administrative assistant Jobs in New York

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Junson Capital

Company Overview:Junson Capital (&ldquo;Junson&rdquo;) is a multi-strategy investment and asset management firm with offices in New York, Hong Kong, Singapore, and Palo Alto. Junson has over $5 billion in assets under management, with investments across real estate, fixed income, and alternative investments.Position Overview:We are seeking a motivated and detail-oriented finance assistant with at least 2 to 5 years of experience in finance, accounting, or economics to join our Finance Management Division (FMD). This full-time position offers an excellent opportunity for individuals interested in advancing their careers in finance and accounting within a dynamic business environment. The finance assistant will work closely with the finance team, providing support on various assignments and gaining exposure to financial analysis, reporting, and budgeting.Key Accountabilities:<ul><li>Assist with a variety of financial functions tasks for commercial real estate asset management.</li><li>Prepare financial presentations and reports for management and stakeholders</li><li>Conduct financial analysis and variance analysis to identify trends, patterns, and opportunities for improvement.</li><li>Conduct budgeting and forecasting processes, and assisting with financial modelling</li></ul>. Assist with loan refinancing and restructuring process, as well as regular lender reporting and communication.<ul><li>Support group tax planning projects and conduct research on tax regulation.</li></ul>Qualifications:Bachelor&rsquo;s degree in economics, finance, accounting, or a related field.Diligent and motivated to assume more responsibility and growProactive and willing to learn.At least 2 to 5 years of relevant work experience in finance or accounting.Strong analytical and problem-solving skills with attention to detail.Excellent understanding of financial statements and accounting principles.Preferred qualifications: CPA qualifications preferred.Excellent verbal and written communication skills.Proficiency in Microsoft Excel and PowerPoint.Ability to work independently and collaboratively in a team environment.Bilingual in English and MandarinBenefits:Health insurance; Paid time off; Dental insurance; Vision insurance; 401K; Flexible spending account; OtherJob Type: Full-timePay: $80,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Work Location: In person

Finance Department Assistant

Paths Management Services, LLC

<div>Assistant Property Controller 
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 14,000 units across 12 states under management and more than 500 employees, Paths manages a suite of capabilities spanning the entire property life-cycle, including: development, construction, property management, maintenance, and security.
Summary/Objective: 
The Assistant Property Controller is to support the Controller on most aspects of the monthly accounting and internal control processes. An effective Assistant Property Controller will need to have good knowledge of accounting principles and reliable to carry out tasks autonomously and collaboratively. The goal is to contribute the accuracy of the daily accounting functions and keep an eye on the works performed by staff level is completed in timely manner. The person will assist in reviewing the accounting data for any discrepancies and bring them to the Controller&rsquo;s attention. The person should be flexible to assist in annual budget and year-end closing and any ad hoc projects, etc.
Classification: Exempt; overtime not eligible 
Hybrid Schedule- 3 Days in office/ 2 Days work from home 
 
Essential function/Responsibilities: duties include but are not limited to the following:
<ul><li>Assists in accounting for portfolios of affordable housing real estate properties, related real estate funds, and corporate operating entities.</li>
<li>Records the journal entries and reviews the transactions being recorded correctly in the General Ledger (the books).</li>
<li>Assists the Controller by overseeing the billing and receivable functions performed by the bookkeepers.</li>
Performs quarterly reviews of the intercompany transactions are being recorded properly by the property level <li>- management fees, maintenance fees, billbacks, chargebacks, legal fees, work order charges, etc.</li>
<li>Assists in reviewing general ledger for discrepancies and preparation of internal and external reporting requirements for upper managers, investors, lenders, banks, etc.</li>
<li>Assists in most financial processes &ndash; example annual budgeting/reforecasting, financial closing, and reporting, 1099 tax return, etc.</li>
<li>Reviews the AR /AP transactions that are being recorded accurately during the month and ensures the bookkeepers update the monthly fees accordingly.</li>
<li>Contributes to team effort by accomplishing related projects as needed. For example, new acquisitions, properties &amp; transitions.</li>
<li>Assists the Controller on training and development of the finance staff and ensure they are meeting the departmental and organizational goals.</li>
<li>Assists with day-to-day financial operations as needed including reconciliations, valuations, cash flow forecasting, property accounting, fund level accounting, etc.</li>
<li>Oversees cash management activities for operating entities as well as properties and funds including the requesting of internal cash transfers and wire preparation.</li>
<li>Provides supports to the Accounting Team as needed due to turnaround or vacancy.</li>
<li>Participates in any upcoming ad hoc projects.</li>
</ul>
Requirements:
<ul><li>Bachelor's Degree in Accounting Major, a CPA preferred, and previous experience in real estate accounting required.</li>
</ul><ul><li>Effective business writing, strong analytical skills, excellent organizational skills, and attention to detail. Solid Knowledge of GAAP and financial processes (annual budgeting, financial closure, reporting, etc.)</li>
<li>Strong quantitative and technical/computer skills and proficiency in Microsoft Excel and Word required; experience with Yardi, AVID, etc.</li>
<li>Attention to detail and understanding of data analysis with good interpersonal skills.</li>
<li>Must be a team player who will work well in a company environment.</li>
</ul>
Salary Range: $130,000 - $140,000 

 
Benefits:
<ul><li>Medical Insurance: 100% of medical benefits paid for employees only</li>
<li>Voluntary dental and vision plan options</li>
<li>Bonus Eligible</li>
<li>401(K) available plus company match</li>
<li>Paid Time Off</li>
<li>12 Paid Company Holidays</li>
<li>Commuter Benefits</li>
<li>Voluntary short-term disability, long-term disability, life insurance, dependent coverage</li>
<li>Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance</li>
<li>Employee Referral Program</li>
<li>Employee Assistance Program (EAP)</li>
</ul>
PMP</div>

Assistant Controller

Club X TShirt Express

Who we areXposure Foundation Inc is a 5X New York Emmy Award winning and 17X New York Emmy&reg; nominated Life skills based, STEAM infused, and project based after school program.Our mission is to expose children and people of all ages to the worlds of science, technology, finance, employment/work ethic, fitness/nutrition, community service and stronger parent/child partnerships.Who we are looking forXposure Foundation Inc. is seeking a Bookkeeper. In this role you would be responsible for recording and maintaining Xposure Foundation Inc financial transactions such as purchases, expenses, sales revenue, invoices, reimbursements, loans, grants and payments.Job Purpose: The ideal candidate is detail oriented with accounting, payroll, and financial experience working with a variety of organizations. We're looking for a team player who is consistent, accurate, and efficient. This individual should be able to adapt to the changing nature of our business. We are seeking a self-motivated individual who is passionate about supporting the organization&rsquo;s mission.Job Responsibilities:<ul><li>Constantly review and fact check accounting records for accuracy, notifying senior staff of any accounting errors or potential ones</li><li>Track invoices and payments, creating a systemic way of documenting all transaction details</li><li>Maintain a system for organizing company documents.</li><li>Minimize payroll and accounting errors</li><li>Have baseline knowledge of accounting</li><li>Understand how to use accounting software systems</li><li>Responsible for maintaining and processing accurate records and timely processing and tracking of payroll data in accordance with state and federal requirements</li><li>Sets up and maintains all files necessary to support orderly processing of payrolls</li><li>Responsible for maintenance of all payroll and financial records as well as putting together financial reports</li><li>Know payroll and financial softwares or possess the ability to learn them quickly and efficiently</li><li>Maintain a complete and systematic set of records of all financial transactions of the individual Program funds</li><li>Coordinate certain routine HR and payroll functions including time and attendance, new hire/onboarding processing, and pay adjustments</li><li>Communicate with hiring manager to ensure all necessary fiscal documents have been obtained prior to new hire start date</li><li>Verify that all forms received are current approved versions before submission/entry (i.e. direct deposit forms, stop pays) .</li><li>Provide highest level confidentiality when handling and/or reviewing private information such as; social security numbers, banking account information, W-2 information, etc.</li><li>Act as the main point of contact for payroll and financially-related inquiries including but not limited to documents and their interpretation, maintenance and record keeping</li></ul>Skills and Experience:<ul><li>3-5 + years of bookkeeping experience</li><li>Have a detailed understanding of payroll practices and policies and be lightly familiar with employee garnishments, federal and state tax levies, child support deductions, etc.</li><li>Demonstrate analytical thinking and problem-solving capabilities.</li><li>Exceptional organization, accuracy and attention to detail</li><li>Ability to use MS Office, Google suite and have great commands of technology</li><li>Analytical, communications and organizational skills</li><li>Self-starter able to prioritize and handle various tasks simultaneously.</li><li>Ability to adapt to changing priorities and unexpected situations.</li><li>Proficiency required in reading, writing, and mathematics</li><li>Experience using Accelerator , Quickbooks, ADP or something similar is a plus</li></ul>Job Type: Part-timePay: $20.00 per hourApplication Question(s):<ul><li>Did you read the job description in its entirety including, the hourly rate, duties, location, and requirements?</li><li>This position requires someone who is flexible and has a flexible schedule. Reply that you understand.</li></ul>Experience:<ul><li>Bookkeeping: 3 years (Required)</li><li>Payroll management: 2 years (Required)</li></ul>Work Location: Remote

Bookkeeper

Downtown Music

<div>Downtown Music is a modern global music company committed to building a more equitable music industry. As the preferred partner for some of the world's most beloved songwriters, storied music catalogs, and emerging artists at the forefront of pop culture, we offer bespoke distribution, publishing administration, creative marketing and finance solutions to entrepreneurial creators and their partners. Downtown Music is owned and operated by Downtown Music Holdings.

Downtown Music Publishing is looking for a part-time Royalty Assistant (Temp) to join our royalty team for 6+ months. This individual will be focused on assisting the royalties team in processing both inbound royalty statements and outbound client royalty statements. Our team takes pride in accuracy and detail, but also in efficient collaboration with the other departments within Downtown's Rights Management Operations.

This hybrid position will be based in our New York location.

What you'll be doing:
<ul>
<li>Assist with the processing of incoming royalty statements including:
<ul><li>Locating and downloading statements</li>
<li>Filing and organizing statements</li>
<li>Importing statements</li>
<li>Matching statements</li>
</ul></li><li>Assist with the distribution of outbound royalty statements including:
<ul><li>QA data sets for distribution</li>
<li>Assist with balance review data preparation</li>
<li>Assist with deal meta data ingestion</li>
<li>Overall Airtable management - various</li>
<li>Inquiry management &amp; ownership of quarterly checklist Airtable</li>
<li>Maintain quarterly metrics</li>
</ul></li><li>Assist in processing income in backlog and suspense</li>
<li>Assist with ad-hoc projects for both processing &amp; distributions</li>
</ul>
After 3 months you'll have:
<ul>
<li>Experience with a full quarter's royalty cycle, from payment to distribution</li>
<li>Basic comprehension of how Downtown operates, collects, and distributes royalties</li>
<li>Exposure to and understanding of the detailed metadata received from various sources</li>
</ul>
You are / have:
<ul>
<li>Passion for music, data, numbers and details</li>
<li>Understanding of music publishing</li>
<li>Beginner to intermediate understanding of Microsoft excel</li>
<li>Beginner to intermediate understanding of Royalty Accounting</li>
<li>Previous Music Maestro and/or Curve experience a plus</li>
</ul><h3 class="jobSectionHeader">Why you want to work here:</h3>
<ul><li>Ample opportunities to work with leaders and employees across our business</li>
<li>Work in a collaborative environment full of mission driven, innovative, and passionate people</li>
<li>Be part of an open, welcoming, and inclusive culture</li>
</ul>
Downtown provides base salary ranges for all positions located in the United States at the time of posting. The pay rate for this position is $18/hr.

Ensuring a diverse and inclusive workplace where we learn from each other is core to Downtown's values. We welcome and encourage all applicants of different backgrounds, experiences, abilities and perspectives to apply.</div>

Royalty Assistant (Temp)

Castlewood Apparel

<div>Leading apparel wholesaler seeks an Assistant Controller to oversee the financial operations of four related entities, ensuring the accuracy, integrity, and timeliness of all accounting functions. This role manages daily accounting operations, financial reporting, treasury management, internal controls, and compliance activities.<div><div><div><div> 
Key Responsibilities:
Treasury &amp; Cash Management<ul><li>
Maintain positive daily cash flow across all bank accounts</li><li>
Monitor monthly customs duty charges and ensure sufficient ACH funding</li><li>
Review factor reporting daily and provide updates to CFO</li><li>
Oversee all company procedures and financial controls regarding the reporting of A/R, A/P, and payroll</li><li>
Reconcile Factor statements and multiple bank accounts monthly</li></ul>
Accounts Payable<ul><li>
Oversee invoice processing in Kwik Tag/Microsoft Dynamics GP (Great Plains)</li><li>
Ensure timely vendor payments and schedule recurring payments</li><li>
Manage and prepare monthly/quarterly royalty payments and reporting for licensed brands</li><li>
Prepare commercial rent schedules</li><li>
Provide training and support to the accounting team on A/P systems</li></ul>
Accounts Receivable<ul><li>
Supervise and manage workflow distribution</li><li>
Review and validate customer chargebacks and deductions</li><li>
Approve credit memos and assist in disputing invalid claims</li><li>
Monitor follow-up on disputed claims and enforce escalation procedures</li><li>
Collaborate with sales and senior management to resolve customer issues</li></ul>
General Ledger &amp; Financial Reporting<ul><li>
Prepare month-end close, including journal entries, reconciliations, and report generation</li><li>
Ensure accuracy and integrity of monthly financial statements</li><li>
Assist in the preparation of reports for the Account's annual review statements</li></ul>
Payroll &amp; Employee Benefit Administration<ul><li>
Review payroll reports for accuracy</li><li>
Maintain 401(k) records, payments, loans, and employer match (Voya)</li></ul> 
Education &amp; Qualifications:<ul><li>
Bachelor's Degree in Accounting is required</li><li>
5+ years of bookkeeping/accounting experience</li><li>
Proficiency in ERP / accounting system (Microsoft Great Plains, AMT)</li><li>
Advanced Microsoft Excel and Microsoft Office proficiency</li><li>
Strong analytical skills with high attention to detail and accuracy</li><li>
Excellent organizational, time management, and communication skills</li></ul> 
Salary Range: $100,000 &ndash; $125,000 
Benefits:<ul><li>
5 PSST days, 10 Vacation Days</li><li>
Company holidays include closures between Christmas and New Year's</li><li>
Hybrid schedule: Monday to Thursday on-site, Friday remote</li><li>
Medical, Dental, Vision, Voluntary Disability, and Life Insurance</li><li>
401(K) with a $1,000 company match, profit sharing, and discretionary annual bonus</li><li>
Business casual work environment</li></ul></div></div></div></div></div>

DataAnnotation

<div>
 DataAnnotation is committed to creating high-quality AI. We are looking for a Finance Associate to join our team to help train the next generation of AI while enjoying the flexibility of remote work and the freedom to set your own schedule. This role is designed to fit a variety of lifestyles &mdash; whether you&rsquo;re looking to contribute part-time alongside a current position, pursue it full-time, or engage periodically as a flexible professional opportunity.
 
 
 We're currently expanding into an exciting new area &ndash; teaching AI Assistant models to be a more useful tool for finance professionals. We're seeking experienced finance professionals with advanced degrees (MBA+) and professional experience to use their expertise to help shape how AI understands financial principles and decision-making.
 
 
 
 Role
 
 
 
 We&rsquo;re growing a team of finance experts, and as the team grows, so will your opportunities. In this role, you might:
 
 
 <ul>
 <li>
 Review and improve AI Assistant answers to questions about macro trends, corporate finance, and capital markets
 </li>
 <li>
 Leverage your education and work experience to check the reasoning and accuracy of an AI Assistant's work
 </li>
 <li>
 Push the models with complex, real-world scenarios and edge cases to see where their reasoning holds up &ndash; and where it doesn&rsquo;t.
 </li>
 <li>
 Share clear, structured feedback to help make each new version of the AI smarter and more reliable.
 
 
 </li>
 </ul>
 To succeed in this position, you should have expert-level financial reasoning and formal training in a finance-related discipline. A Master&rsquo;s or PhD (completed or in progress) is strongly preferred. Relevant backgrounds include Financial Accounting, Investment Banking, Corporate Development, Wealth Management, and Insurance Planning.
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 This is a full-time or part-time REMOTE position
 </li>
 <li>
 You&rsquo;ll be able to choose which projects you want to work on
 </li>
 <li>
 You can work on your own schedule
 </li>
 <li>
 Projects are paid hourly starting at USD $50-$60 per hour, with bonuses on high-quality and high-volume work
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Give AI chatbots diverse and complex problems and evaluate their outputs
 </li>
 <li>
 Evaluate the quality produced by AI models for correctness and performance
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in English (native or bilingual level)
 </li>
 <li>
 Detail-oriented
 </li>
 <li>
 Proficient in financial analysis, financial modeling, data analysis, and other reasoning exercises related to finance management
 </li>
 <li>
 A current, in progress, or completed Masters and/or PhD is is preferred but not required
 
 
 </li>
 </ul>
 Note: Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD. Only applicants in United States will be considered for this role. This is an independent contract position.
 
 
 #finance
</div>

Finance Associate

LaSalle Network

<div>
 
 LaSalle Network is hiring for an
 
 Administrative Assistant to the Office of the Global Head
 
 ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 
 
 The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 
 
 
 Administrative Assistant to the Office of the Global Head
 
 Responsibilities:
 
 <ul>
 <li>
 Manage a complex and constantly evolving global calendar across multiple time zones.
 </li>
 <li>
 Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
 </li>
 <li>
 Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
 </li>
 <li>
 Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
 </li>
 <li>
 Prepare materials for meetings, presentations, and business engagements.
 </li>
 <li>
 Coordinate logistics for conferences, events, and high-profile engagements.
 </li>
 <li>
 Arrange and manage detailed domestic and international travel, including private aviation when applicable.
 </li>
 <li>
 Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
 </li>
 <li>
 Manage real-time travel adjustments and contingency planning.
 </li>
 <li>
 Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
 </li>
 <li>
 Support planning of personal travel and events as needed.
 </li>
 <li>
 Liaise with personal staff, vendors, and service providers with professionalism and discretion.
 </li>
 <li>
 Track priorities, deadlines, and action items across business and personal commitments.
 </li>
 <li>
 Handle confidential information with the highest level of discretion.
 </li>
 <li>
 Coordinate with internal teams, external partners, and advisors globally.
 </li>
 <li>
 Anticipate needs and proactively resolve scheduling or logistical conflicts.
 </li>
 </ul>
 
 
 Administrative Assistant to the Office of the Global Head
 
 Qualifications:
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
 </li>
 <li>
 Personal support experience preferred.
 </li>
 <li>
 Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
 </li>
 <li>
 Demonstrated expertise managing complex international travel, including private travel logistics.
 </li>
 <li>
 Exceptional organizational and time-management skills with the ability to manage competing priorities.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Ability to operate with urgency, flexibility, and sound judgment.
 </li>
 <li>
 Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
 </li>
 <li>
 Comfortable working outside standard business hours when required to support global activity.
 </li>
 <li>
 Strong problem-solving mindset with a proactive approach.
 </li>
 <li>
 Highly detail-oriented with strong follow-through.
 </li>
 </ul>
 
 This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 
 
 If you meet the minimum requirements and are interested in learning more, apply today!
 
 
 Allison Sachnoff
 
 
 Senior Recruiter
 
 
 LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 
 
 LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 
 
 LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 
 
 All assignments are at-will and their duration is subject to change.
 
</div>

Administrative Assistant to Office of Global Head

Explore 207+ Accounting assistant in New York this March. Find roles across top companies and apply now to boost your career.

207 accounting assistant jobs In New York

Finance Department Assistant

Assistant Controller

Bookkeeper

Royalty Assistant (Temp)

Assistant Controller

Finance Associate

Administrative Assistant to Office of Global Head