accounting office manager

Compass Solutions LLC

About Compass Solutions Compass Solutions is the back office management company we spent a decade building toward. We manage full back office operations for rent-to-own portable building companies &mdash; and we do it with precision, care, and a small team that takes real ownership. We are not a large firm. We are a focused, intentional operation where the right person will have direct impact from day one.The Role We are looking for an accounting professional to join our founding team. Depending on your background and experience, this role could be an Accountant position or an Accounting Manager/Controller-level role. We will structure the position &mdash; and the compensation &mdash; around what you bring to the table. Tell us what you've done and we'll show you where you fit.Numbers matter so much &mdash; that is why this job matters. And more than that, the people behind the numbers matter. We need someone who gets that and wants to be part of a company that lives it out every day.What You'll Do<ul><li>Reconcile credit card payments &mdash; high volume &mdash; to ensure accurate bank deposits</li><li>Reconcile bank statements and maintain clean, accurate books</li><li>Manage accounts payable including cutting checks to vendors</li><li>Handle sales tax filing and payment</li><li>Manage asset depreciation schedules</li><li>Work daily in QuickBooks and Excel</li><li>Learn and work in our rental management software &mdash; we will train you fully</li></ul>For candidates with leadership experience: there is a path to managing the accounting function as Compass grows.What We're Looking For<ul><li>Strong bookkeeping and accounting fundamentals &mdash; reconciliation is the core of this job</li><li>Advanced Excel skills required &mdash; pivot table experience is a meaningful advantage</li><li>QuickBooks experience strongly preferred</li><li>Sales tax filing experience is a plus</li><li>Asset depreciation experience is a plus</li><li>Detail-oriented mindset &mdash; you catch what others miss</li><li>Accounting Manager/Controller candidates: experience leading an accounting team and managing month-end close</li></ul>Compensation by Level<ul><li>Staff Accountant: $65,000&ndash;$70,000</li><li>Accounting Manager/Controller: $90,000&ndash;$100,000</li></ul>What We Offer<ul><li>Compensation matched to your experience level</li><li>401(k) with matching</li><li>Health insurance</li><li>PTO</li><li>Direct access to leadership that has been building businesses for a decade &mdash; we want you to grow and find your place to thrive</li><li>A culture that invests in your future &mdash; we believe in training and educating you to the next level</li><li>A family atmosphere where you are known, valued, and developed</li></ul>Pay: $65,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>Tell us briefly about Quickbooks experience and excel experience?</li><li>Are you applying for the Staff Accountant level, or the Accounting Manager/Controller level, or are you open to either based on the right fit?</li></ul>Experience:<ul><li>Accounting: 2 years (Required)</li></ul>Work Location: In person

Accountant to Accounting Manager/Controller

Senior Living Solutions

Senior Living Solutions is seeking an Accounting ManagerAre you an experienced accounting professional who thrives in a collaborative, mission-driven environment? We are a small but growing consulting firm that partners with independent owners of senior living communities to provide clinical, financial, and operational oversight. Our work directly supports the quality of care delivered to seniors across the communities we serve &mdash; and we are looking for the right person to join our team.About the roleThis is a dual-focus position. You will perform hands-on accounting and financial reporting work for the senior living communities in our portfolio while also serving as the supervising manager for three business office staff members who handle accounting, payroll, benefit administration, and billing. You will also serve as a key point of contact for the administrators and business office managers at the communities we oversee, providing guidance and support as needed.Key Responsibilities<ul><li>Supervise and support three team members responsible for payroll, billing, benefits administration, and similar key accounting tasks</li><li>Lead office culture in a way that supports SLS&rsquo;s mission, vision and values.</li><li>Collaborate closely with SLS business partners regarding office leadership and facility financial concerns</li><li>Prepare monthly financial statements and variance analysis for multiple senior living communities</li><li>Take ownership of the full-cycle month-end close process, perform detailed bank reconciliations, accounts payable, and ensure the general ledger is accurate and compliant.</li><li>Reconcile balance sheet accounts monthly.</li><li>Assist with process improvements to increase efficiency and accuracy in financial reporting.</li><li>Collaborate with other departments to gather financial data and answer accounting-related questions.</li><li>Assist with the billing process in Point Click Care</li><li>Communicate regularly with community administrators and business office managers to provide financial guidance and problem-solving support</li><li>Assist in identifying and resolving financial discrepancies or operational concerns across client communities</li></ul>What we&rsquo;re looking for<ul><li>5+ years of experience in accounting, finance, or a related field</li><li>Bachelor&rsquo;s degree in accounting, finance, or a related field preferred; equivalent work experience will be considered</li><li>Experience in a supervisory or managerial role preferred</li><li>Background in senior living, long-term care, or healthcare finance is a strong plus</li><li>Proven experience with ERP systems. Proficiency with accounting software and Microsoft Office, particularly Excel; experience with Point Click Care and Sage is preferred but not required</li><li>Strong interpersonal and communication skills &mdash; this role involves frequent collaboration with external contacts at multiple facilities</li><li>Highly organized, detail-oriented, and comfortable managing multiple priorities at once</li><li>High attention to detail, strong analytical skills, and the ability to work independently and meet strict deadlines.</li><li>Strong organizational skills and the ability to manage multiple priorities and deadlines.</li></ul>Why join usSenior Living Solutions is a close-knit team of professionals who are passionate about improving the quality of care and operations in senior living. We foster a collaborative and respectful work culture where your opinions are desired and valued. You will have real ownership of your work, direct visibility into the impact you make, and the variety that comes with supporting multiple communities. We offer a competitive salary and benefits package including flexible work arrangements to support work-life balance. If you value meaningful work in a collaborative small-office environment, we&rsquo;d love to hear from you.Pay: $80,000.00 per yearBenefits:<ul><li>401(k) 3% Match</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Manager

The Hotchkiss School

<div>
 Job Details
 
 
 
 Description
 
 
 
 
 Title: Accounting Manager / Controller
 
 
 
 
 Department:
 
 Business Office
 
 
 
 FLSA:
 
 Exempt
 
 
 
 Reports to:
 
 Director of Finance
 
 
 
 Designation:
 
 Staff
 
 
 
 Schedule:
 
 Full-time, calendar year, generally Monday through Friday
 
 
 
 Travel:
 
 Minimal
 
 
 
 Location:
 
 On-site
 
 
 The Business Office team is committed to advancing the mission of the School by providing accurate and timely financial services, with exceptional customer support for the School community, while acting as a steward of the School&rsquo;s resources. The School values internal development and provides meaningful opportunities for expanded responsibilities and career advancement within the Business Office for individuals who demonstrate strong performance, initiative, and leadership potential.
 
 
 
 Summary
 
 
 
 Reporting to the Director of Finance, the Accounting Manager / Controller is a hands-on finance professional who brings energy, initiative, and innovation to a complex boarding school environment. This role oversees the day-to-day accounting operations, ensures the accuracy and integrity of financial records, and supports financial sustainability. The Accounting Manager / Controller will play a key role in managing the general ledger, supervising/supporting accounting staff, contributing to audits and compliance, and leading continual improvement of systems and processes, including budget management and financial reporting.
 
 
 What sets this role apart is the opportunity to develop close relationships with stakeholders across campus and manage projects that meet our ever-evolving School needs. We are looking for someone with a strong blend of technical accounting experience and a collaborative, service-oriented mindset who excels at creative problem solving and demonstrates strong learning acuity. Serving as a resource to departments across campus, this individual partners closely with budget holders to provide insight, tools, and guidance that promote sound financial decision-making and stewardship.
 
 
 The ideal candidate has experience in a senior accounting role, preferably in an independent school or nonprofit, excels in both operational execution and process design, and is committed to fostering a welcoming and supportive environment for all interactions with the Business Office.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 General Ledger Management: Maintenance and ownership of the accuracy of the general ledger and month-end, quarter, and year-end close processes. Review and manage journal entries, account reconciliations, and variance investigations. Set up and manage GL accounts, funds, projects, and events as needed.
 </li>
 <li>
 Financial Operations &amp; Treasury Support: Ownership of cash flow forecasting and daily treasury operations. Approve wire transfers, ACH transactions, and payment templates. Provide oversight and support for purchasing and inventory processes in collaboration with relevant departments.
 </li>
 <li>
 Financial Audit and Form 990 Preparation Support: Assist in coordinating and preparing for the annual audit, ensuring timely completion of all audit schedules and supporting documentation. Assist with IRS Form 990 preparation, state filings, and other compliance reporting. Help ensure strong internal controls are in place and functioning effectively.
 </li>
 <li>
 Gift and Fund Management: Support monthly reconciliation of charitable giving gifts, monitor the endowment tracking system (e.g., Fundriver), and manage the due to/from activity between operating cash and endowment. Oversee the quarterly reconciliations of Charitable Remainder Trusts, Pooled Investment Funds.
 </li>
 <li>
 Programmatic Support: Coordinate and work with staff accountants regarding auxiliary programs, student travel activities, and employee and student credit/debit card transactions.
 </li>
 <li>
 Process Improvement and System Integrations: Identify opportunities to improve accounting processes and support the implementation of system enhancements. Support the implementation of new financial technologies and reporting tools. Ensure accuracy between financial systems, such as the general ledger, credit cards, employee reimbursements, and procurement.
 </li>
 <li>
 Internal Policies and Compliance: Contribute to the creation and refinement of internal policies and procedures. Provide training and guidance to ensure school-wide compliance.
 </li>
 <li>
 Team Supervision and Development: Supervise and support the 5-member accounting and purchasing team. Provide training, performance feedback, and mentorship to support professional growth. Foster a collaborative and accountable culture within the business office.
 </li>
 <li>
 Perform additional duties as assigned by the Director of Finance/Controller.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting is highly preferred.
 </li>
 <li>
 Minimum 5 years of progressive accounting experience, preferably in an independent school environment and/or in non-profit accounting.
 </li>
 <li>
 Prior supervisory experience with a demonstrated ability to lead and develop a team.
 </li>
 <li>
 Strong working knowledge of GAAP and nonprofit accounting standards.
 </li>
 <li>
 Impeccable attention to detail and accuracy.
 </li>
 <li>
 Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders to build rapport and trust.
 </li>
 <li>
 Demonstrated ability to think analytically and strategically, with the ability to manage multiple tasks and priorities simultaneously, prioritizing appropriately.
 </li>
 <li>
 Proficiency in accounting software (e.g., SAGE Intacct, Great Plains, or similar), Excel, and reporting tools.
 </li>
 <li>
 Commitment to the values of a boarding school environment, including discretion, collaboration, and service orientation.
 
 
 </li>
 </ul>
 
 Physical Conditions
 
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer.
 </li>
 <li>
 Must be able to lift up to 15 pounds at times (e.g., files, boxes, office supplies).
 </li>
 <li>
 Must be able to access and navigate all areas of the office.
 </li>
 <li>
 Ability to read, interpret, and analyze information on paper and computer screens.
 </li>
 <li>
 Occasional standing, bending, reaching, and walking as needed.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.
 
 
 
 The Hotchkiss School is an equal-opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms and conditions of employment, compensation, benefits, training, promotion, transfer, discipline and termination).
 
 
 
 
 In accordance with applicable law, the School does not discriminate against any individual based on age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, national origin, physical disability, race, religious creed, sex, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic.
 
</div>

Accounting Manager / Controller

Stoughton Lumber

Overview We are seeking a dynamic and detail-oriented Accounting Manager to lead our financial operations and ensure the accuracy, compliance, and integrity of our accounting processes. The Accounting Manager will oversee the daily operations of the accounting department in a high volume building materials business, ensuring the accuracy integrity of financial data. This roll involves managing the general ledger, overseeing month-end and year-end close processes, and maintaining internal controls. The ideal candidate is a detail-orietated leader who can translate complex financial data into actionable insights for the leadership team.Key Responsibilities<ul><li>Manage Accounts Receivable and Accounts Payable</li><li>Accounts Receivable &amp; Daily Sales: Reconcile daily cash, checks, and credit card payments from the retail counter. Match &quot;pick tickets&quot; (delivery/pickup slips) with final invoices to ensure accurate customer billing.</li><li>Accounts Payable: Review and process high volumes of inventory invoices from lumber suppliers and non-inventory bills for store operations.</li><li>Pricing and Inventory Management: Maintain product information in the system, ensuring UPC codes, box quantities and manufacturer price updates are accurate so customers receive correct pricing and discounts.</li><li>Vendor Relations: Research and resolve discrepencies regarding credits, shipping issues or pricing with suppliers.</li><li>General Ledger &amp; Reporting: Post business transactions to subsidiary accounts and summarize them for the general ledger. Assist in preparing monthlly financial reports like Profit &amp; Loss statements for management.</li></ul>Skills and Requirements <ul><li>Industry Experience: Familiarity with construction or building material accounting-such as job costing and tracking mechanic liens is a plus.</li><li>Software Proficiency: Develop and maintain and analyze budgets, preparing periodic reports that compare budgeted costs to actual cost making use of current technology.</li><li>Organization Skills: Must be able to handle a fast-paced environment especially during peak building season (Sprin/Summer), while maintaining high accuracy in financial records.</li><li>Supportive office team: The role is usually office-based with standard business hours.</li></ul>Pay: $80,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Vetter Senior Living

<div>Vetter Senior Living and South Haven are a nonprofit organization providing services and living options for rehabilitation and skilled nursing in Wahoo, NE.
Our team members are committed to making a difference in the lives of the seniors we care for. The Office Manager is a vital member of the team and plays a huge role in our day-to-day operations beginning with A/P, A/R, account reconciliation, payroll, month end closing and a variety of other tasks.
<ul><li>FT</li><li>
Competitive wages</li><li>
Excellent Mileage Reimbursement offered - up to $20 per shift worked</li><li>
Will provide personal training to the facility and job specific to this position.</li><li>
New Education Loan Reimbursement Program - up to $30,000</li></ul>
Personal Qualifications: Office Managers have a strong desire to relate to and work with the elderly. They possess high personal integrity, a caring attitude and portray a positive image. Office Managers find fulfillment in building personal relationships and caring for personal needs. They are committed to doing whatever it takes to enhance the dignity in people&rsquo;s lives.
Professional Qualifications: Office Managers will have a strong knowledge of accounting, an associate's degree or equivalent work experience and knowledge and proficiency of PC based applications. They will be detail orientated, accurate, able to work independently and in a group. Office Managers without the associates degree will have at least two years full-time work experience as an accountant/office manager responsible for financial reports, functional accounting methods, payroll computation, payroll taxes, accounts receivable and accounts payable.
Office Managers must have experience with automated bookkeeping systems, spreadsheets, and operating systems on the personal computer, and possess good skills in typing, ten-key calculator, and worksheet preparation. Office Managers must be able to schedule and perform work according to deadlines, apply skill in organization, and manage several projects simultaneously. Verbal communication skills are important to carry on conversations with residents, co-workers and visitors in an understandable manner. Office Managers are continually learning and growing by participating in educational sessions, in-service training and demonstrations.
Give us a call, we would love the opportunity to have you meet our team and take a tour!
www.southhaven-wahoo.com -
To apply click this link:
https://myjobs.adp.com/vslcareers/cx/job-details?reqId=5001184330006
We look forward to meeting you! 
#hc227511</div>

Office Manager - AP/AR/Payroll

GVC Construction, Inc.

We are a well-established construction company located in Lunenburg, MA, seeking an experienced Accounting Manager. This key role helps maintain accurate financial records across multiple active projects and drives timely, reliable reporting. Our office location is convenient to Fitchburg, Leominster, and surrounding communities.Responsibilities<ul><li>Manage accounts payable (AP) and accounts receivable (AR)</li><li>Oversee payroll processing to ensure accuracy, compliance, and complete documentation</li><li>Perform bank and credit card reconciliations; support job cost reporting</li><li>Administer purchase orders (create/issue, track, match to invoices, resolve variances)</li><li>Support subcontract administration (setup, document tracking, billing workflow, commitments/changes)</li><li>Maintain organized project accounting files and supporting documentation</li><li>Assist with month-end close and financial reporting</li><li>Support compliance and internal controls; coordinate with with internal team and external CPA as needed</li></ul>Qualifications<ul><li>5+ years&rsquo; bookkeeping or accounting experience</li><li>Construction accounting preferred but not required</li><li>Proficiency with Microsoft Excel</li><li>Experience with QuickBooks, Foundations, or similar accounting software</li><li>Strong attention to detail and organization</li><li>Ability to manage deadlines independently</li></ul>What We Offer<ul><li>Competitive hourly pay &mdash; $35&ndash;$45/hr. (Depending on Experience)</li><li>Flexible full-time or part-time options</li><li>Stable work environment with growth opportunities</li><li>Team-oriented company culture</li></ul>If you are dependable, detail-oriented, and ready to contribute meaningfully to a growing business, we encourage you to apply!Job Types: Full-time, Part-timePay: $35.00 - $45.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Alonso & Alonso Attorneys at Law, PLLC

About UsAt Alonso &amp; Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough case assessments, and customized legal strategies tailored to each client's unique circumstances.Job SummaryThe Operations Accountant is a critical member of the finance team, responsible for managing, recording, and reconciling financial transactions within the operating accounts. This detail-oriented professional plays a pivotal role in ensuring accurate financial records, supporting cross-departmental collaboration, and maintaining compliance with internal policies. Strong technical skills in accounting systems and financial reporting, combined with a collaborative mindset, are essential for success in this role.Essential Responsibilities and Duties<ul><li>Post all operating checks to QuickBooks Online in compliance with internal policies and procedures.</li><li>Record weekly earnings in the operating book as provided by the Trust Accounting team.</li><li>Post all deposits and charges related to the operating accounts.</li><li>Reconcile checking and credit card accounts monthly to ensure accuracy and completeness.</li><li>Process payroll reports and categorize appropriately across various accounts.</li><li>Reconcile expenses reported through the Clyr platform for consistency.</li><li>Collaborate closely with the Accounts Payable Administrator to ensure timely payment and proper recording of bills in QuickBooks Online.</li><li>Assist with the monthly preparation of financial statements.</li><li>Maintain updated assignments, projects, and priorities as directed by the manager.</li><li>Undertake additional accounting and bookkeeping responsibilities as required.</li></ul>Required Qualifications<ul><li>At least 2 years of experience in accounting or bookkeeping</li><li>Strong foundation of accounting and bookkeeping skills.</li><li>Proficiency with QuickBooks Online, preferred.</li><li>Strong attention to detail and accuracy in managing financial data.</li><li>Excellent organizational skills to balance multiple tasks and projects.</li><li>Collaborative, team-oriented mindset to foster effective cross-departmental communication.</li><li>Problem-solving ability with a proactive approach to challenges.</li><li>Experience in processing large amounts of data and use of pivot tables.</li><li>Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Power BI or LookerStudio) and Google Workspace (Gmail, Google Meet, Google Chat, Google Docs, Google Sheets, Google Slides, Google Drive, Google Forms).</li><li>Experience working with accounting systems (e.g., QuickBooks, QuickBooks Online).</li><li>Experience with financial reporting tools and visualization platforms (e.g., Power BI, Fathom).</li><li>Experience with project management tools and software (Monday.com, Jira).</li><li>Understanding of CRM platforms (Salesforce, Litify).</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred.</li></ul>Key Performance Indicators<ul><li>100% of operating transactions recorded within 2 business days</li><li>Bank and credit card accounts reconciled by the 5th business day of each month</li><li>Payroll reports processed and categorized with 98% accuracy each pay cycle</li><li>Clyr platform expense reconciliations completed weekly with zero backlogs</li><li>100% of bills recorded in QuickBooks within 24 hours of receipt from AP Administrator</li><li>Monthly financial statements prepared and submitted by internal deadline</li><li>Maintain &le;2% error rate in data entry and reconciliations</li><li>Respond to cross-departmental accounting requests within 1 business day</li><li>Update project/task tracker (e.g., Monday.com) weekly with 100% task status accuracy</li><li>Participate in and complete at least 1 financial process improvement initiative per quarter</li></ul>Work Environment<ul><li>Full-Time stateside</li><li>Remote</li><li>Collaborative, mission-work-driven culture with a fast-paced startup dynamic.</li></ul>Salary and Benefits<ul><li>Salary Rate: $ 40k-80k</li><li>Benefits:</li><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application ProcessYou may apply to our career page:Physical DemandsThis position primarily involves sedentary work, requiring the ability to sit for extended periods while using a computer, phone, and other office equipment. Must handle typing and data entry tasks efficiently.Equal Opportunity Employment StatementAlonso &amp; Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.Tipo de puesto: Tiempo completoSueldo: $40,000.00 - $80,000.00 al a&ntilde;oBeneficios:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Lugar de trabajo: Empleo presencial

Operations Accountant

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Accountant to Accounting Manager/Controller

Accounting Manager

Accounting Manager / Controller

Accounting Manager

Office Manager - AP/AR/Payroll

Accounting Manager

Operations Accountant