accounting assistant

Wicomico County Free Library

Position Title: Accounting Assistant &ndash; Wicomico Public LibraryPosition SummaryThe Accounting Assistant provides accounting, payroll, and administrative support to ensure the efficient operation of the Finance Department. This position is responsible for data entry, maintaining financial records, processing payroll, assisting with accounts payable and receivable functions, and serving as a backup administrative assistant when needed. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in accounting software, payroll processing software, cloud-based office suite, and office technology.Essential Duties and ResponsibilitiesAccounting and Financial Support<ul><li>Enter and maintain accurate financial data in accounting software</li><li>Assist with accounts payable and accounts receivable processing.</li><li>Prepare and reconcile financial records, reports, and statements.</li><li>Process invoices, payments, deposits, and expense documentation.</li><li>Maintain organized accounting files and records.</li><li>Assist with monthly, quarterly, and annual financial reporting.</li><li>Assist with financial audits as needed.</li></ul>Payroll Administration<ul><li>Process Bi-weekly payroll and maintain payroll records using payroll software</li><li>Verify employee time records and payroll-related documentation. Assist employees with payroll-related questions.</li><li>Assist with Reception and Customer Service. Administrative Support</li></ul>Pay: $20.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant

Tangible Investments, Inc

Tangible Investments, Inc. is an established Laguna Beach company with over 30 years in business specializing in rare coins, precious metals, jewelry, and collectibles. We are seeking an experienced Accounting Assistant with strong QuickBooks experience to join our accounting team. This position is ideal for an experienced bookkeeper who enjoys working with numbers, keeping financial records organized, and supporting the day-to-day accounting functions of a busy business.This position is ideal for someone who enjoys bookkeeping, working with numbers, and keeping financial records organized and accurate. We offer a friendly, team-oriented environment with flexible scheduling and are open to either a full-time employee with benefits or a part-time employee looking for approximately 30 hours per week.Responsibilities<ul><li>Download and post daily bank and credit card transactions into QuickBooks.</li><li>Record and apply customer payments received through eBay, PayPal, 1stDibs, and other payment platforms.</li><li>Process accounts payable, including grading service invoices and payments.</li><li>Scan and organize vendor bills and accounting documents.</li><li>Assist with bank and credit card reconciliations.</li><li>Prepare reports used for monthly sales verification and commission calculations.</li><li>Prepare correspondence related to licensing renewals and other business requirements.</li><li>Maintain accurate accounting records and assist with other accounting and administrative duties as assigned.</li></ul>Qualifications<ul><li>Advanced QuickBooks experience is required.</li><li>Minimum of 3 years of bookkeeping or accounting experience.</li><li>Experience with accounts payable and payment processing.</li><li>Proficiency in Microsoft Excel.</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li><li>Experience with e-commerce accounting (PayPal, eBay, Shopify, Amazon, WooCommerce, or similar platforms) is a plus.</li></ul>Benefits (Full-Time)<ul><li>Company contribution of $100 per month toward group health insurance</li><li>Company pays 50% of dental and vision insurance premiums</li><li>Company-paid $25,000 life insurance policy</li><li>401(k) with a 3% company contribution regardless of employee contribution, plus eligibility for a discretionary annual 2% profit-sharing contribution</li><li>Paid holidays after successful completion of the 90-day introductory period</li><li>Paid Time Off (PTO) begins accruing after one year of employment</li><li>Flexible schedule</li><li>Friendly, team-oriented work environment with the opportunity to build a long-term career with a company that has been in business for over 30 years</li></ul>If you are dependable, organized, and take pride in accurate work, we'd love to hear from you.Pay: $28.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Vision insurance</li></ul>Experience:<ul><li>QuickBooks: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Laguna Beach, CA 92651 (Required)</li></ul>Work Location: In person

Williams Parker

<div>Williams Parker, the region's largest and oldest law firm founded in 1925, is seeking a detail-oriented and service-focused Accounting Assistant to join our Accounting Department in downtown Sarasota.
This position is ideal for an accounting professional who enjoys a blend of accounts payable, accounts receivable, billing support, matter conflict checks, and administrative accounting functions within a collaborative professional services environment. The successful candidate will play an important role in supporting the Firm's financial operations while maintaining the accuracy, responsiveness, confidentiality, and client service standards that have contributed to Williams Parker's success for more than a century.
What You Will Do
As a member of the Accounting Department, you will:<ul><li>
Support the accounting department by processing inbound accounting requests.</li><li>
Perform and manage client and matter conflict checks, including conducting database searches, maintaining contact records, verifying information, and ensuring compliance with firm policies before matters are opened.
</li><li>Manage accounts receivable processes, including cash receipt reconciliation, remote check deposits, wire verification, and invoice follow-up activities.
</li><li>Assist in handling accounts payable functions, including coding and processing vendor invoices, managing reimbursements, onboarding new vendors, and ensuring timely and accurate payments.</li><li>
Maintain accurate financial records and documentation in accordance with firm procedures and accounting standards.</li><li>
Collaborate with attorneys, staff, clients, vendors, and third-party service providers to support the Firm's financial and operational needs.</li>
Adapt to changing priorities and business demands while proactively identifying needs and assisting with departmental initiatives. 
<li>
</li></ul> 
 
Requirements 
Education &amp; Qualifications<ul><li>
Bachelor&rsquo;s degree required; emphasis in accounting, business administration, or a related field is preferred.</li><li>
Demonstrated commitment to accuracy, professionalism, confidentiality, and exceptional client service.</li><li>
Ability to work effectively both independently and collaboratively within a team-oriented environment.
</li></ul>Experience<ul><li>
One to two years of accounts payable and/or accounts receivable experience strongly preferred.
</li><li>Three to five years of experience in a professional services, legal, accounting, or business environment is preferred.
</li><li>Experience working with accounting, billing, or time-and-billing software platforms is preferred.
</li><li>Experience maintaining financial records, processing transactions, and supporting accounting operations in a high-volume environment.
</li></ul>Skills and Attributes<ul><li>
Proficiency with Microsoft Office and other business technology platforms; experience with systems such as SurePoint, iManage, and Adobe Acrobat is beneficial.
</li><li>Strong organizational skills with the ability to manage multiple priorities while maintaining close attention to detail.</li><li>
Excellent written and verbal communication skills with the ability to effectively collaborate across departments and communicate with diverse audiences.</li><li>
Ability to work efficiently under pressure and respond effectively to time-sensitive requests and deadlines.</li><li>
Strong documentation, reporting, and record-management skills.</li><li>
Ability to manage confidential information with discretion and sound judgment.</li><li>
Demonstrated ability to adapt to changing priorities and contribute positively to a collaborative, service-driven culture.</li></ul>
Teamwork &amp; Client Service<ul><li>
Commitment to delivering exceptional internal and external client service.</li><li>
Professional, responsive, and collaborative approach when working with attorneys, staff, clients, vendors, and business partners.</li><li>
Ability to contribute to a team environment that values respect, accountability, cooperation, and shared success.</li><li>
Interest in continuous learning and professional growth as the scope and complexity of responsibilities expand over time.</li></ul>
Work Environment<ul><li>
Williams Parker's team atmosphere is fostered not only by its attorneys, but by all members of the support staff. Our employees are proud to work collaboratively in service of the firm's clients. Our commitment to teamwork allows us to draw upon diverse experience, perspectives, and talents to deliver exceptional service and results.</li><li>
If an individual requires reasonable accommodation due to an ADA covered disability, he/she should speak to the Director of Human Resources when this need develops. The Firm will make appropriate and reasonable accommodations with disabilities that qualify for coverage under the American with Disabilities Act or similar state disability laws.</li></ul>
Work Hours &amp; Location<ul><li>
This is a full-time, hourly (non-exempt) position. The hours are typically 8:45am &ndash; 5:15pm, Mondays through Fridays, although occasional flexibility may be required to meet business needs.</li><li>
The position is primarily based out of our downtown Sarasota office.</li></ul> 

Benefits 
<ul>
<li>Market leading compensation package</li>
<li>Health and disability insurance</li>
<li>Vision and dental insurance</li>
<li>Firm-paid life insurance, with ability for employee to purchase additional insurance</li>
<li>Employee Savings Plan with employer contributions</li>
<li>401(k) with employer contributions</li>
<li>Paid time off</li>
<li>Paid parental leave</li>
<li>Perks platform offering over 30,000 unique discounts</li>
<li>Referral program</li>
<li>Wellness program</li></ul></div>

Patterson Horth

Position PurposeThe Staff Accountant is responsible for maintaining financial procedures and ensuring accurate and timely financial reporting. This role supports the accounting department with day-to-day operations, reconciliations, and compliance with company policies and accounting standards.Position Essential Functions and ResponsibilitiesTo be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below.Essential FunctionsEssential functions include the following. Other duties may be assigned.&middot; Assist with month-end and year-end closing processes&middot; Process subcontractor pay applications and vendor invoices&middot; Track and maintain lien waivers and related documentation&middot; Perform weekly check runs, including check preparation and review&middot; Record payments accurately in accounting software&middot; Mail checks and handle related correspondence&middot; Maintain and track credit card receipts, including managing company cards such as CapitalOne credit card&middot; Assist with owner billings and customer invoicing&middot; Update and maintain owner billing spreadsheets&middot; Work with invoices to ensure accuracy, completeness, and proper codingQualification RequirementsEducation and/or Experience&middot; Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred&middot; 1&ndash;3 years of accounting experience&middot; Strong understanding of accounting principles and financial reporting&middot; Proficiency in accounting software (e.g., Sage, AIA preferred)&middot; Strong attention to detail and organizational skills&middot; Ability to meet deadlines and work independentlyPay: $60,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Superhero fire protection

<div>About the Role:
The Receptionist/Accounting Assistant plays a vital dual role in ensuring smooth front office operations while supporting the accounting department with essential financial tasks. This position serves as the first point of contact for visitors and callers, providing professional and courteous service that reflects the company&rsquo;s values. In addition to managing reception duties, the role involves assisting with some accounting task. The successful candidate will contribute to the overall efficiency of the office by coordinating communication between departments and supporting administrative and accounting functions. This role requires a detail-oriented individual who can balance multitasking with a high level of accuracy and professionalism. TRAINING PROVIDED
Minimum Qualifications:<ul><li>
High school diploma or equivalent.</li><li>
Knowledge of Microsoft Office applications (Outlook, Word, &amp; Excel).</li><li>
The ideal candidate must accurately take notes and direct callers to the correct team member.</li><li>
Ability to quickly learn new accounting software, specifically Sage Intacct.</li><li>
Strong organizational and multitasking abilities.</li></ul>
Preferred Qualifications:<ul><li>
Previous customer service experience (preferred but not required).</li><li>
Basic knowledge of accounting principles (preferred but not required).</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to handle confidential information with discretion.</li><li>
Prior experience working in a fast-paced environment.</li></ul>
Responsibilities:<ul><li>
Greet and welcome visitors, clients, and vendors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls and emails promptly and courteously.</li><li>
Perform data entry and maintain accurate financial records, including invoices, and payments.</li><li>
Ensure the reception area is tidy and presentable at all times.</li><li>
Collaborate with other departments to facilitate smooth communication and workflow.</li><li>
Coordinate daily assignments with AR and AP staff.</li></ul>
Skills:
The required skills enable the candidate to efficiently manage front desk operations, ensuring all visitors and communications are handled professionally and promptly. Strong organizational skills help in managing multiple tasks and coordinating between departments. Effective communication skills are essential for interacting with clients, vendors, and colleagues, fostering a positive and collaborative work environment.<div>
Benefits:</div> 
<div></div><ul><li>
Health, Dental, Vision, Life &amp; Disability Insurance.</li><li>
8 Paid Holidays &amp; 1 Floating Holiday</li><li>
4% 401K/Roth Match - Fully Vested on Day 1</li><li>
Start Earning Paid Time Off (PTO) on Day 1</li></ul> 
On-Site Requirement: 100% on-site at our local office location
Full-Time Presence: Monday-Friday 7:00 AM to 4:00 PM
No Remote Option: In-office position with no current remote flexibility</div>

RECEPTIONIST/Accounting Assistant

Martis Camp

<div>For over twenty years, Martis Camp has set the standard for extraordinary private community living in the Tahoe region. It&rsquo;s a place where families and friends come together to enjoy an unmatched mountain lifestyle&mdash;surrounded by breathtaking scenery, enriched by world‑class amenities, and grounded in an authentic sense of community.
Nestled in the heart of Truckee, California, Martis Camp features an exceptional collection of amenities, including the iconic Camp Lodge, Family Barn, Beach Shack, Lost Library, and a stunning Tom Fazio&ndash;designed golf course. The Club provides a four-season experience with recreation, dining, wellness, and outdoor adventure woven into every aspect of daily life. Martis Camp isn&rsquo;t just a place to work, it&rsquo;s a place to belong, contribute, and be part of something truly remarkable. 
 
POSITION SUMMARY: 
 
The Accounting Assistant &ndash; Accounts Payable provides transactional and administrative support to the Senior Accountant, Accounts Payable Operations, and the Assistant Controller. This position assists with invoice entry, documentation review, approval follow-up, vendor record maintenance, routine vendor communication, payment-batch preparation, statement research, recordkeeping, and other accounting support activities. The Accounting Assistant supports the accounting department&rsquo;s activities for Martis Camp Club (MCC), Martis Camp Community Association (MCCA), and Martis Camp Foundation (MCF). 
 
The Accounting Assistant follows established accounts payable procedures and internal controls and helps ensure that invoices and vendor information are complete, accurate, and processed in a timely manner. The position supports the use of Ottimate and Jonas by monitoring workflow queues, assisting managers with routine questions, and escalating system, coding, payment, or compliance issues to the Senior Accountant. 
 
The Accounting Assistant works closely with the Senior Accountant, Accounts Payable Operations, and reports to the Assistant Controller. This position performs assigned duties in accordance with established procedures and escalates unusual transactions, vendor concerns, system issues, and accounting questions to the Senior Accountant or Assistant Controller. The position requires strong organizational skills, attention to detail, professional customer service, and the ability to manage multiple priorities while maintaining confidentiality and accuracy. 
 
The Accounting Assistant does not independently authorize payments, approve vendor banking changes, establish accounting policies, determine tax treatment, submit regulatory filings, or approve their own work. 
 
This is a full-time on-site accounting position requiring a standard 40-hour workweek, Monday through Friday, with occasional scheduled overtime as necessary to meet departmental deadlines and organizational needs. This is not a remote or hybrid position. 
ESSENTIAL JOB RESPONSIBILITIES: 
 
Accounts Payable Support<ul><li>
Enter and process invoices for MCC, MCCA, and MCF using established procedures.</li><li>
Confirm that invoices contain appropriate supporting documentation and evidence of departmental approval.</li><li>
Route invoices through Ottimate and follow up with managers regarding incomplete or unapproved invoices.</li><li>
Identify apparent duplicate invoices, missing information, or unusual items and refer them to the Senior Accountant.</li><li>
Prepare preliminary weekly payment batches and supporting reports for review and approval.</li><li>
Post recurring invoices and payment transactions based on approved schedules.</li><li>
Maintain organized electronic AP records and supporting documentation.</li><li>
Respond professionally to routine vendor inquiries regarding invoice receipt and payment status.</li><li>
Escalate vendor disputes, account holds, pricing disagreements, or other significant issues.</li><li>
Compare vendor statements to AP records; research missing invoices, unapplied credits, discrepancies, and open balances; and refer unresolved or significant items to the Senior Accountant or Assistant Controller.</li><li>
Maintain the check register and payment documentation as directed.</li></ul>
Vendor Records and Documentation<ul><li>
Obtain and maintain required vendor documentation, including W-9 forms, certificates of insurance, and other compliance documentation.
</li><li>Assist with vendor credit applications and banking documentation as needed.
</li><li>Enter and maintain vendor information in the accounting system in accordance with established procedures.
</li><li>Submit new vendor setups and changes to vendor names, addresses, tax information, banking information, or payment instructions for review and approval by the Senior Accountant or Assistant Controller.</li><li>
Maintain records needed for 1099, nonresident withholding, use-tax, audit, and unclaimed-property reporting.
</li><li>Assist with quarterly Nonresident Withholding reporting by gathering vendor information, preparing supporting schedules, and researching discrepancies for review and submission by the Senior Accountant.
</li><li>Assist with maintaining independent contractor files, including liability insurance and workers' compensation documentation, to ensure compliance with company policies.
</li><li>Assist the Senior Accountant with annual and quarterly compliance projects by gathering data and preparing supporting schedules.</li></ul><div>
Accounting and Administrative Support<ul><li>
Assist with AP-related month-end reports and supporting schedules.</li><li>
Research open invoices, credits, outstanding checks, and other assigned reconciling items.</li><li>
Assist with audit and year-end documentation requests.</li><li>
Distribute incoming accounting mail.</li><li>
Assist with printing, processing, and mailing member statements.</li><li>
Scan, file, copy, and organize accounting records.</li><li>
Assist with routine Ottimate questions and direct technical or accounting issues to the Senior Accountant.</li><li>
Provide backup support for other transactional accounting functions as assigned.</li><li>
Perform other administrative and accounting-support duties assigned by the Senior Accountant or Accounting Leadership.</li></ul> 

KNOWLEDGE AND SKILLS QUALIFICATIONS: 
<ul><li>
Strong organizational skills and attention to detail.</li><li>
Ability to accurately follow established accounting procedures and internal controls.</li><li>
Basic understanding of accounts payable and general ledger coding.</li><li>
Ability to prioritize recurring deadlines and manage multiple assignments.</li><li>
Excellent verbal and written communication skills, with the ability to build positive working relationships across all levels of the organization.
</li><li>Ability to provide courteous service to vendors, managers, members, and coworkers.</li><li>
Ability to identify unusual transactions or discrepancies and escalate them appropriately.</li><li>
Ability to work collaboratively within a deadline-driven accounting department.</li><li>
High ethical standards and ability to maintain confidential information.</li><li>
Dependable attendance and consistent follow-through on assigned responsibilities.</li></ul> 

EDUCATION, EXPERIENCE, CERTIFICATIONS, AND LICENSES:<ul><li>
High school diploma or equivalent required; relevant accounting or administrative experience may be considered in evaluating qualifications.</li><li>
Associate degree, accounting coursework, or bookkeeping certificate preferred.</li><li>
One to three years of accounts payable, bookkeeping, accounting-clerk, or administrative accounting experience preferred.
</li><li>Basic-to-intermediate Excel, Outlook, and Word skills.</li><li>
Experience with invoice-processing or accounting software preferred.</li></ul><ul><li>
Ability to maintain the highest level of confidentiality when handling sensitive financial, vendor, and member information.</li><li>
Jonas Club Management software or Ottimate software preferred but not required.</li><li>
Private club experience preferred but not required.</li></ul> 

PHYSICAL REQUIREMENTS:
<ul><li>Ability to remain seated and work at a computer workstation for extended periods.
</li><li>Ability to occasionally lift and carry up to 15 pounds.
</li><li>Ability to communicate effectively in person, by telephone, video conferencing, and electronic communication platforms.
</li><li>Ability to operate standard office equipment, including computers, printers, scanners, and telephones.
</li><li>Ability to occasionally bend, reach, stoop, and file documents.
</li></ul>WAGE RANGE &amp; BENEFITS: $28.00 - $34.00/hr, with a competitive benefit package<ul><li>
Medical, Dental, Vision, Life Insurance</li><li>
Dependent Care Flexible Spending Account</li><li>
401K with up to 7% employer match</li><li>
Paid Time Off</li><li>
Annual Fitness Bonus</li><li>
529 College Saving Account</li><li>
Scholarship Opportunities</li><li>
Retail Spa and Golf shop discounts</li><li>
Ambassador Recognition Activities and Events</li><li>
Free Ambassador Golf &amp; Tennis Clinics (when available)</li><li>
Work Tango Recognition and Incentive Programs</li><li>Martis Camp Club is an equal-opportunity employer</li></ul></div>
cog75iPVry</div>

Accounting Assistant – Accounts Payable

K&M Collision

Description: K &amp; M Collision is one of the Southeast's premier luxury collision repair facilities, specializing in OEM-certified repairs for many of the world's leading automotive manufacturers. K&amp;M is part of the Collision Partners Group (&ldquo;CP&rdquo;) and is building a premier, quality-first collision-repair platform by partnering with best-in-class independent operators who share an uncompromising commitment to safety, craftsmanship, and people. We operate under a &ldquo;Local at Scale&rdquo; philosophy: preserving the legacy, reputation, and culture of exceptional local businesses while providing the standards, infrastructure, and support required to deliver consistently excellent repairs. At CP, quality is not a differentiator &ndash; it is the requirement. Our commitment to quality, integrity, and customer service has made us an industry leader throughout the region. Our success depends on a team of dedicated professionals who take pride in their work, support one another, and strive for continuous improvement. The Office Manager &amp; Accounting Assistant is responsible for overseeing the day-to-day administrative operations of the office while providing accounting support to the corporate and management teams. This position plays a key role in keeping the office organized, ensuring financial transactions are processed accurately, and supporting the overall efficiency of the business. We're looking for an organized, detail-oriented professional who enjoys creating structure, managing office operations, and supporting the financial functions of the business. The ideal candidate is dependable, proactive, and able to manage multiple priorities in a fast-paced environment, someone who takes ownership of their responsibilities and enjoys being the person who keeps the office running smoothly. Pay: $45,000.00-$55,000.00/salary Hours: Monday through Friday, 8 AM to 5 PM, in person Benefits include 401(k) with matching, health/dental/vision/life insurance, LTD, STD, paid time off, and seven paid holidays Requirements: Office Administration Oversee the daily administrative operations of the office. Answer and direct incoming phone calls as needed. Order and maintain office supplies. Maintain organized office files and company records. Coordinate office vendors and service providers. Schedule meetings and assist with administrative projects. Support managers with general administrative needs. Maintain confidentiality of company and employee information. Accounting Support Process bank transactions and customer payments daily. Make bank deposits. Enter vendor invoices and assist with accounts payable processing. Assist with accounts receivable activities as needed. Reconcile credit card transactions. Maintain accurate accounting records and supporting documentation. Support the corporate team with special projects and other accounting responsibilities. Administrative Support Maintain organized electronic and paper filing systems. Recommend improvements to office procedures and workflows. Perform other administrative duties as assigned. Qualifications High school diploma or equivalent required; associate degree in business or accounting is a plus. 2 or more years of office administration experience. Proficiency with Microsoft Office, including Excel, Word, and Outlook. Strong organizational and time management skills. Excellent attention to detail and accuracy. Ability to prioritize multiple responsibilities and meet deadlines. Strong written and verbal communication skills. Professional, dependable, and team-oriented. Ability to maintain confidentiality and exercise sound judgment.

Office Manager & Accounting Assistant

Search 3543+ Accounting assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

3543 accounting assistant jobs Near Me

Accounting Assistant

Accounting Assistant

Accounting Assistant

Accounting Assistant

RECEPTIONIST/Accounting Assistant

Accounting Assistant – Accounts Payable

Office Manager & Accounting Assistant