accounts payable specialist Jobs in New York

accounts payable specialist

office manager

accounting intern

accounts payable clerk

accounts payable coordinator Jobs in New York

accounts payable coordinator

accounting bookkeeper

Advice Personnel

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 Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!
 
 
 
 
 
 
 An Ultra High Net Worth Family Office is seeking a part-time Bookkeeper/Accountant to join its lean team. This SFO has been established to manage generational wealth across a myriad of investments. The ideal candidate is resourceful, detail-oriented, and comfortable working in a confidential environment that supports UHNW individuals. This is a small, collaborative group with a great culture, and you&rsquo;ll work hand in hand with the Controller.
 
 
 
 
 
 Working hours are flexible, as this does not have to be a traditional 9-5 role; however, the company is targeting roughly 25 p/week to start with potential for additional hours as needed.
 
 
 
 
 
 
 
 Responsibilities
 
 
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 Review, organize, and process invoices and approved purchase requests with proper coding and documentation; prepare weekly payables summaries and track outstanding obligations.
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 Perform monthly bank and credit card reconciliations and support quarterly intercompany reconciliations.
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 Record transactions accurately in the general ledger and maintain account balances.
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 Maintain organized digital financial records, ensuring documentation is complete and accessible.
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 Oversee financial and compliance records for vehicles and artwork.
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 Manage vendor relationships, monitor invoices and contracts, maintain payment histories, and support 1099 preparation.
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 Contribute to ad hoc accounting projects, system improvements, and operational support as needed.
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 Requirements
 
 
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 3+ years of experience in bookkeeping or accounting.
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 Strong background in accounts payable and account reconciliations.
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 Comfortable working in QuickBooks, Bill.com and Excel, with the ability to quickly adapt to new tools.
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 Detail-oriented and organized, with the ability to manage multiple priorities in a dynamic environment.
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 Proactive team player who takes ownership and operates with a flexible, hands-on approach.
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 Maintains a high degree of discretion, professionalism, and integrity.
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 Salary:
 
 $40K - $45K annualized
 
 
 
 
 
 The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
 
 
 
 
 
 
 Please send your resume for immediate consideration to: mangeloni@adviceny.com.
 
 
 
 
 
 
 If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
 
 
 
 
 
 
 
 Advice Personnel
 
 
 
 
 
 
 *Celebrating 40 years as New York&rsquo;s trusted boutique executive recruiting &amp; staffing firm*
 
 
 
</div>

Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!

Red Rabbit, LLC

<div>
 
 About Red Rabbit
 
 
 
 Red Rabbit is a mission-driven school food company serving public, charter, and independent schools across the Northeast and Mid-Atlantic. For nearly 20 years, we&rsquo;ve partnered with schools to deliver chef-prepared, culturally relevant meals that support student health, identity, and academic success.
 
 
 
 About The Role
 
 
 
 Red Rabbit is seeking a highly organized, detail-oriented Bookkeeper to join our Finance Team. This role supports the day-to-day financial operations of a growing, multi-state organization and plays a critical role in maintaining accurate records and ensuring timely reporting.
 
 
 This is a hands-on, execution-focused position within a collaborative finance function. It is a part-time individual contributor role with meaningful responsibility and accountability.
 
 
 The Bookkeeper will work closely with the CFO and other members of the Finance Team to ensure clean books, strong internal controls, and reliable financial visibility across the organization.
 
 
 
 Key Responsibilities
 
 
 
 
 Core Accounting
 
 
 
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 Record daily financial transactions and maintain the general ledger in Xero
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 Manage accounts payable and accounts receivable processes
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 Process vendor payments and customer invoicing
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 Reconcile bank, credit card, and balance sheet accounts monthly
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 Maintain fixed asset schedules and track depreciation
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 Ensure accurate classification of revenue and expenses across multiple states and contracts
 
 
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 Close &amp; Reporting
 
 
 
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 Support monthly close processes
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 Prepare monthly financial summaries and supporting schedules
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 Assist with year-end close and audit preparation
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 Maintain organized digital documentation and supporting records
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 Identify discrepancies and proactively resolve issues
 
 
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 Compliance &amp; Multi-State Operations
 
 
 
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 Support sales tax tracking and filings as needed
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 Assist with payroll coordination and reporting
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 Ensure financial practices align with internal controls and company policy
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 Support documentation related to government and school contracts
 
 
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 Qualifications
 
 
 
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 3&ndash;7+ years of bookkeeping or accounting experience
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 Strong experience with Xero (required)
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 Advanced proficiency in Excel / Google Sheets (reconciliations, pivot tables, formulas)
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 Experience working in a multi-entity or multi-state environment preferred
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 Familiarity with contract-based businesses or school food operations is a plus
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 Highly detail-oriented with strong organizational skills
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 Self-directed and comfortable working independently in a remote environment
 
 
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 Ideal Candidate
 
 
 
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 Takes pride in accuracy, organization, and well-maintained financial systems
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 Works independently and follows through without close supervision
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 Communicates clearly and flags discrepancies early
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 Comfortable supporting a growing, multi-state organization
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 Brings professionalism, integrity, and a strong sense of ownership to their work
 
 
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 Job Details
 
 
 
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 Job Type: Part-Time
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 Typical Hours: Monday &ndash; Friday (hours vary based on company needs)
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 Location: Remote (must live in NYC Metro Area)
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 Reports to: Chief Financial Officer
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 Compensation: $29.00 - $35.00/hour
 
 
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 Benefits
 
 
 
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 Generous PTO
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 401(k) Option
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 Paid Professional Development
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 Education Reimbursement Opportunities
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 Paid Family Leave
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 Disability Insurance Coverage
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</div>

Bookkeeper (Part-Time / Hybrid)

Eolis International Group

A small, active consultancy seeks a part-time bookkeeper with a finance or accounting college degree. Versatility in QuickBooks, Desktop Pro, and preparing the books required, including balance sheet and payroll tax allocations for final review and preparation of tax returns by the company's CPA.This independent contractor position for individuals seeking an additional client for onsite visits half a day once a week, or a whole day twice a month, to do the work required. Work in a comfortable, office environment on-site on the Upper East Side.Candidate should have a minimum of 5 years' experience that encompasses bank and credit card reconciliation, generation of reports through QuickBooks, and maintenance of paperless files for bills, banking, and credit card data.Basic computer savvy, including the use of routine office equipment and the ability to back-up and save files safely, please.Compensation is $30-$35 per hour. References from a recent and reachable client are essential.Job Type: Part-timeExpected hours: Except during tax season, 20 hours per month (minimum 2 visits)Work Location: In personPay: $30.00 - $35.00 per hourWork Location: In person

Experienced Bookkeeper

Club X TShirt Express

Who we areXposure Foundation Inc is a 5X New York Emmy Award winning and 17X New York Emmy&reg; nominated Life skills based, STEAM infused, and project based after school program.Our mission is to expose children and people of all ages to the worlds of science, technology, finance, employment/work ethic, fitness/nutrition, community service and stronger parent/child partnerships.Who we are looking forXposure Foundation Inc. is seeking a Bookkeeper. In this role you would be responsible for recording and maintaining Xposure Foundation Inc financial transactions such as purchases, expenses, sales revenue, invoices, reimbursements, loans, grants and payments.Job Purpose: The ideal candidate is detail oriented with accounting, payroll, and financial experience working with a variety of organizations. We're looking for a team player who is consistent, accurate, and efficient. This individual should be able to adapt to the changing nature of our business. We are seeking a self-motivated individual who is passionate about supporting the organization&rsquo;s mission.Job Responsibilities:<ul><li>Constantly review and fact check accounting records for accuracy, notifying senior staff of any accounting errors or potential ones</li><li>Track invoices and payments, creating a systemic way of documenting all transaction details</li><li>Maintain a system for organizing company documents.</li><li>Minimize payroll and accounting errors</li><li>Have baseline knowledge of accounting</li><li>Understand how to use accounting software systems</li><li>Responsible for maintaining and processing accurate records and timely processing and tracking of payroll data in accordance with state and federal requirements</li><li>Sets up and maintains all files necessary to support orderly processing of payrolls</li><li>Responsible for maintenance of all payroll and financial records as well as putting together financial reports</li><li>Know payroll and financial softwares or possess the ability to learn them quickly and efficiently</li><li>Maintain a complete and systematic set of records of all financial transactions of the individual Program funds</li><li>Coordinate certain routine HR and payroll functions including time and attendance, new hire/onboarding processing, and pay adjustments</li><li>Communicate with hiring manager to ensure all necessary fiscal documents have been obtained prior to new hire start date</li><li>Verify that all forms received are current approved versions before submission/entry (i.e. direct deposit forms, stop pays) .</li><li>Provide highest level confidentiality when handling and/or reviewing private information such as; social security numbers, banking account information, W-2 information, etc.</li><li>Act as the main point of contact for payroll and financially-related inquiries including but not limited to documents and their interpretation, maintenance and record keeping</li></ul>Skills and Experience:<ul><li>3-5 + years of bookkeeping experience</li><li>Have a detailed understanding of payroll practices and policies and be lightly familiar with employee garnishments, federal and state tax levies, child support deductions, etc.</li><li>Demonstrate analytical thinking and problem-solving capabilities.</li><li>Exceptional organization, accuracy and attention to detail</li><li>Ability to use MS Office, Google suite and have great commands of technology</li><li>Analytical, communications and organizational skills</li><li>Self-starter able to prioritize and handle various tasks simultaneously.</li><li>Ability to adapt to changing priorities and unexpected situations.</li><li>Proficiency required in reading, writing, and mathematics</li><li>Experience using Accelerator , Quickbooks, ADP or something similar is a plus</li></ul>Job Type: Part-timePay: $20.00 per hourApplication Question(s):<ul><li>Did you read the job description in its entirety including, the hourly rate, duties, location, and requirements?</li><li>This position requires someone who is flexible and has a flexible schedule. Reply that you understand.</li></ul>Experience:<ul><li>Bookkeeping: 3 years (Required)</li><li>Payroll management: 2 years (Required)</li></ul>Work Location: Remote

Bookkeeper

Projecs

Job Description: We are seeking a detail-oriented QuickBooks accountant for a short-term, task-based project. The role involves:<ul><li>Entering bank and credit card transactions into QuickBooks</li><li>Categorizing and organizing transactions</li><li>Assisting with LLC tax preparation by filtering and organizing expenses</li><li>Ensuring records are accurate and ready for accounting/tax filing</li></ul>Requirements:<ul><li>Proven experience with QuickBooks bookkeeping</li><li>Familiarity with LLC tax-related expense categorization</li><li>Strong attention to detail</li><li>Ability to work fully remotely</li></ul>Additional Information:<ul><li>Transaction volume: Low (few transactions)</li></ul>Pay: From $16.50 per hourWork Location: Remote

LLC Tax & QuickBooks Accountant (Remote, Task-Based)

Cooper Arias, LLP

Cooper Arias, LLP is a public accounting firm providing audit, tax, and advisory services to a diverse client base including private companies, nonprofits, and governmental entities. We are committed to delivering high-quality service while fostering a collaborative and supportive work environment for our professionals.Position Overview We are seeking a motivated Associate to join our Audit team, specializing in government audits. The ideal candidate will assist in performing financial statement audits, reviews, and other assurance engagements while gaining valuable exposure to a variety of industries.Key Responsibilities<ul><li>Assist with planning and performing audit engagements in accordance with professional standards</li><li>Prepare audit workpapers and documentation</li><li>Analyze financial statements and accounting records</li><li>Perform testing of internal controls and substantive procedures</li><li>Communicate findings with senior auditors and managers</li><li>Work directly with clients to obtain necessary information and documentation</li><li>Ensure compliance with applicable accounting standards and firm policies</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting or related field</li><li>CPA eligible or actively pursuing CPA certification preferred</li><li>0&ndash;2 years of public accounting or audit experience</li><li>Strong analytical and problem-solving skills</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Excel and accounting software</li><li>Ability to manage multiple deadlines and work in a team environment</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>CPA exam support and professional development opportunities</li><li>Health insurance</li><li>Paid time off and holidays</li><li>Flexible work environment</li></ul>Job Type: Full-timePay: $55,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Staff Accountant/Auditor

Chamber Music Society of Lincoln Center

Overview:The Chamber Music Society of Lincoln Center (CMS) invites applications for the position of Controller, a pivotal role at the world&rsquo;s premier chamber music institution. CMS is renowned for its innovative performances, global reach, and dedication to elevating the art of chamber music both on stage and in the digital sphere. This is an extraordinary opportunity to join an organization at a time of significant momentum and artistic accomplishment. In addition, CMS is currently implementing a robust new accounting system.Reporting to the Director of Administration, the Controller oversees all aspects of CMS accounting activities, from day-to-day matters to issuing financial reports, preparing financial statements and coordinating audit activities, and preparing tax forms including Form 990. The Controller supervises a full-time staff accountant.Responsibilities:&middot; Train, supervise and evaluate staff&middot; Oversee daily financial operations, including accounts payable, accounts receivable, cash flow, bank reconciliations, and fixed assets&middot; Prepare and issue financial reports and statements quarterly in an accurate and timely manner&middot; Responsible for accounting and recordkeeping for investment reconciliation of the endowment portfolio, which includes alternative investments&middot; Manage the annual audit, ensuring timely completion of quality financial statements&middot; Prepare all information for Form 990 and other required tax filings (1099s, 1042s); work with independent auditors to ensure completion of tax returns well in advance of deadlines&middot; Work closely with the Development Department to properly record gifts with a range of restrictions&middot; Periodically review and update documentation of accounting policies and procedures&middot; Finalize reporting function on a new accounting system&middot; Provide support for other projects and institutional priorities as requiredQualifications:&middot; Bachelor&rsquo;s degree in accounting; CPA preferred&middot; Minimum of five years of accounting and financial management experience, with at least 1-2 years in a supervisory capacity&middot; Previous experience as a Controller or Assistant Controller in the not-for-profit sector preferred&middot; Track record of producing quality financial reports and tax returns on time&middot; Advanced proficiency in one or more accounting systems and Excel; ideal candidate will consider themselves a power user of accounting software&middot; Detailed knowledge of and experience preparing IRS Form 990 and supporting documents&middot; Experience with the accounting for and reporting on an investment portfolio, and with managing fund restrictions&middot; Interest in reviewing and improving workflows and identifying cost-effective uses of technology for financial operations&middot; Strong written and oral communication skills; skillful in conveying complex financial information&middot; Ability to work on multiple short-, mid-, and long-term projects simultaneously and to manage overlapping deadlines&middot; Ability to embrace routine and essential administrative tasks&middot; Interest in the arts a plusCompensation and Benefits:This is a full-time position, working from the CMS offices on the Lincoln Center campus, with a salary range of $130,000-160,000.CMS offers competitive compensation that includes an excellent health insurance plan, dental and vision benefits, retirement plan, vacation, and generous paid time off.How To Apply:Please submit a resume and cover letter in a single PDF to jobs@chambermusicsociety.org with &ldquo;Controller&rdquo; in the subject line. Please, no phone calls. We look forward to hearing from you!The Chamber Music Society of Lincoln Center is an Equal Opportunity Employer.Pay: $130,000.00 - $160,000.00 per yearBenefits:<ul><li>403(b)</li><li>403(b) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Controller

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