accounts administrator

Universal Bookkeeper

Accounts Payable Administrator (Part-Time | 20 Hours/Week)Flexible, part-time accounting role with a collaborative, relationship-driven teamIf you enjoy staying organized, take pride in the details, and are looking for a flexible, part-time role with a team you&rsquo;ll genuinely enjoy working with&mdash;this could be a great fit.At Universal Bookkeeper, we&rsquo;ve built a collaborative and upbeat environment where relationships matter&mdash;both within our team and with the clients we serve. We believe it&rsquo;s about more than numbers - it&rsquo;s about trust, communication, and helping businesses run smoothly.We&rsquo;re looking for a Part-Time Accounts Payable Administrator who enjoys working with others, thrives in an organized environment, and wants to play an important role in supporting our growing firm. This is a great opportunity for someone who values flexibility, enjoys meaningful work, and wants to be part of a supportive, team-oriented culture.What You&rsquo;ll Be Doing<ul><li>Process and code vendor bills in QuickBooks and Bill.com</li><li>Manage AP workflows and ensure timely and accurate payments</li><li>Reconcile Bill.com and QuickBooks accounts</li><li>Maintain vendor records, including W-9 collection and documentation</li><li>Follow up with vendors and clients to keep payments and approvals moving</li><li>Serve as a point of contact for AP across multiple client accounts</li><li>Keep Karbon up to date and support document organization and workflow tracking</li><li>Prioritize tasks to meet deadlines and maintain organized, accurate records</li></ul>What We&rsquo;re Looking For<ul><li>At least 1+ year of experience in accounting, accounts payable, or bookkeeping (QuickBooks or Bill.com experience is a plus)</li><li>Strong attention to detail and organization - you take pride in getting things right</li><li>Comfortable with technology and quick to learn new systems and processes</li><li>Proactive, dependable, and someone who follows through on commitments</li><li>Able to manage multiple priorities and stay organized in a multi-client environment</li><li>Strong communication skills and a collaborative, team-oriented mindset</li></ul>Just as important&hellip;<ul><li>Positive and team-oriented&mdash;you enjoy working collaboratively and supporting others</li><li>Strong communicator who is comfortable interacting with clients, vendors, and teammates</li><li>Relationship-driven and personable, with a friendly and professional approach</li><li>Interested in being part of a connected team, including occasional team events and client interactions</li></ul>Schedule<ul><li>20 hours per week (5 days / 4 hours per day)</li><li>Flexible within 7:30 AM &ndash; 4:00 PM core hours</li><li>Hybrid option upon successful completion of training period</li></ul>Compensation &amp; Perks<ul><li>$20&ndash;$23/hour, based on experience</li><li>Flexible, consistent daytime schedule</li><li>Supportive, team-oriented environment</li><li>Client interaction and variety in your work</li><li>401(k) eligibility after one year</li><li>Opportunity for growth</li></ul>Why This Role is a Great OpportunityThis role is more than just accounts payable&mdash;you&rsquo;ll be part of a team that truly supports one another and values the work you do.What makes this opportunity stand out:<ul><li>Flexible part-time schedule that supports work-life balance</li><li>Supportive and collaborative team culture</li><li>Opportunity to make a real impact in a growing firm</li><li>Meaningful work supporting small businesses and clients</li><li>Positive, relationship-driven environment</li><li>A role where your organization and attention to detail truly matter</li></ul>You&rsquo;ll play an important role in keeping our processes running smoothly while building strong working relationships with both team members and clients.Pay: $20.00 - $23.00 per hourExpected hours: 20.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>Associate (Required)</li></ul>Work Location: Hybrid remote in New Hartford, NY 13413

Accounts Payable Administrator

Stratum Environmental Group

About the jobAbout the RoleStratum Env Group is looking for a detail-oriented Company Administrator to keep our office running smoothly. You&rsquo;ll handle day-to-day bookkeeping, invoicing, payroll support, and general administrative operations. QuickBooks proficiency is a must.Key Responsibilities<ul><li>Manage accounts payable/receivable, invoicing, and billing in QuickBooks</li><li>Process payroll and maintain employee records</li><li>Track job costs, purchase orders, and vendor payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Coordinate with project managers on budgets and expense reports</li><li>Handle general office administration, correspondence, and scheduling</li><li>Assist with compliance documentation and permit tracking</li></ul>Requirements<ul><li>Proficiency in QuickBooks (Desktop or Online) &mdash; required</li><li>2+ years of administrative or bookkeeping experience</li><li>Strong attention to detail and accuracy</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Experience in construction, environmental services, or erosion control is a plus</li></ul>How to ApplySend your resume and a brief cover letter to [hr@stratumeg.com]. Include &ldquo;Company Administrator&rdquo; in the subject line.Pay: From $60,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>QuickBooks: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul>Location:<ul><li>Texas (Required)</li></ul>Work Location: Remote

Company Administrator

Bureau Veritas

Job Overview We are seeking a proactive and detail-oriented Account Administrator to join our dynamic finance team. In this role, you will be responsible for managing a wide range of accounting functions, ensuring accuracy and compliance across financial processes. Your expertise will support the organization&rsquo;s financial health by overseeing accounts receivable and payable, maintaining precise records, and facilitating smooth revenue cycle management. This position offers an exciting opportunity to apply your accounting skills in a fast-paced environment dedicated to excellence and integrity.Duties<ul><li>Manage accounts receivable and accounts payable processes, ensuring timely invoicing, collections, and payments using accounting software such as QuickBooks, Sage, or PeopleSoft </li><li>Perform account reconciliations and analyze financial data to identify discrepancies or areas for improvement </li><li>Prepare journal entries and maintain double-entry bookkeeping records in accordance with GAAP (Generally Accepted Accounting Principles) </li><li>Conduct detailed account analysis, including revenue cycle management and financial statement preparation </li><li>Assist with public accounting tasks, including audit support and compliance with SOX (Sarbanes-Oxley Act) regulations </li><li>Utilize technical accounting knowledge to handle complex transactions involving CPT coding, ICD-10 coding for medical billing, or governmental accounting standards when applicable </li><li>Support the organization&rsquo;s medical collection efforts by verifying medical billing accuracy and negotiating payment arrangements when necessary </li><li>Enter data accurately using 10-key typing skills while maintaining high attention to detail in data entry tasks </li><li>Provide exceptional customer service by responding promptly to internal and external inquiries related to account status or billing issues </li><li>Maintain thorough documentation of all financial transactions, audit trails, and compliance records</li></ul>Experience<ul><li>Proven experience in public accounting or corporate accounting roles with a focus on accounts receivable/payable and financial analysis </li><li>Familiarity with accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms is essential </li><li>Knowledge of GAAP standards and SOX compliance requirements is highly desirable </li><li>Experience with medical billing, CPT coding, ICD-10 coding, or healthcare-related financial concepts is a plus </li><li>Strong analysis skills with the ability to perform account reconciliation and account analysis efficiently </li><li>Excellent negotiation skills for collections or payment negotiations within the revenue cycle management process </li><li>Demonstrated proficiency in data entry (10-key typing), journal entries, and double-entry bookkeeping methods </li><li>Ability to interpret complex financial data using analysis skills to support decision-making processes </li><li>Effective communication skills with professional phone etiquette for handling client or vendor inquiries confidently</li></ul>Join us as an Account Administrator if you&rsquo;re passionate about delivering precise financial support that drives organizational success! Your expertise will help maintain our commitment to integrity, accuracy, and exceptional service in all financial operations.Pay: $35.18 - $48.33 per hourWork Location: Remote

Account Administrator

WSFS Bank

<div>Job Description
At WSFS Bank, we empower our Associates to grow their careers, guide our customers to secure their financial futures, and actively support our Communities so they can fully thrive. Careers with WSFS Bank offer an inclusive and supportive culture, competitive salaries, advancement opportunities, and more. We are the region's locally headquartered bank and wealth management company. We are honored to consistently be named a Top Workplace by our Associates, who make a difference every day for the people, businesses, and Communities we serve. We Stand For Service&reg; is more than part of our name, it&rsquo;s our mission and our purpose.
WSFS Bank is currently seeking a Corporate Trust Administrator in our Wealth division. The Corporate Trust Administrator will be responsible to manage and/or oversee the day-to-day transactions including payments, tickler review, account set up, account reviews and other compliance related items for a wide variety of Corporate Trust products. The associate will be responsible for reviewing and analyzing governing documents and consulting with Relationship Managers as necessary. The associate will adhere to corporate, division and departmental policies and procedures, as well as following regulatory and compliance concerns. The associate will demonstrate collaboration with both internal partners as well as external clients.
Job Responsibilities:<ul><li>
Assist Relationship Manager with a book of accounts by performing all duties required under the governing documents and providing an excellent customer experience.</li><li>
The associate will be responsible for reviewing and analyzing governing documents to set up accounts in ACS, set up and collect ticklers, to determine cash activities and to set up fees, consulting with the Relationship Manager as needed.</li><li>
Associate will manage payments, daily cash activities, collection of receivables, and generating any required reports.</li><li>
Foster client relationships assigned to them by the Relationship Manager, serving as primary point of contact; resolve and respond to client requests in a timely fashion. Assist Relationship Managers in ensuring a stellar customer experience.</li><li>
Associate will facilitate closing conditions are met such as signature page distribution, outgoing wires, onboarding the client, and trust account set up.</li><li>
Demonstrate an in-depth knowledge of policies and procedures. Adhere to the internal risk and regulatory requirements.</li><li>
Promote a positive team culture, provide support to all Relationship Managers, and participate in projects as needed.</li></ul>
Minimum Qualifications:<ul><li>
Bachelor&rsquo;s degree or related work equivalent is required.</li><li>
1 to 3 years demonstrated successful track record in a diverse Corporate Trust environment is preferred.</li><li>
Strong knowledge of MS Office Suite is required. Knowledge of Trust 3000 is a plus.</li><li>
Excellent verbal, interpersonal and written communication skills are required.</li></ul>
WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.
Salary Range:
$45,250.00 - $74,338.75
Individual base pay may vary on additional factors such as the candidate&rsquo;s experience, job-related skills, relevant education, geographic location, and other specific business and organizational needs.
In addition to base salary, WSFS Financial Corporation (WSFS) and its subsidiaries may offer eligible Associates discretionary and formula-based incentive and retention awards. WSFS provides a competitive benefits package, which includes medical, dental, and vision coverage; a 401(k) plan; life, accident, and disability insurance; flexible spending accounts (FSAs) and health savings accounts (HSAs); and wellness programs. Additional benefits may include paid parental leave, military leave, vacation and other paid time off, sick leave in accordance with applicable state laws, and paid holidays. Benefit offerings are subject to eligibility requirements, legal limitations, and may vary based on an Associate&rsquo;s location and employment status. For more information about Associate benefits, please visit https://www.wsfsbank.com/about/careers/
WSFS Bank is inclusive and supportive of individual needs. If you have a physical or other impairment that might require an accommodation, including technical assistance with the WSFS Bank Careers website or submission process, please contact us via email at careers@wsfsbank.com.
WSFS is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.</div>

Corporate Trust Adminstrator I

Davey Tree

<div>Operations Administrator National Accounts
Company: The Davey Tree Expert Company
 
Locations: Kent, OH
 
Additional Locations: Various 
Work Site: Remote
 
Req ID: 221377<div><div><div><h2 class="jobSectionHeader">
Position Overview</h2></div><div>
Salary is depending on experience.
The Operations Administrator is responsible for high-level administrative and operational support to leadership and functional teams, ensuring efficient coordination and execution of projects, processes, and initiatives. The role manages agreements and workflows while maintaining a professional client experience; oversees internal systems, documentation, and reporting tools; and develops and implements recommendations for continuous improvement through audits and workflow analyses.</div></div><div><div><h2 class="jobSectionHeader">
Job Duties</h2></div><div><ul><li>Provide administrative and operational support to senior leadership and functional teams.</li><li>Manage and maintain agreements, contracts, or work orders, follow up with administrative requirements, and provide a positive and professional experience to clients throughout key touch points.</li><li>Manage and develop initiatives across teams or departments to ensure consistent execution and timely delivery.</li><li>Use discretion to develop, manage, communicate, and implement templates, standard operating procedures, and reporting mechanisms.</li><li>Manage, maintain, and improve internal systems, tools, accounts, and processes for communication, task tracking, and documentation.</li><li>Manage documentation, reports, and records.</li><li>Track and monitor metrics, dashboards, and key performance indicators (KPIs).</li><li>Conduct audits, workflow analyses, and implement process improvements.</li><li>Plan, schedule, and track internal projects or programs.</li><li>Attend conferences, events, and shows.</li><li>Serve as a liaison between business units, teams, or support departments to resolve bottlenecks, investigate problems, and improve coordination.</li><li>Support or provide internal communications and knowledge-sharing efforts.</li><li>Support or conduct onboarding and provide internal training related to operational procedures.</li><li>Provide high-level administrative support that promotes a professional, solutions-focused office environment.</li><li>Regular and timely attendance.</li><li>Perform other related duties as assigned.</li><li>Follow all company policies, procedures, and work rules.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Qualifications</h2></div><div><ul><li>Required: High school diploma or equivalent.</li><li>Required: Valid driver&rsquo;s license.</li><li>Required: At least three years in an administrative, project coordination, or operations support role, providing professional support to internal teams and external contacts.</li><li>Required: Proficiency in Microsoft Office, CRM systems, and other software programs necessary to complete job duties.</li><li>Required: Experience designing or improving workflows and standard operating procedures.</li><li>Required: Experience supporting sales, marketing, or business development teams.</li><li>Preferred: Experience coordinating logistics or representing a company at trade shows, conferences, or industry events.</li><li>In some cases, the government clients Davey Tree Expert Company contracts with conduct their own background check. Results of this background check may affect the potential for hire.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Additional Information</h2></div><div><div>
What We Offer [Benefits]: 
We invest in our employees by offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience for employees at all levels. 
<ul><li>Group health plans*</li><li>Short-term and long-term disability insurance*</li><li>Life insurance*</li><li>Paid parental leave</li><li>401k with up to a 4% company match**</li><li>Employee Stock Purchase Plan: Opportunity to buy company stock at a 15% discount</li><li>Holidays and paid time off*</li><li>Payroll savings plan*</li><li>Charitable matching gift program*</li><li>Employee referral bonus program*</li><li>Employee Educational Scholarship*</li><li>Davey Family Scholarship*</li><li>20% discount on all Davey services*</li><li>Cell phone discounts*</li><li>Vehicle purchase discount program*</li><li>Plus, so much more!</li></ul></div><ul><li>All listed benefits available to eligible employees on Day 1.</li></ul>
** Union employees are not eligible for a 401k plan, but may be eligible to join pension plans negotiated by their local union.</div></div></div>
The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.
The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there&rsquo;s a place for you at Davey. To learn more, visit Davey.com.
Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.
If you need assistance at any time, please contact us at 1-877-411-7601 or at Recruiting@davey.com.
Employment Type: Permanent 
Job Type: Full Time 
Travel Expectations: Up to 25%</div>

Operations Administrator National Accounts

Egis Group

<div>Company Description 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process as part of the Tender Unit Support Office. Working closely with Bid Managers, Bid Coordinators, Business Development and Technical teams, you will support in ensuring Egis is well-positioned to receive, develop and respond to tender opportunities in compliance with client requirements.<ul><li>
Support the coordination, preparation and submission of bids and pre-qualifications.</li><li>
Manage bid documentation, templates, and version control to ensure consistency and quality.</li><li>
Track tender opportunities, maintain a bid register, and assist in bid planning schedules.</li><li>
Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.</li><li>
Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.</li><li>
Ensure compliance with internal governance and bid approval processes.</li><li>
Assist with creating and maintaining CVs, project sheets, and reference libraries.</li><li>
Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.</li><li>
Minimum 0 -2 years of experience in bid coordination, administration, or tender support - preferably within the engineering, construction, or consultancy sectors.</li><li>
Strong organizational and time management skills with the ability to manage multiple deadlines.</li><li>
Excellent written and verbal communication skills in English</li><li>
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.</li><li>
High attention to detail, accuracy, and professionalism in document preparation and formatting.</li><li>
UAE National with Family book is a compulsory</li></ul></div>

Bid Administrator (UAE National)

Egis

<div>
 
 Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
 
 
 
 
 Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
 
 
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 
 
 
 Job Description
 
 
 
 
 The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process as part of the Tender Unit Support Office. Working closely with Bid Managers, Bid Coordinators, Business Development and Technical teams, you will support in ensuring Egis is well-positioned to receive, develop and respond to tender opportunities in compliance with client requirements.
 
 
 
 <ul>
 <li>
 
 Support the coordination, preparation and submission of bids and pre-qualifications.
 
 
 
 </li>
 <li>
 
 Manage bid documentation, templates, and version control to ensure consistency and quality.
 
 
 
 </li>
 <li>
 
 Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
 
 
 
 </li>
 <li>
 
 Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.
 
 
 
 </li>
 <li>
 
 Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
 
 
 
 </li>
 <li>
 
 Ensure compliance with internal governance and bid approval processes.
 
 
 
 </li>
 <li>
 
 Assist with creating and maintaining CVs, project sheets, and reference libraries.
 
 
 
 </li>
 <li>
 
 Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.
 
 
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.
 
 
 
 </li>
 <li>
 
 Minimum 0 -2
 
 years of experience
 
 in bid coordination, administration, or tender support - preferably within the engineering, construction, or consultancy sectors.
 
 
 
 </li>
 <li>
 
 Strong organizational and time management skills with the ability to manage multiple deadlines.
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in English
 
 
 
 </li>
 <li>
 
 Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
 
 
 
 </li>
 <li>
 
 High attention to detail, accuracy, and professionalism in document preparation and formatting.
 
 
 
 </li>
 <li>
 
 
 UAE National with Family book is a compulsory
 
 
 </li>
 </ul>
</div>

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10000 accounts administrator jobs Near Me

Accounts Payable Administrator

Company Administrator

Account Administrator

Corporate Trust Adminstrator I

Operations Administrator National Accounts

Bid Administrator (UAE National)

Bid Administrator (UAE National)