accounts payable administrator

Universal Bookkeeper

Accounts Payable Administrator (Part-Time | 20 Hours/Week)Flexible, part-time accounting role with a collaborative, relationship-driven teamIf you enjoy staying organized, take pride in the details, and are looking for a flexible, part-time role with a team you&rsquo;ll genuinely enjoy working with&mdash;this could be a great fit.At Universal Bookkeeper, we&rsquo;ve built a collaborative and upbeat environment where relationships matter&mdash;both within our team and with the clients we serve. We believe it&rsquo;s about more than numbers - it&rsquo;s about trust, communication, and helping businesses run smoothly.We&rsquo;re looking for a Part-Time Accounts Payable Administrator who enjoys working with others, thrives in an organized environment, and wants to play an important role in supporting our growing firm. This is a great opportunity for someone who values flexibility, enjoys meaningful work, and wants to be part of a supportive, team-oriented culture.What You&rsquo;ll Be Doing<ul><li>Process and code vendor bills in QuickBooks and Bill.com</li><li>Manage AP workflows and ensure timely and accurate payments</li><li>Reconcile Bill.com and QuickBooks accounts</li><li>Maintain vendor records, including W-9 collection and documentation</li><li>Follow up with vendors and clients to keep payments and approvals moving</li><li>Serve as a point of contact for AP across multiple client accounts</li><li>Keep Karbon up to date and support document organization and workflow tracking</li><li>Prioritize tasks to meet deadlines and maintain organized, accurate records</li></ul>What We&rsquo;re Looking For<ul><li>At least 1+ year of experience in accounting, accounts payable, or bookkeeping (QuickBooks or Bill.com experience is a plus)</li><li>Strong attention to detail and organization - you take pride in getting things right</li><li>Comfortable with technology and quick to learn new systems and processes</li><li>Proactive, dependable, and someone who follows through on commitments</li><li>Able to manage multiple priorities and stay organized in a multi-client environment</li><li>Strong communication skills and a collaborative, team-oriented mindset</li></ul>Just as important&hellip;<ul><li>Positive and team-oriented&mdash;you enjoy working collaboratively and supporting others</li><li>Strong communicator who is comfortable interacting with clients, vendors, and teammates</li><li>Relationship-driven and personable, with a friendly and professional approach</li><li>Interested in being part of a connected team, including occasional team events and client interactions</li></ul>Schedule<ul><li>20 hours per week (5 days / 4 hours per day)</li><li>Flexible within 7:30 AM &ndash; 4:00 PM core hours</li><li>Hybrid option upon successful completion of training period</li></ul>Compensation &amp; Perks<ul><li>$20&ndash;$23/hour, based on experience</li><li>Flexible, consistent daytime schedule</li><li>Supportive, team-oriented environment</li><li>Client interaction and variety in your work</li><li>401(k) eligibility after one year</li><li>Opportunity for growth</li></ul>Why This Role is a Great OpportunityThis role is more than just accounts payable&mdash;you&rsquo;ll be part of a team that truly supports one another and values the work you do.What makes this opportunity stand out:<ul><li>Flexible part-time schedule that supports work-life balance</li><li>Supportive and collaborative team culture</li><li>Opportunity to make a real impact in a growing firm</li><li>Meaningful work supporting small businesses and clients</li><li>Positive, relationship-driven environment</li><li>A role where your organization and attention to detail truly matter</li></ul>You&rsquo;ll play an important role in keeping our processes running smoothly while building strong working relationships with both team members and clients.Pay: $20.00 - $23.00 per hourExpected hours: 20.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>Associate (Required)</li></ul>Work Location: Hybrid remote in New Hartford, NY 13413

Accounts Payable Administrator

The Bright Group/Bright Chair Company

Princeton Upholstery is a manufacturer of fine furniture located in Middletown, New York with showrooms and representatives throughout the United States. We are seeking an experienced accounts payable clerk to join our accounting team. The accounts payable clerk will be responsible for processing a medium volume of invoicing (100-150+ weekly). Candidates must have three years of accounts payable experience with emphasis on multiple company accounts payable. Macola / Elliott and ODOO experience is a plus. This is a fast-paced office and the ability to manage, prioritize, and organize is a must.Job Duties include:<ul><li>Managing accounts payable using software and other programs</li><li>Process invoices, checks, ACH&rsquo;s, and wires</li><li>Handling accounts payable for separate entities and vendors</li><li>Organize and prioritize invoices to pay matching to PO&rsquo;s and/or packing slips</li><li>Ensure timely approval for processing invoices</li><li>Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements</li><li>Setup vendors in system, collect and maintain accurate records</li><li>Other duties as needed</li></ul>Qualifications:<ul><li>Must be detail-oriented and display a high degree of accuracy</li><li>Strong organizational skills</li><li>Mathematical aptitude</li><li>Solid understanding of basic bookkeeping and accounting principles</li><li>Strong data entry skills along with a knack for numbers</li><li>Foundational knowledge in Microsoft Excel</li><li>Proficiency in MS Office</li><li>Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)</li></ul>Benefit package including Health insurance, 401K Profit Sharing Plan, Flexible Spending Account, Paid Vacation, Paid holidays. Dental, Vision, Life and Long-Term Disability insurance options are also available. Salary is commensurate with experience. Please include a cover letter with your resume. Hours Monday - Friday 8-4:30Job Type: Full-timePay: From $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Physical Setting:<ul><li>Office</li></ul>Experience:<ul><li>Accounts Payable: 3 years (Required)</li></ul>Work Location: In person

Accounts Payable Specialist

OmalbyKomal

Job Description: Accounts Executive &ndash; Payable Key Responsibilities<ul><li>Process and verify vendor invoices, bills, and payment requests</li><li>Ensure all invoices are properly approved before payment</li><li>Maintain accurate records of accounts payable transactions</li><li>Prepare and process payments (cheques, bank transfers, online payments)</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Monitor due dates to ensure timely payments and avoid penalties</li><li>Maintain vendor accounts and update details regularly</li><li>Assist in month-end and year-end closing activities</li><li>Prepare reports on payables, aging analysis, and expenses</li><li>Ensure compliance with company policies and financial regulations</li></ul>Required Skills<ul><li>Strong knowledge of accounting principles</li><li>Attention to detail and accuracy</li><li>Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle)</li><li>Good Excel skills (VLOOKUP, pivot tables, etc.)</li><li>Time management and organizational skills</li><li>Communication skills for dealing with vendors and internal teams</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>1&ndash;3 years of relevant experience (may vary by company)</li></ul>Job Type: Full-timeWork Location: In person

Accounts Executive (payable)

Validant

Accounts Payable Executive &ndash; ManufacturingKey Responsibilities<ul><li>Process and book vendor invoices for raw materials, packing materials, consumables, and services</li><li>Match invoices with PO, GRN, and QC clearance</li><li>Ensure accuracy of pricing, quantities, taxes, and discounts</li><li>Handle domestic and import vendor invoices (if applicable)</li><li>Process payments as per agreed credit terms</li><li>Reconcile vendor accounts and resolve discrepancies</li><li>Coordinate with purchase, stores, production, and logistics teams</li><li>Maintain proper documentation for audits and statutory compliance</li><li>Assist in month-end closing and cost allocation</li><li>Track advance payments and adjust against invoices</li><li>Support internal and external audits</li></ul>Required Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Commerce / Accounting / Finance</li><li>2&ndash;5 years of Accounts Payable experience in a manufacturing environment</li><li>Hands-on experience with ERP systems (SAP B1)</li></ul>*Pay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Accounts Executive ( Payables)

Lotus Concepts Management

<div>Accounts Payable Specialist 
Lotus Concepts Management &ndash; Denver, CO 
Hourly Position | On-Site | Hiring Immediately
Lotus Concepts Management is seeking a detail-oriented and reliable Accounts Payable Specialist to join our growing team in Denver. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and takes pride in maintaining accuracy and organization across financial processes.
As an Accounts Payable Specialist, you will play a key role in ensuring timely and accurate processing of invoices, maintaining vendor relationships, and supporting the overall financial health of multiple restaurant and hospitality concepts.
<div>Key Responsibilities 
<ul><li>Process and code invoices accurately and in a timely manner</li><li>Match invoices to purchase orders and verify receipt of goods/services</li><li>Manage weekly check runs and payment processing</li><li>Maintain organized and up-to-date vendor files</li><li>Communicate with vendors regarding billing questions and discrepancies</li><li>Assist with month-end closing tasks and reporting</li><li>Track and reconcile expenses across multiple properties</li><li>Ensure compliance with company policies and accounting procedures</li><li>Support the Controller and accounting team with additional tasks as needed</li></ul></div>
<div>Qualifications 
<ul><li>1&ndash;3 years of accounts payable or general accounting experience preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Proficiency in accounting software (QuickBooks or similar preferred)</li><li>Strong communication and problem-solving skills</li><li>Comfortable working in a fast-paced, multi-unit environment</li><li>Hospitality experience is a plus but not required</li></ul></div>
<div>Compensation and Benefits 
<ul><li>Pay range: $22&ndash;$26 per hour, based on experience</li><li>Flexible weekly schedule as determined by manager</li><li>Sick time accrued in accordance with Colorado law</li><li>Daily free lunch provided on scheduled workdays</li><li>Opportunity for growth within a dynamic and expanding hospitality group</li></ul></div>
Additional Details 
This is an on-site position based at our corporate office in Denver, Colorado. Candidates must be dependable, professional, and comfortable working collaboratively with multiple departments.
Lotus Concepts Management is an equal opportunity employer. This position will remain open for a minimum of 30 days or until filled.</div>

Accounts Payable - Hourly

TEEMA Group

<div>Role Summary
The Accounts Payable Specialist I plays an essential role in supporting a high-performing Accounting team. This position helps ensure that financial transactions are accurately recorded, processed in a timely manner, and handled with strong internal controls. With a focus on precision, collaboration, and continuous improvement, this role contributes to the smooth daily operations of the accounting function while supporting a mission-driven environment dedicated to high standards and outstanding service.
 Duties<ul><li>
Manage and maintain the Accounts Payable inbox, responding to inquiries and seeking support when appropriate.</li><li>
Address vendor questions and assist with researching and resolving discrepancies.</li><li>
Collaborate with fellow Accounts Payable Specialists to support account reconciliations by identifying or reviewing posted A/P transactions.</li><li>
Review and distribute invoices by entity and department in alignment with established guidelines.</li><li>
Assist with weekly check runs, including matching checks to invoices and preparing check stock for printing.</li><li>
Identify and communicate opportunities for process and policy improvements.</li><li>
Perform administrative tasks and ad hoc projects as assigned.</li><li>
Complete daily filing of checks and invoices, as applicable.</li><li>
Support vendor account reconciliation efforts.</li><li>
Utilize accounting software and systems to manage A/P transactions as part of future process enhancements.</li><li>
Demonstrate and promote a strong commitment to core values, including compassion, excellence, resourcefulness, inclusivity, and exceptional service.</li><li>
Uphold service principles, including greeting, respecting, enhancing experience, assisting, and expressing gratitude in all interactions.</li><li>
Other duties as assigned.</li></ul>
 Required Qualifications<ul><li>
Associate Degree in Accounting or Business Administration, or</li><li>
Specialized Accounting Certificate, or</li><li>
One additional year of directly related experience in lieu of the degree or certificate.</li><li>
Minimum of 3 years of Accounts Payable experience.</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Strong communication and interpersonal abilities.</li><li>
Fundamental knowledge of processing vendor invoices for payment.</li><li>
Ability to analyze issues, demonstrate resourcefulness, and resolve problems promptly.</li><li>
Ability to respond courteously and professionally to inquiries or concerns from vendors or internal departments.</li><li>
Excellent data entry accuracy and speed.</li><li>
Availability to work occasional evenings and weekends.</li></ul>
 Desired Qualifications<ul><li>
Familiarity with modern accounting software and systems.</li><li>
Interest in process improvement and operational efficiency.</li><li>
Enthusiasm for contributing to a collaborative, service-focused team.</li></ul>
 Location &amp; Work Type<ul><li>
Professional office environment.</li><li>
A hybrid schedule may be available after 3 months, typically involving 2&ndash;3 days on-site and 2&ndash;3 days remote per week.</li></ul>
#Workwolf</div>

Accounts Payable Healthcare

Communicare, Inc

<div>POSITION SUMMARY: Primary point of contact for all Accounts Payable related functions and procedures. Processes weekly payments and ensures accuracy of records for auditing and 1099 reporting and performs various office duties ensuring accuracy of payments and records. 


QUALIFICATIONS: Associate degree and 2 years related experience. Experience may be substituted for education. 

SKILL SETS: Possesses superior organizational, oral, and written communication skills as well as strong customer service skills. High attention to detail a must. Proficiency in Microsoft Office programs required, specifically Excel formulas. Ability to work independently and collaboratively.

PHYSICAL AND ENVIRONMENTAL DEMANDS: Visual acuity necessary for computer work and administration of all paperwork. Requires some stooping and crouching to access files. Hearing and speaking necessary for phone conversations with clients, employees, and other individuals. There are long periods of sitting. Manual dexterity is required to perform keyboard and calculator functions and other related duties. 


JOB SPECIFIC FUNCTIONS:
<ul><li>Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account records.</li><li>
Sets up and maintains vendor accounts in system, ensuring all required documentation has been collected prior to payment for preparation of 1099s.</li><li>
Maintains confidential files in accordance with generally accepted office standards.</li><li>
Ensures correct payments are made in a timely manner and in accordance with company policies and procedures.</li><li>
Analyzes expense reports and other documentation for accuracy and eligibility for payment.</li><li>
Maintains proper filing and storage of records.</li><li>
Ensures proper recordkeeping of purchases and contracts for use in tax preparation and audits.</li><li>
Prepares census reports for submission.</li><li>
Performs routine administrative tasks including answering phones, filing, photocopying, and preparing correspondence for the department.</li><li>
Arranges travel and hotel reservations for staff attending trainings.</li><li>
Reconciles account payable total and general ledger with other applicable records.</li><li>
Oversees agency&rsquo;s credit card accounts and reconciles transactions monthly.</li><li>
Participates in agency continuing quality improvements (CQI) activities.</li><li>
Performs other duties as assigned.</li></ul> 


MANDATORY REQUIREMENTS:
<ul><li>
Adheres to Communicare policies and procedures</li><li>
Attends mandatory inservice and other trainings/educational programs as required</li></ul></div>

ACCOUNTS PAYABLE SPECIALIST

Search 10000+ Accounts payable administrator jobs near you this April. New roles added regularly across leading industries. Apply today.