accounts payable administrator

Universal Bookkeeper

Accounts Payable Administrator (Part-Time | 20 Hours/Week)Flexible, part-time accounting role with a collaborative, relationship-driven teamIf you enjoy staying organized, take pride in the details, and are looking for a flexible, part-time role with a team you&rsquo;ll genuinely enjoy working with&mdash;this could be a great fit.At Universal Bookkeeper, we&rsquo;ve built a collaborative and upbeat environment where relationships matter&mdash;both within our team and with the clients we serve. We believe it&rsquo;s about more than numbers - it&rsquo;s about trust, communication, and helping businesses run smoothly.We&rsquo;re looking for a Part-Time Accounts Payable Administrator who enjoys working with others, thrives in an organized environment, and wants to play an important role in supporting our growing firm. This is a great opportunity for someone who values flexibility, enjoys meaningful work, and wants to be part of a supportive, team-oriented culture.What You&rsquo;ll Be Doing<ul><li>Process and code vendor bills in QuickBooks and Bill.com</li><li>Manage AP workflows and ensure timely and accurate payments</li><li>Reconcile Bill.com and QuickBooks accounts</li><li>Maintain vendor records, including W-9 collection and documentation</li><li>Follow up with vendors and clients to keep payments and approvals moving</li><li>Serve as a point of contact for AP across multiple client accounts</li><li>Keep Karbon up to date and support document organization and workflow tracking</li><li>Prioritize tasks to meet deadlines and maintain organized, accurate records</li></ul>What We&rsquo;re Looking For<ul><li>At least 1+ year of experience in accounting, accounts payable, or bookkeeping (QuickBooks or Bill.com experience is a plus)</li><li>Strong attention to detail and organization - you take pride in getting things right</li><li>Comfortable with technology and quick to learn new systems and processes</li><li>Proactive, dependable, and someone who follows through on commitments</li><li>Able to manage multiple priorities and stay organized in a multi-client environment</li><li>Strong communication skills and a collaborative, team-oriented mindset</li></ul>Just as important&hellip;<ul><li>Positive and team-oriented&mdash;you enjoy working collaboratively and supporting others</li><li>Strong communicator who is comfortable interacting with clients, vendors, and teammates</li><li>Relationship-driven and personable, with a friendly and professional approach</li><li>Interested in being part of a connected team, including occasional team events and client interactions</li></ul>Schedule<ul><li>20 hours per week (5 days / 4 hours per day)</li><li>Flexible within 7:30 AM &ndash; 4:00 PM core hours</li><li>Hybrid option upon successful completion of training period</li></ul>Compensation &amp; Perks<ul><li>$20&ndash;$23/hour, based on experience</li><li>Flexible, consistent daytime schedule</li><li>Supportive, team-oriented environment</li><li>Client interaction and variety in your work</li><li>401(k) eligibility after one year</li><li>Opportunity for growth</li></ul>Why This Role is a Great OpportunityThis role is more than just accounts payable&mdash;you&rsquo;ll be part of a team that truly supports one another and values the work you do.What makes this opportunity stand out:<ul><li>Flexible part-time schedule that supports work-life balance</li><li>Supportive and collaborative team culture</li><li>Opportunity to make a real impact in a growing firm</li><li>Meaningful work supporting small businesses and clients</li><li>Positive, relationship-driven environment</li><li>A role where your organization and attention to detail truly matter</li></ul>You&rsquo;ll play an important role in keeping our processes running smoothly while building strong working relationships with both team members and clients.Pay: $20.00 - $23.00 per hourExpected hours: 20.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>Associate (Required)</li></ul>Work Location: Hybrid remote in New Hartford, NY 13413

Accounts Payable Administrator

William Ryan Homes

<div>
 
 Description
 
 
 
 
 Title
 
 : Accounts Payable Administrator
 
 
 
 Department
 
 : Accounting
 
 
 
 Position Type
 
 : Exempt
 
 
 
 Supervisory Position
 
 : No
 
 
 
 Reports to
 
 : Accounting Manager
 
 
 
 Hours
 
 : ON-SITE IN FARMERS BRANCH, TX. - Minimum of forty (40) hours per week, typically Monday &ndash; Friday, 8:00am &ndash; 5:00pm, plus evenings and weekends as necessary to complete all tasks required.
 
 
 
 All employees are expected to operate within the parameters of the William Ryan Homes &ndash; Employee Handbook, Corporate Operating Policies, Business Process Model, and individual Employee Performance Plan. Employees are expected to show continuous improvement.
 
 
 
 
 Position Overview
 
 
 
 <ul>
 <li>
 This position is responsible for maintaining and processing timely and accurate payments to vendors.
 
 
 </li>
 </ul>
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Participate as an active member of the Accounting Department team, providing insight to the Accounting Manager on improving department performance.
 </li>
 <li>
 Set up vendors in accordance with their contract agreements and Accounting Department procedures and policies. Verify proper approvals and sales tax information.
 </li>
 <li>
 File all checks, invoices, insurance documents, and other paperwork in a logical, organized manner (by division, and then chronologically by vendor).
 </li>
 <li>
 Process PO&rsquo;s, invoices, check requests, and review completeness and compliance with policy requirements.
 </li>
 <li>
 Check for double or overpayments by verifying proper approvals, codes/accounts, original documents when necessary, processing only current amounts due, and verifying past due amounts. Notify Accounting Manager and Division of any discrepancies.
 </li>
 <li>
 Batch PO&rsquo;s for payment in information system.
 </li>
 <li>
 Enter EPO&rsquo;s and invoices into System. Verify proper approvals and supporting documents are received.
 </li>
 <li>
 Process payment checks on Division printers in accordance with approval pay policy.
 </li>
 <li>
 Enter insurance documents in the information system. Forward requests for missing insurance information or insurance renewals to Division.
 </li>
 <li>
 Provide additional assistance to Accounting Department, as requested.
 </li>
 <li>
 Completed assigned Month-End Reports by the 5th business day of each month.
 
 
 </li>
 </ul>
 
 Core Competencies/Required Skills And Abilities
 
 
 
 <ul>
 <li>
 Brix Experience Highly Preferred
 </li>
 <li>
 Excellent attention to detail
 </li>
 <li>
 Ability to read and comprehend basic financial statements
 </li>
 <li>
 Basic technology skills, including Microsoft Windows, Microsoft Excel, and other Microsoft Office Suite products.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Required Experience/Education
 
 
 
 <ul>
 <li>
 Minimum 1 year prior experience in Accounts Payable
 </li>
 <li>
 Associate Degree in Accounting or equivalent experience
 
 
 </li>
 </ul>
 
 Other Requirements (e.g. Travel, Physical Demands)
 
 
 
 <ul>
 <li>
 Minimal travel required. Employee must own or lease a vehicle and possess a valid driver&rsquo;s license with insurance coverage.
 </li>
 </ul>
</div>

Precision Walls, Inc.

<div>
 
 Position Summary
 
 
 
 The Accounts Payable (AP) Administrator &ndash; Equipment is responsible for the accurate and timely processing of equipment-related invoices across assigned branches. This role supports the Accounting department by ensuring invoices, credits, and vendor statements are properly reviewed, reconciled, and resolved. Key responsibilities include verifying invoice accuracy, maintaining equipment and invoice logs, and assisting with discrepancy resolution. The AP Administrator plays an important role in supporting strong vendor relationships and effective communication with internal branch teams. Additional administrative duties may be assigned as needed to support Accounting operations.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 
 Work Schedule and Location
 
 
 
 <ul>
 <li>
 Full-time position, 40 hours per week, Monday through Friday
 </li>
 <li>
 Overtime may be required periodically based on workload and processing deadlines
 </li>
 <li>
 100% in person -work performed in the home office
 
 
 </li>
 </ul>
 
 Daily Functions
 
 
 
 <ul>
 <li>
 Review and process equipment-related invoices for assigned branches, ensuring accuracy of pricing and charges prior to payment
 </li>
 <li>
 Identify, research, and resolve invoice discrepancies and pricing issues in a timely manner
 </li>
 <li>
 Follow up on outstanding credits and coordinate resolution with vendors and internal teams
 </li>
 <li>
 Review and reconcile vendor statements to ensure invoices and credits are properly reflected
 </li>
 <li>
 Maintain accurate and up-to-date equipment and invoice tracking logs
 </li>
 <li>
 Verify consistency between internal equipment logs and external vendor portals
 </li>
 <li>
 Distribute weekly equipment logs to branches to ensure visibility and accuracy of rental and purchase activity
 </li>
 <li>
 Serve as a backup resource for equipment-related purchasing support when needed
 </li>
 <li>
 Build and maintain effective working relationships with vendors, branch personnel, and Accounting staff to support efficient communication and issue resolution
 </li>
 <li>
 All other duties as assigned
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 <ul>
 <li>
 College degree preferred
 </li>
 <li>
 Prior experience with accounts payable or invoice processing strongly preferred
 </li>
 <li>
 Strong computer skills, including proficiency in Excel, Word, and data entry
 </li>
 <li>
 High level of accuracy and attention to detail
 </li>
 <li>
 Ability to manage multiple priorities and meet deadlines in a fast-paced environment
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 High energy with the ability to stay focused on detailed tasks
 
 
 </li>
 </ul>
 
 Work Environment / Working Conditions
 
 
 
 The employee will work in a busy, informal, yet professional office environment. Noise levels are generally moderate but may increase during interactions with vendors and company personnel. This job description is not intended to cover all duties and responsibilities of the position. Employees may be required to perform additional duties as assigned by supervisors or management. Performance evaluations will be based, in part, on the responsibilities listed in this description.
 
 
 
 Physical Demands
 
 
 
 <ul>
 <li>
 Prolonged periods of seated work at a computer are required
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Paid Time Off (PTO)
 </li>
 <li>
 Retirement Plans
 </li>
 <ul>
 <li>
 401K Savings Plan
 </li>
 <li>
 Employee Stock Ownership Plan (ESOP)
 </li>
 </ul>
 <li>
 Health Plan
 </li>
 <li>
 Dental Plan
 </li>
 <li>
 Vision Plan
 </li>
 <li>
 Flexible Expending Account for healthcare
 </li>
 <li>
 Long and Short Term Disability
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Advancement and growth opportunities
 </li>
 <li>
 Performance bonuses (Incentive program)
 
 </li>
 </ul>
 
 Employment with Precision Walls is contingent upon successful completion of a pre-employment background check and drug screening. Each situation is reviewed individually in accordance with company policy.
 
 
 
 
 Why PWI?
 
 
 
 At Precision Walls, Inc. our Company has a track record of hiring, developing, and promoting quality performers of excellent character. We offer our employees competitive wages, a fun
 
 TEAM
 
 working environment, career growth and advancement
 
 opportunities
 
 . Our Company invests in each employee to provide them with the resources to succeed, make a difference, and transform their careers. We do more than help build buildings, we help our employees build their own successful futures!
 
 
 
 100% Employee Owned
 
 
 
 As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.
 
 
 
 Precision Walls is an Equal Employment Opportunity Employer. We welcome all qualified applicants to apply - regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
 
 
 
 Military Friendly Employer
 
 
 
 We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.
</div>

Leeds Professional Resources

<div>
 
 Leeds Professional Resources is working with a client in the 33619 area of Tampa that is looking for an accounts payable admin to join their growing team. We are looking for someone with 2&ndash;4 years of AP experience, comfortable handling high-volume invoices, and strong attention to detail. Bonus points for general accounting experience and familiarity with ERP systems.
 
 
 
 Day-to-day responsibilities include:
 
 
 <ul>
 <li>
 Processing invoices, checks, and vendor payments
 </li>
 <li>
 Reconciling accounts and resolving discrepancies
 </li>
 <li>
 Maintaining accurate records and assisting with month-end close
 </li>
 <li>
 Prepare and process accounts payable checks, wire transfers and ACH payments.
 </li>
 <li>
 Work with vendors on reconciliation of credit card and bank payments; find processing errors and take corrective action.
 </li>
 <li>
 Verify entries and compare system reports to balances
 </li>
 <li>
 Experience in handling high volume accounts payable
 </li>
 </ul>
 
 
</div>

Clarity Recruiting

<div>
 
 📋 Now Hiring: Accounts Payable Associate | Brooklyn, NY
 
 
 
 
 
 A mission-driven nonprofit organization based in Brooklyn is looking for a highly organized and detail-oriented Accounts Payable Admin to join our team on a temporary basis (60 days, with strong likelihood of extension).
 
 
 
 
 
 📍 Location: Dumbo, Brooklyn, NY
 
 
 💰 Pay Rate: $22&ndash;$25/hr
 
 
 🕗 Hours: 35 hrs/week | Flexible 8AM&ndash;4PM or 9AM&ndash;5PM (1-hr lunch)
 
 
 📅 Start Date: ASAP
 
 
 👔 Attire: Business Casual
 
 
 🔁 Interview Process: 1 round &mdash; then start immediately
 
 
 
 
 
 ⚠️ Accounts Payable experience is required for this role.
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 
 
 This primarily office-based position supports the day-to-day administrative operations of the Facilities department, with a focus on accounts payable. The ideal candidate is proactive, reliable, customer-service oriented, and able to juggle multiple responsibilities with exceptional attention to detail.
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 🔧 Vendor Coordination
 
 
 &bull; Schedule and oversee recurring and one-time vendor services across multiple locations (HVAC, pest control, snow removal, elevator inspections, and more)
 
 
 &bull; Serve as liaison between the Facilities team, vendors, and program sites
 
 
 &bull; Monitor vendor performance and ensure services meet agency standards
 
 
 
 
 
 💳 Invoice Processing &amp; Financial Coordination
 
 
 &bull; Receive, review, and process vendor invoices &mdash; ensuring work is completed before approval
 
 
 &bull; Match invoices to work orders using the WorxHub facilities management system
 
 
 &bull; Collaborate with the Fiscal department to track and reconcile payments
 
 
 &bull; Maintain organized digital and physical records for audits and reporting
 
 
 
 
 
 🖥️ Facilities Management System
 
 
 &bull; Use WorxHub to update work requests, log vendor activity, and track open work orders
 
 
 &bull; Record progress notes, photos, and preventive maintenance updates
 
 
 
 
 
 📁 Administrative Support
 
 
 &bull; Draft and manage emails, service requests, and follow-up communications
 
 
 &bull; Assist with scanning, archiving, and distributing internal documentation
 
 
 
 
 
 &boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;&boxh;
 
 
 
 
 
 WHO WE'RE LOOKING FOR
 
 
 &bull; Accounts payable experience (required)
 
 
 &bull; Strong organizational and communication skills
 
 
 &bull; Comfortable working in a fast-paced, mission-driven environment
 
 
 &bull; Proficient with office software; facilities management software experience a plus
 
 
 &bull; Professional, adaptable, and culturally sensitive
 
</div>

Shepley Bulfinch

<div>Come build something with Shepley Bulfinch as a Billing and Contract Administrator with our Accounting team! 
 
We are looking for a Billing and Contract Administrator to join our Accounting team. This entry-level position is being offered as either a remote role or a hybrid role in one of our five studio locations (Boston, Durham, Hartford, Houston, or Phoenix). In this role you&rsquo;ll support a full range of Accounting functions. You&rsquo;ll attend monthly invoicing meetings with Project Managers and Principals, prepare and submit project invoices to clients with appropriate documentation, and ensure compliance with contract terms and conditions. You&rsquo;ll manage Accounts Payable processes, such as processing vendor invoices, reconciling vendor statements, and ensuring accurate coding to specific projects. You&rsquo;ll also be responsible for Accounts Receivable tasks that include monitoring aging reports and managing collections for timely payment. You&rsquo;ll have opportunities to assist in tracking negotiated contracts and proposals with clients and consultants, maintain organized files for all contracts, amendments, and purchase orders, and prepare and track change orders and amendments to contracts. You&rsquo;ll also review weekly expense reports and post them for the team to discuss. 
 
Who We Are: 
 
Shepley Bulfinch is a national architecture and design firm with studios in Boston, Durham, Hartford, Houston, and Phoenix. Founded in 1874, the firm has a notable legacy of challenging convention, pioneering visionary design ideas, and collaborating with clients who seek to drive measurable change. 
 
How Do You Know if this Role is Right for You? 
 
You have strong written and verbal communication skills, pay great attention to detail, are organized, and are comfortable asking questions or contributing opinions. You&rsquo;re interested in working on a variety of projects with a diverse group of people. You understand the importance of discretion and protecting individuals&rsquo; personal information. You would like to work in a dynamic and engaging workplace with driven and focused team members, often balancing priorities of multiple projects with varying scope and complexity. You also thrive working both independently and collaboratively with guidance and support, and are comfortable adapting to regularly shifting needs and priorities from other team members or employees. 
 
Qualifications:<ul><li>
Bachelor's degree in Accounting or related field</li><li>
2-4 years of Accounting support experience is preferred</li><li>
High attention to detail for handling complex, time-sensitive documentation</li><li>
Proficient in a wide range of desktop software with emphasis on Word, Excel, and Power Point</li><li>
Experience with Deltek Vision or Vantagepoint a plus</li><li>
Excellent verbal and written communication skills for interfacing with clients and consultants</li></ul> 
Shepley Bulfinch offers competitive benefits and compensation, including health, vision and dental insurance, a 401(k) and profit-sharing plan, and flexible work schedules, as well as a range of professional growth and development opportunities. 
 
Shepley Bulfinch is an Equal Opportunity Employer.
fKGQrX9055</div>

Billing and Contract Administrator

Larry Batchelor Mechanical

<div>Join a dedicated team as an Accounts Payable Clerk, where attention to detail and strong organizational skills are valued. In this role, you will be responsible for compiling and maintaining accurate accounts payable records, ensuring timely and precise processing of invoices, and supporting the finance departments daily operations. This is an excellent opportunity for individuals with a background in accounts payable who are looking to contribute to a collaborative and supportive work environment.<h2 class="jobSectionHeader">
Responsibilities</h2><ul><li>
Review all invoices for appropriate documentation and approval prior to payment</li><li>
Accurately enter approved invoices, ensuring correct allocation to units and accounts</li><li>
Communicate with vendors to resolve questions or discrepancies regarding invoices or statements</li><li>
Respond promptly and professionally to all vendor inquiries</li><li>
Maintain organized accounts payable reports and files</li><li>
Perform general administrative tasks, including filing and copying</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
High school diploma or equivalent required</li><li>
Two to three years of previous accounts payable experience preferred</li><li>
Strong data entry skills with attention to accuracy</li><li>
Solid mathematics skills</li><li>
Excellent customer service and communication abilities</li></ul><h2 class="jobSectionHeader">
Compensation</h2>
$17.00 $20.00 per hour, depending on experience<h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Health, Dental, and Vision Insurance</li><li>
Short Term Disability and Life Insurance</li><li>
Paid Vacation and Holidays</li></ul>
<h5 class="jobSectionHeader">Experience and License Requirements</h5>
<ul><li>Accounting</li>
<li>AR/ AP</li>
<li>Microsoft Office</li>
<li>Procore (optional)</li>
<li>Quickbooks</li></ul></div>

Accounts Payable / Accounts Receivable Clerk

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Accounts Payable / Accounts Receivable Clerk