accounting assistant

Shiel Sexton

<div>Accounting Assistant at Shiel Sexton

The Accounting Assistant position with Shiel Sexton is an entry level accounting position which requires proficiency in general accounting, a high level of detail, accuracy, and timeliness with strong organizational, multitasking, and prioritizing abilities. The successful candidate will have experience in accounts payable and process improvement.

Additional responsibilities include:
<ul>
<li>Accurate and timely routing of accounts payables</li>
<li>Review and reconciliation of vendor statements</li>
<li>Entry level accounts payable and expense report entry</li>
<li>General support for project accounting team</li>
<li>Using independent judgement and discretion to identify problems and making recommendations for solutions</li>
</ul>
 Skills/Qualifications:
<ul>
<li>1-3 years experience in accounts payable</li>
<li>Experience in ERP Accounting System (Vista Viewpoint preferred)</li>
</ul>
Competencies:

Along with effective interpersonal and communication skills and dedication to teamwork and integrity the ideal candidate will demonstrate the following:
<ul>
<li>Collaborative &ndash; desire to work with the team to improve and streamline processes</li>
<li>Initiative &mdash; Ability to understand what tasks need to be completed without direction</li>
<li>Communication &mdash; Able to communicate effectively, both written and verbal, with internal and external teams</li>
<li>Results driven &mdash; strong sense of urgency and comfortable working with deadlines</li>
<li>Thoroughness &mdash; Ensuring that one&rsquo;s work is complete and accurate</li>
<li>Flexibility &mdash; Demonstrates openness to new organizational structures, procedures, and technology</li>
<li>Team Champion &ndash; a champion for Shiel Sexton and the Project Accounting Team</li>
</ul>
Please note sponsorship and/or relocation are not available for this position.

 Notice to Recruiters and Agencies: Shiel Sexton prefers to recruit candidates directly, rather than through a third-party recruiter or agency. Do not submit or present your candidate(s) through any means (e-mail, fax, phone, mail, verbal referral) to Shiel Sexton or any employee of Shiel Sexton. In the case of candidate(s) submitted or presented to Shiel Sexton by a recruiter or agency without a signed agreement in place for the specific position or without a specific open requisition, Shiel Sexton explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. To request consideration as a Recruiting Vendor, please contact our human resources department.

Working Conditions

Personnel Management |40+ Hours/week |Dynamic work schedule dependent on project status |Working construction environment |Outdoor/Construction Site Work/Office setting |Moderate Safety Risk |Deadline Requirements |Delivery of accurate and completed project 
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Accounting Assistant

North Texas Custom Roofing and Construction Management

Accounting Assistant Job Overview North Texas Custom Roofing and Construction Management (NTCR&amp;CM) specialises in providing high-quality, long-lasting, and environmentally friendly roofing solutions. With a firm commitment to superior workmanship and customer service, we cater to both residential and commercial clients, ensuring every project meets the highest standards. We are now seeking a diligent and organised Accounting Assistant to join our team on a Full-Time basis in Virginia Beach, Virginia. The successful candidate will play a crucial role in supporting our finance department, ensuring the accuracy and integrity of our financial records. This is an excellent opportunity for a detail-oriented individual to contribute to the smooth financial operations of a customer-focused company. Key Responsibilities * Assisting with the management of accounts payable and accounts receivable. * Processing and verifying invoices, expense claims, and payment requests. * Performing daily data entry of financial transactions into our accounting system. * Reconciling bank statements and resolving any discrepancies in a timely manner. * Assisting in the preparation of financial reports, such as balance sheets and income statements. * Supporting the finance team with month-end and year-end closing procedures. * Maintaining accurate and organised financial files and records. * Liaising with internal departments and external partners regarding financial enquiries. Qualifications and Skills * Proven experience in an accounting or finance-related role. * A strong understanding of basic bookkeeping and accounting principles. * High proficiency in Microsoft Office Suite, especially MS Excel. * Hands-on experience with accounting software is highly desirable. * Exceptional attention to detail and accuracy. * Excellent organisational and time-management skills, with the ability to manage multiple tasks. * Strong verbal and written communication skills. * A relevant qualification in accounting or finance is preferred but not essential. What We Offer * A competitive annual salary ranging from $35,000 to $65,000 USD, dependent on experience. * The opportunity to be part of a reputable company with a strong commitment to quality. * A supportive and professional working environment. * Opportunities for professional growth and development.

Hospice of Guernsey

Overview Join our dynamic team as an Accounting Assistant and play a vital role in maintaining accurate financial records and supporting office operations. This energetic position offers an exciting opportunity to develop your accounting and administrative skills within a collaborative environment. You will assist with bookkeeping, data entry, and office management tasks while ensuring smooth daily operations. Ideal candidates are detail-oriented, highly organized, and possess excellent communication skills. Your proactive approach will help keep our financial processes efficient and our office running seamlessly. This candidate will perform cross functional support to our current staff.Responsibilities<ul><li>Manage accounts receivable and payable to ensure timely processing of invoices and payments</li><li>Perform data entry with precision, maintaining accurate financial records and supporting bookkeeping activities</li><li>Handle front desk duties, greeting visitors, managing multi-line phone systems, and providing exceptional customer service</li><li>Support office management tasks such as filing, document proofreading, calendar management, and organizing office supplies</li><li>Maintain professional phone etiquette while supporting customer inquiries and providing customer support or support for administrative needs</li><li>Utilize Microsoft Office, Google and other computer skills to prepare reports, correspondence, and presentations efficiently</li></ul>Experience<ul><li>Previous clerical or administrative experience in an office environment is preferred</li><li>Familiarity with accounting software is highly desirable</li><li>Experience in office management or receptionist roles such as medical</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Excellent typing speed and computer literacy across various platforms including Microsoft Office</li><li>Demonstrated ability to handle phone etiquette professionally while providing outstanding customer service</li></ul>This position offers a vibrant work environment where your organizational talents and proactive attitude will be valued. We are committed to fostering growth opportunities for our team members while ensuring a positive workplace experience. Join us to contribute your skills in accounting assistance, office management, and customer support&mdash;making a meaningful impact every day!Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

A.S.P. Enterprises

About the RoleA.S.P. Enterprises Inc., a family owned business, is one of the largest cigar wrapper grower in the world. We specialize in dark air-cured tobacco wrappers, binders, and fillers from Ecuador, Nicaragua, and other parts of Central and South America.We are seeking a detail-oriented and organized Accounting Assistant to support our accounting team. This position will assist with accounts payable, accounts receivable, vendor payments, purchasing, record organization, and general administrative accounting tasks. The ideal candidate is reliable, proactive, comfortable working with financial systems, and able to manage multiple priorities with accuracy. If you enjoy a structured office environment and balancing routine responsibilities with problem-solving, this position may be an excellent fit.Key Responsibilities1. Accounts Receivable<ul><li>Create and enter invoice information into the accounting system</li><li>Maintain organized invoice records and filing systems</li><li>Process incoming payments via wire transfers and checks</li><li>Record and apply payments accurately within the accounting system</li><li>Communicate professionally with clients regarding outstanding invoices and late payments</li></ul>2. Accounts Payable<ul><li>Review vendor invoices for accuracy, proper documentation, and required backup</li><li>Communicate with vendors regarding invoice discrepancies or required corrections</li><li>Process vendor payments through online bill pay systems and prepare checks when necessary</li><li>Prepare and submit monthly and scheduled wire payments for recurring vendors</li><li>Verify payment details and ensure timely processing of scheduled payments</li><li>Maintain organized records and file invoices, payment confirmations, and supporting documentation</li></ul>3. Purchasing &amp; Administrative Accounting Support<ul><li>Assist with purchasing office supplies and general office needs</li><li>Verify items received match purchase orders and submitted requests</li><li>Maintain organization of office materials and supplies</li><li>Purchase, set up, and organize new accounting/administrative binders annually</li><li>Assist with coordinating daily office lunch orders</li><li>Ensure employee reimbursement documentation is complete, organized, and easily accessible</li></ul>Qualifications<ul><li>Previous experience in accounting, bookkeeping, accounts payable, or administrative support preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to prioritize tasks and meet deadlines</li><li>Professional communication skills with vendors, clients, and internal team members</li><li>Proficiency with Microsoft Office (specifically Excel) and accounting software</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills<ul><li>Experience processing invoices and payments</li><li>Experience with accounting systems and online payment platforms</li><li>Basic understanding of accounts payable and accounts receivable processes</li></ul>Benefits<ul><li>Stable Monday&ndash;Friday schedule</li><li>Full-time position</li><li>Professional office environment</li><li>401(k) matching</li><li>Health/Dental Insurance</li><li>Paid time off</li><li>Paid sick days</li><li>Parental leave</li><li>Retirement plan</li></ul>Pay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

JOB DESCRIPTIONPOSITION: Accounting AssistantReports directly to Chief Operating Officer and is responsible for general assistance in day-to-day financial operations of the firm, including, but not limited to:<ul><li>Perform file management within firm systems</li><li>Perform conflict checks in system.</li><li>Open new clients and matters in system.</li><li>Payroll processing</li><li>Track paid time off, holiday time, overtime, and time without pay.</li><li>Assist with monthly attorney distribution checks including calculation of deductions.</li><li>Pay state and federal payroll taxes; prepare and submit related reports.</li><li>Report payroll statistics to U.S. Department of Labor.</li><li>Produce W-2&rsquo;s and related reports.</li><li>Accounts payable</li><li>Processing check requests, expense and vendor checks.</li><li>Post expenses to client files and expenses accounts.</li><li>Scan checks and necessary documents for retention purposes.</li><li>Track mileage reimbursements.</li><li>Reconcile checking, trust, and all other bank accounts.</li><li>Track South Dakota sales tax: prepare report and pay taxes.</li><li>Administer and disburse petty cash.</li><li>Track 1099 vendors and payment information, produce 1099&rsquo;s</li><li>Accounts receivable and billing</li><li>Processing electronic billing to insurance clients.</li><li>Daily receipts.</li><li>Receive client payments by phone, enter into payment system.</li><li>Printing invoice audit reports.</li><li>Sending out of client statements, folding and stuffing envelopes.</li><li>Collecting and tracking casual for a cause donations.</li><li>Monthly tasks</li><li>Printing of payroll Summary, Deposit Detail, Income Statement, Checkbook Register, and General Ledger, keep in organized reference books.</li><li>Running monthly closing on system.</li><li>Prepare and collect year-end data for firm accountant.</li><li>Troubleshoot all accounting problems upon request.</li><li>Communicate regularly with coworkers using Outlook email.</li><li>Attend monthly staff meetings.</li><li>Always protect confidential information. Adherence to attorney code of ethics.</li><li>Always maintain a professional appearance and demeanor. Respond in a courteous and helpful manner to all client and firm concerns.</li><li>Back up Accounts Payable and Receivable tasks.</li><li>Perform other duties as assigned by Controller and/or Chief Operating Officer.</li></ul>Qualifications:<ul><li>BS Degree (preferred) or AA Degree required.</li><li>At least one year of experience in bookkeeping/accounting.</li></ul>Physical Requirements (essential functions):<ul><li>Ability to consistently sit, reach, grasp, and pinch in relationship to tasks associated with bookkeeping duties.</li><li>Ability to consistently do intense visual work with a high level of concentration doing detail-oriented tasks.</li><li>Ability to consistently communicate effectively when interacting with clients, vendors, attorneys and coworkers.</li><li>Ability to frequently deliver documents, files, mail, messages, etc. to appropriate attorney(s), and departments.</li><li>Ability to occasionally transport materials weighing up to fifty (50) pounds throughout the building and outside the building, when needed.</li><li>Ability to occasionally travel to required locations throughout the city.</li></ul>Job descriptions are subject to change at the discretion of the firm. Nothing stated in this job description implies or creates a contract between the firm and an employee. All employment with the firm is at will and subject to the firm&rsquo;s then-current policy.Pay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Northland Business Systems

<div>Are you an organized, tech-savvy professional with strong administrative and operational skills? We&rsquo;re looking for a Office Assistant to support our team by streamlining office processes and ensuring seamless day-to-day operations. If you have a keen eye for detail, excellent communication skills, and the ability to multitask in a fast-paced environment, we want to hear from you! 
(Northland and Companies will be moving to South St. Paul end of August/beginning of September 2026.) 
Key Responsibilities:
<ul>
<li>Greeting clients and visitors as needed.</li>
<li>Performing general office clerk duties and errands.</li>
<li>Process bank deposits using remote deposit machine then post in accounting system.</li>
<li>Track maintenance, cleaning, oil changes, license plate renewals for all company vehicles.</li>
<li>Stocking and working with Inventory.</li>
<li>Meet with the CFO to receive coaching and support to continually improve and grow.</li>
<li>Back up the CFO in staff commission calculations.</li>
<li>Assist in the preparation and shipping of items for trade shows/conferences.</li>
<li>Assist with entering accounts payable into the accounting system.</li>
<li>Assist with miscellaneous departmental projects.</li>
<li>Assist with Company errands as necessary.</li>
<li>Assist with shipping and receiving.</li>
<li>Assist with making internal staff travel reservations.</li>
<li>Back up the Accounts Administrator in ZephyrTec responsibilities.</li>
<li>Sales data entry and Excel spreadsheet management.</li>
<li>Place, track and document all purchase orders with various vendors according to established Northland Business Systems procedures.</li>
<li>Process daily mail &ndash; scan to save in mail file, file hard copy for the President/CEO&rsquo;s review, handle items needing immediate attention.</li>
<li>Maintaining office equipment as needed.</li>
<li>Helping organize and maintain office common areas, the kitchen, and the 
warehouse.</li>
</ul>
What We&rsquo;re Looking For:
<ul>
<li>2-4 years minimum office experience</li>
<li>Excellent organizational skills &amp; ability to multitask</li>
<li>Knowledgeable in and be skilled at using Outlook, Teams, Word, Excel and any 
other programs that meet company needs 
</li>
<li>Ability to possess excellent verbal and written communication skills 
</li>
<li>Ability to follow standard procedures 
</li>
<li>Ability to exhibit composure, patience, and confidence when facing difficult 
situations 
</li>
<li>Ability to maintain a helpful and positive attitude 
</li>
<li>Be a self starter who is comfortable working independently 
</li>
<li>Ability to have a strong attention to detail 
</li>
<li>Willingness to be a self-starter by taking on a variety of tasks to best serve 
Northland Business Systems 
</li>
<li>Ability to be accurate and efficient</li> 
</ul>
Why Join Us?
<ul>
<li>A dynamic, collaborative work environment</li>
<li>Opportunities to contribute to company-wide improvements</li>
<li>Competitive compensation and benefits package</li>
</ul>
If you are a highly motivated professional who enjoys optimizing administrative operations, we encourage you to apply! 
Northland Business Systems is an equal opportunity employer.</div>

Studio 8 Design Architects

Location: Valdosta, GA Employment Type: Full-Time Starting Salary Range: $20/Hr. &ndash; $28/Hr.Studio 8 is searching for an Administrative/Accounting Assistant to join our growing team. As a full-service architectural firm, we serve a wide variety of private sector and governmental clients. We are dedicated to providing excellence in design and service to our clients. Studio 8 functions in an open-office environment which fosters learning, growth and development. We promote a collaborative atmosphere where each person brings their unique talents to the company. Studio 8 also engages in company activities to create a strong team.Job SummaryThe Administrative/Accounting Assistant supports the Controller by performing a variety of accounting, bookkeeping, and administrative tasks. As the first point of contact for the office, your role will entail greeting clients, answering phones, providing administrative support, and fulfilling daily accounting activities. The ideal candidate is professional, detail-oriented, organized, and proficient working with accounting software and spreadsheets.Key Responsibilities<ul><li>Accurately record transactions, journal entries, and financial data using accounting software (Deltek Vantagepoint)</li><li>Process accounts payable and accounts receivable transactions</li><li>Assist in generating client billings</li><li>Process incoming mail</li><li>Prepare bank deposits and reconcile bank statements</li><li>Track and maintain consultant insurance certificates</li><li>Maintain accurate financial records and documentation</li><li>Communicate with vendors and consultants</li><li>Assist with time sheets and expense reports</li><li>Ensure professional registrations are current</li><li>Provide administrative support and assist with special projects</li><li>Schedule continuing education</li><li>Maintain office supplies</li><li>Assist with company outings and trips</li></ul>Qualifications<ul><li>Accounting Diploma or Associate&rsquo;s (preferred)</li><li>2 years&rsquo; experience in accounting, bookkeeping or a related role (preferred)</li><li>Basic understanding of accounting principles and financial practice</li><li>Proficiency in Microsoft (Excel, Word, Teams)</li><li>Strong attention to detail and accuracy</li><li>Written and verbal communication skills</li><li>Good organizational and time management skills</li><li>Ability to maintain confidentiality of financial information</li></ul>Benefits:Studio 8 Design offers a 401(k) Safe Harbor Plan, Paid Vacation, Sick Leave, Paid Holidays, and opportunities for advancement. The company also builds &ldquo;esprit de corps&rdquo; through company trips and social events.More About Studio 8 Design: Visit our website https://www.s8darchitects.com/Job Type: Full-timeBenefits:<ul><li>401(k) matching</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

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