accounting support specialist

Purdy Powers & Company

Accounting Specialist / Senior Accounting SpecialistPurdy Powers &amp; Company &ndash; Portland, MainePurdy Powers &amp; Company is a premier accounting, tax, and business advisory firm serving mid-size companies, as well as individuals with sophisticated tax lives throughout Maine and beyond. Our mission is to help clients reach their full potential by delivering services that drive meaningful results.We are seeking a detail-oriented and service-minded Accounting Specialist or Senior Accounting Specialist to join our Client Accounting &amp; Advisory Services (CAAS) team. This full-time role provides outsourced accounting and bookkeeping support to business clients, including day-to-day accounting functions, reconciliations, client communication, and accounting system support.This position may be filled at either the Accounting Specialist or Senior Accounting Specialist level depending on the selected candidate&rsquo;s experience, technical skills, independence, client service capabilities, and ability to support more complex client assignments. The ideal candidate is organized, adaptable, and committed to delivering accurate, timely, and professional client service.Position LevelWe are open to hiring at either the Accounting Specialist or Senior Accounting Specialist level and will tailor the final title and scope to the selected candidate&rsquo;s experience, strengths, and ability to work independently.At the Accounting Specialist level, this is a great opportunity for someone who enjoys hands-on accounting work, client service, and building experience across a variety of outsourced accounting and bookkeeping functions. This level is well-suited for candidates who are detail-oriented, organized, comfortable managing recurring accounting tasks, and eager to continue developing their technical and client-service skills.At the Senior Accounting Specialist level, this role offers the opportunity to take on more complex client work, serve as a resource to other team members, and play a larger role in improving processes and supporting client relationships. Senior-level candidates should bring prior experience in a similar role, strong independent problem-solving skills, and the ability to train, coach, or supervise others, including both internal team members and clients.Key Responsibilities<ul><li>Provide outsourced accounting and bookkeeping support to business clients in a timely, accurate, and professional manner</li><li>Assist with or lead monthly, quarterly, and annual accounting tasks for assigned clients, depending on experience level</li><li>Process accounts payable, accounts receivable, bill payments, invoicing, cash receipts, payroll, and sales tax functions, as assigned</li><li>Prepare and maintain accurate accounting records and supporting documentation</li><li>Perform bank account and general ledger reconciliations and identify discrepancies for follow-up</li><li>Support client onboarding activities, including assistance with accounting system setup and process implementation</li><li>Communicate effectively with clients and coworkers regarding questions, deadlines, assigned work, and accounting processes</li><li>Assist clients with accounting-related requests and provide support on processes and systems, as needed</li><li>Support or lead more complex client assignments, depending on experience level</li><li>Train and coach clients on accounting processes, systems, and best practices, as appropriate</li><li>Train, coach, or supervise other team members, as appropriate for the Senior Accounting Specialist level</li><li>Use accounting software and related technology tools to complete work efficiently and accurately</li><li>Maintain confidentiality of client and Firm information</li><li>Organize and prioritize multiple assignments while meeting established deadlines</li><li>Contribute to a team-oriented environment and provide support on additional projects or duties, as assigned</li></ul>QualificationsThe ideal candidate will bring:<ul><li>Associate&rsquo;s or bachelor&rsquo;s degree in Accounting, Business, or a related field preferred; an Accounting Certificate combined with a bachelor&rsquo;s degree in another field may also be considered</li><li>Prior bookkeeping, payroll, accounts payable, accounts receivable, general accounting, or client accounting support experience</li><li>Experience with Microsoft Office applications, including Excel and Outlook</li><li>Familiarity with QuickBooks or similar accounting software preferred</li><li>Demonstrated ability to perform work accurately, maintain organized records, and manage multiple assignments within established deadlines</li><li>Ability to learn new systems, processes, and technology in a fast-paced environment</li><li>Effective verbal and written communication skills, with the ability to interact professionally with clients and coworkers</li><li>Ability to work independently while recognizing when to seek guidance</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Strong attention to detail, organizational skills, and customer service orientation</li><li>QuickBooks certification or other relevant accounting software training is a plus</li></ul>Senior-level candidates should also bring:<ul><li>Experience in a similar client accounting, bookkeeping, or outsourced accounting role</li><li>Ability to work on and lead more challenging or complex assignments</li><li>Strong independent problem-solving skills and sound judgment</li><li>Experience training, coaching, or supervising other employees</li><li>Ability to train and coach clients on accounting processes, systems, and best practices</li></ul>Compensation &amp; BenefitsPurdy Powers &amp; Company offers a competitive compensation package and a comprehensive suite of benefits, including:<ul><li>Summer Schedule: Enjoy paid Fridays off between Memorial Day and Labor Day</li><li>Comprehensive Benefits: 401(k) with Profit Sharing, Health, Dental, and Vision Insurance, Section 125 Plan, Life Insurance, Short- and Long-Term Disability, Parental Leave, Paid Holidays, and generous PTO</li><li>Financial Flexibility: FSA and HSA options available</li><li>Professional Growth: Educational reimbursement and ongoing learning opportunities</li><li>Work Flexibility: Hybrid and remote work options by mutual agreement</li><li>Added Perks: Free onsite parking in Portland, plus team lunches and social events</li></ul>Final title and compensation will be based on experience, qualifications, technical skills, independence, client service capabilities, and ability to perform the responsibilities required at the applicable level.Equal Employment Opportunity StatementPurdy Powers &amp; Company is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Specialist / Senior Accounting Specialist

EAGLES EIGHT ELEVEN LLC

<div><div><div>Benefits:</div>
<ul><li>Nine Paid Holidays</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div>Accounting Specialist 
</div><div>Position Summary 
</div><div>We are seeking an experienced, detail-oriented Accounting Specialist to be responsible for managing daily accounting operations, financial reporting, accounts receivables/payables, and month-end closing processes. This successful candidate will have the duties of ensuring accurate financial records, managing reporting processes, monitoring profitability, and supporting company leadership with financial analysis and operational accounting functions. 
</div><div>Key Responsibilities 
</div><ul><li>Manage daily accounting operations including Accounts Receivable, Accounts Payable, and General Ledger activities</li>
<li>Reconcile bank accounts and maintain accurate financial records</li>
<li>Enter and process invoices, payments, deposits, and customer account activity</li>
<li>Monitor and collect past due accounts and maintain Accounts Receivable aging reports</li>
<li>Review daily sales and profitability reports to investigate discrepancies and margin variances</li>
<li>Prepare weekly and monthly financial reports for management</li>
<li>Oversee month-end and year-end closing processes in Sage</li>
<li>Prepare reports and documentation for CPA review and tax reporting</li>
<li>Maintain customer account setup and financial data accuracy</li>
<li>Ensure timely processing of recurring invoices, payments, and reconciliations</li>
<li>Support inventory, fuel surcharge, and operational reporting processes</li>
<li>Assist with compliance reporting including 1099s, sales tax, and unclaimed property filings</li>
</ul><div>Qualifications 
</div><ul><li>Associate&rsquo;s Degree in Accounting, Finance, Business, or a related field</li>
<li>3+ years of experience in accounting or bookkeeping</li>
<li>Extensive work with generally accepted accounting principles (GAAP)</li>
<li>Strong knowledge of Accounts Receivable, Accounts Payable, and financial reporting</li>
<li>Experience with Sage 100 ERP systems preferred</li>
<li>Advanced Excel and spreadsheet skills</li>
<li>Excellent organizational, analytical, and problem-solving abilities</li>
<li>Attention to detail with strong communication and time management skills</li>
<li>Experience working in a small to mid-sized company environment</li></ul><div> 

 
 
</div><div>Benefits 
</div><div>Competitive Salary</div>
<div>Nine Paid Holidays</div>
<div>Paid Vacation and Sick Leave</div>
<div>Health Insurance</div>
<div>Stable, established company with long-term employees</div>
<div>Opportunity to make a meaningful contribution in a key accounting role 
</div><div>About Us 
</div><div>We are a well-established food distribution company serving the Dallas-Fort Worth market for over 54 years with approximately $8 million in annual revenue. We are seeking a dependable and detail-oriented Accounting Specialist to join our team and assume responsibilities from a long-term employee who is retiring after seven years with the company. This position is ideal for an accounting specialist who enjoys working in a small business environment where accuracy, accountability, and organization are highly valued. 
</div><div>To Apply 
</div><ul><li>Please submit your resume along with a brief summary of your accounting experience, including any work with Sage 100 or other ERP systems, month-end closing, and financial reporting.</li></ul></div></div><div></div>

ACCOUNTING SPECIALIST

The Happier Life Project

<div>
 
 Position:
 
 Accounting Specialist
 
 
 
 Department:
 
 Finance &amp; Administration
 
 
 
 Reports To:
 
 Fractional CFO, CEO
 
 
 
 Compensation Range:
 
 $32.00 - $38.00 per hour, depending on experience, qualifications, and internal equity.
 
 
 
 Status:
 
 Full-Time, Non-Exempt
 
 
 
 Location
 
 : Hybrid / Lake Elsinore Administrative Office
 
 
 
 Position Summary
 
 
 
 The Accounting Specialist supports the day-to-day financial operations of The Happier Life Project by maintaining accurate financial records, processing accounts payable, preparing reconciliations, supporting grant and contract billing, assisting with month-end and year-end close activities, and ensuring compliance with organizational policies and funding requirements.
 
 
 This position works closely with leadership, program staff, contractors, vendors, auditors, funders, and external partners to support accurate financial reporting, strong internal controls, grant compliance, and responsible stewardship of organizational resources. The Accounting Specialist plays a key role in maintaining financial accuracy, supporting organizational growth, and ensuring financial information remains complete, organized, and audit-ready.
 
 
 
 Key Responsibilities / Essential Duties
 
 
 
 
 Accounts Payable &amp; Vendor Management
 
 
 
 <ul>
 <li>
 Review invoices for accuracy, completeness, supporting documentation, and required approvals
 </li>
 <li>
 Enter invoices into the accounting system and ensure timely processing
 </li>
 <li>
 Verify coding to appropriate general ledger accounts, departments, grants, contracts, and funding sources
 </li>
 <li>
 Prepare weekly payment batches, including ACH payments, checks, wire transfers, and vendor portal payments
 </li>
 <li>
 Monitor outstanding invoices and ensure timely payment processing
 </li>
 <li>
 Maintain vendor records, including W-9s, payment information, contracts, and supporting documentation
 </li>
 <li>
 Respond to vendor inquiries and resolve payment discrepancies
 </li>
 <li>
 Assist with annual 1099 preparation and reporting requirements
 
 
 </li>
 </ul>
 
 General Accounting
 
 
 
 <ul>
 <li>
 Prepare journal entries and supporting documentation
 </li>
 <li>
 Reconcile bank accounts, credit cards, prepaid expenses, accruals, fixed assets, and assigned balance sheet accounts
 </li>
 <li>
 Maintain supporting schedules for assigned accounts
 </li>
 <li>
 Investigate discrepancies and prepare corrective entries as needed
 </li>
 <li>
 Assist with monthly and year-end close procedures
 </li>
 <li>
 Ensure financial records are complete, accurate, and audit-ready
 </li>
 <li>
 Support preparation of financial reports, budget-to-actual analyses, and financial schedules
 </li>
 <li>
 Assist with maintaining the integrity of the general ledger and supporting documentation
 
 
 </li>
 </ul>
 
 Grant &amp; Contract Accounting
 
 
 
 <ul>
 <li>
 Assist with grant and contract invoicing, reimbursement requests, and billing activities
 </li>
 <li>
 Monitor expenditures by funding source, grant, contract, and program
 </li>
 <li>
 Track grant budgets and assist with monitoring spending against approved funding allocations
 </li>
 <li>
 Compile supporting documentation for reimbursement requests and grant reporting
 </li>
 <li>
 Coordinate with program managers regarding grant expenditures, budget allocations, and allowable costs
 </li>
 <li>
 Assist with grant compliance monitoring and reporting requirements
 </li>
 <li>
 Maintain organized grant files, supporting documentation, and funding records
 </li>
 <li>
 Support preparation of financial information required by funders and government agencies
 
 
 </li>
 </ul>
 
 Cash Receipts &amp; Revenue Tracking
 
 
 
 <ul>
 <li>
 Assist with processing deposits and recording cash receipts
 </li>
 <li>
 Verify supporting documentation for incoming funds and reimbursement payments
 </li>
 <li>
 Assist with tracking accounts receivable and outstanding reimbursement requests
 </li>
 <li>
 Support revenue reconciliation activities and funding source tracking
 
 
 </li>
 </ul>
 Audit, Compliance &amp; Internal Controls
 
 
 <ul>
 <li>
 Prepare audit schedules, reconciliations, and supporting documentation for annual audits and financial reviews
 </li>
 <li>
 Maintain organized financial records and audit-ready documentation throughout the year
 </li>
 <li>
 Assist external auditors, accountants, and consultants during audit and review processes
 </li>
 <li>
 Support compliance with grant requirements, contracts, organizational policies, and regulatory requirements
 </li>
 <li>
 Follow established internal control procedures and recommend improvements when appropriate
 </li>
 <li>
 Assist with implementation and documentation of financial policies and procedures
 
 
 </li>
 </ul>
 
 Communication &amp; Coordination
 
 
 
 <ul>
 <li>
 Coordinate with program managers regarding expenditures, budget activity, reimbursement requests, and financial documentation
 </li>
 <li>
 Communicate professionally with vendors, contractors, funders, auditors, and external stakeholders
 </li>
 <li>
 Support leadership by providing financial reports, schedules, reconciliations, and supporting documentation as requested
 </li>
 <li>
 Promote collaboration between finance, operations, and program teams
 </li>
 <li>
 Assist with special projects, financial analysis requests, and process improvement initiatives
 
 
 </li>
 </ul>
 
 Program Responsibilities
 
 
 
 <ul>
 <li>
 Participate in staff meetings, trainings, supervision sessions, and organizational initiatives
 </li>
 <li>
 Support organizational compliance, accountability, and continuous improvement efforts
 </li>
 <li>
 Maintain confidentiality and appropriately handle sensitive financial and personnel information
 </li>
 <li>
 Adhere to organizational policies, accounting standards, and grant requirements
 </li>
 <li>
 Represent The Happier Life Project professionally when interacting with staff, funders, vendors, and community partners
 
 
 </li>
 </ul>
 Other Duties as Assigned
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered
 </li>
 <li>
 Minimum three years of accounting, bookkeeping, accounts payable, grant accounting, or related financial experience
 </li>
 <li>
 Strong understanding of general accounting principles and financial reporting
 </li>
 <li>
 Experience preparing reconciliations, journal entries, and month-end accounting activities
 </li>
 <li>
 Proficiency in Microsoft Excel and Microsoft Office applications
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Ability to prioritize competing deadlines and manage multiple responsibilities
 </li>
 <li>
 Strong written and verbal communication skills
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Accounting, Finance, or related field
 </li>
 <li>
 Experience working in a nonprofit organization
 </li>
 <li>
 Experience with government-funded grants and reimbursement-based contracts
 </li>
 <li>
 Experience with QuickBooks Online, MIP, Sage Intacct, or similar accounting systems
 </li>
 <li>
 Experience supporting annual audits and financial statement preparation
 </li>
 <li>
 Knowledge of nonprofit accounting principles, grant compliance, and restricted funding
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 This position operates primarily in an office environment with periodic interaction with program staff, vendors, contractors, auditors, and funding partners. The Accounting Specialist must be comfortable managing multiple priorities, deadlines, and financial reporting requirements in a fast-paced nonprofit environment.
 
 
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Ability to sit and work at a computer for extended periods
 </li>
 <li>
 Ability to use standard office equipment
 </li>
 <li>
 Ability to occasionally lift and move files, records, or office supplies up to 25 pounds
 
 
 </li>
 </ul>
 
 Compensation &amp; Classification
 
 
 
 This position is classified as Non-Exempt and is eligible for overtime compensation in accordance with applicable California wage and hour laws.
 
 
 
 Equal Employment Opportunity Statement
 
 
 
 The Happier Life Project is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, medical condition, marital status, genetic information, or any other status protected by law.
 
 
 
 At-Will Employment Disclaimer
 
 
 
 Employment with The Happier Life Project is at-will. This means that either the employee or the organization may terminate employment at any time, with or without cause or notice, subject to applicable law.
 
 
 Powered by JazzHR
 
 
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</div>

Accounting Specialist

Westaff

<div>ACCOUNTING SPECIALIST - Champlain, NY 
The Account Specialist handles general accounting functions including accounts payable, account receivable, general ledger, weekly budgeting, and assists in monthly closing procedures. Also customer service responsibilities within the distribution center. The position reports to the General Manager. 
<ul>
<li>
Prepares weekly operating budgets/projections;</li>
<li>Analyzes and reconciles accounts;</li>
<li>Provides assistance on the monthly close;</li>
<li>Prepares reports for the management team;</li>
<li>Enters journal entries, coordinates A/P, A/R and G/L; 
</li>
<li>Answers emails and phone calls that are not limited to small parcel quot3es for customer service, questions from customers, A/R details/questions, and invoice requests;</li>
<li>Responsible for billing customer accounts;</li>
<li>Ensuring customer rate increases are initiated and maintained;</li>
<li>Other administrative tasks as directed by the local management team specific to the facility's needs.</li></ul> 


Requirements:
<ul>
<li>High School Diploma;</li>
<li>1 year or more experience in office accounting;</li>
<li>Computer applications using MS office, to include Excel;</li>
<li>Attention to detail;</li>
<li>Strong analytical skills;</li>
<li>Strong communications skills both verbal and written.</li></ul></div>

Get Air Trampoline Park

<div>Description:

The Accounting &amp; Purchasing Coordinator is responsible for supporting and coordinating key accounting, purchasing, and other corporate shared services for the Company&rsquo;s multi-location entertainment business from its South Ogden headquarters. This position plays an integral role in maintaining efficient day-to-day business operations by overseeing transactional accounting support functions, coordinating purchasing activities, supporting operational initiatives, and managing administrative processes across multiple departments.
This role works closely with the Controller, Director of Purchasing &amp; Procurement, Accounts Payable, Operations leadership, and other corporate departments to help ensure accurate financial transactions, organized operational processes, and effective coordination of corporate office activities. The position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment with limited supervision.
Requirements:
<h2 class="jobSectionHeader">Essential Duties &amp; Responsibilities</h2><h3 class="jobSectionHeader">
Accounting &amp; Financial Operations Support</h3><ul><li>
Coordinate and support bank reconciliation activities for corporate and shared services entities.</li><li>
Assist with month-end close processes, including preparation and review support for journal entries, reconciliations, and financial documentation.</li><li>
Monitor and track intercompany payables and receivables, assisting with reconciliation and issue resolution across multiple entities.</li><li>
Support sales tax reporting processes, document management, and related compliance activities.</li><li>
Maintain organized accounting records and ensure supporting documentation is accurate and accessible.</li><li>
Assist with special accounting projects, operational reporting, and process improvement initiatives as assigned.</li><li>
Identify and communicate discrepancies, process concerns, or operational inefficiencies to management.</li></ul><h3 class="jobSectionHeader">
Purchasing &amp; Operational Coordination</h3><ul><li>
Coordinate purchase order entry, tracking, and follow-up activities within the ERP and purchasing systems.</li><li>
Monitor purchasing activity and delivery timelines for corporate and park locations, helping ensure operational needs are met.</li><li>
Serve as a liaison between Accounting, Procurement, Operations, and vendors regarding purchasing activity, order status, and related operational matters.</li><li>
Assist with tracking outstanding purchase orders, open items, and vendor-related follow-up.</li><li>
Maintain organized purchasing records and support operational reporting related to purchasing activities.</li><li>
Support procurement and operational process consistency across multiple business locations.</li><li>
Oversee and manage company-wide travel coordination through the corporate expense and travel platform, ensuring cost-effective travel arrangements, policy compliance, and operational efficiency across all business locations.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
3+ years of experience in accounting support, bookkeeping, office administration, operational coordination, or related business support role.</li><li>
Strong organizational, prioritization, and time-management skills.</li><li>
Ability to manage multiple responsibilities independently and exercise sound judgment in a fast-paced environment.</li><li>
Strong attention to detail and commitment to accuracy.</li><li>
Proficiency in Microsoft Excel and Microsoft Office applications.</li><li>
Experience working with ERP systems; NetSuite experience preferred.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to handle sensitive and confidential information professionally.</li><li>
Ability to collaborate effectively across departments and support operational business needs.</li></ul><h2 class="jobSectionHeader">
Preferred Qualifications</h2><ul><li>
Experience supporting month-end close processes and transactional accounting functions.</li><li>
Experience working in multi-entity and intercompany accounting environments.</li><li>
Experience coordinating purchasing, procurement, or operational support activities.</li><li>
Experience in hospitality, entertainment, retail, restaurant, or other multi-location operational industries.</li></ul><h2 class="jobSectionHeader">
Work Environment &amp; Expectations</h2><ul><li>
This is a full-time salaried exempt position based at the Company&rsquo;s South Ogden corporate headquarters. The role is 100% in-office (no remote or hybrid work arrangement)</li><li>
Position may require occasional flexibility in schedule to support operational or business needs.</li><li>
This position requires independent judgment, prioritizes responsibilities appropriately, and manages workload with minimal day-to-day supervision.</li></ul></div>

Accounting & Purchasing Coordinator

Gulf Orchid Perfume Company

Gulf Orchid Perfume Manufacturing is looking to hire a skilled Accountant to support the finance department. The successful candidate will play a key role in maintaining accurate financial records and supporting day-to-day accounting operations within a manufacturing environment.Key Responsibilities:Accounts Receivable Management:<ul><li>Monitor customer payments and ensure timely collection of outstanding balances.</li><li>Follow up on overdue invoices and maintain effective communication with clients.</li><li>Perform regular reconciliation of receivable accounts and ensure accurate documentation.</li></ul>Accounts Payable Processing:<ul><li>Review and process supplier invoices and ensure timely settlement of payments.</li><li>Maintain accurate payable records and resolve discrepancies with vendors when required.</li><li>Ensure proper filing and tracking of all payment-related documents.</li></ul>General Ledger Maintenance:<ul><li>Record and post financial transactions in the general ledger system.</li><li>Assist in maintaining accurate and updated accounting records.</li><li>Conduct periodic reconciliations of ledger accounts.</li></ul>Financial Closing Activities:<ul><li>Support month-end and year-end closing procedures.</li><li>Ensure all accounting entries are completed and financial records are properly finalized.</li><li>Assist external auditors by providing required documentation during audits.</li></ul>Cost Tracking &amp; Analysis:<ul><li>Assist in monitoring production and operational costs.</li><li>Prepare basic cost reports and support budgeting activities.</li><li>Contribute to identifying cost-saving opportunities.</li></ul>ERP System Usage:<ul><li>Maintain accounting data using ERP systems.</li><li>Ensure accuracy of entries and support system-based reporting.</li><li>Assist in updating and reconciling financial data within the ERP platform.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related discipline.</li><li>Minimum 3 years of relevant accounting experience, preferably in manufacturing.</li><li>Good understanding of AP, AR, and general ledger functions.</li><li>Knowledge of cost accounting principles is an advantage.</li><li>Experience with ERP systems is required.</li><li>Strong attention to detail and analytical thinking.</li><li>Ability to work independently and within a team.</li><li>Good communication skills.</li><li>Arabic language proficiency (spoken and written) is required.</li><li>Immediate availability preferred (visit visa or cancelled visa).</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>The position is based in Umm Al Quwain, Do you agree to work at this location?</li><li>The salary range for this position is AED 4,000&ndash;5,000 per month. Do you accept working within this salary range?</li><li>Are you ready to join immediately ?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Triex LLC

Triex is seeking a highly organized and detail-oriented Business Operations Coordinator to support the day-to-day operations of our growing additive manufacturing business of our Filabot and Massive Dimension brands.This role is responsible for ensuring that the operational and administrative foundation of the company runs smoothly. Responsibilities include bookkeeping, purchasing, inventory administration, order processing, business systems administration, and general office operations.The ideal candidate enjoys creating structure, solving problems, maintaining accurate records, and supporting a fast-paced team. This position works closely with leadership, suppliers, customers, and manufacturing partners to help ensure efficient business operations.This is a part-time position (approximately 20&ndash;30 hours per week) with the potential to expand as the company grows.About TriexTriex is the parent company of Filabot and Massive Dimension, two innovative manufacturing technology businesses serving customers in education, research, recycling, defense, aerospace, industrial manufacturing, and advanced materials.Our mission is to enable sustainable and scalable manufacturing through innovative material processing and large-format additive manufacturing solutions.Key ResponsibilitiesAccounting &amp; Bookkeeping<ul><li>Create and distribute customer invoices</li><li>Monitor accounts receivable and follow up on outstanding payments</li><li>Process vendor invoices and accounts payable</li><li>Maintain accurate records in QuickBooks</li><li>Assist with monthly financial reporting and close activities</li></ul>Purchasing &amp; Supplier Coordination<ul><li>Create and manage purchase orders</li><li>Maintain supplier records and pricing information</li><li>Track open purchase orders and delivery schedules</li><li>Match purchase orders, receipts, and invoices</li></ul>Inventory &amp; Manufacturing Administration<ul><li>Maintain inventory accuracy within Katana</li><li>Monitor inventory levels and identify replenishment needs</li><li>Support production planning and manufacturing administration</li></ul>Order Processing &amp; Customer Administration<ul><li>Process customer orders through Shopify and internal systems</li><li>Ensure orders are accurately entered and fulfilled</li><li>Coordinate with operations and customer service team</li></ul>Business Systems Administration<ul><li>Support administration of QuickBooks, Katana, and Shopify</li><li>Ensure data accuracy across systems</li><li>Help identify opportunities for automation and process improvements</li><li>Support implementation of new operational processes</li></ul>General Business Administration<ul><li>Support employee administrative activities</li><li>Organize operational documentation and records</li><li>Prepare routine reports and KPI updates</li><li>Assist leadership with special projects and operational initiatives</li></ul>Qualifications Required<ul><li>5+ years of experience in bookkeeping, office administration, operations, accounting support, or business administration</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong organizational and time management skills</li><li>Excellent attention to detail and accuracy</li><li>Proficiency with Microsoft Office and Google Workspace</li><li>Ability to work independently and manage multiple priorities</li></ul>Preferred<ul><li>Experience in manufacturing, industrial, or hardware businesses</li><li>Inventory management experience</li><li>Experience with ERP systems such as Katana, NetSuite, or similar</li><li>Shopify experience</li><li>Purchasing or supply chain experience</li><li>Associate's or Bachelor's degree in Business, Accounting, Operations, or related field</li></ul>Pay: $42,991.12 - $58,817.26 per yearBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Barre, VT 05641

Business Operations Coordinator

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Accounting Specialist / Senior Accounting Specialist

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Business Operations Coordinator