preparing financial summaries and reports to support management decisions.<br />* Maintaining accurate and confidential electronic and physical filing systems.<br />* Providing general support to our team to ensure organisational effectiveness and efficiency.<br /><br /><strong>Qualifications</strong><br /><br />To be considered for this role, you should possess the following skills and experience:<br />* Proven experience in a similar administrative or accounts-focused position.<br />* Exceptional organisational and time-management skills with a proven ability to prioritise tasks effectively.<br />* Strong proficiency in the Microsoft Office Suite, with particular expertise in Excel.<br />* Excellent attention to detail and a high level of accuracy in all work.<br />* Strong numerical and analytical skills.<br />* Outstanding written and verbal communication abilities.<br />* The discipline and self-motivation to work independently in a remote environment.<br />* Familiarity with accounting software (e.g., Xero, QuickBooks) is highly desirable.<br />* A relevant qualification in business administration, accounting, or finance is advantageous but not essential.<br /><br /><strong>Benefits</strong><br /><br />At Withum Wealth Company, we believe in creating meaningful opportunities and supporting our team members. We offer:<br />* A competitive hourly wage of <strong>$20 - $33 USD</strong>.<br />* Flexible working hours and the option to work on a full-time or part-time basis.<br />* The convenience and flexibility of a fully remote position.<br />* A supportive and collaborative team culture that values integrity and professional growth.<br />* Opportunities for continuous professional development and career progression within the company.</p>

WFH Administration and Accounts Executive - Full time / Part time

Balsam Millwork

<p><b>Overview</b><br/>We are seeking a highly organized and motivated part time Office Assistant to join our growing team. As a crucial member of our company, you will be responsible for supporting daily operations, ensuring a smooth workflow, and keeping the office running efficiently. The ideal candidate is a proactive problem-solver with excellent communication skills who can provide a warm, welcoming presence for visitors and staff.</p><p><b>Key Responsibilities</b></p><ul><li><b>Reception &amp; Communication:</b> Greet customers, manage the phone line, and direct calls/emails to appropriate staff.</li><li><b>Administrative Support:</b> Prepare, proofread, and scan documents; update and maintain physical and digital filing systems.</li><li><b>Scheduling:</b> Manage calendars, schedule appointments, and coordinate meetings</li><li><b>Office Operations:</b> Order office supplies, manage inventory, and ensure office equipment (printers, computers, phone lines, etc) are operational.</li><li><b>Data Entry:</b> Maintain records, update databases, and prepare reports using Microsoft software programs, Google docs, and other apps both online and desktop-based</li><li><b>Mail Management:</b> Sort and distribute incoming mail and coordinate outgoing packages.</li><li><b>Office Maintenance:</b> Keep the reception area, meeting rooms, common spaces, office bathroom, and break room organized, tidy, and clean</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office setting or a similar administrative role.</li><li>Proficiency in Sage or similar accounting software for bookkeeping purposes.</li><li>Proficiency in Microsoft programs as well as Google worksheets.</li><li>Exceptional organizational skills with the ability to manage multiple tasks simultaneously as well as prioritize tasks when necessary.</li><li>Excellent communication skills, both verbal and written, with a strong emphasis on phone etiquette.</li><li>Ability to be proactive and a self-starter.</li><li>Experience in the wood industry office management is a plus but not required.</li><li>Ability to work independently while also collaborating effectively within a team environment.</li></ul><p>Pay: $17.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Office Assistant

Accounting Controller

JPMorganChase

<div><b>JOB DESCRIPTION</b><br>
<br>
<br>
<p>We are seeking a highly motivated professional with a strong controls mindset, a high degree of ownership, and excellent written and verbal communication skills to join our team. The Treasury/Chief Investment Office manages structural interest rate and foreign exchange risks, using products including long-term debt, fixed income securities, interest rate swaps, cross-currency swaps, and credit-related instruments.
</p><p>As a Global Hedge Accounting Controller &ndash; Senior Associate within the Treasury/Chief Investment Office, you will partner with front office, regional finance teams, and the Accounting Policy team to provide technical accounting guidance on complex, non-routine, and hedging transactions.</p>
<p><b>Job responsibilities:
</b></p><ul><li>Work closely with business stakeholders globally to provide technical accounting guidance on complex, non-routine, and hedge transactions across TCIO</li>
<li>Report to a London-based manager and coordinate cross-functional discussions across regions to drive timely alignment an execution</li>
<li>Partner with product controllers to assess the operational impact of existing and new transactions, ensuring effective implementation in line with accounting policy requirements</li>
<li>Review quarterly financial statements and disclosures</li>
<li>Work with the Accounting Policy team on the implementation of new and proposed hedge accounting and reporting standards, translating requirements into practical, executable guidance</li>
<li>Respond to ad hoc requests and auditor inquiries related to hedge accounting and support adherence to current accounting standards</li>
</ul><p></p><p><b>Required qualifications, capabilities, and skills:</b></p>
<ul><li>Degree-qualified (Bachelor's or higher) in Accounting/related field, or CPA-qualified</li>
<li>Minimum 5 years' relevant experience in public accounting (financial services audit or accounting policy/technical accounting) or within a financial institution/markets environment.</li>
<li>Hands-on experience with derivatives or hedge accounting
</li><li>Proactive self-starter with excellent interpersonal and written/verbal communication skills</li>
<li>Collaborative team player with strong influencing skills and ability to take ownership</li>
<li>Strong controls mindset with hands-on experience enhancing key controls</li>
<li>Experience driving process automation and standardization</li>
</ul><p></p><p><b>Preferred qualifications, capabilities, and skills:</b></p>
<ul><li>Strong controls mindset with hands-on experience enhancing key controls</li>
<li>Experience driving process automation and standardization</li>
</ul><b>ABOUT US</b><br>
<br>
<br>
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
<br>
<div>Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.<br>
</div><div></div><br>
<div>Global Finance &amp; Business Management works to strategically manage capital, drive growth and efficiencies, maintain financial reporting and proactively manage risk. By providing information, analysis and recommendations to improve results and drive decisions, teams ensure the company can navigate all types of market conditions while protecting our fortress balance sheet.</div></div>

Global Controller - Hedge Accounting, Senior Associate

Human Resources Administration

<p><b>Header</b></p><p><b>Overview</b><br/>Join our dynamic team as a TimeKeeper, where you'll play a vital role in ensuring accurate tracking of employee hours, payroll processing, and financial recordkeeping. This position offers an exciting opportunity to contribute to efficient payroll management and support our organizational operations through meticulous data entry, compliance, and accounting practices. As a TimeKeeper, you'll be at the heart of our administrative and financial workflows, helping to maintain transparency and accuracy across all time and attendance records.</p><p><b>Duties</b></p><ul><li>Monitor and record employee work hours using payroll and time-tracking software such as Workday, Kronos, or UltiPro.</li><li>Process payroll data accurately, ensuring correct calculations of hours worked, overtime, and leave balances in systems like Paychex or ADP.</li><li>Perform data entry of timekeeping information into accounting software including QuickBooks or other financial management tools.</li><li>Reconcile timesheets with payroll records through detailed account reconciliation and general ledger accounting procedures.</li><li>Assist with benefits administration related to time-off accruals, sick leave, and vacation balances.</li><li>Support accounts payable and receivable processes by verifying timesheet data against invoices and payments.</li><li>Maintain comprehensive records of all timekeeping transactions, journal entries, and audit logs for compliance purposes.</li></ul><p><b>Experience</b></p><ul><li>Proven experience with payroll management systems such as Workday, ADP, Paychex, Kronos, or UltiPro.</li><li>Strong knowledge of accounting principles including double entry bookkeeping, debits &amp; credits, and general ledger reconciliation.</li><li>Familiarity with financial software like QuickBooks or similar platforms used for bookkeeping and financial analysis.</li><li>Demonstrated ability to handle data entry with high accuracy (10 key typing skills) and attention to detail.</li><li>Background in corporate accounting or governmental accounting is preferred; experience in non-profit accounting is a plus.</li><li>Understanding of human resources processes related to benefits administration and HRIS systems.</li><li>Excellent analysis skills for reviewing payroll reports, tax documents, and account reconciliations to ensure compliance and accuracy. This role is perfect for detail-oriented professionals eager to leverage their technical accounting skills within a vibrant organization committed to operational excellence. If you thrive in fast-paced environments where precision matters most&mdash;your expertise will help us keep everything running smoothly!</li></ul><p>Job Type: Full-time</p><p>Pay: Up to $33.32 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in New York, NY 10001</p>

TimeKeeper

Ripple

<div><div><p>At Ripple, we're building a world where value moves like information does today. It's big, it's bold, and we're already doing it. Through our crypto solutions for financial institutions, businesses, governments and developers, we are improving the global financial system and creating greater economic fairness and opportunity for more people, in more places around the world. And we get to do the best work of our career and grow our skills surrounded by colleagues who have our backs.</p>
<p>
If you're ready to see your impact and unlock incredible career growth opportunities, join us, and build real world value.</p></div><div>
<p><b>
THE WORK:</b></p>
<p>
As Senior Manager, Hedge Accounting at Ripple Treasury, you lead the team that delivers technical hedge accounting excellence across our managed services client portfolio. You are the subject matter expert &mdash; the person clients, auditors, and colleagues turn to on the most complex ASC 815 and IFRS 9 questions &mdash; and the manager who sets the standard the team grows into.</p>
<p>
You own the quality and integrity of every hedge accounting deliverable we produce from hedge documentation and effectiveness testing through journal entries, disclosures, and audit support. You develop the Derivative Accountants and the broader team. And you drive the process discipline that makes our practice scalable &mdash; building the workflows, templates, and operational habits that let us do exceptional work efficiently, quarter after quarter.</p>
<p>
This role is for a leader who combines deep technical authority with a builder's mindset: someone who can sit with a client through a complex hedge de-designation conversation in the morning a</p>
<p><b>
WHAT YOU'LL DO:</b></p>
<p><b>
Technical Leadership</b></p>
<ul>
<li>Serve as the company's primary SME for hedge accounting under ASC 815 and IFRS 9 &mdash; providing authoritative technical guidance on fair value hedges, cash flow hedges, net investment hedges, de-designation scenarios, and disclosure requirements.</li>
<li>Review and approve hedge documentation, designation memos, risk management objectives, and effectiveness testing methodologies across the client portfolio.</li>
<li>Oversee quantitative and qualitative effectiveness assessments (regression analysis, dollar-offset, hypothetical derivative method) on a prospective and retrospective basis.</li>
<li>Guide clients through structuring new hedging relationships to achieve qualification and optimize accounting outcomes.</li>
<li>Translate FASB and IASB standard updates into clear, actionable impact summaries for clients and internal teams &mdash; before the deadline, not at it.</li>
<li>Lead audit support at the Director level: final review of work product and direct engagement with external auditors on complex hedge accounting matters.</li></ul><br>
<p></p>
<p><b>
Team Management &amp; Development</b></p>
<ul>
<li>Manage, mentor, and develop the derivative accounting team.</li>
<li>Set clear performance expectations, provide ongoing coaching, and deliver meaningful feedback that accelerates career growth and strengthens technical depth.</li>
<li>Own resource planning across client engagements &mdash; balancing workload, maintaining quality, and building capacity for growth.</li>
<li>Build a team culture grounded in technical rigor, accountability, and continuous improvement.</li>
</ul>
<p><b>Process Improvement &amp; Operational Excellence</b></p>
<ul>
<li>Identify and implement process improvements across the hedge accounting lifecycle &mdash; from trade capture and documentation through close, disclosure, and audit response.</li>
<li>Develop, document, and maintain standardized workflows, templates, and close checklists that scale across a growing client portfolio.</li>
<li>Evaluate and leverage technology solutions that increase accuracy, reduce manual effort and improve efficiency.</li>
<li>Establish and track team KPIs for delivery quality, timeliness, and client satisfaction; use data to drive decisions.</li>
<li>Lead retrospectives after each close cycle to capture what worked, what didn't, and what changes before next quarter.</li>
</ul>
<p><b>Client Service &amp; Cross-Functional Collaboration</b></p>
<ul>
<li>Serve as the senior escalation point for client inquiries, audit questions, and complex accounting positions across the managed services portfolio.</li>
<li>Build trusted relationships with client treasury, accounting, and finance leadership &mdash; advising at a strategic level, not just executing deliverables.</li>
<li>Partner with Ripple Treasury's product, technology, and client success teams to inform platform capabilities and service design.</li>
</ul>
</div><div><p><b>WHAT YOU'LL BRING:</b></p>
</div>
<div><ul><li>CPA required; advanced degree in Accounting or Finance a plus.</li>
<li>10+ years of progressive accounting experience, with at least 7 years focused on derivative instruments and hedge accounting under ASC 815 and IFRS 9.</li>
<li>Proven experience managing and developing accounting teams &mdash; in public accounting, managed services, or corporate finance.</li>
<li>Deep technical fluency in ASC 815 and IFRS 9, including practical hedge accounting elections, effectiveness testing methodologies, and disclosure requirements &mdash; you can research, interpret, and apply the standards independently.</li>
<li>Strong understanding of derivative instruments across asset classes: interest rate swaps, cross-currency swaps, FX forwards, options, and commodity derivatives.</li>
<li>Demonstrated track record of designing and implementing process improvements &mdash; you leave workflows better than you found them.</li>
<li>Experience with hedge accounting platforms (Ripple Treasury, Chatham Financial, Reval, FIS Quantum, or comparable TMS) strongly preferred.</li>
<li>Comfortable managing multiple client engagements simultaneously &mdash; precise, organized, and able to prioritize under tight deadlines.</li>
<li>Strong communicator: you make complex accounting conclusions accessible to non-technical audiences, and you hold your ground on technical positions when it matters.</li>
</ul>
</div><p></p><div><p><b>WHO WE ARE:</b></p>
<p>
Do Your Best Work</p>
<ul>
<li>The opportunity to build in a fast-paced start-up environment with experienced industry leaders</li>
<li>A learning environment where you can dive deep into the latest technologies and make an impact. A professional development budget to support other modes of learning.</li>
<li>Thrive in an environment where no matter what race, ethnicity, gender, origin, or culture they identify with, every employee is a respected, valued, and empowered part of the team.</li>
<li>In-office collaboration for moments that matter is important to our culture, and we give managers and teams the flexibility to decide which 10+ days a month they come in.</li>
<li>Bi-weekly all-company meeting - business updates and ask me anything style discussion with our Leadership Team</li>
<li>We come together for moments that matter which include team offsites, team bonding activities, happy hours and more!</li>
</ul>
<p>Take Control of Your Finances</p>
<ul>
<li>Competitive salary, bonuses, and equity</li>
<li>Competitive benefits that cover physical and mental healthcare, retirement, family forming, and family support</li>
<li>Employee giving match</li>
<li>Mobile phone stipend</li>
</ul>
<p>Take Care of Yourself</p>
<ul>
<li>R&amp;R days so you can rest and recharge</li>
<li>Generous wellness reimbursement and weekly onsite &amp; virtual programming</li>
<li>Generous vacation policy - work with your manager to take time off when you need it</li>
<li>Industry-leading parental leave policies. Family planning benefits.</li>
<li>Catered lunches, fully-stocked kitchens with premium snacks/beverages, and plenty of fun events</li>
</ul>
<p><i>Benefits listed above are for full-time employees.</i></p>
<p></p>
<div><i>Ripple is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.</i></div>
<div></div>
<div><i>Please find our </i><i>UK/EU Applicant Privacy Notice </i><i>and our </i><i>California Applicant Privacy Notice</i><i> for reference.</i></div></div></div><p></p>

Senior Manager, Hedge Accounting

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