accounts payable/receivable specialist

MSF Hospitality LLC

<div>
 
 MSF Hospitality
 
 
 
 Accounts Payable/Receivable Specialist
 
 
 We are seeking a detail-oriented and dependable Accounts Payable/Receivable Specialist to join our team. This role is ideal for someone who enjoys working with numbers, staying organized, and helping keep financial operations running smoothly.
 
 
 The right candidate will play an important part in managing invoices, payments, collections, reconciliations, and financial records while working closely with the finance team and other departments. This is a great opportunity for someone with strong accounting experience who is looking to grow with a company that values accuracy, efficiency, and teamwork.
 
 
 
 Key Responsibilities
 
 
 
 Accounts Payable
 
 
 <ul>
 <li>
 Process and review invoices for accuracy and completeness
 </li>
 <li>
 Code and enter invoices into the accounting system
 </li>
 <li>
 Prepare and process payments and electronic transfers
 </li>
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 Reconcile accounts payable transactions and resolve discrepancies
 </li>
 <li>
 Monitor accounts to ensure timely payments and accurate payment records
 
 
 </li>
 </ul>
 Accounts Receivable
 
 
 <ul>
 <li>
 Generate and send invoices and account statements to clients
 </li>
 <li>
 Follow up on outstanding balances and assist in resolving payment issues
 </li>
 <li>
 Record and reconcile accounts receivable transactions
 </li>
 <li>
 Maintain accurate records of collections and unpaid balances
 </li>
 <li>
 Prepare and review aging reports
 
 
 </li>
 </ul>
 Financial Reporting
 
 
 <ul>
 <li>
 Assist with preparing financial reports and statements
 </li>
 <li>
 Provide regular updates on accounts payable and receivable activity
 </li>
 <li>
 Support month-end and year-end closing processes
 
 
 </li>
 </ul>
 Recordkeeping and Compliance
 
 
 <ul>
 <li>
 Maintain organized and accurate financial records
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 Ensure compliance with company policies and accounting standards
 </li>
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 Support audits by providing required documentation and information
 
 
 </li>
 </ul>
 Communication and Coordination
 
 
 <ul>
 <li>
 Work with internal departments to resolve invoicing and payment concerns
 </li>
 <li>
 Communicate professionally with vendors, clients, and team members
 </li>
 <li>
 Provide general support to the finance and accounting team as needed
 
 
 </li>
 </ul>
 Process Improvement
 
 
 <ul>
 <li>
 Identify ways to improve efficiency and accuracy in AP/AR processes
 </li>
 <li>
 Stay up to date on best practices in accounting and finance
 </li>
 <li>
 Participate in ongoing training and professional development opportunities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 3 years of experience in accounts payable, accounts receivable, or a similar accounting role
 </li>
 <li>
 Strong attention to detail and excellent organizational skills
 </li>
 <li>
 Ability to manage multiple priorities and meet deadlines
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Proficiency with accounting software and financial systems
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
 
 
 </li>
 </ul>
 
 Why Join Us
 
 
 
 <ul>
 <li>
 Competitive annual salary of $45,000 - $55,000
 </li>
 <li>
 Stable full-time opportunity
 </li>
 <li>
 Collaborative and supportive work environment
 </li>
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 Opportunity to make a meaningful impact on daily financial operations
 </li>
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 Professional growth and development opportunities
 
 
 </li>
 </ul>
 If you are a motivated accounting professional who values accuracy, teamwork, and efficiency, we encourage you to apply.
</div>

Accounts Payable/ Receivable Specialist

True Vines, Inc.

<div>Accounts Payable &amp; Receivable Specialist - QuickBooks 
True Vines, Inc. is seeking a detail-oriented and reliable Accounts Payable &amp; Receivable Specialist to join our growing team in Missouri City, TX. In this role, you will take ownership of both payables and receivables, ensuring accurate financial records, timely vendor payments, and efficient collections. 
This is an excellent opportunity for someone who thrives in a hands-on accounting role, enjoys working with QuickBooks, and wants to make a direct impact in a well-established, design-driven company. You&rsquo;ll work closely with leadership, contribute to improving financial processes, and play a key role in maintaining the financial health of the business. 
If you have strong QuickBooks experience and enjoy working in a role where accuracy, organization, and ownership matter, we&rsquo;d love to hear from you. 
Compensation:
$20 - $23 hourly 
Responsibilities:<ul><li>
Process, verify, and code invoices for accuracy and timely payment</li><li>
Manage vendor accounts and resolve discrepancies or billing issues</li><li>
Execute payments via ACH, checks, and electronic transfers</li><li>
Generate and send customer invoices; monitor and track incoming payments</li><li>
Follow up on outstanding receivables and support collections efforts</li><li>
Reconcile accounts payable and receivable transactions</li><li>
Maintain accurate financial records in QuickBooks Desktop</li><li>
Assist with month-end close, reporting, and account reconciliations</li><li>
Communicate with vendors and customers to resolve payment issues</li></ul> 
Qualifications:<ul><li>
2+ years of experience in accounts payable and/or accounts receivable</li><li>
Strong hands-on experience with QuickBooks Desktop (required)</li><li>
Proficiency in Microsoft Excel (data entry, basic formulas, reconciliation)</li><li>
Close attention to detail and strong organizational skills</li><li>
Ability to manage multiple priorities and meet deadlines</li><li>
Strong communication skills for vendor and customer interactions</li><li>
Experience in a small business or fast-paced environment preferred</li><li>
An associate&rsquo;s degree in Accounting or a related field is a plus</li></ul> 

About Company 
True Vines, Inc. is a 32-year-old, woman-owned interiorscape company serving commercial clients throughout the Greater Houston area. We specialize in tropical plant design, living walls, moss art, weekly maintenance, and large-scale holiday d&eacute;cor.
Our mission is to enhance the human spirit, one plant at a time, by bringing plants and people together. We are passionate about creating environments that promote well-being, creativity, and productivity.
At True Vines, we value integrity, teamwork, continuous improvement, and strong relationships. We invest in our team members and provide opportunities for long-term growth within a unique and creative industry.</div>

Accounts Payable & Receivable Specialist

Whalls Group LLC

Job Summary We are seeking a proactive and detail-oriented Accounts Payable/Receivable Specialist to join our dynamic finance team. In this role, you will manage the full cycle of accounts payable and receivable processes, ensuring accurate and timely processing of invoices, payments, and collections. Your expertise will support our financial health by maintaining precise records, reconciling accounts, and ensuring compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence in financial management and customer service.Responsibilities<ul><li>Process and verify all incoming invoices using accounting software such as QuickBooks, Sage, or PeopleSoft, ensuring accuracy and compliance with company policies.</li><li>Manage accounts receivable by generating invoices, tracking payments, and following up on overdue accounts through effective negotiation and customer service skills.</li><li>Handle accounts payable by reviewing vendor bills, preparing payments, and maintaining detailed records for audit purposes.</li><li>Perform account reconciliations regularly to ensure accuracy across various ledgers, including double entry bookkeeping and journal entries.</li><li>Assist with month-end closing activities by analyzing financial data, preparing reports, and ensuring adherence to GAAP standards.</li><li>Support the revenue cycle management process in healthcare or medical billing environments by understanding CPT coding, ICD-10 coding standards, and medical terminology.</li><li>Conduct analysis of financial concepts such as debits &amp; credits, account analysis, and account reconciliation to identify discrepancies or irregularities.</li><li>Maintain compliance with SOX controls by documenting procedures and supporting internal audits.</li><li>Provide exceptional customer service by addressing vendor or client inquiries promptly via phone or email while maintaining professional phone etiquette.</li><li>Support governmental or non-profit accounting functions as needed, including data entry for grant tracking or regulatory reporting.</li></ul>Skills<ul><li>Strong understanding of accounting principles including GAAP and technical accounting standards.</li><li>Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms; experience with Quicken is a plus.</li><li>Knowledge of accounts payable/receivable processes, revenue cycle management, and financial analysis skills.</li><li>Familiarity with medical billing procedures including CPT coding, ICD-10 standards, and medical terminology.</li><li>Experience with account reconciliation techniques and journal entries for accurate financial reporting.</li><li>Ability to perform 10 key typing efficiently along with double entry bookkeeping skills for precise data entry.</li><li>Excellent negotiation skills combined with strong phone etiquette for effective collections or vendor communications.</li><li>Understanding of SOX compliance requirements along with governmental or non-profit accounting practices.</li><li>Analytical mindset capable of conducting detailed account analysis while maintaining attention to detail in high-volume environments.</li><li>Knowledge of financial software such as Financial Services platforms or specialized healthcare revenue cycle systems is advantageous. Join our team where your expertise will directly impact our organization&rsquo;s financial integrity! We value energetic professionals who thrive in collaborative settings and are eager to develop their skills within a vibrant finance environment focused on accuracy, compliance, and exceptional service delivery.</li></ul>Pay: $46.24 - $59.40 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Remote

Accounts Payable/Receivable Specialist

Acieta, LLC

Our Company:As a leading automation integrator, Acieta designs and delivers custom solutions powered by cutting-edge robotics and advanced technologies, from FANUC and KUKA systems to vision-guided applications, palletizing, and fully integrated cells. With operations across the U.S. and customers worldwide, Acieta combines the agility and collaborative culture of a small company with the resources and expertise to execute large-scale, transformative projects. Join our rapidly growing team and help shape the next era of automation.Candidates must be legally authorized to work in the United States without the need for current or future visa sponsorship. Unfortunately, we are unable to provide visa sponsorship for this position.Join Our Team as an AR/AP Specialist: We&rsquo;re looking for an AP/AR Specialist to join our corporate team! In this role, you&rsquo;ll be a key financial partner, ensuring accurate and timely processing of invoices and payments while driving efficiency across accounts payable and receivable. You&rsquo;ll collaborate with multiple departments and external partners, making an impact through precision and problem-solving. If you have strong accounting knowledge, excellent communication skills, and thrive in a fast-paced, team-oriented environment, we&rsquo;d love to hear from you!What You Get to Do: <ul><li>Own the AP/AR process by managing invoice entry, payment processing, and reconciliation with precision and efficiency.</li><li>Ensure financial accuracy through timely review and verification of transactions, reducing errors and improving workflow.</li><li>Collaborate cross-functionally with internal teams and external vendors to resolve discrepancies and maintain strong relationships.</li><li>Drive process improvements by identifying opportunities to streamline operations and enhance efficiency.</li><li>Support month-end close activities by preparing reports, reconciling accounts, and assisting with audits as needed.</li><li>Serve as a trusted financial partner to the organization, providing insights and recommendations that impact business decisions.</li><li>Utilize technology and tools to optimize AP/AR functions and maintain compliance with company policies and accounting standards.</li><li>Performs other duties as assigned, which are reasonably related to the scope of the position and necessary for business operations.</li></ul>What You Bring to the Team: <ul><li>Ability to work in person 3 days per week, with 2 days a week at home</li><li>Associate&rsquo;s degree in finance or equivalent experience.</li><li>2+ years of proven experience in Accounts Payable and/or Accounts Receivable.</li><li>Strong proficiency in Epicor ERP (preferred), accounting software, and advanced Excel skills (charts, graphs, pivot tables).</li><li>Exceptional accuracy, organizational skills, and time management.</li><li>Excellent communication abilities, both written and verbal, with a customer-focused mindset.</li><li>Ability to work independently and collaboratively, solve problems proactively, and manage priorities effectively.</li></ul>Physical Requirements: The physical demands listed below represent essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.<ul><li>Ability to remain in a stationary position and move about the worksite as needed.</li><li>Frequent use of hands to operate tools, controls, and equipment; occasional positioning of self to access low or elevated areas.</li><li>Regular lifting and moving of up to 25 lbs., frequent lifting of up to 50 lbs., and occasional lifting of up to 100 lbs.</li><li>Visual requirements include close, distance, color, peripheral vision, depth perception, and ability to adjust focus.</li></ul>Working Conditions: The following outlines the typical environment for this position. Reasonable accommodations are available to enable individuals with disabilities to perform essential job functions in accordance with the Americans with Disabilities Act (ADA) and other applicable laws: [adata.org], [dol.gov]<ul><li>Primarily based in an office setting, with occasional visits to a fabrication/manufacturing floor for oversight, inspection, or collaboration.</li><li>Periodic exposure to moving machinery, mechanical components, and potential electrical hazards, requiring attention to safety protocols and appropriate personal protective equipment.</li><li>Manufacturing areas are characterized by elevated noise levels consistent with industrial workspaces, where standard hearing protection may be necessary.</li><li>Occasional walking or standing during floor visits; administrative tasks are performed seated in an office environment.</li><li>We comply with OSHA regulations to maintain a safe workplace and ensure employees are provided proper protective equipment and training for industrial areas.</li></ul>Pay: $26.00 - $28.00 per hourBenefits:<ul><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Waukesha, WI 53187

Wasatch Rx

<div>Description:

Must have demonstratable Accounts Payable and Accounts Receivable experience to be considered for application.
The Accounts Payable and Receivable Specialist performs assigned duties under the direction of Wasatch Rx&rsquo;s Controller. Primary areas of work responsibility include: Accounts Receivable, Accounts Payable and Account Reconciliation. This position partners with several departments to support Wasatch Rx&rsquo;s overall business operations.<ul><li>
Hybrid Remote Work Schedule: Following 90 days of employment, newly hired employees are eligible to work remotely Tuesday through Thursday. Required in office days are Monday and Fridays.</li><li>
Job Type: Full Time, 40 hours/week</li><li>
Full Time Schedule Options: Monday to Friday 8:00 AM &ndash; 4:30 PM</li><li>
2 Week Training Schedule: Monday to Friday 7:00 AM to 3:30 PM</li><li>
Benefits: Full Time Employee Benefits</li><li>
Hourly Compensation: $25 per hour Depending on Education and Experience</li></ul> 
Duties &amp; Responsibilities:<ul><li>
Accounts Receivable</li><li>
Review invoices for shipping accuracy</li><li>
Receive customer receipts (check, ACH, wire)</li><li>
Research and resolve unapplied payments</li><li>
Issue credit memos and refunds</li><li>
Process credit card transactions (as needed)</li><li>
Accounts Payable</li><li>
Reconcile and process vendor payments (pharmacy partnerships)</li><li>
Reconcile and process vendor payments (non-pharmacy)</li><li>
Respond to vendor inquiries, research and correct discrepancies</li><li>
Receive and code credit card expenses</li><li>
W9 vendor management</li><li>
Account Reconciliation</li><li>
Audit credit card expense reporting and record</li><li>
Audit UPS invoices for accuracy</li><li>
Review daily purchase order entry into ERP system</li><li>
Submit Fedex and UPS Claims</li><li>
Other Accounting Projects as Assigned</li></ul>
Requirements:

Minimum Qualifications:<ul><li>
2 &ndash; 4 years Accounts Receivable experience required</li><li>
2 &ndash; 4 years Accounts Payable experience required</li><li>
Proficient in accounting software platforms (QuickBooks Online, SAP preferred)</li><li>
Proficient in Microsoft Office Suite</li><li>
Knowledge of accounting and finance principles/processes</li><li>
Bachelor&rsquo;s degree in Accounting, Finance and/or related field preferred</li><li>
Familiarity with pharmaceutical industry preferred</li></ul>
Physical Requirements:<ul><li>
Ability to sit/stand for long periods of time with or without the use of a sit stand desk</li><li>
Ability to work at a computer station for extended periods of time</li><li>
Ability to answer phones with or without the use of a headset</li><li>
Ability to work on location out of the Sandy, UT Office</li></ul>
Wasatch Rx is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Wasatch Rx does not discriminate in employment based upon age, religion, sex, national origin, pregnancy, medical conditions, race, color, disabilities, veteran status, etc.</div>

Accounts Payable and Receivable Specialist

Sunbelt Material Handling

Position Type: Full-Time- In personPosition SummarySunbelt Material Handling is seeking a full-time Accounts Payable / Accounts Receivable Specialist to support our Dallas operations. This position is responsible for handling day-to-day AP and AR functions, maintaining accurate financial records, supporting invoice processing and collections, and assisting with administrative accounting tasks.The ideal candidate is organized, detail-oriented, dependable, and able to work in a fast-paced environment while supporting multiple departments.Essential Duties and ResponsibilitiesAccounts Payable (AP)<ul><li>Process vendor invoices accurately and timely</li><li>Match invoices to purchase orders, receipts, and approvals</li><li>Enter and maintain AP records within accounting systems</li><li>Assist with vendor statement reconciliation and discrepancy resolution</li><li>Coordinate invoice approvals through TrinDocs</li><li>Ensure proper coding and documentation of invoices</li><li>Maintain organized electronic and physical accounting records</li></ul>Accounts Receivable (AR)<ul><li>Process customer payments and apply payments accurately</li><li>Generate customer invoices and account statements</li><li>Monitor customer accounts for outstanding balances</li><li>Follow up on past due accounts and assist with collections</li><li>Research and resolve billing discrepancies</li><li>Maintain accurate AR aging records</li></ul>Administrative &amp; Accounting Support<ul><li>Assist with daily accounting and administrative functions</li><li>Work closely with service, parts, and operations departments regarding billing and invoicing</li><li>Support month-end closing activities and reporting</li><li>Maintain confidentiality of financial and employee information</li><li>Ensure compliance with company policies and accounting procedures</li><li>Assist with additional accounting or office-related duties as assigned</li></ul>Qualifications<ul><li>Previous AP/AR or accounting experience preferred</li><li>Experience with Softbase, Tinnacity, and TrinDocs preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to prioritize tasks and manage multiple responsibilities</li><li>Proficient in Microsoft Office, especially Excel</li><li>Strong communication and customer service skills</li><li>Ability to work independently and as part of a team</li></ul>Physical &amp; Work Requirements<ul><li>Full-time, in-office position located in Dallas, Texas</li><li>Ability to sit, type, and work at a computer for extended periods</li><li>Ability to occasionally lift files or office materials up to 20 pounds</li></ul>Benefits<ul><li>Health, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid Time Off</li><li>Employee Ownership Program (ESOP)</li><li>Life insurance</li></ul>Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many years of Accounts Payable and/or Accounts Receivable experience do you have?</li><li>Have you worked with collections or followed up on past due customer accounts? Please describe your experience.</li></ul>Work Location: In person

Accounts Payable / Accounts Receivable Specialist

ASAP GLASS & DOOR LLC

About UsASAP Glass &amp; Door is a growing commercial glass and door service company focused on delivering high-quality work with responsiveness and reliability. We support a wide range of clients and projects, and our accounting team plays a key role in keeping operations running smoothly.Position OverviewWe are seeking a detail-oriented and dependable AP/AR Specialist to manage day-to-day accounting functions, including invoicing, collections, and vendor payments. This role is critical to maintaining strong cash flow, accurate records, and positive relationships with both customers and vendors.Key ResponsibilitiesAccounts Receivable (AR):<ul><li>Generate and send customer invoices accurately and timely</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Communicate professionally with customers regarding payment status</li><li>Apply payments and reconcile discrepancies</li></ul>Accounts Payable (AP):<ul><li>Review, code, and enter vendor invoices</li><li>Ensure proper approvals and documentation are in place</li><li>Process payments (checks, ACH, credit card)</li><li>Maintain vendor records and respond to inquiries</li></ul>General Accounting Duties:<ul><li>Reconcile accounts and assist with month-end close</li><li>Maintain organized and accurate financial records</li><li>Support job costing and project tracking as needed</li><li>Coordinate with operations team on billing and vendor issues</li></ul>Qualifications<ul><li>2+ years of AP/AR or general accounting experience</li><li>Experience in construction, service, or trade industry preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Proficiency in accounting software (QuickBooks, Sage, or similar)</li><li>Strong communication skills (written and verbal)</li></ul>What We&rsquo;re Looking For<ul><li>Self-starter who takes ownership of their work</li><li>Someone comfortable following up on payments and maintaining accountability</li><li>Team player who can work closely with both office staff and field operations</li><li>High level of integrity and professionalism</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Health benefits, Paid Vacation, 401(k)</li><li>Stable, growing company with long-term opportunity</li></ul>How to ApplyPlease submit your resume and a brief introduction outlining your experience with AP/AR and accounting systems.ASAP Glass &amp; Door is an equal opportunity employer. We value professionalism, accountability, and a strong work ethic.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

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Accounts Payable/ Receivable Specialist

Accounts Payable & Receivable Specialist

Accounts Payable/Receivable Specialist

Accounts Payable/Receivable Specialist

Accounts Payable and Receivable Specialist

Accounts Payable / Accounts Receivable Specialist

Accounts Payable / Accounts Receivable Specialist