accounting support specialist

Spike electric

<div>Summary
Spike Electric Controls is seeking a detail-oriented accounting specialist with a primary focus on Accounts Receivable and collections, while supporting Accounts Payable functions as needed.
This role is responsible for maintaining workflow continuity across AR and AP, ensuring tasks are completed efficiently, backlogs are minimized, and daily accounting operations remain on track. The ideal candidate is experienced, proactive, and comfortable driving collections efforts while shifting between customer-facing communication and vendor-side processing as business needs require.
Cultural Representation
The Accounting Support Specialist is expected to demonstrate accountability, urgency, and ownership in all assigned workflows. They contribute to Spike&rsquo;s culture by following through on commitments, maintaining accuracy in financial data, and supporting team members to ensure continuity of operations.
They represent the discipline required to maintain financial integrity, communicate clearly with internal teams and external partners, and uphold company expectations related to professionalism and performance.
Job Responsibilities
Accounts Receivable (Primary Focus)
<ul><li>Manage customer accounts and drive structured follow-up on past due balances
</li><li>Execute consistent, structured collections outreach via phone and email to reduce delinquency
</li><li>Maintain accurate AR aging, proactively reduce aging balances, and escalate high-risk accounts
</li><li>Support invoicing and ensure billing accuracy to prevent delays in payment
</li><li>Partner with internal teams to resolve billing discrepancies quickly and completely
</li><li>Support cash application and perform accurate customer account reconciliation
</li></ul>Accounts Payable (Support Role)
<ul><li>Accurately enter and process vendor invoices with proper coding and approvals
</li><li>Communicate with vendors to resolve discrepancies and ensure timely payment processing
</li><li>Support invoice backlog reduction and high-volume processing periods
</li><li>Execute and maintain compliance with three-way match process (PO, receipt, invoice)
</li><li>Maintain organized, audit-ready documentation and records
</li></ul>Cross-Functional Support
<ul><li>Step into AR or AP workflows as needed to prevent delays, eliminate backlogs, and maintain continuity
</li><li>Support month-end close activities across AR and AP functions
</li><li>Identify process gaps and proactively communicate improvement opportunities
</li><li>Collaborate with the accounting team to maintain consistent, efficient workflows
</li></ul>Performance &amp; Behavioral Expectations
<ul><li>Demonstrates urgency, ownership, and accountability in managing assigned workflows and open items
</li><li>Follows through on tasks until fully resolved, minimizing the need for rework or escalation
</li><li>Contributes to reducing AR aging and maintaining timely processing of AP transactions
</li></ul>Qualifications
<ul><li>4+ years of experience in Accounts Receivable, Accounts Payable, or both
</li><li>Associate Degree is a plus
</li><li>Strong collections experience with confidence handling customer conversations and driving payment resolution
</li><li>Ability to manage competing priorities and shift between tasks in a fast-paced environment
</li><li>Experience with accounting systems; Microsoft Dynamics Business Central is a plus
</li><li>Solid understanding of invoice processing and basic accounting principles
</li><li>Strong attention to detail, organization, accountability, and follow-through
</li><li>Proficient in Microsoft Excel</li></ul></div>

Accounting Support Specialist (AR/AP)

Residing Hope

The Accounting Support Specialist position is responsible for processing and maintaining accurate payroll records while supporting the accounting department with various financial functions.Do you believe that every child deserves a healthy, happy, nurturing environment in which to grow? Are you an individual who desires to dedicate your career to enriching the lives of children and families? If so, we look forward to you joining Residing Hope (formerly the Florida United Methodist Children&rsquo;s Home) where you can make a positive difference to children and families in need.How We Help Children in NeedAt Residing Hope, we believe that children and families should be empowered to experience the transforming love of Christ through evidence-based care and holistic services. This is reflected in our work as we care for children in crisis, including those abused, abandoned or neglected.We give love, hope, and a place to live to more than 500 children through group homes, foster care, an independent living program, and specialized therapy.Why Residing Hope?<ul><li>Competitive insurance plans, including health, dental, vision, life insurances, and more</li><li>Work life balance, including flexible scheduling, generous paid time off plans and ten paid holidays per year</li><li>Retirement benefits with up to a 5% contribution match</li><li>Educational tuition reimbursement and certification incentives</li><li>Incredible training opportunities</li><li>Discounted tuition rates to our onsite Montessori school</li></ul>What You Need<ul><li>Associate&rsquo;s Degree in Accounting, Business Administration or related field of study and two (2) years&rsquo; experience in a payroll or accounting role preferred; or any combination of training, education and experience which would provide the required knowledge, abilities and skills to successfully perform in this role.</li><li>Knowledge of general accounting principles, relevant legislature, policies and regulations.</li><li>Demonstrated proficiency in Microsoft Office Suite.</li><li>Experience in data collection, entry and reporting with attention to detail and confidentiality.</li><li>Experience using Paylocity for payroll functions, preferred.</li><li>Experience with employee benefits and other accounting functions, preferred.</li></ul>Essential Duties and ResponsibilitiesAccounting Support<ul><li>Prepare monthly payroll and accounting journal entries, including various Balance sheet reconciliations.</li><li>Serve as back-up for various aspects of purchasing, accounts payable and accounts receivable.</li><li>Assist with various month-end closing tasks.</li><li>Maintain organized financial reports and documentation.</li><li>Support internal controls and compliance with policies.</li><li>Assist with other accounting duties as assigned.</li></ul>Payroll Administration<ul><li>Review and verify timesheets, payroll changes and deductions.</li><li>Process bi-weekly payroll accurately and on schedule.</li><li>Process payroll and transmit electronically to Paylocity for preparation of checks and direct deposits.</li><li>Maintain all payroll records and ensure compliance with federal and state regulations.</li><li>Coordinate with Human Resources regarding new hires, terminations and employee status changes.</li><li>Respond to employee payroll questions and resolve discrepancies.</li><li>Train all new employees on the use of Paylocity.</li><li>Calculate and administer retirement contributions and taxable fringe benefits.</li></ul>EQUAL EMPLOYMENT OPPORTUNITYWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.House Bill 531 (2025)Requires that we provide the following link that we screen all applicants throughthe Clearinghousehttps://info.flclearinghouse.comJob Type: Full-timePay: $20.00 - $24.50 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Support Specialist (Payroll Focus)

On Point Holdings

<div>About On Point Holdings, LLC 
On Point Holdings, LLC is a values-driven management firm guiding five specialized businesses united by purpose and performance. Our portfolio includes On Point Solutions, LLC (metal fabrication equipment), SteelPoint Machine Tool, LLC dba DNE Laser USA (machine tool and welding systems), OpEx Service, LLC (machine tool maintenance and repair), Steel Mountain Marketing, LLC (digital agency), and Big Game Steel (sheet metal storage systems). We invest in excellence, lead with integrity, and empower our teams to create impact across industries. 
Learn more here: https://www.onptholdings.com/ 
Job Title: Accounting &amp; Sales Support Specialist
Job Level: IC2
Reports to: Controller
Location: Remote 
Job Summary:
The Accounting &amp; Sales Support Specialist is responsible for supporting the company&rsquo;s financial operations, including full-cycle Accounts Payable, Accounts Receivable, sales order processing, and general accounting support. This role works closely with the Controller and assists with reconciliations and month-end activities to ensure accurate and timely financial reporting.
Key Responsibilities:
Accounts Payable (AP)<ul><li>
Enter vendor invoices against approved purchase orders</li><li>
Maintain vendor records, including setup and W-9 collection</li><li>
Prepare and process check and ACH payments</li><li>
Reconcile vendor statements as needed</li><li>
Ensure proper documentation and adherence to internal controls</li></ul>
Accounts Receivable (AR)<ul><li>
Create and distribute customer invoices</li><li>
Generate internal invoices for tracking and reporting</li><li>
Issue and monitor down payment invoices</li><li>
Record and apply customer cash receipts</li><li>
Assist with AR aging review and follow-up</li></ul>
Sales Order Processing<ul><li>
Enter new sales into the master tracking system</li><li>
Update HubSpot with assigned Sale ID and deal details</li><li>
Place vendor purchase orders with appropriate pricing and payment terms</li><li>
Maintain accurate documentation for all sales transactions</li></ul>
General Accounting &amp; Month-End Support<ul><li>
Reconcile company credit card accounts monthly</li><li>
Assist with bank reconciliations as assigned</li><li>
Prepare basic monthly journal entries under the direction of the Controller</li><li>
Support month-end close processes</li><li>
Work closely with the Controller on all Accounting matters</li><li>
Assist with special projects and reporting as needed</li></ul>
Qualifications:<ul><li>
2&ndash;5 years of accounting or bookkeeping experience</li><li>
Experience with accounting software (QuickBooks Online &amp; Desktop</li><li>
Experience reconciling accounts</li><li>
Strong Excel skills</li><li>
High attention to detail and strong organizational skills</li><li>
Ability to work independently and meet deadlines</li></ul>
Education:<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred</li></ul>
Compensation:
This is a non-exempt, hourly position with an anticipated pay range of $50,000 &ndash; $65,000 annually, based on a full-time schedule. Actual hourly rates will be determined based on factors such as experience, skills, qualifications, and internal equity.
Because this role is classified as non-exempt under the Fair Labor Standards Act (FLSA), employees are eligible for overtime pay for hours worked over 40 in a workweek, in accordance with applicable federal and state laws.
On Point Holdings offers a competitive total rewards package, which may include health reimbursements, retirement plan options, paid time off, and other company-sponsored benefits, subject to plan eligibility and company policy.
Additional Requirements<ul><li>
Must be legally authorized to work in the United States; visa sponsorship is not available for this position.</li><li>
Must demonstrate a high degree of integrity, accuracy, accountability, and professionalism when handling financial information and company records.</li><li>
Strong organizational skills and attention to detail are required to manage multiple transactions, deadlines, and documentation requirements.</li><li>
Ability to work independently in a remote environment while maintaining consistent communication with internal teams and leadership.</li><li>
Must maintain reliable internet access and a workspace suitable for confidential financial and business communications.</li><li>
Must be comfortable working with financial systems, CRM tools, and digital document management systems (e.g., accounting software, HubSpot, Excel, and related tools).</li><li>
Ability to occasionally lift or transport office materials or equipment (up to 25 pounds).</li><li>
Willingness to attend occasional in-person training sessions, team meetings, or company events, which may require limited travel.</li></ul>
Working Conditions
This role supports a collaborative, fast-paced business environment across multiple operating companies within On Point Holdings. The position is primarily remote and requires regular digital communication with accounting, sales, and leadership teams. Work involves extended periods of computer use, financial data entry, reconciliation, and system-based reporting.
Employees are expected to maintain confidentiality when handling financial records, customer information, and internal company data. Across all teams, we prioritize accuracy, accountability, and continuous improvement while empowering individuals to contribute meaningfully to the organization&rsquo;s financial operations.<h1 class="jobSectionHeader">
Application Process</h1>
As part of this role, candidates may be subject to a non-compete and non-solicitation agreement. These terms help protect the Company&rsquo;s confidential information, client relationships, and team structure. Specifically, post-employment restrictions may apply regarding working with competing organizations or soliciting Company clients or employees. Details will be provided during the offer stage, and terms vary based on role, location, and business unit. Employment is contingent upon the successful completion of a background check and drug screening. Depending on the role you are interviewing for, you may be required to complete a mechanical aptitude test.<h1 class="jobSectionHeader">
Equal Opportunity Employer</h1>
We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Applicants requiring reasonable accommodation for any part of the application or hiring process may contact HR at savannah@onptholdings.com. Candidates must be legally authorized to work in the United States without sponsorship now or in the future. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.</div>

Accounting & Sales Support Specialist

CPC Eatonton

CPC is an agribusiness specializing in the manufacture and distribution of livestock nutrition products. We do business with integrity, and we proudly work with a team of people who share our core values. We all work together to serve the broader agriculture community for the greater good.Position SummaryThe Accounting Systems Specialist is a key member of the Accounting Team and serves as a subject-matter resource for CPC&rsquo;s financial systems. This position supports the transition from QuickBooks to NetSuite by assisting with system implementation, user training, documentation, and day-to-day support. In addition to system-focused responsibilities, the Accounting Systems Specialist performs routine bookkeeping and accounting support functions to ensure accurate and timely financial records.This role requires strong accounting fundamentals, the ability to communicate clearly with users at varying skill levels, and a collaborative approach to problem-solving.This is a remote position with periodic on-site visits to our Kentucky and Tennessee offices. Nashville, TN, is centrally located.Key ResponsibilitiesThe duties listed below represent the general scope of the position but are not intended to be all-inclusive.Accounting Systems &amp; NetSuite Support<ul><li>Support the implementation and ongoing use of NetSuite within the Accounting Department</li><li>Serve as a primary point of contact for accounting team members regarding system questions and basic troubleshooting</li><li>Assist with user training, coaching, and onboarding related to NetSuite functionality and accounting workflows</li><li>Help develop and maintain system-related documentation, including procedures, job aids, and best practices</li><li>Assist with testing, validation, and refinement of accounting processes during and after system transition</li><li>Collaborate with accounting leadership to identify opportunities for improved efficiency and data accuracy within NetSuite</li></ul>Accounting &amp; Bookkeeping Responsibilities<ul><li>Perform routine bookkeeping functions, including accounts payable and accounts receivable support</li><li>Assist with invoice processing, payment application, reconciliations, and discrepancy resolution</li><li>Maintain accurate financial records in accordance with company policies and accounting standards</li><li>Prepare reports and maintain spreadsheets to support accounting and management needs</li><li>Support month-end and other periodic accounting activities as assigned</li></ul>Required Qualifications<ul><li>Experience working with NetSuite</li><li>Solid understanding of general accounting principles and bookkeeping practices</li><li>Strong attention to detail and commitment to data accuracy</li><li>Effective written and verbal communication skills</li><li>Ability to explain accounting systems and processes in a clear, supportive manner</li><li>Strong organizational skills with the ability to manage multiple priorities</li><li>Professional judgment and the ability to handle confidential information appropriately</li></ul>Preferred Qualifications<ul><li>Prior experience supporting an accounting system implementation or system transition</li><li>QuickBooks experience strongly preferred</li><li>Proficiency in Microsoft Excel and other Microsoft Office applications</li><li>Experience training or supporting end users in accounting or financial systems</li></ul>Work Environment &amp; Expectations<ul><li>This position works collaboratively within the Accounting Team</li><li>Periodic, on-site presence at one of our regional offices is expected</li><li>Occasional flexibility may be required during system transition phases or key accounting deadlines</li></ul>BenefitsCPC offers a comprehensive benefits package, including:<ul><li>Competitive compensation with weekly direct deposit</li><li>Company-sponsored health insurance</li><li>Paid vacation, holidays, and PTO program</li><li>401(k) retirement plan with company match</li><li>A supportive work environment within a growing organization</li></ul>Join us as an Accounting Systems Specialist to play a vital role in elevating our financial operations through innovative system management.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>NetSuite: 3 years (Required)</li></ul>Work Location: Hybrid remote in Nashville, TN 37204

Accounting Systems Specialist

Resolution Center of Jefferson and Lewis Counties, Inc.

ACCOUNTING SPECIALIST/COORDINATORDo you love QuickBooks, spreadsheets, and keeping financial and office systems running smoothly? If so, we&rsquo;d love to meet you!Family Counseling Service of NNY, Inc. and its alliance partner, The Resolution Center, Inc., are seeking an Accounting Specialist/Coordinator (depending on experience) to oversee day-to-day accounting, administrative coordination, and HR systems support for two nonprofit organizations operating from shared office space. This role will also support the transition to upcoming outsourced HR systems.This role is ideal for someone who is adaptable, organized, collaborative, and able to maintain a sense of humor while helping improve systems and processes. The right candidate will bring strong QuickBooks and accrual-based accounting experience, work independently, always communicate proactively, and comfortably manage a variety of responsibilities with efficiency and accuracy. Because this position supports diverse revenue streams and key financial functions, it requires sound judgment and close attention to detail.Reporting directly to the Executive Director, this position supports two agencies operating across three counties, with approximately 12 staff members, different fiscal cycles, and separate QuickBooks systems.What You Will Be DoingAccounting Administration<ul><li>Handle daily accounting activities across two QuickBooks systems, including transaction entry, reconciliations, deposits, and expense allocation</li><li>Review bills, invoices, and receipts for accuracy and proper program allocation</li><li>Process accounts payable timely and in accordance with fiscal policies and procedures</li><li>Monitor cash flow and support day-to-day cash management across both agencies</li><li>Work closely with the Billing Coordinator to monitor accounts receivable and help ensure timely collection of outstanding balances in accordance with the Collections Policy</li><li>Prepare and make bank deposits as needed</li><li>Reconcile bank and credit card accounts</li><li>Manage charge-offs on client balances and city court small claims filings or mediation referrals on a timely basis</li><li>Assist with quarterly grant reporting and financial documentation</li><li>Maintain organized financial records and supporting documentation</li><li>Provide documentation and support for CPA audits/reviews, 990/CHAR500 filings, insurance renewals, and workers&rsquo; compensation reporting</li><li>Support the Executive Director with financial reporting and related administrative tasks</li></ul>Payroll Administration<ul><li>Review and verify employee timesheets for accuracy before payroll processing</li><li>Process bi-weekly payroll accurately and timely through the payroll vendor</li><li>Ensure accurate payroll transactions including wages, taxes, deductions, SEP IRA contributions, etc.</li><li>Maintain payroll records and supporting documentation</li><li>Prepare payroll reports as needed for financial reconciliation and benefits tracking</li><li>Respond to employee payroll questions in a professional and timely manner</li><li>Ensure compliance with federal, state, and local payroll regulations.</li></ul>Administrative Support<ul><li>Answer phones and greet clients as needed</li><li>Assist clients with scheduling appointments in the Electronic Health Record system</li><li>Provide general office support including filing, document preparation, and correspondence</li><li>Assist with basic office technology needs and help coordinate with outside IT vendor as needed</li><li>Support and participate in fundraising events that benefit the employee&rsquo;s agency, and both agencies when serving in a shared role</li><li>Assist with planning meetings, fundraisers, and agency events.</li><li>Attend Board of Directors meetings as needed and assist with preparing agendas, meeting materials, and minutes</li><li>Crosstrain with the insurance billing specialist to provide backup support as needed</li><li>Additional duties may be assigned as organizational needs evolve</li></ul>Qualifications<ul><li>High school diploma or equivalent required</li><li>Associate&rsquo;s Degree in Accounting, Business Administration, or related field preferred</li><li>Minimum 3 years of QuickBooks accrual accounting experience required; nonprofit accounting experience is preferred</li><li>Strong understanding of accounting principles, including double-entry bookkeeping, debits and credits, general ledger reconciliation, and account analysis</li><li>Minimum 2 years of payroll processing experience required</li><li>Minimum 2 years of administrative office experience in a professional setting</li></ul>Required Technical Skills<ul><li>Intermediate proficiency in Microsoft Excel, Word, and Outlook</li><li>Ability to use Excel for filtering data, organizing reports, and basic formulas</li><li>Strong ability to maintain organized digital and paper filing systems</li><li>Ability to learn new systems such as Electronic Health Records and payroll platforms</li></ul>Benefits<ul><li>Competitive nonprofit wage based on experience and qualifications</li><li>Health, Dental, and Vision insurance</li><li>Generous paid time off</li><li>Flexible work schedule</li><li>Occasional remote work opportunities</li><li>Paid professional development and training</li><li>Eligibility for the Federal Public Service Loan Forgiveness Program</li><li>Spacious, customizable private office space</li><li>Convenient parking</li></ul>Additional Requirements<ul><li>Must pass background checks</li><li>A valid driver&rsquo;s license, current automobile insurance coverage, and reliable transportation are required for occasional office errands and meetings.</li></ul>Pay: $18.00 - $23.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Experience:<ul><li>Accrual accounting: 2 years (Required)</li><li>QuickBooks: 2 years (Required)</li></ul>Work Location: In person

Accounting Specialist/Coordinator

Superior Communication Services

<div>Accounting Specialist
Full Time| $50,000 - $70,000 | Framingham, MA Headquarters
The Superior Opportunity
Join the growing accounting team at Superior Communication Services as an Accounting Specialist, where you&rsquo;ll play a key role in keeping our financial operations accurate, efficient, and organized. In this position, you will handle a variety of day to day accounting functions, support financial reporting activities, and help strengthen the overall effectiveness of our financial processes. You&rsquo;ll work hands on with essential accounting processes, support real time financial insights, and help keep our operations running seamlessly behind the scenes. If you&rsquo;re someone who enjoys solving problems, staying organized, and leveraging modern tools to streamline workflows, this role gives you the space to make an immediate impact.
Key Responsibilities<ul><li>
Maintain accurate and up-to-date financial records, including accounts payables and receivables.</li><li>
Process invoices, ensuring compliance with company policies and procedures.</li><li>
Secure and accurately post payments to customer accounts.
</li><li>Assist with payroll processing and associated entries.</li><li>
Support month-end and year-end closing processes.</li><li>
Investigate and resolve billing discrepancies, short payments, or inquiries regarding invoices.</li><li>
Conduct regular audits of accounts to ensure accuracy and prevent discrepancies.</li><li>
Collaborate with the accounting team to improve processes and support operational efficiency.</li></ul>
Why You'll Love This Role
This is a great opportunity for an organized and detail oriented individual who is eager to support the financial backbone of a successful company. You will have the chance to grow in your career while working in a friendly, supportive environment. 
Requirements 
<ul><li>
Associate's degree in Accounting or Finance; Bachelor's degree preferred.</li><li>
3+ years of relevant accounting experience.</li><li>
Strong knowledge of accounting principles and practices.</li><li>
Proficiency in accounting software (i.e. QuickBooks, Excel).</li><li>
Excellent attention to detail and accuracy in financial reporting.</li><li>
Strong analytical and problem-solving skills.</li><li>
Ability to handle multiple tasks and prioritize effectively.</li><li>
Effective communication skills, both verbal and written.</li></ul> 

Benefits 
<ul><li>
Medical</li><li>
Dental</li><li>
HSA</li><li>
401K</li><li>
401K Matching</li><li>
PTO</li><li>
Parental/Family Leave</li></ul></div>

Accounting Specialist

Azzip Pizza

<div>
 
 About Azzip Pizza
 
 
 
 Azzip (pronounced "Ay-Zip") was conceived as an idea by founder Brad Niemeier while in college. As a student, Brad won Purdue's Burton D. Morgan Business Plan Competition and $20,000 to launch the business. With the help of friend Blake Kollker, an accomplished chef, Azzip's menu and concept went from business plan to reality. With mom as his accountant, dad as his handyman, and brother rolling dough, Azzip sold its first pizza on February 5, 2014, in Evansville, IN. Since opening, Brad has recruited other family members and friends to join the business to help spread Azzip to new pizza-loving customers.
 
 
 Azzip Pizza is a fast-casual pizza company with 13 company-owned locations across Indiana and Kentucky. At Azzip, we value creativity, a fun work and dining atmosphere, meaningful relationships, and serving delicious pizza. More information on Azzip can be found on the website at www.azzippizza.com.
 
 
 
 About The Role
 
 
 
 The Accounting Specialist plays a key role in keeping Azzip&rsquo;s accounting records complete, accurate, and current. This position is responsible for core day-to-day accounting work including accounts payable, cash and sales reconciliations, bank activity, monthly close support, tax support, and other recurring accounting processes. The Accounting Specialist helps ensure bills are paid on time, sales and deposits are recorded correctly, accounts are reconciled, and month-end and year-end responsibilities are completed accurately and on schedule.
 
 
 
 Essential Function
 
 
 
 The Accounting Specialist supports Azzip&rsquo;s stores and leadership team by maintaining accurate financial records across multiple locations and systems. This role requires strong attention to detail, consistency in recurring processes, and the ability to identify and resolve discrepancies across banking, sales, invoices, taxes, and other accounting activity. The position also provides light administrative support tied to accounting operations.
 
 
 
 
 Duties
 
 
 
 
 <ul>
 <li>
 Manage the accounts payable process by reviewing invoices, ensuring invoices are uploaded from systems and email into the proper workflow, and processing timely payment in QuickBooks or other payment platforms.
 </li>
 <li>
 Monitor for vendor price increases and ensure prices are aligned with contracted rates.
 </li>
 <li>
 Download bank and credit card activity, match transactions to existing entries, and create or request correcting entries when appropriate.
 </li>
 <li>
 Reconcile multiple bank accounts and credit card accounts on a monthly basis and investigate variances or unreconciled items.
 </li>
 <li>
 Record recurring operating expenses such as utilities, cleaning, pest control, fuel, linen, and other store support services.
 </li>
 <li>
 Record loan payments and allocate principal and interest correctly.
 </li>
 <li>
 Support sales accounting by reconciling sales, deposits, and payment platform activity across multiple channels. Investigate missing, delayed, or incorrect deposits by working with store managers, banks, and payment processors as needed.
 </li>
 <li>
 Reconcile QuickBooks sales to source systems and prepare support for monthly sales tax and food and beverage tax filings.
 </li>
 <li>
 Record cash drawer receipts, gift card donations, and other miscellaneous accounting entries accurately and timely.
 </li>
 <li>
 Transfer funds between accounts when needed and help monitor account balances to support cash flow needs.
 </li>
 <li>
 Administer company credit card accounts, including payments, card maintenance, limit adjustments, rewards redemption, and fraud follow-up.
 </li>
 <li>
 Support month-end work including inventory reconciliation, internal transfers, and invoice processing.
 </li>
 <li>
 Support year-end work including inventory coordination, balance sheet reconciliations, account cleanup, and preparation of records for outside tax support.
 </li>
 <li>
 Maintain organized digital and physical accounting records, including filing, mail handling, and retention of supporting documents.
 </li>
 <li>
 Order accounting and office supplies and assist with other recurring office tasks tied to accounting operations.
 </li>
 <li>
 Identify issues and improvement opportunities such as vendor overcharges, process breakdowns, returns, unusual financial activity, or other accounting exceptions that should be escalated.
 
 
 </li>
 </ul>
 
 
 Work Environment
 
 
 
 
 <ul>
 <li>
 Professional office setting with consistent use of a computer workstation, standard office equipment, and accounting systems.
 </li>
 <li>
 Regular business hours with occasional flexibility needed to meet month-end, quarter-end, or year-end deadlines.
 </li>
 <li>
 Quiet to moderately active environment with regular interaction with internal team members
 </li>
 <li>
 Frequent communication with vendors, store managers, and banking contacts by phone and email.
 
 
 </li>
 </ul>
 
 
 Physical Demands
 
 
 
 
 <ul>
 <li>
 Sitting at a desk and working at a computer for extended periods throughout the workday.
 </li>
 <li>
 Occasional standing, walking, bending, and reaching.
 </li>
 <li>
 Ability to lift up to 25 pounds.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associates' or Bachelor's degree in Accounting, Finance, or related field
 </li>
 <li>
 Two or more years of accounting, bookkeeping, or related experience preferred
 </li>
 <li>
 Strong attention to detail, accuracy, and organization.
 </li>
 <li>
 Ability to manage recurring deadlines and follow through on tasks with consistency.
 </li>
 <li>
 Working knowledge of bookkeeping or accounting principles.
 </li>
 <li>
 Experience with QuickBooks, Excel, online banking platforms, and other accounting systems preferred.
 </li>
 <li>
 Ability to reconcile activity across multiple systems and investigate discrepancies independently.
 </li>
 <li>
 Professional communication skills for working with store managers, vendors, banks, and internal leaders.
 </li>
 <li>
 Ability to handle confidential financial and employee information appropriately.
 
 
 </li>
 </ul>
 
 The Pay Range For This Role Is
 
 
 
 50,000 - 60,000 USD per year (Evansville, IN)
</div>

Accounting Specialist
Home Office
Evansville, IN

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