accounts payable administrator

RED HOSPITALITY & LEISURE KEY WEST

<div>We are seeking a Corporate Payroll and Accounts Payable Accountant to oversee payroll processing and accounts payable administration for our multi-geography operations. This role requires a highly organized and detail-oriented individual with excellent communication skills to ensure timely and accurate payroll and AP functions. The successful candidate will thrive in a fast-paced environment and contribute to the efficiency and accuracy of our financial operations.
Key Responsibilities:
Payroll Administration:<ul><li>
Manage and process semi-monthly payroll for employees across multiple geographies, ensuring compliance with applicable labor laws and company policies.</li><li>
Coordinate with HR to maintain accurate employee records, including tax forms, direct deposit details, and benefits deductions.</li><li>
Ensure proper and timely coding of payroll transactions, including allocations of shared service employees.
</li><li>Reconcile payroll-related accounts, resolve discrepancies, and prepare payroll reports for management.</li></ul>
Accounts Payable Administration:<ul><li>
Oversee the full accounts payable process, from invoice receipt and coding to payment processing and vendor communication.</li><li>
Review, verify, and process vendor invoices in a timely manner, ensuring accuracy and compliance with company policies.</li><li>
Prepare weekly payment requests and payment runs to ensure timely disbursements.</li><li>
Reconcile vendor statements and resolve any payment discrepancies.</li></ul>
General Responsibilities:<ul><li>
Maintain accurate financial records and documentation for payroll and accounts payable functions.</li><li>
Collaborate with internal teams, including HR, operations, and finance, to ensure smooth payroll and AP processes.</li><li>
Assist with month-end close processes, including reconciliations of payroll and AP accounts.</li><li>
Provide ad hoc financial reports and analysis as requested by the Accounting Manager or senior leadership.</li></ul><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred.</li><li>
Minimum of 3 years of relevant experience in payroll and accounts payable, preferably in a multi-location company.</li><li>
Proficiency in accounting software and payroll systems (experience with Sage Intacct, Paycom, ADP or similar systems is a plus).</li><li>
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.</li><li>
Excellent communication and interpersonal skills to interact effectively with internal teams and external vendors.</li><li>
Knowledge of payroll regulations and AP best practices.</li></ul>
Work Environment: 
This position is based in our Miami office and requires in-office presence at least 4 days per week to foster collaboration and efficiency.</div>

Corporate Payroll and Accounts Payable Specialist

Advanced Management Group

<div>Position Summary:
The Accounts Payable position provides financial, administrative and clerical support to the organization. Accounts Payable Clerks are often the point of contact for current, new or prospective vendors. This is often the opportunity to make a positive impression on behalf of the company.
Position Responsibilities:
The Accounts Payable Clerk will complete a broad variety of accounting tasks for the company including but not limited to the following as other duties may be assigned:<ul><li>
Enter/submit Invoices for payment in automated workflow</li><li>
Analyze and review invoices for errors or duplicate billings</li><li>
Match system invoices to purchase orders</li><li>
Coordinate monthly bill tracking with Property Managers</li><li>
Setup and maintain Vendor/Property files</li><li>
Set up and coordinate vendor services</li><li>
Analyze A/P aging and bill pay</li><li>
Priority bill tracking including proper approvals</li><li>
Print Checks and match with invoices</li><li>
Prepare checks for mailing</li><li>
Facilitate utility and bill transfers for new properties</li><li>
Facilitate AP close out for lost properties</li><li>
Other accounting tasks deemed necessary</li><li>
Cover office phones as necessary</li></ul>
Essential Functions:<ul><li>
Professional verbal and written communication skills.</li><li>
Proven working experience as an Accounts Payable Clerk.</li><li>
Advanced computer skills on MS Office (with a strong emphasis in Excel), accounting software and databases.</li><li>
Ability to analyze large amounts of data and to compile detailed reports.</li><li>
Proven knowledge of payables standards and procedures.</li><li>
Sound independent judgement.</li><li>
Attention to detail, organizational, time-management and problem-solving skills.</li></ul>
Required Experience:<ul><li>
Minimum of two years&rsquo; experience in an accounting clerk role.</li></ul></div>

Accounts Payable Clerk

New Era Supermarket LLC

Key Responsibilities:<ul><li>Verify and process supplier invoices for supermarket purchases.</li><li>Match invoices with purchase orders (POs) and goods received notes (GRNs).</li><li>Prepare and process vendor payments as per agreed credit terms.</li><li>Reconcile supplier statements and resolve discrepancies.</li><li>Coordinate with purchasing, warehouse, and store teams regarding invoice issues.</li><li>Maintain accurate records of accounts payable transactions.</li><li>Monitor outstanding payables and ensure timely payments to suppliers.</li><li>Assist in month-end closing, accruals, and account reconciliations.</li><li>Prepare AP reports and aging reports for management review.</li><li>Ensure compliance with company policies and accounting standards.</li><li>Support internal and external audits by providing required documents.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Payable Accountant

Mast Roofing & Construction

<div>Mast RoofingConstruction in Oley, PA is seeking a full-time Office Administrator / Business Administrator / Office Manager (DOE) to help lead the daily administrative, financial, and people operations of our growing company with precision, accountability, and professionalism. This is a high-responsibility position for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping systems, communication, and operations running smoothly.
This full-time position requires flexibility, strong organizational ability, and a solutionsfocused mindset. The ideal candidate is motivated to work 45-50 hours per week and can confidently balance administrative support, payroll, accounts payable and receivable, HR coordination, scheduling, and company event planning while maintaining exceptional attention to detail.
As an Office Administrator / Business Administrator / Office Manager, you can expect to earn a competitive annual salary based upon experience, plus bonus opportunities, and enjoy a full benefits package including medical, vision, dental, retirement plan with company match, paid time off (PTO), and opportunities for continued growth and leadership development within the company.
Are you highly organized, analytical, and dependable? Do you communicate clearly, stay calm under pressure, and enjoy creating structure and consistency in a busy environment? Are you someone who values integrity, accountability, and serving others well? If so, we may be the right fit for you.
ABOUT MAST ROOFINGCONSTRUCTION
We are a faith-based, family-run, full-service residential and light commercial roofing and construction company. For over 28 years, we have built an exceptional reputation as a company that truly cares about the needs of our clients. We rely on expert training, cutting-edge technology, and extensive industry experience to provide the highest quality workmanship and customer experience possible.
Our mission is simple: To honor God by serving those around us with excellence.
Our Core Values - W.I.S.E. - shape everything we do:<ul><li>
Work Hard</li><li>
With Integrity</li><li>
Serving Others</li><li>
With Excellence</li></ul>
We truly value our employees and their families. We strive to maintain a positive, professional, team-oriented culture where personal growth, leadership development, accountability, and long-term career opportunities are encouraged. We are looking for someone who takes ownership, communicates well, works efficiently, and helps strengthen both our culture and our operations every day.
A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR / BUSINESS ADMINISTRATOR / OFFICE MANAGER
As the Office Administrator / Business Administrator / Office Manager, you play a critical role in the overall success of Mast RoofingConstruction. You help create an organized, responsive, and professional environment that supports our employees, clients, vendors, and leadership team. You are often the operational hub of the company - balancing priorities, solving problems quickly, and ensuring important details never fall through the cracks.
You oversee accounts payable and receivable, process weekly payroll accurately and on time, maintain employee records and benefit programs, support recruiting and onboarding efforts, coordinate company events, and help ensure the office operates efficiently each day. You are comfortable managing shifting priorities while remaining detail-oriented, systematic, and dependable.
You communicate clearly and professionally, maintain confidentiality, and hold yourself to a high standard of integrity and accountability. You proactively identify issues, follow through on responsibilities, and help improve systems and processes whenever possible. Your ability to stay organized, adaptable, and people-focused directly contributes to the strength of our team and the experience of our clients.
KEY RESPONSIBILITIESACCOUNTABILITIES<ul><li>
Oversee Accounts Receivable and Accounts Payable while maintaining strong vendor and client relationships</li><li>
Process weekly payroll accurately and on time, including commissions, PTO, deductions, and employee compensation updates</li><li>
Provide reliable Human Resources support including recruiting coordination, onboarding, offboarding, and employee records management</li><li>
Coordinate company meetings, training events, team functions, travel arrangements, and company-wide events</li><li>
Maintain organized calendars, schedules, and internal administrative systems</li><li>
Monitor bank accounts, credit card accounts, deposits, and financial activity daily</li><li>
Assist leadership with reports, documentation, compliance, and operational administrative support</li><li>
Maintain a clean, organized, and professional office environment</li><li>
Communicate professionally and effectively with employees, vendors, customers, and leadership</li><li>
Help strengthen company culture through professionalism, responsiveness, consistency, and servant leadership</li></ul>
PREFERRED QUALIFICATIONS<ul><li>
Minimum 3 years of administrative, office management, bookkeeping, HR, or business operations experience preferred</li><li>
QuickBooks Online experience preferred</li><li>
Strong organizational ability and attention to detail</li><li>
Ability to manage multiple priorities and shifting responsibilities efficiently</li><li>
Strong analytical, problem-solving, and decision-making skills</li><li>
Professional communication skills - both verbal and written</li><li>
Experience with QuickBooks, payroll systems, spreadsheets, and general office software preferred</li><li>
Ability to maintain confidentiality and professionalism at all times</li><li>
Dependable, accountable, and self-motivated</li><li>
Ability to work effectively under pressure while maintaining accuracy and consistency</li><li>
Positive attitude with a servant-minded, team-oriented approach</li></ul>
SERVICE AREAS
This is not a hybrid or remote role. This is a full-time onsite position at our company offices in Oley, PA that supports our operations throughout Berks County and surrounding areas, including Reading and Allentown, PA.
ARE YOU READY TO JOIN OUR TEAM?
Are you ready to build a long-term career with a growing company that values integrity, excellence, teamwork, and personal development? Do you enjoy creating structure, helping people, solving problems, and contributing to a strong company culture?
If so, complete our quick, mobile-friendly application today. We look forward to meeting you!</div>

Office Administrator

Bin Masood Technical LLC

Accountant &amp; Payroll Administrator (Labor Supply Company)Company:Bin Masood Manpower Supply LLCLocation:Dubai, UAEJob Type:Full TimeSalary:AED 3,500 &ndash; AED 4,500 (Based on Experience)Job DescriptionBin Masood Contracting LLC is looking for an experienced Accountant &amp; Payroll Administrator with UAE experience in labor supply, manpower supply, contracting, or related industries.The ideal candidate should have strong knowledge of payroll processing, worker timesheets, client invoicing, QuickBooks/Tally, and financial reporting.Responsibilities:<ul><li>Manage daily accounting transactions</li><li>Process payroll and WPS for employees</li><li>Review and verify worker timesheets</li><li>Prepare client invoices based on worker hours</li><li>Handle Accounts Payable (AP) and Accounts Receivable (AR)</li><li>Perform bank reconciliations</li><li>Maintain employee attendance and overtime records</li><li>Prepare Profit &amp; Loss statements and financial reports</li><li>Maintain records in Excel/QuickBooks and/or Tally</li><li>Assist with VAT filing and compliance</li><li>Coordinate with operations team regarding manpower deployment and billing</li></ul>Requirements:<ul><li>Minimum 3&ndash;5 years UAE accounting experience</li><li>Experience in Labor Supply, Manpower Supply, Contracting or Facility Management companies preferred</li><li>Strong knowledge of Payroll, WPS and Timesheet Management</li><li>Proficiency in QuickBooks and/or Tally</li><li>Strong Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP)</li><li>Knowledge of VAT regulations</li><li>Ability to prepare P&amp;L reports and reconciliations</li><li>Good communication skills in English</li></ul>Preferred:<ul><li>Experience with worker costing and client billing</li><li>UAE Driving License</li><li>Knowledge of Corporate Tax</li></ul>Pay: AED3,500.00 - AED4,500.00 per monthWork Location: In person

Accountant/Admin

Polo Trucking

Job Overview We are seeking a dynamic and detail-oriented Trucking Office Administrator to join our team, specializing in Accounts Payable/Receivable (AP/AR) and Operations management. In this vital role, you will oversee daily office functions, coordinate logistics, manage vendor relationships, and ensure smooth administrative workflows. Your proactive approach and organizational skills will contribute to the efficiency of our trucking operations, supporting both financial accuracy and operational excellence. This position offers an exciting opportunity to be at the heart of a fast-paced transportation environment, fostering teamwork and continuous improvement.Duties<ul><li>Manage accounts payable and receivable processes using QuickBooks or similar accounting software, ensuring timely invoicing, payments, and collections</li><li>Oversee scheduling of shipments, driver assignments, and delivery timelines to optimize operational flow</li><li>Coordinate with vendors, clients, and internal teams to facilitate smooth communication and resolve issues promptly</li><li>Handle office management tasks including filing, record keeping, and maintaining organized documentation for financial and operational purposes</li><li>Supervise administrative staff, providing training on office procedures, phone etiquette, and customer service standards</li><li>Manage calendar appointments for dispatchers and managers, ensuring efficient time management across departments</li><li>Support human resources functions such as payroll processing, employee onboarding, and maintaining personnel records</li></ul>Experience<ul><li>Proven experience in office administration within a transportation or logistics environment preferred</li><li>Supervising experience in an administrative or team management role required</li><li>Proficiency with QuickBooks or comparable bookkeeping/accounting software essential</li><li>Strong organizational skills with the ability to manage schedules, files, and multiple priorities effectively</li><li>Experience in vendor management and vendor relations necessary for maintaining supplier partnerships</li><li>with a focus on professional phone etiquette and clear written correspondence</li><li>Familiarity with event planning or training &amp; development activities beneficial for supporting team growth</li></ul>Join us as a Trucking Office Administrator to play a pivotal role in streamlining operations while fostering a collaborative work environment. Your expertise will ensure our logistics run seamlessly while providing exceptional support to our team. We value proactive professionals eager to grow their careers in a vibrant transportation setting!Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>QuickBooks: 2 years (Required)</li><li>Vendor management: 2 years (Required)</li></ul>Work Location: In person

Trucking Office Administrator/Reception (AP/AR & Operations)

Oxcharge vending machines LLC

Concise Job Description: Accountant &amp; Admin (Dubai) We are seeking a detail-oriented professional for a dual role as Accountant &amp; Office Administrator in Dubai. You will manage daily bookkeeping, accounts payable/receivable, bank reconciliations, and VAT compliance, while also handling office administration, correspondence, and supplies. The ideal candidate has 3+ years of UAE experience, proficiency in QuickBooks and Excel, and strong organizational skills and a supportive work environment. Immediate joiners preferred. Interested candidates may share their CV to office@oxcharge.com with the subject &quot;Accountant &amp; Admin Application&quot;.Please add your Birth datePay: AED2,000.00 - AED4,000.00 per monthWork Location: In person

Accountant & Admin

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