accounting office manager

MAE Eitel

Company DescriptionMAE-Eitel, Inc., located in Orwigsburg, PA, is a leading manufacturer of straightening machinery and material handling systems for the automotive and railroad industries. Established in 1931 in Germany and expanded to the U.S. in 1973, the company has since become the global leader in the straightening press market following a merger with MAE in 2014. Committed to innovation and collaboration, MAE-Eitel also serves the agricultural, metal, and energy sectors and actively pursues new technologies and business opportunities. The company's core values include fostering a strong team culture, prioritizing personality in hiring, and supporting both U.S. manufacturing and the local Schuylkill County community. At MAE-Eitel, the mission is to work together, embrace challenges, and deliver exceptional customer service under the motto, &quot;At MAE-Eitel we straighten it out!&quot;Role DescriptionMAE-Eitel is seeking an Accounting and Office Manager / HR professional for a full-time hybrid role based in Orwigsburg, PA, with the flexibility to occasionally work from home. This role will oversee accounting operations, manage financial reporting, and handle bookkeeping tasks. Additional responsibilities include maintaining financial records, preparing financial statements, and providing general HR support such as payroll processing and employee documentation. The position requires collaboration with other team members to ensure the smooth operation of finance and administrative functions while supporting the company&rsquo;s vision and culture.Qualifications<ul><li>Proficiency in Accounting, Financial Statements, and Bookkeeping to ensure accurate record-keeping and compliance.</li><li>Experience in Financial Reporting and general financial oversight to analyze and present data effectively.</li><li>Knowledge of Finance to support fiscal planning, budgeting, and cost management.</li><li>Strong organizational, analytical, and communication skills to manage both office and HR-related tasks.</li><li>Familiarity with standard accounting software and tools is highly desirable.</li><li>Ability to collaborate effectively within a team-oriented culture while managing tasks independently.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred.</li><li>Prior experience in a similar role within a manufacturing or industrial environment is a plus.</li><li>Knowledge of HR processes and office administration is preferred</li></ul>Pay: $100,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Orwigsburg, PA 17961

Accounting and Office Manager / HR

Compass Solutions LLC

About Compass Solutions Compass Solutions is the back office management company we spent a decade building toward. We manage full back office operations for rent-to-own portable building companies &mdash; and we do it with precision, care, and a small team that takes real ownership. We are not a large firm. We are a focused, intentional operation where the right person will have direct impact from day one.The Role We are looking for an accounting professional to join our founding team. Depending on your background and experience, this role could be an Accountant position or an Accounting Manager/Controller-level role. We will structure the position &mdash; and the compensation &mdash; around what you bring to the table. Tell us what you've done and we'll show you where you fit.Numbers matter so much &mdash; that is why this job matters. And more than that, the people behind the numbers matter. We need someone who gets that and wants to be part of a company that lives it out every day.What You'll Do<ul><li>Reconcile credit card payments &mdash; high volume &mdash; to ensure accurate bank deposits</li><li>Reconcile bank statements and maintain clean, accurate books</li><li>Manage accounts payable including cutting checks to vendors</li><li>Handle sales tax filing and payment</li><li>Manage asset depreciation schedules</li><li>Work daily in QuickBooks and Excel</li><li>Learn and work in our rental management software &mdash; we will train you fully</li></ul>For candidates with leadership experience: there is a path to managing the accounting function as Compass grows.What We're Looking For<ul><li>Strong bookkeeping and accounting fundamentals &mdash; reconciliation is the core of this job</li><li>Advanced Excel skills required &mdash; pivot table experience is a meaningful advantage</li><li>QuickBooks experience strongly preferred</li><li>Sales tax filing experience is a plus</li><li>Asset depreciation experience is a plus</li><li>Detail-oriented mindset &mdash; you catch what others miss</li><li>Accounting Manager/Controller candidates: experience leading an accounting team and managing month-end close</li></ul>Compensation by Level<ul><li>Staff Accountant: $65,000&ndash;$70,000</li><li>Accounting Manager/Controller: $90,000&ndash;$100,000</li></ul>What We Offer<ul><li>Compensation matched to your experience level</li><li>401(k) with matching</li><li>Health insurance</li><li>PTO</li><li>Direct access to leadership that has been building businesses for a decade &mdash; we want you to grow and find your place to thrive</li><li>A culture that invests in your future &mdash; we believe in training and educating you to the next level</li><li>A family atmosphere where you are known, valued, and developed</li></ul>Pay: $65,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>Tell us briefly about Quickbooks experience and excel experience?</li><li>Are you applying for the Staff Accountant level, or the Accounting Manager/Controller level, or are you open to either based on the right fit?</li></ul>Experience:<ul><li>Accounting: 2 years (Required)</li></ul>Work Location: In person

Accountant to Accounting Manager/Controller

The Hotchkiss School

<div>
 Job Details
 
 
 
 Description
 
 
 
 
 Title: Accounting Manager / Controller
 
 
 
 
 Department:
 
 Business Office
 
 
 
 FLSA:
 
 Exempt
 
 
 
 Reports to:
 
 Director of Finance
 
 
 
 Designation:
 
 Staff
 
 
 
 Schedule:
 
 Full-time, calendar year, generally Monday through Friday
 
 
 
 Travel:
 
 Minimal
 
 
 
 Location:
 
 On-site
 
 
 The Business Office team is committed to advancing the mission of the School by providing accurate and timely financial services, with exceptional customer support for the School community, while acting as a steward of the School&rsquo;s resources. The School values internal development and provides meaningful opportunities for expanded responsibilities and career advancement within the Business Office for individuals who demonstrate strong performance, initiative, and leadership potential.
 
 
 
 Summary
 
 
 
 Reporting to the Director of Finance, the Accounting Manager / Controller is a hands-on finance professional who brings energy, initiative, and innovation to a complex boarding school environment. This role oversees the day-to-day accounting operations, ensures the accuracy and integrity of financial records, and supports financial sustainability. The Accounting Manager / Controller will play a key role in managing the general ledger, supervising/supporting accounting staff, contributing to audits and compliance, and leading continual improvement of systems and processes, including budget management and financial reporting.
 
 
 What sets this role apart is the opportunity to develop close relationships with stakeholders across campus and manage projects that meet our ever-evolving School needs. We are looking for someone with a strong blend of technical accounting experience and a collaborative, service-oriented mindset who excels at creative problem solving and demonstrates strong learning acuity. Serving as a resource to departments across campus, this individual partners closely with budget holders to provide insight, tools, and guidance that promote sound financial decision-making and stewardship.
 
 
 The ideal candidate has experience in a senior accounting role, preferably in an independent school or nonprofit, excels in both operational execution and process design, and is committed to fostering a welcoming and supportive environment for all interactions with the Business Office.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 General Ledger Management: Maintenance and ownership of the accuracy of the general ledger and month-end, quarter, and year-end close processes. Review and manage journal entries, account reconciliations, and variance investigations. Set up and manage GL accounts, funds, projects, and events as needed.
 </li>
 <li>
 Financial Operations &amp; Treasury Support: Ownership of cash flow forecasting and daily treasury operations. Approve wire transfers, ACH transactions, and payment templates. Provide oversight and support for purchasing and inventory processes in collaboration with relevant departments.
 </li>
 <li>
 Financial Audit and Form 990 Preparation Support: Assist in coordinating and preparing for the annual audit, ensuring timely completion of all audit schedules and supporting documentation. Assist with IRS Form 990 preparation, state filings, and other compliance reporting. Help ensure strong internal controls are in place and functioning effectively.
 </li>
 <li>
 Gift and Fund Management: Support monthly reconciliation of charitable giving gifts, monitor the endowment tracking system (e.g., Fundriver), and manage the due to/from activity between operating cash and endowment. Oversee the quarterly reconciliations of Charitable Remainder Trusts, Pooled Investment Funds.
 </li>
 <li>
 Programmatic Support: Coordinate and work with staff accountants regarding auxiliary programs, student travel activities, and employee and student credit/debit card transactions.
 </li>
 <li>
 Process Improvement and System Integrations: Identify opportunities to improve accounting processes and support the implementation of system enhancements. Support the implementation of new financial technologies and reporting tools. Ensure accuracy between financial systems, such as the general ledger, credit cards, employee reimbursements, and procurement.
 </li>
 <li>
 Internal Policies and Compliance: Contribute to the creation and refinement of internal policies and procedures. Provide training and guidance to ensure school-wide compliance.
 </li>
 <li>
 Team Supervision and Development: Supervise and support the 5-member accounting and purchasing team. Provide training, performance feedback, and mentorship to support professional growth. Foster a collaborative and accountable culture within the business office.
 </li>
 <li>
 Perform additional duties as assigned by the Director of Finance/Controller.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting is highly preferred.
 </li>
 <li>
 Minimum 5 years of progressive accounting experience, preferably in an independent school environment and/or in non-profit accounting.
 </li>
 <li>
 Prior supervisory experience with a demonstrated ability to lead and develop a team.
 </li>
 <li>
 Strong working knowledge of GAAP and nonprofit accounting standards.
 </li>
 <li>
 Impeccable attention to detail and accuracy.
 </li>
 <li>
 Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders to build rapport and trust.
 </li>
 <li>
 Demonstrated ability to think analytically and strategically, with the ability to manage multiple tasks and priorities simultaneously, prioritizing appropriately.
 </li>
 <li>
 Proficiency in accounting software (e.g., SAGE Intacct, Great Plains, or similar), Excel, and reporting tools.
 </li>
 <li>
 Commitment to the values of a boarding school environment, including discretion, collaboration, and service orientation.
 
 
 </li>
 </ul>
 
 Physical Conditions
 
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer.
 </li>
 <li>
 Must be able to lift up to 15 pounds at times (e.g., files, boxes, office supplies).
 </li>
 <li>
 Must be able to access and navigate all areas of the office.
 </li>
 <li>
 Ability to read, interpret, and analyze information on paper and computer screens.
 </li>
 <li>
 Occasional standing, bending, reaching, and walking as needed.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.
 
 
 
 The Hotchkiss School is an equal-opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms and conditions of employment, compensation, benefits, training, promotion, transfer, discipline and termination).
 
 
 
 
 In accordance with applicable law, the School does not discriminate against any individual based on age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, national origin, physical disability, race, religious creed, sex, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic.
 
</div>

Accounting Manager / Controller

Genesis Action Resources

<div>Fortified Risk Group is seeking an experienced Accounting Manager to lead our multi-state accounting operations, financial reporting, and compliance functions. This role oversees payroll and tax accounts across multiple states, directs bookkeeping workflows, manages system integrations, and partners closely with leadership, HR, and external auditors. This position is hybrid, but the Accounting Manager must be able to report to our Franklin, TN office regularly for team collaboration, audits, and essential in-person work. 
About the Role

The Accounting Manager ensures the accuracy, integrity, and efficiency of Fortified Risk Group&rsquo;s financial operations. The ideal candidate is detail-oriented, analytical, and experienced in multi-state accounting environments. They bring strong QuickBooks expertise, leadership skills, and the ability to build scalable systems that support a growing organization. 
Key Responsibilities (list not exhaustive)

Financial Management &amp; Reporting
<ul>
<li>Lead monthly, quarterly, and annual financial reporting (P&amp;L, balance sheet, cash flow, and management reports).</li>
<li>Analyze financial data to identify trends, risks, and opportunities for cost savings or process improvements.</li>
<li>Support forecasting, budgeting, and executive-level financial planning.</li>
</ul>
Multi-State Tax &amp; Compliance
<ul>
<li>Manage payroll tax, sales tax, use tax, and all state and federal business tax filings.</li>
<li>Oversee multi-state registrations, payroll accounts, and employer tax accounts.</li>
<li>Prepare documentation for audits and serve as the primary contact for CPAs, auditors, and tax agencies.</li>
</ul>
Accounting Operations
<ul>
<li>Oversee daily bookkeeping, reconciliations, and payroll accuracy across multiple entities.</li>
<li>Maintain and optimize the QuickBooks chart of accounts to align with company structure and reporting needs.</li>
<li>Ensure GAAP compliance and maintain strong internal controls.</li>
</ul>
Systems, Automation &amp; Integration
<ul>
<li>Lead integration efforts across accounting, payroll, HRIS, and tax systems.</li>
<li>Implement automation and workflow improvements to reduce manual work and enhance accuracy.</li>
</ul>
Leadership &amp; Collaboration
<ul>
<li>Train and supervise accounting staff to support performance, accuracy, and professional development.</li>
<li>Partner with HR on cross-department initiatives involving accounting and benefits administration, including 401(k) programs.</li>
<li>Provide clear, data-driven financial insights to senior leadership.</li></ul> 


Qualifications

Required
<ul>
<li>High school diploma or equivalent.</li>
<li>Minimum 5 years of progressive accounting experience.</li>
<li>At least 2 years in a supervisory or management role.</li>
<li>Strong experience with QuickBooks, multi-state payroll, and tax compliance.</li>
<li>Advanced Excel and financial reporting skills.</li>
<li>Ability to work onsite in Franklin, TN weekly.</li>
</ul>
Preferred
<ul>
<li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li>
<li>CPA or similar credential.</li>
<li>Experience in service-based or multi-entity environments.</li>
<li>Experience with automation tools, HRIS systems, or API/EDI integrations.</li>
</ul>
Skills
<ul>
<li>Exceptional attention to detail and accuracy.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Ability to analyze complex financial data and make sound decisions.</li>
<li>High integrity and ability to maintain confidentiality.</li>
</ul>
Work Environment
<ul>
<li>Hybrid position: remote work available, but regular in-office presence in Franklin, TN (37067) is required.</li>
<li>Standard office equipment used; occasional travel for audits or meetings may be required.</li></ul> 


Disclaimers
<ul>
<li>Fortified Risk Group and related entities are Equal Opportunity Employers committed to excellence through diversity. Employment offers are made on the basis of qualifications and without regard to race, religion, sex, age, national origin or disability 
</li>
<li>Employment with Fortified Risk Group, unless otherwise stated, is at will</li></ul> 


This organization participates in E-Verify. Please visit the E-Verify website for more details.</div>

Accounting Manager

Senior Living Solutions

Senior Living Solutions is seeking an Accounting ManagerAre you an experienced accounting professional who thrives in a collaborative, mission-driven environment? We are a small but growing consulting firm that partners with independent owners of senior living communities to provide clinical, financial, and operational oversight. Our work directly supports the quality of care delivered to seniors across the communities we serve &mdash; and we are looking for the right person to join our team.About the roleThis is a dual-focus position. You will perform hands-on accounting and financial reporting work for the senior living communities in our portfolio while also serving as the supervising manager for three business office staff members who handle accounting, payroll, benefit administration, and billing. You will also serve as a key point of contact for the administrators and business office managers at the communities we oversee, providing guidance and support as needed.Key Responsibilities<ul><li>Supervise and support three team members responsible for payroll, billing, benefits administration, and similar key accounting tasks</li><li>Lead office culture in a way that supports SLS&rsquo;s mission, vision and values.</li><li>Collaborate closely with SLS business partners regarding office leadership and facility financial concerns</li><li>Prepare monthly financial statements and variance analysis for multiple senior living communities</li><li>Take ownership of the full-cycle month-end close process, perform detailed bank reconciliations, accounts payable, and ensure the general ledger is accurate and compliant.</li><li>Reconcile balance sheet accounts monthly.</li><li>Assist with process improvements to increase efficiency and accuracy in financial reporting.</li><li>Collaborate with other departments to gather financial data and answer accounting-related questions.</li><li>Assist with the billing process in Point Click Care</li><li>Communicate regularly with community administrators and business office managers to provide financial guidance and problem-solving support</li><li>Assist in identifying and resolving financial discrepancies or operational concerns across client communities</li></ul>What we&rsquo;re looking for<ul><li>5+ years of experience in accounting, finance, or a related field</li><li>Bachelor&rsquo;s degree in accounting, finance, or a related field preferred; equivalent work experience will be considered</li><li>Experience in a supervisory or managerial role preferred</li><li>Background in senior living, long-term care, or healthcare finance is a strong plus</li><li>Proven experience with ERP systems. Proficiency with accounting software and Microsoft Office, particularly Excel; experience with Point Click Care and Sage is preferred but not required</li><li>Strong interpersonal and communication skills &mdash; this role involves frequent collaboration with external contacts at multiple facilities</li><li>Highly organized, detail-oriented, and comfortable managing multiple priorities at once</li><li>High attention to detail, strong analytical skills, and the ability to work independently and meet strict deadlines.</li><li>Strong organizational skills and the ability to manage multiple priorities and deadlines.</li></ul>Why join usSenior Living Solutions is a close-knit team of professionals who are passionate about improving the quality of care and operations in senior living. We foster a collaborative and respectful work culture where your opinions are desired and valued. You will have real ownership of your work, direct visibility into the impact you make, and the variety that comes with supporting multiple communities. We offer a competitive salary and benefits package including flexible work arrangements to support work-life balance. If you value meaningful work in a collaborative small-office environment, we&rsquo;d love to hear from you.Pay: $80,000.00 per yearBenefits:<ul><li>401(k) 3% Match</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Al Maha Services

Job Title: Senior Accountant cum Office ManagerCompany: Almaha MEP ServicesLocation: Doha, QatarJob Type: Full-TimeJob OverviewWe are seeking a highly experienced and responsible Senior Accountant cum Office Manager to manage company accounts, oversee office operations, and coordinate closely with site teams. The ideal candidate should have strong knowledge of MEP and Interior Fit-Out projects, along with the ability to maintain financial accuracy and operational efficiency.Key ResponsibilitiesAccounts &amp; FinanceMaintain accurate records of all financial transactions (expenses, income, A/R, A/P)Record daily expenses in Excel and accounting software (Zoho or similar)Prepare daily, weekly, and monthly financial reportsMonitor cash flow, payments received, and payments madeHandle invoicing, follow-ups, and reconciliationOffice ManagementSupervise and manage office staff and daily operationsMaintain proper documentation and filing system (invoices, contracts, reports)Ensure timely handling of office bills (Kahramaa, rent, internet, etc.)Implement and maintain efficient administrative processesProject &amp; Site CoordinationCoordinate with foreman and site teams for daily updatesEnsure submission of daily work reports and progress updatesPrepare and review project reports (cost, materials, progress)Track material usage and verify purchases against site requirementsIdentify repeated or unnecessary material purchases and report discrepanciesMaterial &amp; Cost ControlMaintain records of materials purchased and used for each projectAnalyze material consumption and highlight cost variancesEnsure proper tracking of leftover materials and returnsPrepare detailed project cost analysis reports for managementRequirementsBachelor&rsquo;s Degree in Accounting, Finance, or related fieldMinimum 3&ndash;5 years of experience in accounting and office managementMandatory experience in MEP and/or Interior Fit-Out industryStrong knowledge of construction materials and project workflowsProficiency in Excel and accounting software (Zoho preferred)Strong analytical, organizational, and reporting skillsAbility to handle multiple tasks and meet deadlinesPreferred QualificationsExperience in Qatar/GCC marketStrong coordination and communication skills with site teamsAbility to prepare detailed project and cost reports independentlyKey SkillsFinancial Reporting &amp; AnalysisCost Control &amp; Material TrackingOffice AdministrationTeam CoordinationAttention to DetailSalary &amp; BenefitsSalary: To be discussed based on experienceOther benefits as per company policyJob Type: Full-timePay: QAR1,500.00 - QAR2,500.00 per monthWork Location: In person

Job Title: Senior Accountant cum Office Manager

Stoughton Lumber

Overview We are seeking a dynamic and detail-oriented Accounting Manager to lead our financial operations and ensure the accuracy, compliance, and integrity of our accounting processes. The Accounting Manager will oversee the daily operations of the accounting department in a high volume building materials business, ensuring the accuracy integrity of financial data. This roll involves managing the general ledger, overseeing month-end and year-end close processes, and maintaining internal controls. The ideal candidate is a detail-orietated leader who can translate complex financial data into actionable insights for the leadership team.Key Responsibilities<ul><li>Manage Accounts Receivable and Accounts Payable</li><li>Accounts Receivable &amp; Daily Sales: Reconcile daily cash, checks, and credit card payments from the retail counter. Match &quot;pick tickets&quot; (delivery/pickup slips) with final invoices to ensure accurate customer billing.</li><li>Accounts Payable: Review and process high volumes of inventory invoices from lumber suppliers and non-inventory bills for store operations.</li><li>Pricing and Inventory Management: Maintain product information in the system, ensuring UPC codes, box quantities and manufacturer price updates are accurate so customers receive correct pricing and discounts.</li><li>Vendor Relations: Research and resolve discrepencies regarding credits, shipping issues or pricing with suppliers.</li><li>General Ledger &amp; Reporting: Post business transactions to subsidiary accounts and summarize them for the general ledger. Assist in preparing monthlly financial reports like Profit &amp; Loss statements for management.</li></ul>Skills and Requirements <ul><li>Industry Experience: Familiarity with construction or building material accounting-such as job costing and tracking mechanic liens is a plus.</li><li>Software Proficiency: Develop and maintain and analyze budgets, preparing periodic reports that compare budgeted costs to actual cost making use of current technology.</li><li>Organization Skills: Must be able to handle a fast-paced environment especially during peak building season (Sprin/Summer), while maintaining high accuracy in financial records.</li><li>Supportive office team: The role is usually office-based with standard business hours.</li></ul>Pay: $80,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

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Accounting and Office Manager / HR

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Accounting Manager / Controller

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Job Title: Senior Accountant cum Office Manager

Accounting Manager